<p><strong>Accounts Payable Clerk (Yardi)</strong></p><p>We are seeking a detail-oriented <strong>Accounts Payable Clerk</strong> with <strong>Yardi</strong> experience to support day-to-day accounting operations. This role is responsible for processing invoices, ensuring accurate data entry, and supporting timely vendor payments. The ideal candidate is organized, reliable, and comfortable working in a fast-paced environment.</p><p><br></p><ul><li>Process and code vendor invoices accurately in <strong>Yardi</strong></li><li>Match invoices to purchase orders and receiving documentation</li><li>Prepare and assist with weekly and monthly payment runs</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain organized and up-to-date accounts payable files</li><li>Communicate with vendors and internal teams regarding payments</li><li>Assist with month-end close and reporting as needed</li></ul><p><br></p>
We are looking for an experienced Accounts Payable Specialist to join our team in Fort Lauderdale, Florida. This is a long-term contract opportunity for a detail-oriented individual with a strong background in managing financial operations and ensuring accurate payment processing. The ideal candidate will bring expertise in handling invoices, coding, and reconciliation processes while contributing to the efficiency of our accounts payable department.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy, ensuring proper coding and approval before payment.<br>• Perform 3-way matching to reconcile purchase orders, invoices, and receipts.<br>• Manage payment runs, including checks and Automated Clearing House (ACH) transactions.<br>• Utilize systems such as Coupa, Concur, and QuickBooks to streamline accounts payable operations.<br>• Ensure compliance with company policies and procedures during all financial transactions.<br>• Investigate and resolve discrepancies in accounts payable records promptly.<br>• Collaborate with vendors and internal teams to address payment issues and inquiries.<br>• Maintain accurate records and documentation for audit and reporting purposes.<br>• Assist in month-end closing activities related to accounts payable.<br>• Support continuous improvements in accounts payable processes and workflows.
We are looking for a detail-oriented Accounts Payable Analyst to join our team on a contract basis in Port Everglades, Florida. In this role, you will be responsible for overseeing critical accounts payable functions, ensuring accuracy, compliance, and efficiency in financial operations. This position offers an opportunity to work on-site and contribute to the smooth functioning of payment processes and vendor relations.<br><br>Responsibilities:<br>• Manage daily accounts payable operations, including invoice processing and payment workflows, ensuring accurate and timely payments.<br>• Maintain effective communication with vendors, addressing inquiries, resolving disputes, and fostering strong relationships.<br>• Analyze accounts payable procedures and recommend improvements to optimize efficiency and accuracy.<br>• Compile and review accounts payable reports, such as vendor performance metrics, ensuring data integrity.<br>• Handle monthly workers' compensation reports, including calculations and payment postings.<br>• Prepare pre-closing reports for vendors to update financial systems accurately.<br>• Reconcile accounts during closing processes, including credit card transactions, fuel data, workers’ compensation, and rental equipment.<br>• Coordinate with managers to manage weekly shipping schedules and related financial documentation.<br>• Ensure smooth month-end and year-end accounts payable closing processes in compliance with company standards.<br>• Support audits by providing required documentation and assisting with audit procedures.
We are looking for an experienced Accounts Receivable Analyst to join our team on a long-term contract basis in Miramar, Florida. This role is ideal for someone with strong analytical skills and attention to detail who can effectively manage large volumes of accounts receivable data. The position offers an excellent opportunity to collaborate with a dynamic team in the transport industry.<br><br>Responsibilities:<br>• Analyze and reconcile large datasets of accounts receivable to identify payment discrepancies and variances.<br>• Categorize variances such as pricing differences, quantity mismatches, or unapplied payments for efficient resolution.<br>• Collaborate with internal departments and external customers to address and resolve outstanding payment issues.<br>• Manage collection efforts and follow up on overdue accounts to ensure timely resolution.<br>• Maintain accurate documentation of adjustments, reconciliations, and follow-up actions within financial systems.<br>• Utilize advanced Excel functions such as pivot tables and VLOOKUP to streamline data analysis.<br>• Evaluate and improve accounts receivable processes to enhance efficiency and accuracy.<br>• Assist with cash applications, billing functions, and tracking cash activity.<br>• Leverage SAP and other financial software to support daily operations and reporting.<br>• Ensure compliance with company policies and financial regulations in all AR activities.
<p>• Participates in all daily operations of the accounts payable department, including managing workflows, and ensuring accuracy and timeliness of payments.</p><p>• Maintain relationships with vendors and resolve queries or disputes.</p><p>• Monitor and analyze accounts payable processes and recommend improvements to increase efficiency and accuracy.</p><p>• Prepare and analyze accounts payable reports, including vendor performance metrics base on EAM reporting.</p><p>• Posting in SAP the workers compensation report with the calculation of payment at the end of the month.</p><p>• Prepare the pre closing report for all the vendors to by updated in the system.</p><p>• Participates in the closing with credit cards reconciliations, fuel data reconciliations, workers compensation reconciliations and rental equipment reconciliations. </p><p>• Managing the information from managers about the ship list provided in the schedule for the week.</p><p>• Ensure accurate and timely month-end and year-end close processes for accounts payable.</p><p>• Assist with audits and provide documentation and support as needed.</p><p>• Review employee expense claims and payment runs.</p><p>• Undertaking project tasks as required.</p>
Receiving and processing vendor/supplier invoices, employee expenses and other disbursements<br>• Maintains manual and/or computerizes sequential log record of all purchase orders issued, completed and outstanding<br>• Reviews open purchase order file, checks on past due invoices weekly<br>• Match approved Purchase Orders to invoices<br>• Organize invoices for approval based on internal policies and procedures<br>• Reports deviations from established purchasing/receiving procedures to manager<br>• Submit coded invoices for review to his/her manager<br>• Process invoice batches in the Accounts Payable System (M3) and maintain adequate documentation of data imputed<br>• Prepares check runs and uploads to Positive Pay<br>• Prepares ACH/wire payments<br>• Match paid invoices to checks<br>• File processed invoices/payments in the Suppliers payment file<br>• Maintain vendor data and information in M3. (Address, EIN, W9, 1099 etc.)<br>• Research and reconcile vendors’ statements<br>• Works with vendors to resolve discrepancies and/or confirm payment of outstanding invoices<br>• Responsible for petty cash, cash receipts and bank deposits<br>• Prepare invoices for customers<br>• Assist in Month End Closing, with Journal Entries uploads, reclass and accruals and Reporting.<br>QUALIFICATIONS AND REQUIREMENTS:<br>• Must be able to speak, read, write, and understand the primary language (English) used in the workplace<br>• Must be able to effectively communicate and deliver messages both verbally and in writing
<p>We are looking for a detail-oriented General Office Clerk to join our team on a contract basis in Boca Raton, Florida. This role will involve providing essential administrative support in a retail-focused environment, with tasks spanning file organization, data entry, and back-office operations. If you thrive in a dynamic setting and have a knack for multitasking, we encourage you to apply. This role will be on Fridays, Saturdays and Sundays.</p><p><br></p><p>Responsibilities:</p><p>• Perform routine data entry tasks to ensure accurate record-keeping.</p><p>• Organize and maintain office files for easy accessibility and efficient workflow.</p><p>• Scan documents and ensure proper digital storage and categorization.</p><p>• Provide general support to the back-office operations, assisting with administrative tasks as needed.</p><p>• Assist in retail sales processes, delivering exceptional customer service.</p><p>• Handle miscellaneous office tasks to support daily business operations.</p><p>• Ensure all office equipment is functioning properly and report any issues.</p><p>• Maintain a clean and organized workspace to promote productivity.</p>
We are looking for a skilled Medicare Biller to join our team on a contract basis in Boca Raton, Florida. In this role, you will ensure accurate billing processes and compliance with regulations in the healthcare industry. This position requires a strong background in coding and auditing, along with the ability to work collaboratively with providers and administrative staff.<br><br>Responsibilities:<br>• Conduct thorough audits of medical documentation to identify coding discrepancies and ensure accuracy in billing practices.<br>• Collaborate with healthcare providers to clarify documentation and improve compliance with coding standards.<br>• Analyze payor policies and fee schedules to optimize reimbursements and address any trends or discrepancies.<br>• Provide training and guidance to staff and providers on coding regulations and best practices.<br>• Prepare detailed reports on audit findings and present recommendations for improvement to stakeholders.<br>• Monitor changes in payor policies and communicate updates to relevant teams.<br>• Assist with corrections and resubmissions of claims to ensure proper follow-up and maximize reimbursements.<br>• Serve as a resource for coding-related inquiries and act as a subject matter expert in medical billing.<br>• Review and adapt billing procedures to align with organizational policies and industry standards.<br>• Maintain confidentiality of sensitive financial and medical information.
We are looking for a skilled Payroll Specialist to oversee comprehensive payroll operations and support HR functions within our organization. Based in Port Everglades, Florida, this role ensures accurate payroll processing while adhering to union contracts, labor laws, and compliance requirements. The ideal candidate will possess strong technical expertise, exceptional attention to detail, and a proactive approach to improving payroll systems and processes.<br><br>Responsibilities:<br>• Process payroll from start to finish, including calculating wages, deductions, benefits, taxes, and garnishments.<br>• Review and verify timesheets, attendance records, and payroll data to ensure accuracy.<br>• Administer payroll in compliance with union contracts and collective bargaining agreements.<br>• Prepare and submit reports and documentation required by unions, auditors, and government entities.<br>• Conduct regular audits of payroll systems to maintain compliance and data integrity.<br>• Develop and maintain payroll reports, dashboards, and analytics to support decision-making.<br>• Assist with year-end payroll reporting and filing, including W-2s and tax returns.<br>• Support HR operations such as onboarding, employee record management, and benefits administration.<br>• Collaborate with internal teams to resolve payroll-related issues and improve processes.<br>• Participate in payroll system upgrades, implementations, and documentation of procedures.
We are looking for an experienced Legal Billing specialist to join our team in Coconut Grove, Florida. This contract-to-permanent position offers an exciting opportunity to manage and oversee billing operations within a dynamic legal setting. The ideal candidate will bring expertise in legal billing practices, proficiency in Clio software, and a proven ability to lead and supervise teams effectively.<br><br>Responsibilities:<br>• Oversee and manage the complete billing process using Clio software to ensure accuracy and timeliness.<br>• Prepare, review, and issue client invoices while addressing any discrepancies or inquiries.<br>• Monitor accounts receivable and follow up on overdue payments to maintain cash flow.<br>• Collaborate with attorneys and legal staff to ensure proper time entry and expense tracking.<br>• Maintain detailed and accurate records of billing transactions and client accounts.<br>• Analyze billing reports to identify opportunities for process improvements and efficiency.<br>• Provide training and guidance to staff on Clio software and billing best practices.<br>• Ensure compliance with legal billing standards and relevant regulations.<br>• Assist in optimizing billing workflows and implementing best practices.<br>• Supervise and lead the billing team, ensuring accountability and streamlined operations.
