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42 results for Office Assistant in Baltimore, MD

Office Assistant
  • Bethesda, MD
  • onsite
  • Temporary
  • 18.00 - 21.00 USD / Hourly
  • <p>We are looking for a detail-oriented Office Assistant for a contract position in Bethesda, Maryland. This role involves handling administrative tasks with efficiency while supporting the company's operations. The ideal candidate will thrive in an environment that requires organizational skills and the ability to work independently.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
  • 2026-01-08T18:03:52Z
Office Assistant
  • Hyattsville, MD
  • onsite
  • Temporary
  • 18.00 - 21.00 USD / Hourly
  • <p>We are looking for a highly organized and meticulous Office Assistant to join our team in Hyattsville, Maryland. The Office Assistant provides general administrative and clerical support to ensure efficient daily operations.</p><p>This position requires strong organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
  • 2026-01-08T18:19:12Z
Office Assistant
  • Silver Spring, MD
  • onsite
  • Temporary
  • 18.00 - 21.00 USD / Hourly
  • <p>Our client is seeking a dedicated Office Assistant to join its team in Silver Spring, Maryland.  The Office Assistant provides general administrative and clerical support to ensure efficient daily operations.</p><p>This position requires strong organizational skills and attention to detail.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
  • 2026-01-08T18:14:13Z
Office Assistant
  • Gaithersburg, MD
  • onsite
  • Temporary
  • 18.00 - 21.00 USD / Hourly
  • <p>We are looking for a detail-oriented Office Assistant to join our team in Gaithersburg, Maryland. The Office Assistant provides general administrative and clerical support to ensure efficient daily operations.</p><p>This position requires strong organizational skills and attention to detail.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
  • 2026-01-08T18:08:50Z
Office Assistant
  • Rockville, MD
  • onsite
  • Temporary
  • 18.00 - 21.00 USD / Hourly
  • <p>We are seeking a reliable and detail-oriented Office Assistant to support daily administrative and operational tasks in a fast-paced office environment. This role is ideal for someone who is highly organized, professional, and enjoys keeping office operations running smoothly.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
  • 2026-01-08T18:14:13Z
office assistant
  • Mclean, VA
  • onsite
  • Temporary
  • 18.00 - 18.50 USD / Hourly
  • We are looking for a detail-oriented and efficient Office Assistant to join our team on a contract basis in McLean, Virginia. This role requires a detail-oriented individual who thrives in a fast-paced environment and is committed to maintaining high standards. As an Office Assistant, you will play a key role in supporting daily office operations and ensuring seamless communication within the team.<br><br>Responsibilities:<br>• Greet visitors and clients with a friendly and attentive demeanor, ensuring they feel welcomed and attended to.<br>• Manage incoming calls and emails, directing them to the appropriate departments or individuals.<br>• Utilize Microsoft Office Suite to create, edit, and manage documents, spreadsheets, and presentations.<br>• Maintain a clean and organized reception area and office space.<br>• Provide administrative support such as scheduling meetings, organizing files, and handling correspondence.<br>• Assist with office supplies inventory and coordinate replenishment as needed.<br>• Ensure adherence to business dress code standards at all times.<br>• Collaborate with team members to ensure smooth daily operations and address any challenges promptly.<br>• Coordinate parking arrangements and provide directions to visitors when necessary.
  • 2026-01-08T20:08:53Z
Part time Office Assistant
  • Fairfax, VA
  • onsite
  • Temporary
  • 18.00 - 20.00 USD / Hourly
  • <p>Looking for a flexible, part-time role where you can make a difference? We’re seeking a Part-Time Office Assistant to support a team in Fairfax, Virginia. This position is perfect for someone organized, reliable, and ready to help keep our office running smoothly. This part-time contract position offers an excellent opportunity if you are looking for a part time opportunity. The ideal candidate will bring enthusiasm, self-motivation, and strong organizational skills to help streamline daily operations. This role is part-time Monday to Friday, but you must be flexible to work any days and times. </p><p><br></p><p>Responsibilities</p><ul><li>Support the team by addressing day-to-day clerical needs and ensuring smooth operations.</li><li>Answer and direct phone calls and emails professionally</li><li>Assist with filing, data entry, and recordkeeping</li><li>Help maintain an organized and efficient office environment</li><li>Support the team by addressing day-to-day clerical needs and ensuring smooth operations.</li><li>Handle receptionist duties, including answering and directing inbound calls professionally.</li></ul>
  • 2026-01-05T21:04:15Z
Office Assistant
  • Fairfax, VA
  • onsite
  • Temporary
  • 18.00 - 19.00 USD / Hourly
  • <p>We are looking for a dedicated Office Assistant to join our team in Fairfax, Virginia. This contract position open during tax season. If you thrive in a fast-paced environment and enjoys supporting the smooth operation of a detail-oriented services firm. You will play a vital role in ensuring daily administrative and logistical tasks are completed efficiently.</p><p><br></p><p>Responsibilities</p><p>Provide general administrative support to office staff and leadership</p><p>Answer phones, greet visitors, and manage incoming correspondence</p><p>Schedule meetings, manage calendars, and coordinate appointments</p><p>Assist with data entry, filing, scanning, and document organization</p><p>Maintain office supplies and place orders as needed</p><p>Support internal teams with ad-hoc administrative tasks</p><p><br></p>
  • 2026-01-05T22:24:33Z
Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary
  • 18.00 - 26.00 USD / Hourly
  • Join our team as an Administrative Assistant! We're seeking an organized detail oriented to support daily office operations, handle scheduling, manage correspondence, and assist with clerical tasks. This is a highly visible role with growth opportunities. <br> Provide comprehensive administrative support, including calendar management and meeting coordination Draft and edit correspondence, presentations, and reports Process mail, manage office supply inventory, and maintain both electronic and paper files Support event planning, travel arrangements, and expense reporting Perform data entry and manage office communications efficiently
  • 2026-01-05T20:53:40Z
Administrative Assistant
  • Wilmington Nt, DE
  • onsite
  • Temporary
  • 23.00 - 24.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join a team in Wilmington, Delaware. This is a part-time contract position, requiring 25-27.5 hours per week on-site, and offers an excellent opportunity to contribute to a fast-paced environment during tax season. The ideal candidate will possess strong organizational and multitasking skills and be comfortable handling high-volume administrative tasks with precision.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain filing systems, ensuring accuracy in both physical and electronic workflows.</p><p>• Welcome clients, manage intake processes for tax returns, and handle document submissions.</p><p>• Make outbound calls to clients and collaborate with internal teams as necessary.</p><p>• Perform tasks efficiently under deadlines, showcasing strong multitasking abilities.</p><p>• Process and organize information with high attention to detail in a busy office setting.</p><p>• Utilize software tools such as Microsoft Office Suite, Word, Outlook, and electronic workflow systems to support administrative functions.</p><p>• Assist with receptionist duties, including answering inbound calls and addressing inquiries.</p><p>• Ensure timely and accurate data entry to support office operations.</p><p>• Coordinate schedules and appointments to streamline office workflows.</p><p>• Provide general administrative support to ensure smooth day-to-day operations.</p>
  • 2026-01-14T13:13:58Z
Administrative Assistant
  • Gaithersburg, MD
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a skilled Administrative Assistant to join our team in Gaithersburg, Maryland. In this long-term contract role, you will be responsible for supporting daily operations through efficient organization and communication. This position offers an excellent opportunity to contribute to a dynamic work environment while utilizing your administrative expertise.<br><br>Responsibilities:<br>• Handle inbound calls professionally, ensuring clear communication and accurate message delivery.<br>• Manage and maintain office records, files, and documentation to ensure easy access and organization.<br>• Perform data entry tasks with precision to maintain up-to-date information in company systems.<br>• Greet visitors and clients in a courteous manner, managing reception duties effectively.<br>• Support office operations by coordinating schedules, appointments, and meetings.<br>• Collaborate with team members to ensure smooth workflow and timely completion of projects.<br>• Monitor office supplies inventory and coordinate replenishment as needed.<br>• Prepare reports and presentations as required, ensuring attention to detail and accuracy.<br>• Assist in correspondence management, including drafting and proofreading emails and letters.<br>• Uphold confidentiality and professionalism in handling sensitive information.
  • 2026-01-06T15:14:13Z
Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary
  • 21.85 - 27.00 USD / Hourly
  • <p>Financial Aid & Admissions Support Specialist</p><p><strong>Location:</strong> Baltimore, MD </p><p><br></p><p>About the Role</p><p>A private university in Baltimore is seeking a highly organized and customer-focused <strong>Graduate Financial Aid & Admissions Support Specialist</strong>. This role provides essential support to graduate students and prospective applicants, assisting with admissions inquiries, financial aid questions, transcript processing, and general administrative tasks. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and is comfortable working in a hybrid or remote setting.</p><p><br></p><p>Responsibilities</p><p><strong>Student & Applicant Support</strong></p><ul><li>Respond to phone inquiries related to graduate admissions and financial aid</li><li>Provide accurate information or route callers to appropriate team members</li><li>Document and relay messages as needed</li></ul><p><strong>Email & Communication Management</strong></p><ul><li>Monitor and respond to inquiries in the Graduate Admissions email inbox (CRM platform such as Slate)</li><li>Assign and update applicant records and route emails to recruiters or team members</li><li>Manage the Graduate Financial Aid Outlook inbox</li><li>Respond to routine questions and escalate complex cases to financial aid leadership</li></ul><p><strong>Transcript & Record Processing</strong></p><ul><li>Process and match incoming transcripts to student/applicant records</li><li>Work with third-party transcript services (e.g., Parchment, National Student Clearinghouse)</li><li>Coordinate with the Registrar’s Office to obtain institutional transcripts</li></ul><p><strong>Administrative & Project Support</strong></p><ul><li>Conduct research for special projects as assigned by academic leadership</li><li>Assist with event planning logistics, including catering, room reservations, and transportation</li></ul><p><strong>Financial Aid Processing Support</strong></p><ul><li>Process Graduate Direct Loan information sheets</li><li>Coordinate tasks with Graduate Financial Aid leadership as needed</li></ul><p><br></p><p><br></p>
  • 2026-01-09T18:08:51Z
Escrow Administrative Assistant
  • Fairfax, VA
  • onsite
  • Temporary
  • 19.00 - 20.00 USD / Hourly
  • <p>We are looking for a detail-oriented Escrow Administrative Assistant to support our client in Fairfax, Virginia. This role is ideal for a motivated individual with strong organizational skills who thrives in a fast-paced environment. You will play a vital role in ensuring transactions run smoothly by managing documentation, coordinating communication, and maintaining accurate records</p><p>Responsibilities:</p><p>• Collaborate with clients, lenders, brokers, and internal teams to collect and verify required documentation for escrow transactions.</p><p>• Monitor transaction timelines, ensuring all deadlines are met and processes remain on track.</p><p>• Maintain organized and accurate records, updating internal systems as necessary.</p><p>• Deliver exceptional service by acting as a liaison between parties and addressing inquiries promptly.</p><p>• Assist the commercial escrow team with administrative tasks, including document preparation and file management.</p><p>• Coordinate appointments and schedules to facilitate seamless communication among stakeholders.</p><p>• Answer multi-line phone systems and manage correspondence effectively.</p><p>• Track and follow up on deadlines to ensure compliance with state-specific requirements.</p><p>• Support the team with problem-solving and issue resolution related to escrow transactions.</p><p><br></p>
  • 2026-01-05T20:18:50Z
Administrative Assistant
  • Washington, DC
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • <p>We are looking for a skilled Administrative Assistant to join our team on a long-term contract basis in Washington, District of Columbia. In this role, you will play a pivotal part in ensuring smooth office operations by managing a variety of administrative tasks. The ideal candidate will have excellent organizational skills, a strong attention to detail, and the ability to communicate effectively in a fast-paced environment. For immediate consideration, apply TODAY and contact Grace Nowlin at (202) 998-8423 for additional information.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing calls with professionalism and efficiency.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.</p><p>• Perform accurate data entry to maintain organized and up-to-date records.</p><p>• Manage email correspondence and ensure timely responses to internal and external stakeholders.</p><p>• Schedule and coordinate appointments efficiently while maintaining calendars.</p><p>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to prepare documents and presentations.</p><p>• Support daily office operations and maintain an organized workspace.</p><p>• Assist in planning and coordinating meetings or events.</p><p>• Address administrative needs and provide support to team members as required.</p><p>• Uphold confidentiality and ensure sensitive information is handled appropriately.</p>
  • 2025-12-18T15:49:00Z
Accounting Administrative Assistant
  • Reston, VA
  • onsite
  • Permanent
  • 60000.00 - 68000.00 USD / Yearly
  • <p>Accounting Administrative Assistant ~ Professional Services Firm Washington, D.C.</p><p>$60k-$65k, career growth, great benefits, hybrid!</p><p><br></p><p>My client is a well-established Professional Services Firm located in Northern VA with a need  for an Accounting Administrative Assistant. The Accounting Administrative Assistant will report to Accounting Manager and offers tremendous career growth. Candidates with experience in accounts payables, receivables, invoicing, and credit card reconciliations are encouraged to apply. The Accounting Administrative Assistant will be responsible for the following duties: </p><p> </p><p> </p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and manage expense reports efficiently.</p><p>• Assist with creating and recording invoices and entering payment details into the system.</p><p>• Provide administrative assistance to the accounting team, including handling phone calls and transferring them appropriately.</p><p>• Maintain organizational supplies and oversee the upkeep of shared spaces such as the kitchen.</p><p>• Keep vendor records updated and act as a liaison between the firm administrator and staff.</p><p> </p><p><br></p><p>All interested candidates in this Accounting Administrative Assistant opportunity and other fulltime opportunities across the Northern, VA./D.C. area please send your resume to Justin Decker via LinkedIn. </p><p> </p><p> </p><p><br></p>
  • 2025-12-15T14:38:36Z
Escrow Administrative Assistant
  • Fairfax, VA
  • onsite
  • Contract / Temporary to Hire
  • 19.00 - 21.00 USD / Hourly
  • <p>We are looking for a detail-oriented Escrow Administrative Assistant to join our team in Fairfax, Virginia. This contract position offers an opportunity to contribute to a dynamic and fast-paced environment within the mortgage and escrow industry. The ideal candidate will have excellent organizational skills, strong communication abilities, and a commitment to providing exceptional service.</p><p><br></p><p>Looking for someone with 1+ years of mortgage or insurance experience. Can start asap and will be working onsite m-f in Fairfax, VA </p><p><br></p><p>Responsibilities:</p><p>• Perform research and analysis related to escrow accounts and insurance claims.</p><p>• Investigate and resolve discrepancies in mortgage or escrow documentation.</p><p>• Collaborate with team members in a call center setting to address client inquiries.</p><p>• Utilize Microsoft Office applications and CRM systems to manage and organize data.</p><p>• Ensure accuracy and compliance in all administrative tasks related to escrow processing.</p><p>• Manage multiple priorities effectively in a fast-paced work environment.</p><p>• Communicate clearly and professionally with clients and team members.</p><p>• Support loan administration processes and maintain accurate records.</p><p>• Apply basic math skills to calculate and verify escrow-related transactions.</p><p>• Adapt to team needs and contribute to a collaborative work atmosphere.</p>
  • 2026-01-07T20:13:50Z
Administrative Assistant
  • Hanover, PA
  • onsite
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • <p>Are you organized, professional, and love making a great first impression? We’re seeking a friendly and reliable <strong>Receptionist</strong> to join a Hanover team. This is the perfect role for someone who enjoys welcoming visitors, supporting office operations, and keeping everything running smoothly.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and clients with a warm, professional demeanor</li><li>Answer, screen, and direct incoming phone calls</li><li>Manage incoming and outgoing mail and office correspondence</li><li>Maintain a neat and organized reception area</li><li>Provide administrative support to staff as needed</li></ul><p><br></p>
  • 2025-12-29T16:19:05Z
Assistant Controller - Family Office
  • Baltimore, MD
  • onsite
  • Permanent
  • 90000.00 - 125000.00 USD / Yearly
  • <p>A well-established family office in the Greater Baltimore area is seeking a highly motivated and detail-oriented <strong>Assistant Controller</strong> to join its finance team. This role offers a unique opportunity to work in a dynamic, investment-focused environment with exposure to complex partnership structures and private equity investments. The role is targeted up to $125k base + bonus and excellent benefits. <strong>Email Jim Meade at Robert Half right away for consideration and connect with him on LinkedIn.</strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the preparation and review of financial statements and reports for various entities within the family office.</li><li>Manage accounting for complex investment partnerships, including private equity, hedge funds, and other alternative investments.</li><li>Collaborate with external tax advisors and auditors to ensure accurate and timely filings.</li><li>Support the Controller in maintaining internal controls and improving financial processes.</li><li>Participate in budgeting, forecasting, and cash flow analysis.</li><li>Provide ad hoc financial analysis and reporting as needed.</li></ul><p><strong>Why Join Us?</strong></p><ul><li>Work in a collegial, low-turnover environment with long-term stability.</li><li>Gain exposure to sophisticated investment strategies and structures.</li><li>Competitive compensation package with discretionary bonus.</li><li>Opportunity to make a meaningful impact in a lean, high-performing team.</li></ul>
  • 2026-01-02T19:18:36Z
Human Resources (HR) Assistant
  • Columbia, MD
  • onsite
  • Temporary
  • 17.10 - 19.80 USD / Hourly
  • We are looking for a dedicated Human Resources (HR) Assistant to join our team on a contract basis in Columbia, Maryland. This role requires strong organizational skills, adaptability, and proficiency in Excel. You will play a key part in supporting HR functions, including recruitment and onboarding, while delivering excellent customer service.<br><br>Responsibilities:<br>• Conduct outbound calls daily to facilitate registration and credentialing processes.<br>• Support recruitment efforts by sourcing and screening candidates.<br>• Assist with onboarding new hires, ensuring all documentation is completed accurately.<br>• Maintain employee records and update databases with relevant information.<br>• Handle background checks and verify employment credentials.<br>• Respond to inquiries via inbound calls and emails in a timely and detail-oriented manner.<br>• Coordinate with team members to address employee relations matters.<br>• Perform general administrative tasks to support the HR department.<br>• Ensure compliance with company policies and applicable regulations.<br>• Provide exceptional customer service to internal and external stakeholders.
  • 2026-01-06T16:29:14Z
executive assistant
  • Baltimore, MD
  • onsite
  • Temporary
  • 28.00 - 37.00 USD / Hourly
  • We are seeking a highly organized and proactive Executive Assistant to support multiple C-suite executives and facilitate daily operations. This role is ideal for professionals who excel at managing complex calendars, handling confidential information, and managing high-priority tasks. Key Responsibilities ·       Manage executive calendars, schedule meetings, and coordinate travel arrangements ·       Prepare and organize presentations, reports, and correspondence ·       Assist with expense reporting, budget tracking, and administrative projects ·       Serve as a liaison between executives and internal/external stakeholders ·       Handle confidential information with discretion ·       Support workflow improvement and cross-functional initiatives as needed
  • 2026-01-05T22:38:39Z
Legal Assistant
  • Fairfax, VA
  • onsite
  • Permanent
  • 50000.00 - 80000.00 USD / Yearly
  • <p><strong>We’re seeking a dedicated Legal Assistant to join a welcoming boutique law firm in Fairfax, Virginia.</strong> In this role, you’ll provide vital administrative and operational support to keep the firm’s transactional practice running smoothly. This is an excellent opportunity to work closely with seasoned attorneys in a collaborative, dynamic environment.</p><p><br></p><p>What makes this firm unique? <strong>Exceptionally low turnover.</strong> The position is only available due to a retirement—most team members have been with the firm for over a decade!</p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and proofread legal documents using Microsoft Word and PowerPoint to ensure accuracy and compliance.</p><p>• Manage time entry processes efficiently, utilizing software such as Tabs to maintain accurate billing records.</p><p>• Transcribe notes and type documents from partner handwriting, ensuring proper formatting and organization within legal document management systems such as NetDocs.</p><p>• Notarize documents as required, maintaining adherence to legal standards.</p><p>• Reconcile credit card statements and coordinate with third-party bookkeeping services to support financial processes.</p><p>• Organize and maintain legal files, ensuring compliance with internal policies and procedures.</p><p>• Coordinate scheduling and meetings, including virtual platforms like Zoom and Teams, to facilitate seamless communication.</p><p>• Provide administrative support for court filings, e-filing, and case management tasks.</p><p>• Assist with calendar management to prioritize deadlines and streamline operations.</p>
  • 2026-01-09T17:53:38Z
Executive Assistant
  • Washington, DC
  • onsite
  • Permanent
  • 145000.00 - 165000.00 USD / Yearly
  • <p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.  </p>
  • 2025-12-12T20:33:44Z
Mortgage Escrow Assistant
  • Fairfax, VA
  • onsite
  • Temporary
  • 19.00 - 20.00 USD / Hourly
  • <p>We are looking for a Mortgage Escrow Assistant to support the mortgage process by managing the administrative tasks associated with escrow accounts. You will be working Monday to Friday full time.</p><p><br></p><p>Key responsibilities include </p><p>• Collecting and reviewing documents such as loan agreements, title records, and insurance policies; coordinating with buyers, sellers, lenders, and title companies to ensure all escrow requirements are met; </p><p>• Handling funds deposits and disbursements in accordance with escrow instructions.</p><p>• Tracking deadlines and ensuring compliance with contract terms; and maintaining accurate records throughout the transaction.</p><p>• Strong attention to detail, organizational skills, and effective communication are crucial for success in this role. </p><p>• You will help streamline the closing process and ensure all parties are informed and documentation is complete.</p><p><br></p>
  • 2026-01-05T22:24:33Z
Executive Assistant
  • Washington, DC
  • onsite
  • Contract / Temporary to Hire
  • 32.85 - 38.04 USD / Hourly
  • We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Washington, District of Columbia. This is a contract position with the potential for a long-term role within the financial services industry, offering an exceptional opportunity to support senior leadership and contribute to organizational success. The ideal candidate will play a pivotal role in managing administrative priorities and ensuring seamless operations for executive-level tasks.<br><br>Responsibilities:<br>• Serve as a trusted partner to the President by coordinating office administration and tracking organizational priorities.<br>• Monitor progress on key initiatives, ensuring tasks align with the organization's goals and objectives.<br>• Develop and maintain project timelines, including creating spreadsheets to track deadlines and task completion.<br>• Follow up with staff on deliverables, updating project trackers regularly and identifying areas of concern.<br>• Manage and update member lists for working groups, ensuring accuracy and accessibility.<br>• Coordinate and schedule executive meetings, conducting basic research as needed.<br>• Prepare speaker bios and meeting materials for panels and executive gatherings.<br>• Oversee the President’s calendar, ensuring scheduling conflicts are resolved promptly.<br>• Arrange and coordinate travel plans, including booking accommodations and managing itineraries.<br>• Facilitate virtual and in-person meetings, ensuring all logistics are handled smoothly.
  • 2026-01-08T12:39:00Z
Assistant General Counsel
  • Baltimore, MD
  • onsite
  • Permanent
  • 235000.00 - 250000.00 USD / Yearly
  • <p>Our client is an established investment platform with a robust legal team (based in Baltimore County). They are looking to hire an Attorney who will provide broad-based legal counsel and support to the Company and its affiliated entities with respect to its real estate investments. The position requires in-depth knowledge of and experience in sophisticated real estate transactions. The Counsel will report to the General Counsel and will be based out of the Company’s Baltimore County, Maryland office where there is a hybrid in-office/remote work environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Engage in the preparation of development agreements, construction contracts, management agreements and other related documents.</p><p>• Undertake comprehensive due diligence reviews, with a specific emphasis on title and survey review.</p><p>• Review and interpret community governance documents, such as declarations of covenants, homeowners’ association documents, and condominium documents.</p><p>• Provide legal support to various departments in the company as required.</p><p>• Draft, review, and negotiate a wide range of commercial contracts including NDAs, operating agreements, partnership agreements, employment agreements, and vendor contracts.</p><p>• Handle all documentation associated with real estate transactions including those related to acquisitions, dispositions, joint ventures, loans, development, asset management, and leasing.</p><p>• Maintain up-to-date knowledge in commercial real estate, title searches, corporate transactions, and transactional law to ensure all work is compliant with current laws and regulations.</p><p><br></p><p><br></p><p>SOME PERKS:</p><p>• Free Parking and a beautiful office that is situated in the county and walking distance from shops and restaurants</p><p>• 100% paid medical</p><p>• Potential to receive an interest in investment promotes as part of compensation</p><p>• All employees are invited to invest in the deals on an unpromoted basis.</p><p>• Extremely generous Bonus Structure</p><p>• Collegial team with flexible working hours</p><p><br></p><p>Qualified candidates should directly apply and connect with Amy Hyman Baum on LinkedIn. Direct messages can be sent via LI messenger or to the email found on Amy' LinkedIn page. Be sure to include an updated resume.</p>
  • 2026-01-08T14:53:39Z
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