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7 results for Office Services Specialist in Blaine, MN

Office Specialist

Minneapolis, MN
remote
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for an organized Office Specialist to support administrative operations for behavioral health programs. This long-term contract position is ideal for someone who brings strong clerical judgment, confidence with digital tools, and a service-minded approach to daily coordination. The role will handle a wide range of office support activities, from scheduling and documentation to data management and follow-up tasks, while contributing to a busy, collaborative environment. This role is remote but does require individuals to be local to Minnesota for occasional onsite meetings. Responsibilities:• Coordinate calendars, arrange meetings, and support day-to-day scheduling needs for teams and programs.• Compile, review, and organize information from internal databases and other sources to maintain accurate records.• Enter and update data in tracking systems with a high level of accuracy and attention to detail.• Prepare meeting notes, distribute documentation, and help ensure follow-up items are addressed in a timely manner.• Monitor incoming requests from external parties and initiate appropriate next steps based on established procedures.• Create reports, summaries, and routine documents using Microsoft Office applications and related systems.• Provide general office assistance, including reception-related support and clear communication by phone, email, and Teams.• Manage multiple administrative tasks independently while keeping pace with deadlines in a fast-moving team setting.
2026-05-19T00:00:00Z

Office Manager

Minneapolis, MN
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a dependable Office Manager to support daily operations and keep the workplace running efficiently. This contract opportunity has the potential to become permanent and is ideal for someone who can balance financial administration, payroll coordination, and general office support while maintaining an organized and efficient environment. The role calls for strong attention to detail, confidence with Microsoft Excel, and a hands-on approach to assisting the team wherever needed. Responsibilities: • Coordinate day-to-day office activities to ensure an organized, efficient, and welcoming work environment. • Process payables and receivables accurately while keeping financial records current and well documented. • Support payroll administration by preparing information, reviewing details, and helping maintain timely processing. • Assist with human resources tasks such as onboarding support, benefits coordination, and routine compliance-related administration. • Monitor office supply levels, place orders as needed, and maintain inventory to prevent disruptions to daily operations. • Create, update, and manage spreadsheets using Microsoft Excel to track information, organize data, and support reporting needs. • Provide front office and general administrative assistance, including helping colleagues with changing priorities and operational needs. • Contribute to a positive workplace culture through clear communication and dependable cross-functional support.
2026-05-14T00:00:00Z

Office Manager

Edina, MN
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a versatile Office Manager to support daily administrative and operational activities in Bloomington, Minnesota. This contract opportunity with permanent potential is ideal for someone who enjoys balancing office coordination, data accuracy, and transactional support in a fast-paced environment. The role includes hands-on work with order processing, invoice handling, and general office administration, with NetSuite serving as a key system in day-to-day tasks. Responsibilities:• Process customer orders accurately in NetSuite while managing fluctuating daily volumes.• Enter and maintain data across office and accounting records with strong attention to detail.• Review invoices against receipts and purchase order information to help ensure accurate payment documentation.• Support Amazon-related account activity, including payment coordination and shipping label creation.• Investigate backorders and purchase order status updates, then communicate findings to the sales team.• Record vendor bills in NetSuite and assist with accounts payable-related administrative tasks.• Reconcile purchase orders and related documentation to identify and resolve discrepancies.• Maintain office organization by filing records and replenishing everyday supplies as needed.
2026-05-06T00:00:00Z

Office Assistant

Eagan, MN
onsite
Temporary / Contract
19 - 25 USD / Hourly
We are seeking a highly organized and responsible Office Assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly. Responsibilities:<ol><li>Perform general office duties, including answering telephones, photocopying, filing, and faxing.</li><li>Greet and assist visitors, vendors and clients.</li><li>Maintain office supply inventory and place orders when necessary.</li><li>Manage outbound and inbound mail.</li><li>Responsible for preparing and sending invoices and receipts.</li><li>Assist in scheduling and coordinating meetings, interviews, events and other similar activities.</li><li>Create, edit, and update spreadsheets and documents as needed.</li><li>Perform data entry and reporting tasks.</li><li>Support staff and executives with general operational tasks.</li></ol>
2026-05-06T00:00:00Z

Business Operations Support Specialist

Eden Prairie, MN
remote
Temporary / Contract
12 - 14 USD / Hourly
Position Background / Purpose of Role:This position supports the business by contacting provider offices regarding invoices that have been paid but where medical charts have not yet been received. The role helps ensure timely chart retrieval and supports overall operational and compliance goals.Team Information:The candidate will work alongside the onshore invoicing team, which currently consists of 7 team members. The environment is collaborative, production-driven, and customer-service focused.Top Responsibilities:<ul><li>Contact provider offices regarding outstanding chart requests and paid invoices</li><li>Handle collection-style outreach professionally and efficiently</li><li>Navigate Salesforce and reporting systems to document activity and updates</li><li>Utilize Excel for tracking and reporting purposes</li><li>Maintain strong productivity and follow-up metrics</li><li>Provide excellent customer service during provider interactions</li><li>Analyze and adapt to new processes quickly</li><li>Manage daily outreach and follow-up activities independently</li></ul>Ideal Candidate Background:<ul><li>Healthcare industry experience preferred</li><li>Medical records retrieval or collection experience strongly preferred</li><li>Call center or high-volume outbound calling background</li></ul>
2026-05-19T00:00:00Z

Accounting Specialist

New Brighton, MN
onsite
Temporary / Contract
21.98 - 25.29 USD / Hourly
We are looking for an Accounting Specialist to support day-to-day financial operations for a wholesale distribution organization in Arden Hills, Minnesota. This Long-term Contract position is ideal for someone who enjoys detailed transactional work, takes pride in accuracy, and can manage a steady flow of invoices and payment-related activity. The person in this role will contribute across payables and receivables while partnering with vendors, customers, and internal teams to keep accounting processes running smoothly. Responsibilities:• Manage large volumes of vendor invoices, ensuring each transaction is entered accurately and completed within established timelines.• Organize incoming invoice documentation, direct items through approval channels, and assign general ledger coding when required.• Review purchase order-backed invoices for proper matching and record them for payment, while also handling non-purchase order invoices that require additional approval.• Monitor available payment discounts and prepare approved invoices for scheduled weekly disbursement cycles.• Respond to vendor questions regarding account statements, overdue items, and discrepancies involving billed quantities or payments.• Deliver timely support to internal departments and external partners on invoice status, payment details, and related accounting inquiries.• Assist with accounts receivable activities, including generating daily parts invoices using shipping information and supporting billing for completed shipments.• Communicate with customers about invoice questions and provide additional support for receivables follow-up or collections activities as business needs evolve. *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-05-07T00:00:00Z

Office Manager & HR Coordinator

White Bear Lake, MN
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
In this role, you will be a vital contributor to our client's operations, combining human resources expertise with financial and office management responsibilities. This position is perfect for someone who thrives in a collaborative, fast-paced environment and enjoys being at the center of both people-focused and operational tasks. Responsibilities:• Oversee bi-weekly payroll processing, ensuring all calculations, deductions, and contributions are accurate and up to date.• Reconcile payroll journal entries, timesheets, and 401(k) contributions for accurate financial reporting.• Collaborate with project managers to review contract terms, prepare customer invoices, process payments, and assist with collections.• Manage employee benefits administration, including medical, dental, and life insurance policies, and coordinate annual renewals.• Serve as the primary liaison for the company’s 401(k) program, managing enrollments, coordinating audits, and ensuring compliance with filing requirements.• Support compliance with federal, state, and local employment regulations by maintaining proper documentation and distributing required notices.• Develop and maintain personnel policies, including updates to the Employee Handbook, to ensure compliance with labor laws.• Lead recruitment efforts, including job postings, interviewing, and onboarding of new team members.• Facilitate new employee orientation sessions and oversee offboarding processes, including exit interviews and benefits termination.• Ensure the smooth operation of daily office activities, including supply management and facility oversight.
2026-05-15T00:00:00Z