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10 results for Office Manager in Bellevue, WA

Office Manager

Everett, WA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for an Office Manager to support day-to-day business operations and keep the workplace running efficiently in Everett, Washington. This contract opportunity has the potential to become permanent and is ideal for someone who can balance administrative coordination, financial processing, and event logistics in a fast-paced environment. The role will work closely with business owners and internal teams to maintain organized records, support employees, and ensure a well-organized office experience for clients and staff. Responsibilities: • Direct daily office activities to maintain an organized, efficient, and client-ready environment, including supply management and workspace upkeep. • Administer project-related records such as contracts, permits, purchase orders, and other operational documentation with accuracy and consistency. • Oversee accounts payable and accounts receivable tasks, including invoice coding, client billing, payment tracking, and payroll support using QuickBooks Online and related systems. • Monitor budgets and project spending to help maintain accurate financial records and support compliance with internal processes. • Coordinate marketing events and monthly schedule updates in Outlook, ensuring business owners are informed, prepared, and travel arrangements are handled as needed. • Support recruitment and onboarding activities by preparing employment documents, organizing employee files, and assisting with benefits administration. • Build and maintain an effective filing and document management process for storage, retrieval, and retention of business records and correspondence. • Prepare business materials such as reports, presentations, meeting notes, and drafted documents for internal and external use. • Partner with team members across the business to solve operational challenges, improve workflow efficiency, and support office priorities within a construction-focused setting.
2026-05-29T00:00:00Z

Office Manager

Seattle, WA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized and service-oriented Office Manager to support daily operations at a storage and property facility in Seattle, Washington. This Contract position will play a central role in creating a clean, secure, and welcoming environment while assisting customers with rentals, account questions, and onsite needs. The ideal candidate brings strong administrative skills, sound judgment, and a proactive approach to keeping office and site activities running smoothly. Responsibilities: • Coordinate day-to-day office and site operations to promote a well-maintained, efficient, and customer-ready facility. • Welcome customers, respond to questions, and provide guidance on account details, rental options, and general service requests. • Lead tours of available units or spaces and assist customers through leasing documentation and related administrative steps. • Process daily payments, reconcile transactions, and support accurate financial recordkeeping for routine office activities. • Monitor office supply levels, place orders as needed, and maintain organized inventory for administrative operations. • Perform regular property checks to verify cleanliness, safety, security, and overall operational preparedness. • Work closely with onsite team members and leadership to address issues, improve workflows, and support business objectives. • Handle front desk and receptionist responsibilities, including directing visitors, answering calls, and managing basic office correspondence.
2026-05-29T00:00:00Z

Office Manager

Tacoma, WA
onsite
Temporary / Contract
25 - 29 USD / Hourly
We are looking for an experienced Office Manager to oversee day-to-day branch operations in Tacoma, Washington, supporting administrative, financial, and people-related functions within a busy office setting. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, can keep multiple workflows organized, and brings a hands-on approach to team coordination and operational support. The successful candidate will help maintain smooth office performance, uphold accuracy across key business processes, and work closely with leadership to strengthen efficiency and service levels. Responsibilities: • Direct daily office activities across administrative support, front desk coverage, and general branch coordination to keep operations running smoothly. • Supervise and assist staff members, organize schedules and coverage, and promote consistent execution of office procedures. • Manage high-volume billing and financial transactions, including invoice processing, accounts payable, accounts receivable, and payroll-related tasks with a strong focus on accuracy. • Support certified payroll activities and maintain organized records to meet client, contract, and compliance requirements. • Coordinate hiring, onboarding, and offboarding administration while partnering with leadership on employee-related documentation and workflow needs. • Maintain office supply inventory, place orders as needed, and ensure the workplace remains properly stocked and functional. • Handle reception responsibilities by greeting visitors, answering incoming communications, and directing requests to the appropriate teams. • Assist with audit preparation, contract documentation, and reporting activities to support operational compliance and readiness. • Identify process improvement opportunities and collaborate with management to enhance team performance, accountability, and efficiency.
2026-05-29T00:00:00Z

Bookkeeper

Bellevue, WA
onsite
Temporary / Contract
27 - 31 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for an organization based in Bellevue, Washington. This Long-term Contract opportunity is ideal for someone who can manage core accounting activities with accuracy, maintain reliable records, and help produce timely financial information for leadership. The role will contribute to smooth month-end processes, audit readiness, and consistent handling of payables, receivables, and reconciliations. Responsibilities: • Record and maintain general ledger activity by preparing journal entries and completing routine account reconciliations. • Manage accounts payable and accounts receivable functions, including processing vendor payments and tracking incoming funds accurately and on schedule. • Perform regular reconciliations for bank accounts, credit card statements, and investment accounts to ensure financial data is complete and correct. • Assist with month-end closing activities and help compile financial reports for leadership and board-level review. • Provide audit support by gathering requested records, preparing documentation, and responding to financial information requests. • Organize and maintain accounting files in a manner that supports strong financial controls and easy access to documentation. • Use QuickBooks to enter, review, and monitor financial transactions across core bookkeeping processes.
2026-05-29T00:00:00Z

Payroll Manager

Snoqualmie, WA
onsite
Permanent / Full Time
115000 - 126000 USD / Yearly
We are looking for an experienced Payroll Manager to oversee accurate and compliant payroll operations for a large workforce in Snoqualmie, Washington. This role is ideal for someone who brings deep knowledge of end-to-end payroll administration, sound judgment, and a careful approach to handling sensitive employee data. The successful candidate will work closely with internal partners to strengthen payroll processes, support service excellence, and help guide improvements that increase efficiency and accuracy. Responsibilities:• Direct full-cycle payroll activities for a high-volume employee population, ensuring timely and accurate pay processing.• Maintain payroll practices that align with applicable wage, tax, and regulatory requirements, with particular attention to compliance standards.• Review payroll records, audit outputs, and resolve discrepancies to uphold precision and consistency across each pay cycle.• Collaborate with finance, human resources, and other stakeholders to address payroll-related questions and improve workflow coordination.• Identify opportunities to streamline procedures, strengthen controls, and enhance the overall effectiveness of payroll operations.• Support payroll system enhancements, implementations, or software conversion efforts when needed, including testing and process validation.• Safeguard confidential employee and compensation information while exercising strong independent judgment in sensitive situations.• Provide guidance or informal leadership within the payroll function, helping promote accountability, service quality, and teamwork. The salary range for this position is $115,000 to $126,000. Benefits:Medical/Dental/VisionLong Term DisabilityLife and AD&D insurance403(b) TSA Retirement Savings Plan2 weeks PTO14 paid holidays
2026-05-14T00:00:00Z

Administrative Assistant

Kent, WA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Job Description:We are seeking a detail-oriented and dependable Administrative Assistant for a contract opportunity in Kent. This role will support daily office operations and provide administrative assistance to ensure an efficient and organized work environment.Key Responsibilities:<ul><li>Answer and direct incoming calls and respond to general inquiries</li><li>Provide front desk support by greeting visitors and handling correspondence</li><li>Perform data entry, document preparation, and record maintenance</li><li>File, scan, and organize both physical and electronic documents</li><li>Assist with scheduling meetings and managing calendars as needed</li><li>Support internal teams with various administrative and clerical tasks</li><li>Maintain office supplies and assist with general office coordination</li></ul>
2026-05-22T00:00:00Z

Accounting Manager

Tacoma, WA
onsite
Permanent / Full Time
80000 - 130000 USD / Yearly
We are seeking an Accounting Manager to lead day-to-day accounting operations for an established manufacturing company in Tacoma, WA. This hands-on role owns the full accounting function, with limited supervisory responsibility, and is ideal for a detail-oriented professional who can ensure accuracy while driving process improvements. The position partners closely with operational and leadership teams to deliver financial insight, strengthen reporting, and support continuous improvement. Responsibilities:• Oversee the full accounting cycle, ensuring timely completion of month-end activities, journal entries, reconciliations, and general ledger maintenance.• Manage the company’s accounting records and serve as the primary internal owner of financial operations.• Analyze manufacturing costs, review product cost performance, and investigate variances to support better financial and operational decisions.• Identify opportunities to streamline manual workflows by introducing automation, improving system usage, and enhancing overall process efficiency.• Prepare and review financial information for leadership, delivering clear analysis that supports planning, budgeting, and business performance discussions.• Work cross-functionally with other departments to align financial data with day-to-day business activity and operational goals.• Support audit readiness and maintain organized documentation to ensure financial records are accurate, complete, and accessible.• Build stronger vendor-related financial insight by contributing to purchasing analysis and helping identify cost-saving opportunities over time.
2026-05-28T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-05-11T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary / Contract
35 - 37.47 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in a contract position. This role is ideal for someone who excels in a fast-paced environment, manages competing priorities with sound judgment, and brings a strong, service-oriented approach to executive and board support. The position plays a central role in coordinating executive operations, leadership activities, and board-related logistics while handling sensitive information with discretion. Responsibilities: • Manage a demanding executive calendar by coordinating meetings, resolving scheduling conflicts, and ensuring leaders are prepared for upcoming commitments. • Arrange detailed travel logistics, create organized itineraries, and assemble briefing materials for meetings, events, and external engagements. • Act as a primary administrative contact for board-related activities, helping organize communications, meeting materials, and follow-up actions. • Draft clear correspondence, acknowledgements, and other written documents that support executive communications and organizational priorities. • Coordinate onsite logistics for board and leadership meetings by working closely with facilities, catering, and event support teams. • Monitor deadlines and shifting priorities, take initiative on urgent matters, and drive assignments through completion with minimal oversight. • Support senior leadership operations through meeting scheduling, agenda preparation, note coordination, and tracking of action items and deliverables. • Reconcile budget activity and credit card expenses, maintaining accurate records and timely reporting. • Uphold confidentiality when working with executives, board members, donors, and other key stakeholders. • Contribute to a collaborative workplace culture by promoting strong internal service standards and supporting equity and anti-racism efforts across the department.
2026-05-29T00:00:00Z

Receptionist

Puyallup, WA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Job Summary:We are seeking a professional and customer-focused Receptionist to support daily front office operations in Puyallup. This role serves as the first point of contact for visitors and callers while providing essential administrative and clerical support to the team. Key Responsibilities:<ul><li>Greet and assist visitors in a friendly and professional manner</li><li>Answer and route incoming phone calls, responding to general inquiries</li><li>Manage front desk operations, including mail distribution and office coordination</li><li>Schedule appointments and maintain calendars as needed</li><li>Perform data entry, filing, and document scanning</li><li>Maintain organized records and ensure accurate documentation</li><li>Support additional administrative tasks to assist the team and office operation</li></ul>
2026-05-22T00:00:00Z