We are looking for a detail-oriented Administrative Coordinator to join our team in Alexandria, Virginia. This is a long-term contract position that requires excellent organizational skills and the ability to manage multiple tasks efficiently. The ideal candidate will play a key role in supporting operations and ensuring smooth communication within the team.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including managing daily tasks and prioritizing assignments.<br>• Handle inbound calls promptly and professionally, addressing inquiries and routing calls as needed.<br>• Coordinate and maintain schedules, ensuring accurate calendar management for team members.<br>• Assist with organizing and scheduling appointments related to home health services.<br>• Prepare and maintain documentation, ensuring records are up-to-date and properly filed.<br>• Communicate effectively with clients and staff to ensure seamless coordination of services.<br>• Monitor and track deadlines to ensure timely completion of projects and tasks.<br>• Support the team in maintaining compliance with organizational policies and procedures.<br>• Collaborate with team members to improve operational processes and enhance efficiency.
<p>We are looking for a skilled Legal Secretary to join our team on a long-term contract basis in Washington, District of Columbia. This role is ideal for someone with a strong background in legal administrative support, who thrives in a fast-paced, collaborative environment. As part of a non-profit organization, you will play a key role in ensuring the seamless operation of legal processes and documentation. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage legal documents, ensuring accuracy and compliance with court requirements.</p><p>• Handle electronic filing (e-filing) of legal documents across various platforms and jurisdictions.</p><p>• Coordinate and maintain schedules, appointments, and deadlines through effective calendar management.</p><p>• Draft correspondence and perform dictation tasks with precision and attention to detail.</p><p>• Facilitate court filings by tracking deadlines and organizing necessary documentation.</p><p>• Provide administrative support for legal proceedings, including organizing case files and maintaining records.</p><p>• Communicate effectively with attorneys, clients, and external parties to ensure smooth workflow.</p><p>• Maintain confidentiality and adhere to ethical standards in handling sensitive information.</p><p>• Assist in preparing reports, presentations, and other legal materials as required.</p><p>• Troubleshoot and resolve issues related to legal documentation and filing systems.</p>
<p>We are looking for a dedicated Legal Assistant to join our client, a law firm in Potomac, Maryland. The ideal candidate will support our attorneys and paralegal within a dynamic litigation department specializing in family law and complex business disputes. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update attorney calendars with scheduling orders, deadlines, motions, depositions, and trial dates.</p><p>• Docket incoming motions and court deadlines, ensuring accuracy using Excel trackers.</p><p>• Conduct conflict checks and prepare necessary forms for new cases.</p><p>• Draft and format engagement letters, pleadings, and other legal documents using firm-provided templates.</p><p>• Organize discovery materials, manage document production, and assist with trial preparation.</p><p>• File pleadings and motions electronically in various court systems, including preparation of trial binders and exhibit indexes.</p><p>• Greet clients professionally, assist during meetings, and handle correspondence in proper legal format.</p><p>• Manage incoming and outgoing mail while supporting attorneys with general administrative tasks.</p><p>• Monitor and restock office supplies, maintain conference rooms, and assist with meeting preparations.</p><p>• Provide backup coverage for breaks and assist with attorney time tracking and reporting.</p>
We are looking for a highly organized and proactive Project Assistant to support the administration and management of solar programming initiatives. Based in Washington, District of Columbia, this long-term contract position offers an opportunity to collaborate with cross-functional teams and contribute to renewable energy development projects. The ideal candidate will have strong project coordination skills and a passion for driving sustainable solutions.<br><br>Responsibilities:<br>• Coordinate daily administrative and operational activities related to solar programming.<br>• Collaborate with project developers to conduct analysis and prioritize target sites for renewable energy opportunities.<br>• Ensure all project documentation is accurately collected, filed, and maintained.<br>• Develop and manage project schedules and budgets, ensuring timely delivery.<br>• Oversee vendor contracting, procurement processes, and material supply chains.<br>• Prepare and present project status reports to senior management.<br>• Participate in vendor and consultant selection, negotiating terms and managing relationships.<br>• Build and maintain effective relationships with key consultants and vendors.<br>• Monitor and suggest improvements for project tracking and reporting processes.<br>• Perform additional duties as assigned by management to support project development.
<p>We are looking for a highly organized and proactive Project Assistant to support the administration and management for our client. The position is based in Fairfax, Virginia, and offers an opportunity to collaborate with cross-functional teams and contribute to the of development projects. The ideal candidate will have strong project coordination skills.</p><p>Responsibilities:</p><p>• Coordinate daily administrative and operational activities.</p><p>• Collaborate with project developers to conduct analysis and prioritize target sites for renewable energy opportunities.</p><p>• Ensure all project documentation is accurately collected, filed, and maintained.</p><p>• Develop and manage project schedules and budgets, ensuring timely delivery.</p><p>• Oversee vendor contracting, procurement processes, and material supply chains.</p><p>• Prepare and present project status reports to senior management.</p><p>• Participate in vendor and consultant selection, negotiating terms and managing relationships.</p><p>• Build and maintain effective relationships with key consultants and vendors.</p><p>• Monitor and suggest improvements for project tracking and reporting processes.</p><p>• Perform additional duties as assigned by management to support project development.</p><p><br></p>
We are looking for an experienced Executive Assistant to provide high-level administrative support to ensure smooth daily operations. This role involves managing schedules, coordinating meetings, and handling inquiries with professionalism and efficiency. Located in Cheverly, Maryland, this Contract-to-Permanent position offers an excellent opportunity to showcase your organizational skills and attention to detail.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Respond to inquiries from residents, providing clear and helpful information.<br>• Schedule, organize, and prepare materials for executive meetings.<br>• Handle incoming calls professionally, directing them to the appropriate departments or resolving inquiries promptly.<br>• Perform general administrative tasks, such as drafting correspondence and maintaining records.<br>• Utilize Microsoft Office Suite and Outlook to create documents, manage email communications, and organize schedules.<br>• Ensure smooth communication between executives and other stakeholders.<br>• Monitor multi-line phone systems and provide coverage as needed.<br>• Maintain a high level of confidentiality when handling sensitive information.
<p>We are offering a contract opportunity for an Executive Assistant. In this role, you will be providing comprehensive administrative support in a fast-paced environment, primarily for the CFO. Your tasks will span across different areas such as scheduling, document management, research, and presentation preparation.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting the CFO with a variety of administrative duties using Microsoft Office products including Word, Excel, Planner, Teams, PowerPoint, and Outlook</p><p>• Scheduling internal or external meetings and maintaining the CFO's calendar meticulously</p><p>• Documenting policy changes and maintaining up-to-date files</p><p>• Distributing mail and scheduling and coordinating department and group meetings</p><p>• Organizing food and beverage service for meetings/events as necessary</p><p>• Providing support in research and referencing source documents in writing to brief manager on the guidance for presentation to internal, external partners</p><p>• Attending meetings with the supervisor to take notes on significant parts of discussion, issues, and relevant planned future events</p><p>• Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently</p><p>• Performing any other duties as assigned.</p>
<p>Robert Half is seeking a dedicated and detail-oriented Legal Assistant for a contract role with one of our premier clients in the McLean, VA area. This is an excellent opportunity for individuals with strong organizational and communication skills who are looking to contribute their expertise in a dynamic legal environment. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>Proven experience as a Legal Assistant or in a similar administrative role within a legal setting.</li><li>Proficiency in legal research and familiarity with legal terminology and processes </li><li>Strong organizational skills and attention to detail.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Working knowledge of legal software and tools is a plus (e.g., eDiscovery platforms, document management systems).</li><li>Local to the McLean area or willing to commute, as this position requires an in-office presence.</li></ul><p><br></p>
We are looking for a Legal Assistant with strong attention to detail to join our team in Pikesville, Maryland. This role is ideal for someone who is well-versed in legal processes and has experience supporting attorneys in civil litigation and medical malpractice cases. The successful candidate will play a vital role in ensuring the smooth operation of case management and administrative tasks.<br><br>Responsibilities:<br>• Prepare, edit, and finalize legal documents, including complaints, for filing and service.<br>• Manage electronic filing processes for court submissions and ensure compliance with deadlines.<br>• Coordinate and maintain attorneys’ schedules, including hearings, meetings, and filing deadlines.<br>• Handle case management tasks using software tools, such as Filevine, to organize and track case progress.<br>• Arrange for the service of legal documents and ensure proper documentation of processes.<br>• Maintain a paperless office environment by organizing and managing electronic files.<br>• Communicate effectively with attorneys, clients, and court personnel to facilitate case proceedings.<br>• Utilize tools such as Microsoft Outlook, Excel, PowerPoint, and Word to support administrative functions.<br>• Assist with tasks related to medical malpractice and personal injury litigation.<br>• Ensure all court filings are accurate and submitted in a timely manner.
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Alexandria, Virginia. This role requires someone who can efficiently manage front desk operations while providing excellent customer service to clients and visitors. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Greet clients, visitors, and employees with a welcoming and attentive demeanor.<br>• Manage and operate a multi-line phone system, ensuring all inbound calls are answered promptly and directed appropriately.<br>• Handle switchboard operations for phone systems with up to 10 lines.<br>• Provide accurate information to callers while addressing inquiries and transferring calls.<br>• Maintain a tidy and organized reception area, presenting a positive first impression.<br>• Assist with administrative tasks, including scheduling appointments and managing correspondence.<br>• Ensure timely communication and coordination with internal teams and external stakeholders.<br>• Monitor visitor logs and ensure security protocols are followed.<br>• Support part-time reception duties as needed, maintaining flexibility in work hours.
<p><strong>Job Title: Office Services Coordinator</strong></p><p><strong>Location:</strong> Dupont Circle, Washington, D.C. (Onsite, 5 days a week)</p><p><strong>Duration:</strong> 4 months with potential for conversion (not guaranteed)</p><p><strong>Schedule:</strong> Monday – Friday, 7:45 AM – 5:00 PM (1-hour lunch)</p><p><strong>Interview Process:</strong> 1 video interview → 1 in-person interview</p><p><br></p><p><strong>About the Role</strong></p><p>The Office Services Coordinator supports day-to-day office operations, with a strong focus on hospitality, guest services, and light facilities work. This is a highly visible role and the first point of contact for both employees and VIP visitors, requiring a white-glove service approach.</p><p><strong>Key Responsibilities</strong></p><p><strong>Reception & Guest Services</strong></p><ul><li>Greet and direct visitors and incoming calls</li><li>Maintain a professional, client-ready reception area</li><li>Provide high-touch service for VIP guests and visitors</li><li>Manage conference room bookings and coordinate catering as needed</li></ul><p><strong>Office Operations & Facilities Support</strong></p><ul><li>Conduct routine walkthroughs of two office floors (~55,000 sq. ft.)</li><li>Maintain cleanliness and organization in common areas</li><li>Operate dishwasher, clean and maintain coffee machines</li><li>Replace CO2 tanks, restock printer paper, and support minor maintenance tasks</li><li>Coordinate building or equipment service requests</li><li>Troubleshoot and track package deliveries and mail</li><li>Order and manage inventory for office supplies</li><li>Ensure vendor invoices are properly coded for expense tracking</li><li>Maintain off-site storage records</li></ul><p> <strong>Work Environment</strong></p><ul><li>Team of 3 supporting an office of approximately 250 employees</li><li>This is an active role that involves movement and visibility throughout the day</li><li>Professional business attire required</li><li>High-touch, front-facing position supporting employees and VIP guests</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Falls Church, Virginia. In this role, you will provide front desk coverage and administrative support, ensuring smooth day-to-day operations. This position requires attention to detail and the ability to handle package volumes and weekend scheduling effectively.<br><br>Responsibilities:<br>• Manage front desk operations, including greeting visitors and handling inquiries with courtesy and efficiency.<br>• Provide administrative assistance, such as managing correspondence, coordinating deliveries, and maintaining records.<br>• Ensure the desk is properly staffed and prepared to handle high volumes of packages.<br>• Work alternating weekend schedules, covering both Saturday and Sunday as required.<br>• Assist with receptionist duties, such as answering phone calls and directing them to the appropriate departments.<br>• Maintain a clean and organized workspace to ensure a welcoming environment for visitors.<br>• Collaborate with team members to address daily operational needs and challenges.<br>• Participate in training sessions to become familiar with procedures and expectations for the role.<br>• Demonstrate a commitment to adhering to office policies and dress codes while meeting the expectations of the role.
<p>We are looking for a dynamic and detail-oriented Project Coordinator to join our team on a long-term contract basis in Washington, District of Columbia. In this role, you will be responsible for managing executive meetings, coordinating content operations, and ensuring seamless communication across global stakeholders. This position requires exceptional organizational skills and the ability to navigate complex projects in a fast-paced environment.</p><p><br></p><p>Overview</p><p>Are you the go-to person for keeping projects on track and ensuring executives are where they need to be with everything they need to succeed? Join our high-performing Global Events team as a proactive and exceptionally organized Project Coordinator. You’ll orchestrate executive meetings, communications, and content operations across a global calendar of high-visibility events.</p><p>This role goes beyond traditional project coordinating—you’ll be the linchpin between creative, operational, and executive teams, ensuring alignment, precision, and impact.</p><p><br></p><p>Key Responsibilities</p><p>Executive Meeting Management</p><ul><li>Schedule and manage executive meetings, speaker prep sessions, and cross-team syncs.</li><li>Balance complex calendars and resolve scheduling conflicts.</li><li>Ensure executives have all necessary logistics, materials, and support.</li></ul><p>Global Stakeholder Alignment</p><ul><li>Act as the communication hub between product marketing, regional, and executive teams.</li><li>Lead regular status meetings with clear agendas and actionable follow-ups.</li><li>Track inputs, approvals, and follow-ups with friendly persistence.</li></ul><p>Project Deadline Management</p><ul><li>Manage projects in Wrike, tracking deliverables and dependencies.</li><li>Monitor task ownership and timelines, flag risks, and ensure no detail is missed.</li><li>Maintain real-time dashboards and communicate blockers proactively.</li></ul><p>Content Asset Coordination</p><ul><li>Oversee intake, routing, and approval of decks, videos, briefings, and customer stories.</li><li>Manage last-minute updates and version control.</li><li>Collaborate with creative teams and executives to consolidate feedback and finalize assets.</li></ul><p>Event Execution Support</p><ul><li>Partner with show production leads to prepare scripts, clickthrough's, and onstage materials.</li><li>Support onsite teams with live changes and executive speaker needs.</li></ul><p>Why This Role Matters</p><p>You’ll be the engine behind seamless executive communications, content, and events. Your organizational superpowers and influential communication style will elevate how we deliver impact across the business.</p>
<p>My client is a well-established financial services firm seeking a detail-oriented and proactive Office Manager to join our team in Fairfax, Virginia. In this role, you will be responsible for overseeing daily office operations, including calendar management, client services, and providing administrative support to Managing Director. This position offers excellent opportunities for growth and visibility within the organization. Candidates with superior customer service experience and experience in the financial services industry are strongly encouraged to apply. </p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage all administrative tasks to support Managing Director and ensure seamless office operations.</p><p>• Coordinate office facilities management, liaising with service providers to address maintenance needs.</p><p>• Manage client database system and office MS Outlook calendar </p><p>• Schedule and organize meetings, maintain calendars, and assist in the preparation of reports and presentations.</p><p>• Handle procurement of office supplies and maintain inventory to support efficient operations.</p><p>• Sort and manage incoming and outgoing mail and deliveries.</p><p>• Assist in the development and implementation of office policies and procedures to improve workflows.</p><p>• Support office layout planning and coordinate office moves when necessary.</p><p>• Identify opportunities to enhance processes and implement improvements.</p><p>• Book travel arrangements for teams as required.</p><p>• Collaborate with departments to ensure smooth execution of business processes and scheduling.</p><p><br></p><p>All interested candidates in this Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume to Justin Decker via LinkedIn</p>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>Are you a detail-oriented problem solver with a strong technical skill set and a "no job is too small" attitude? A <strong>large, well-known organization</strong> in seeking a dedicated <strong>Facilities Coordinator</strong> to support the operations of their facilities. If you are ready to make an impact and grow your career with an established company, we want to hear from you!</p><p><br></p><p><strong>About the Role</strong></p><p>As the Facilities Coordinator, you will be responsible for ensuring smooth facilities operations, addressing maintenance needs, and providing technical support as required. This is a <strong>Temporary-to-Permanent (TTP)</strong> role, offering a great opportunity for professional growth within a respected organization.</p><p>The ideal candidate will possess <strong>at least one year of experience</strong> in facilities management or coordination and bring expertise in using relevant software tools to track tasks, manage inventory, and coordinate schedules.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage daily facilities operations, ensuring all equipment, systems, and workspaces function seamlessly.</li><li>Respond to maintenance requests, coordinate vendors, and oversee projects related to repairs and upgrades.</li><li>Use software tools to manage workflows, track inventory, and schedule tasks efficiently.</li><li>Monitor compliance with safety regulations and organizational standards.</li><li>Support office setup needs such as configuring workspaces, equipment installations, and adjustments.</li><li>Assist in maintaining vendor relationships and ensuring service agreements are upheld.</li><li>Serve as the point of contact for employee concerns relating to the physical workspace.</li></ul><p><strong>Specific Software & Technical Skill Sets:</strong></p><ul><li>Proficiency in <strong>Microsoft Office Suite</strong> (Excel, Outlook, Word). Advanced <strong>Excel</strong> skills such as pivot tables, VLOOKUP, and data tracking highly preferred.</li><li>Experience with <strong>facilities management software</strong> such as <strong>FMX</strong>, <strong>Hippo CMMS</strong>, or <strong>Building Engines</strong>.</li><li>Familiarity with <strong>project scheduling platforms</strong> like <strong>Smartsheet</strong> or <strong>MS Project</strong>.</li><li>Ability to create and manage reports using <strong>Google Sheets</strong> or <strong>reporting tools</strong>.</li><li>Basic knowledge of <strong>CAD</strong> or space planning tools is a plus.</li><li>Strong troubleshooting abilities and basic technical understanding of facility systems.</li></ul><p><strong>Why Join Us?</strong></p><ul><li><strong>Reputable organization</strong>: Work for a trusted, well-known company committed to excellence.</li><li><strong>Career growth potential</strong>: Temporary-to-Permanent opportunities available.</li><li><strong>Collaborative work environment</strong>: Be part of a supportive team that values innovation and continuous improvement.</li></ul><p><br></p>
<p>We are looking for a dedicated Facilities Assistant to join our team on a contract basis in Fairfax, Virginia. This role is essential in ensuring the smooth operation of office facilities and providing support to the property manager. It’s a great opportunity for someone who thrives in a hands-on environment and enjoys contributing to workplace efficiency. This position is onsite Monday to Friday.</p><p>Responsibilities:</p><p>• Ensure office equipment such as printers, scanners, and shredders are maintained and functioning properly.</p><p>• Manage employee workstation adjustments, including moves, additions, and changes.</p><p>• Assist in handling termination processes and ensuring proper equipment retrieval.</p><p>• Provide basic IT support to end users, troubleshooting minor issues as needed.</p><p>• Familiarity with basic office equipment, maintenance and troubleshooting.</p><p> • Strong customer service skills, with the ability to communicate effectively.</p><p> • Ability to multitask and manage priorities in a fast-paced environment.</p><p> • Basic knowledge of IT systems and end-user support.</p><p> • Organized and detail-oriented with a proactive approach to problem-solving.</p>
We are looking for a dedicated Administrative Coordinator to join our team in Washington, District of Columbia. This long-term contract position is ideal for a highly organized individual who can effectively manage administrative tasks, support team operations, and maintain smooth office workflows. The role offers an opportunity to contribute to a dynamic environment by ensuring that day-to-day activities are executed efficiently and professionally.<br><br>Responsibilities:<br>• Organize and oversee schedules, appointments, and travel arrangements to ensure effective time management.<br>• Prepare, proofread, and edit various documents, reports, and presentations with a focus on accuracy and clarity.<br>• Maintain and update records, files, and databases to ensure data is easily accessible and well-organized.<br>• Manage office supplies by monitoring inventory levels and placing orders as needed.<br>• Coordinate meetings by preparing agendas, scheduling attendees, and documenting detailed minutes.<br>• Provide administrative support for specific projects, ensuring all tasks are completed efficiently and on time.<br>• Assist with tracking expenses, processing reimbursements, and monitoring budget-related activities.<br>• Serve as a point of contact for internal and external communications, including answering inbound calls.<br>• Ensure office equipment is functioning properly and coordinate repairs or replacements when necessary.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a Contract basis in Washington, District of Columbia. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional organizational and communication support. As an integral member of our team, you will assist with daily administrative tasks and ensure the smooth operation of office functions. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, members, and guests with professionalism and a positive attitude.</p><p>• Handle incoming and outgoing mail, packages, and deliveries efficiently.</p><p>• Manage and coordinate calendars for staff and leadership, scheduling meetings, conference calls, and appointments.</p><p>• Organize meeting logistics, including reserving rooms, setting up technology, and preparing materials.</p><p>• Draft, proofread, and format correspondence, memos, and reports with attention to detail.</p><p>• Maintain well-organized filing systems, both electronic and physical.</p><p>• Perform data entry tasks and ensure accurate record-keeping and database updates.</p><p>• Monitor office supplies, place orders, and maintain inventory levels.</p><p>• Respond to membership inquiries and communications as directed.</p><p>• Prepare materials and provide support for programs, conferences, and events.</p>
<p><strong><em><u>100% ONSITE!!</u></em></strong></p><p><br></p><p><strong>Schedule:</strong> Monday – Friday | 8:30 AM – 5:00 PM EST</p><p><strong>Work Environment:</strong> Onsite | Professional Office Setting</p><p><strong>Assignment Duration:</strong> 3 Months (with possibility for extension or permanent hire)</p><p><br></p><p><strong>About the Role</strong></p><p>We’re seeking an <strong>Administrative Assistant</strong> to support the property management team at a professional office building in Bethesda, MD. This role is ideal for someone with strong organizational skills, excellent phone and email etiquette, and a professional demeanor. You’ll be the first point of contact for visitors, handle daily office administrative duties, and assist with invoice and purchase order processing.</p><p><br></p><p><strong>What You'll Do</strong></p><p><strong>Guest & Phone Reception</strong></p><ul><li>Answer and route incoming calls in a courteous and professional manner</li><li>Greet visitors and ensure guest protocols are followed</li></ul><p><strong>Administrative & Office Support</strong></p><ul><li>Organize, file, and manage daily administrative tasks</li><li>Maintain a clean and professional office environment</li><li>Manage general office email inbox and respond to inquiries</li></ul><p><strong>Invoice & Purchase Order Processing</strong></p><ul><li>Review, validate, and submit invoices for approval</li><li>Prepare and monitor purchase orders and contract documentation</li><li>Communicate with vendors and internal teams for issue resolution and follow-up</li></ul>
<p>Robert Half's client is seeking a proficient Administrative Assistant to join their team based in Tysons Corner, Virginia. As an Administrative Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. You will be working onsite Monday to Friday. This is a contract position with the potential of going permanent.</p><p>Responsibilities:</p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff. </p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Handle multiple lines, transferring calls as necessary</p><p><br></p>
<p>Robert Half has a new direct-hire opportunity for a Sales Support Specialist for a growing construction company in Beltsville, MD. Construction industry experience is highly preferred. If interested, please consider applying to this posting or contact Cody Marshall at Robert Half to learn more.</p><p><br></p><p><strong>Position Summary:</strong></p><p>The Sales Support Specialist will work closely with the sales team to streamline operations, assist with client communications, prepare proposals, and ensure customer satisfaction throughout the sales process. This role is ideal for someone who is organized, customer-focused, and eager to grow within a dynamic company.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and operational support to the sales team</li><li>Prepare and track proposals, contracts, bids, and presentations</li><li>Communicate with clients regarding project status, documentation, and scheduling updates</li><li>Maintain and update CRM systems, ensuring accurate customer and project information</li><li>Assist in coordinating meetings, site visits, and follow-ups</li><li>Work with internal teams (estimating, project management, procurement) to gather required information for bids and proposals</li><li>Ensure timely delivery of sales documents and responses to client inquiries</li><li>Monitor and track sales metrics and generate regular performance reports</li><li>Support the onboarding process for new clients</li><li>Maintain an organized digital filing system for sales and customer documentation</li></ul><p><br></p>
<p>Robert Half's client is seeking a proficient Administrative Assistant to join their team based in Fairfax, Virginia. As an Administrative Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. You will be working onsite Monday to Friday. This is a contract role with the potential to be permanent.</p><p>Responsibilities:</p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff. </p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Handle multiple lines, transferring calls as necessary.</p>
<p>We are offering contract employment opportunity for an Office Assistant based in Manassas, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. </p><p>As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position working Monday, Wednesday and Fridays from 8:30 am to 5 pm.</p><p>Responsibilities: </p><p>• Handling communication through phone calls and scheduling appointment</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p>• Dispatching outgoing mail in a timely and accurate manner</p><p>• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p>• Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p>• Implementing basic office skills to effectively perform daily tasks and duties.</p><p><br></p>
<p>We are looking for a Property Assistant to join our team on a contract basis in Fairfax, Virginia. This role is essential in ensuring the smooth operation of office facilities and providing support to the property manager. It’s a great opportunity for someone who is looking to gain more skills and grow within a company.</p><p>Key Responsibilities:</p><ul><li>Serve as the primary point of contact for tenants, vendors, and contractors, addressing inquiries and resolving issues promptly.</li><li>Support property managers with lease administration, tenant communications, and contract tracking.</li><li>Process invoices, track budgets, and ensure timely payments to vendors and contractors.</li><li>Organize and maintain accurate property records, including lease agreements, insurance certificates, and maintenance logs.</li><li>Coordinate property inspections, repairs, and maintenance activities, ensuring compliance with safety and operational standards.</li><li>Assist with developing and maintaining budgets, reports, and other financial documentation.</li><li>Maintain and order office supplies and ensure the property management office is running efficiently.</li><li>Ensure tenant satisfaction by providing proactive communication and outstanding customer service.</li><li>Handle scheduling tasks, such as coordinating building access for vendors and contractors.</li></ul><p><br></p><p><br></p>
