<p>Are you an organized, detail-oriented professional who thrives in a fast-paced environment? <strong>Robert Half is partnering with organizations in Baltimore to find skilled Administrative Assistants</strong>. If you have a passion for providing excellent support and ensuring the smooth day-to-day operation of an office, we want to hear from you!</p><p><strong>Responsibilities:</strong></p><ul><li>Manage and prioritize calendars, appointments, and meetings with precision.</li><li>Draft, proofread, and format correspondence, reports, and presentations.</li><li>Handle incoming calls and emails, providing exceptional communication and follow-up.</li><li>Organize and maintain filing systems, both digital and physical, ensuring confidentiality.</li><li>Coordinate travel arrangements, expense reports, and office events.</li><li>Assist with data entry, research, and report generation as needed.</li><li>Collaborate with team members to streamline administrative processes.</li></ul><p><br></p>
<p>We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.</p><p><br></p><p> Responsibilities:</p><p> • Manage inbound calls and provide exceptional customer service</p><p> • Perform data entry tasks with accuracy and efficiency</p><p> • Maintain effective email correspondence with customers and team members</p><p> • Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p> • Schedule appointments and manage calendars for team members</p><p> • Provide administrative assistance in various office functions</p><p> • Contribute to administrative management tasks</p><p> • Contact members to communicate their eligibility status</p><p> • Manage and maintain accurate customer credit records</p><p> • Process customer credit applications efficiently.</p><p> </p>
<p>We are looking for a detail-oriented Administrative Assistant o join a reputable Wealth Management firm in Washington, District of Columbia. In this role, you will play a key part in providing administrative and operational support to a team of Financial Advisors while delivering exceptional service to clients. This position offers an excellent opportunity to contribute to a dynamic team and gain valuable experience in the financial services sector.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate scheduling for client meetings, advisor appointments, and company events using Outlook calendars.</p><p>• Prepare and proofread memos, client reports, and other documents to ensure accuracy and professionalism.</p><p>• Maintain accurate records of client information, contracts, portfolio logs, and industry-specific forms.</p><p>• Track paperwork for pending business, update summaries for advisor review, and manage weekly tallies of outstanding items.</p><p>• Receive and screen incoming calls, prioritize responses, and transfer client inquiries to advisors when necessary.</p><p>• Proactively anticipate the needs of Financial Advisors and address them efficiently.</p><p>• Foster strong relationships with clients through excellent customer service and account maintenance.</p><p>• Assist with event planning and coordination to support company initiatives.</p><p><br></p><p>All interested candidates in the Admin Assistant opportunity and other fulltime opportunities please send your resume to Justin Decker via LinkedIN. </p>
We are looking for a detail-oriented Administrative Assistant to join our team in Rosedale, Maryland. This is a long-term contract position that requires a proactive individual to support executives and ensure the seamless operation of day-to-day administrative tasks. The ideal candidate will possess strong organizational skills, the ability to multitask, and an effective communication style.<br><br>Responsibilities:<br>• Manage and organize executives’ calendars, including scheduling appointments and arranging travel plans.<br>• Draft, proofread, and refine correspondence, presentations, and other well-crafted documents.<br>• Conduct research and compile data to create comprehensive reports and actionable insights.<br>• Coordinate logistics for meetings, conferences, and events, ensuring all materials and arrangements are in place.<br>• Monitor and replenish office supplies by tracking inventory and placing orders as needed.<br>• Prepare and distribute regular reports, ensuring accuracy and timeliness.<br>• Develop and oversee a structured filing system to ensure efficient document retrieval and storage.<br>• Act as a liaison between senior managers and executive assistants to address requests and inquiries effectively.
<p>We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Your duties include extensive Filing and Data Entry.</li><li>You will check mail and emails daily, respond to inquiries, forward communication, when necessary, </li><li>Your will also manage general clerical responsibilities and assist with filing, copying, and faxing.</li><li>The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.</li><li>Organize and maintain filing systems, both digital and physical, ensuring confidentiality.</li><li>Collaborate with team members to streamline administrative processes.</li></ul><p><br></p><p><br></p><p><br></p><p> </p><p><br></p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Chantilly, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working Monday to Friday onsite. This is a great position for someone looking to gain experience with a great company. You will be working onsite.</p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p><br></p><p><br></p>
<p>We are looking for an experienced Administrative Assistant to join our team on a long-term contract basis in Ashburn, VA. In this role, you will play a vital part in supporting various administrative functions, ensuring smooth operations, and contributing to the overall efficiency of the team. This is a great opportunity for someone with strong organizational and analytical skills to make an impact.</p><p><br></p><p>Responsibilities:</p><p>• Manage and oversee data training processes to develop models that automate functions such as image classification, speech recognition, and market forecasting.</p><p>• Facilitate hiring processes by coordinating interviews, managing documentation, and ensuring compliance with company procedures.</p><p>• Collaborate with teams to provide clear explanations and specifications for projects and initiatives.</p><p>• Utilize forecasting techniques to anticipate trends and support decision-making.</p><p>• Maintain and update records, ensuring accuracy and accessibility for team use.</p><p>• Support the creation of automated workflows to enhance operational efficiency.</p><p>• Communicate effectively with stakeholders to explain technical concepts and project updates.</p><p>• Assist in organizing and streamlining processes to meet organizational goals.</p><p>• Provide general administrative support, including scheduling, correspondence, and document preparation.</p>
<p>We are looking for a highly motivated and customer-focused individual to join our team in Baltimore, Maryland. This is a long-term contract position offering the opportunity to collaborate with cross-functional teams and provide essential administrative and customer support services. The ideal candidate will excel in multitasking, have strong communication skills, and be eager to contribute to a dynamic work environment.</p><p><br></p><p>Responsibilities:</p><p>• Deliver exceptional customer service by addressing inquiries and resolving issues with a friendly and detail-oriented demeanor.</p><p>• Provide administrative support, including data entry, maintaining records, and assisting with monthly report preparation.</p><p>• Assist in managing technical requests by ensuring they are directed to the appropriate teams.</p><p>• Support back-office operations by handling various tasks as needed</p><p>• Utilize Microsoft Excel and Word to create and maintain spreadsheets and documents as required.</p><p>• Uphold strong verbal and written communication skills, ensuring clarity and professionalism in all interactions.</p><p>• Participate in a comprehensive 4-5 week training program</p><p>• Maintain flexibility to occasionally adjust work hours, such as arriving early or staying late, based on business needs.</p><p>• Approach challenges with critical thinking and problem-solving skills to ensure smooth operations.</p><p>• Foster a positive work environment by being people-driven and collaborating effectively with team members.</p><p>Bilingual skills</p>
We are looking for a highly organized and proactive Senior Administrative Assistant to join our team in Washington, District of Columbia. In this Contract-to-permanent position, you will play a vital role in supporting multiple departments and senior leaders, ensuring smooth operations and efficient communication. This role requires excellent scheduling and project management skills, as well as the ability to confidently interact with members and external stakeholders.<br><br>Responsibilities:<br>• Coordinate and manage multiple calendars for senior leaders, ensuring seamless scheduling of meetings and resolving conflicts as needed.<br>• Develop and distribute detailed slide decks and other meeting materials to support departmental goals.<br>• Serve as a key point of contact with members and their assistants, facilitating effective communication and collaboration.<br>• Organize and oversee various projects, including maintaining speaker forms and managing vendor inventory.<br>• Assist in scheduling and hosting conference calls, ensuring all participants have necessary information.<br>• Handle inbound calls efficiently, providing accurate information and routing inquiries appropriately.<br>• Ensure timely updates to schedules, including changes and adjustments, while maintaining accuracy.<br>• Support the preparation and coordination of content for meetings and presentations.<br>• Collaborate with team members to streamline administrative processes and improve efficiency.
<p>We are looking for a dedicated Customer Service Representative to join our team in Fairfax, Virginia. This is a Contract position offering the opportunity to grow within a dynamic and fast-paced environment. The ideal candidate will possess excellent communication and organizational skills, along with a passion for delivering exceptional customer support. You will be working Monday to Friday onsite with an immediate start date.</p><p> </p><p>Responsibilities:</p><p>• Manage inbound and outbound calls, addressing customer inquiries and resolving concerns in a timely manner.</p><p>• Perform accurate data entry tasks and compile detailed reports to support operational needs.</p><p>• Collaborate with loan teams and vendors to ensure seamless communication and problem resolution.</p><p>• Provide administrative support, including maintaining records and updating documentation.</p><p>• Handle customer questions and concerns with professionalism, ensuring a positive experience.</p><p>• Multitask effectively to manage multiple priorities in a fast-paced environment.</p><p>• Prepare and deliver reports required by various departments.</p><p>• Utilize Microsoft Office tools, including Word and Excel, to complete assignments efficiently.</p><p>• Maintain strong attention to detail while working on complex tasks.</p><p>• Adapt to shifting priorities and contribute to team success in a collaborative setting.</p><p>• Minimum of 1 year of experience in customer service, preferably in a call center environment.</p><p>• Proficiency in Microsoft Office, particularly Word and Excel.</p><p>• Strong multitasking skills and ability to thrive in a fast-paced setting.</p><p>• Excellent interpersonal and communication skills.</p><p>• Basic math skills to support data entry and report preparation.</p><p>• Previous experience in insurance or related industries is preferred.</p><p>• High level of computer literacy and familiarity with email correspondence.</p><p>• Desire to learn and grow professionally within the organization.</p><p> </p>
<p>The Executive Assistant to the Provost provides high-level administrative and operational support to the Provost, ensuring efficient day-to-day functioning of the Office of the Provost. This role involves managing complex schedules, coordinating academic affairs activities, handling sensitive and confidential information, and serving as a key liaison between the Provost and internal and external stakeholders. The Executive Assistant plays a critical role in supporting institutional priorities and promoting a professional, responsive, and efficient office environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to the Provost, including calendar management, meeting coordination, and travel arrangements.</li><li>Serve as the primary point of contact for the Provost’s office, responding to inquiries, directing communications, and maintaining positive relationships with faculty, staff, students, and external partners.</li><li>Prepare and manage correspondence, reports, presentations, and agendas for meetings and academic functions.</li><li>Support the organization and logistics of key academic events and initiatives, such as commencement, faculty meetings, strategic planning sessions, and accreditation activities.</li><li>Coordinate Provost-led committees and task forces, including scheduling meetings, preparing materials, and recording minutes.</li><li>Maintain confidential files and records, ensuring accuracy and compliance with institutional policies and legal requirements.</li><li>Monitor deadlines, projects, and initiatives to ensure timely progress and completion.</li><li>Act as a liaison between the Office of the Provost and other senior leadership, academic departments, and administrative offices.</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to support the President and two Vice Presidents of our organization. This is a contract position based in Washington, District of Columbia, requiring exceptional time management and communication skills. The ideal candidate will play a critical role in ensuring the smooth operation of executive schedules, meetings, and other administrative functions.<br><br>Responsibilities:<br>• Oversee and manage complex calendars for the President and Vice Presidents, ensuring efficient scheduling and prioritization.<br>• Coordinate catering services and logistics for lunches, board meetings, and other events.<br>• Prepare detailed meeting minutes and handle expense reporting for the executive team.<br>• Facilitate communication and correspondence between executives and internal or external stakeholders.<br>• Organize and host virtual meetings using platforms like Cisco Webex Meetings.<br>• Maintain accurate records and documentation using CRM systems.<br>• Provide administrative support for conference calls and ensure seamless execution.<br>• Utilize Microsoft Office Suite to create presentations, reports, and other executive documents.<br>• Manage timekeeping and payroll systems, such as Kronos, to ensure timely submissions.<br>• Collaborate with team members to ensure all executive-level tasks are completed efficiently.
<p>In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Schedule meeting and appointments</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Bank Reconciliations</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
The Executive Assistant provides high-level administrative support to senior executives for our client, a dynamic engineering firm. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate is proactive, detail oriented, and capable of managing multiple priorities in a fast-paced, client-focused environment. <br> Key Responsibilities Manage executive calendars, schedule meetings, and coordinate travel arrangements (domestic and international). Prepare, edit, and proofread correspondence, reports, and presentations. Serve as a point of contact between executives, clients, and internal teams. Organize and maintain confidential files, documents, and records. Coordinate logistics for board meetings, investor presentations, and leadership off-sites. Screen and manage incoming communications, prioritize messages, and ensure timely follow-up. Support special projects and initiatives as needed, ensuring deadlines and quality standards are met. Maintain confidentiality and exercise sound judgment in all interactions and decision-making.
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>We are looking for an Executive Assistant who will provide a high-level of administrative support to top executives in an organization. This is a contract position based in Chanitlly, Virginia and you will work Monday to Friday. Key responsibilities may include Preparing reports, presentations, and other business documents.</p><p>· Planning meetings, events, or conferences, including logistics, catering, and material preparation.</p><p>· Conducting research and preparing relevant materials for executive briefings.</p><p>· Managing travel arrangements, such as flight bookings, hotel reservations, and itinerary creation.</p><p><strong>· </strong>Managing calendars, emails, and appointments</p><p><strong>·</strong>Vendor management and handling facility support </p><p><br></p><p><br></p>
<p>Executive Assistant -French Speaking ~International Consulting firm Washington, D.C. </p><p> $110k hybrid schedule, great benefits, plus career growth</p><p><br></p><p>My client is a well-established international consulting firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant. The Executive Assistant will support the Managing Partner including calendar management, travel arrangements, meeting prep and various other tasks. The Executive Assistant must be fluent in French for translation of documents and assisting in preparing client presentations. The Executive will join an experienced team in a very fast-paced environment, managing complex logistics including, coordinator international travel plans and acting as a liaison between various departments and stakeholders. French speaking candidates with experience working for international organizations are highly encouraged to apply. The Executive Assistant will be responsible for the following duties:</p><p> </p><p> </p><p>· Calendar management, scheduling, and all itinerary coordination in MS Outlook for the</p><p>· Department</p><p>· Responsible for preparing PowerPoint presentations for clients</p><p>· Translating documents from French to English </p><p>· Prioritizing and managing changing schedules efficiently </p><p>· Assisting in special projects, including planning events and engagements </p><p>· Managing and updating Salesforce database </p><p>· Editing and proofreading documents in MS Word </p><p> </p><p>All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn. </p><p><br></p><p>Requirements:</p><p>BS/BA degree</p><p>Fluent in French & English </p><p>3 years’ experience in administrative support of senior leadership </p><p>Calendar management experience, proficient in MS Outlook</p><p>Candidates with Management Consulting or Political consulting experience are highly preferred</p><p>Proficient in MS Office</p><p> </p><p>All interested candidates in this Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.</p><p><br></p>
<p>We are seeking a detail-oriented and compassionate <strong>Human Resources Assistant</strong> to support a growing healthcare practice. This role plays a vital part in the day-to-day operations of the HR department by providing administrative support in recruitment, onboarding, compliance, and employee relations. The ideal candidate is organized, people-focused, and understands the unique needs of a clinical environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment and hiring processes including posting job openings, coordinating interviews, and communicating with candidates.</li><li>Prepare and manage employee onboarding documentation, conduct new hire orientations, and ensure all compliance forms (e.g., licensure, credentials, background checks) are completed and filed.</li><li>Maintain accurate and confidential employee records in the HRIS system and personnel files.</li><li>Help manage benefits administration including enrollments, changes, and employee questions.</li><li>Assist with workplace safety, health compliance (e.g., OSHA), and employee wellness initiatives.</li><li>Respond to employee inquiries regarding policies, procedures, and benefits in a timely and professional manner.</li><li>Coordinate employee engagement activities, trainings, and HR communications.</li><li>Provide general administrative support to the HR and operations teams.</li></ul><p><br></p>
<p>Exciting biotech in Germantown, MD is hiring an experienced Executive Assistant to the CEO. This Executive Assistant requires exceptional organizational skills, attention to detail, and the ability to manage complex schedules, travel arrangements, and executive communications. The ideal candidate will be proactive, strategic, and capable of contributing to the company’s growth and success. If you're a skilled Executive Assistant with at least 5 years of C-level support experience - consider applying!</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate CEO's calendar, ensuring seamless scheduling of meetings and events.</p><p>• Prepare and organize materials for meetings, including presentations and agendas.</p><p>• Arrange and oversee domestic and international travel logistics, including itineraries, accommodations, and transportation.</p><p>• Support board activities by organizing meetings, preparing documents, and ensuring timely communication.</p><p>• Process and submit expense reports, ensuring accuracy and compliance.</p><p>• Create high-quality presentations using Microsoft PowerPoint and Canva to support executive communications.</p><p>• Draft and edit detailed correspondence and communications on behalf of leadership.</p><p>• Maintain confidentiality while managing sensitive information and documents.</p><p>• Collaborate with internal teams to ensure smooth operations and alignment with organizational goals.</p>
<p>Are you looking for an exceptional career opportunity in a boutique, challenging, and rewarding environment? A prestigious Ultra-High-Net-Worth (UHNW) <strong>family office</strong> is seeking an <strong>Assistant Controller</strong> to join their growing team. This role offers a unique opportunity to work closely with private equity and investment fund financials, elevate your skill set, and enjoy competitive compensation with substantial bonus potential. Email Jim Meade at Robert Half right away for immediate consideration!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the preparation and management of financial statements for investments within private equity, hedge funds, and other investment vehicles.</li><li>Oversee general ledger activity, monthly closings, and account reconciliations.</li><li>Collaborate with external auditors and tax advisors to ensure compliance with all regulatory requirements and reporting deadlines.</li><li>Provide detailed financial analysis and ad hoc project support to help guide investment and portfolio management decisions.</li><li>Maintain and enhance internal controls to safeguard family office assets and investments.</li><li>Assist with the preparation of tax schedules and coordination of tax filings.</li><li>Research and apply the appropriate accounting principles and standards for investment fund reporting.</li></ul><p><strong>The Ideal Candidate:</strong></p><ul><li><strong>Education:</strong> Bachelor’s degree in Accounting, Finance, or a related field. CPA license is highly preferred.</li><li><strong>Preferred:</strong> 4+ years in public accounting with a tax focus on private equity clients or investment funds.</li><li><strong>Alternatively:</strong> Strong private equity or investment fund accounting experience (fund accounting, financial reporting, and tax compliance).</li><li><strong>Technical Knowledge:</strong> Expertise in investment-related accounting practices and knowledge of tax laws as they relate to private equity or investment fund structures.</li><li><strong>Systems Proficiency:</strong> Proficiency in Microsoft Excel and experience with accounting/reporting systems related to investment management.</li><li><strong>Soft Skills:</strong> Strong analytical ability, excellent organizational skills, and meticulous attention to detail. The candidate must also demonstrate discretion and confidentiality when working within a UHNW family office environment.</li></ul><p><strong>Why Join This Family Office?</strong></p><ul><li><strong>Compensation:</strong> Competitive base salary (up to $120k) plus a <strong>substantial annual performance bonus.</strong></li><li><strong>Growth:</strong> An opportunity to grow your financial acumen in a high-performing family office with exposure to a broad range of investment structures.</li><li><strong>Culture:</strong> Boutique and close-knit environment that values excellence, partnership, and innovation.</li><li><strong>Stability:</strong> Work for a well-established and successful UHNW family with a long-term investment strategy.</li></ul>
We are looking for a highly organized and proactive Executive Personal Assistant to support a family in Alexandria, Virginia. This role involves managing various personal and meticulous tasks, ensuring seamless operations across multiple areas, and providing exceptional assistance tailored to the family’s needs. The ideal candidate will excel at multitasking, exhibit strong attention to detail, and demonstrate discretion in handling sensitive information.<br><br>Responsibilities:<br>• Oversee and manage family-related projects, ensuring timely completion and adherence to expectations.<br>• Provide basic technical support for the family, including resolving issues with Apple devices and Microsoft Office 365, scheduling IT vendors, and organizing digital records using Dropbox.<br>• Maintain and update the family’s social media accounts across platforms, including posting content and revising personal and precise details as requested.<br>• Coordinate property management tasks for the family’s primary residence and supervise property managers and staff to ensure timely execution of responsibilities.<br>• Research and arrange travel plans, including booking hotels, activities, and transportation, while monitoring changes and communicating updates to the family.<br>• Assist in organizing and planning events such as holiday gatherings, fundraisers, and receptions, and attend these events as required.<br>• Support the family in expanding their philanthropic initiatives and managing activities related to their family foundation.<br>• Schedule and manage appointments, meetings, and calendars, including setting up virtual meetings through Microsoft Teams and Zoom.<br>• Prepare presentations and materials, such as PowerPoint slides and speeches, to support the family’s detailed engagements.<br>• Run errands and perform other tasks aligned with the family’s needs and expectations.
<p>We are looking for a motivated and detail-oriented Legal Assistant to join our team in Washington, District of Columbia. In this role, you will play a crucial part in supporting legal operations by managing client communications, preparing essential documentation, and coordinating with medical providers and insurance companies. This position requires strong organizational skills and the ability to handle multiple tasks efficiently in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Conduct client intake processes to gather necessary information and documentation.</p><p>• Request and manage medical records, bills, and liens from providers.</p><p>• File health insurance claims with medical providers and ensure accuracy.</p><p>• Verify payments and adjustments with medical providers to maintain accurate records.</p><p>• Follow up on bill reductions and ensure compliance with agreements.</p><p>• Communicate with insurance companies to track claim statuses and resolve issues.</p><p>• Maintain regular contact with clients to monitor their medical treatment progress.</p><p>• Compile and prepare comprehensive demand packages for legal cases.</p><p>• Assist with claims processing and documentation for various cases.</p><p>• Open and organize new case files to ensure efficient workflow.</p><p><br></p><p>For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].</p>
<p>We are seeking a highly organized and experienced Legal Practice Assistant to join our legal team. This role requires a detail-oriented professional with strong administrative and communication skills to support attorneys and contribute to the smooth operation of the practice. The ideal candidate has prior experience in a law firm, specifically in real estate and transactional finance. This is a temp-to-perm opportunity, so don't wait to apply.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, compare, edit, format, and distribute legal documents using Microsoft Office and other software tools.</li><li>Manage administrative tasks including document preparation, electronic filing, scanning, and mailing packages.</li><li>Open new client matters, initiate conflict checks, enter attorney time, and submit invoices for payment.</li><li>Collaborate with the Finance Department to process client billing accurately and efficiently.</li><li>Answer phones, greet attorney guests, and provide overall support to attorneys and staff.</li></ul>
We are looking for a skilled Legal Assistant to join our team in Baltimore, Maryland. This role is centered around providing comprehensive support to attorneys in the Real Estate and Transactional Finance Practice Group, including assisting with commercial real estate development and finance matters. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, process-driven environment.<br><br>Responsibilities:<br>• Prepare, edit, format, and distribute legal documents using Microsoft Office and other specialized software.<br>• Manage administrative tasks such as electronic filing, scanning, and preparing mailings and packages.<br>• Open new client matters, initiate conflict checks, and ensure accurate time entry for attorneys.<br>• Process client billing by collaborating with the Finance Department and submitting invoices for payment.<br>• Coordinate meetings using platforms like Zoom and assist with scheduling and calendar management.<br>• Utilize document management systems, such as NetDocs, to organize and maintain files.<br>• Proofread and edit documents to ensure accuracy and attention to detail.<br>• Provide general administrative support to attorneys, ensuring smooth daily operations.
<p>Are you currently a Commercial Real Estate Credit Analyst working at a bank looking for a better work/life balance but focusing on commercial real estate? Are you an expert in commercial real estate loans (industrial, hospitality, office, multi-use, apartment complexes)? Do you know how to analyze tax returns and personal financial statements? Can you do a cash flow? If you are saying yes, to all these questions this could be the perfect job for you. This Commercial Credit Analyst is responsible for analyzing a loan applicant’s credit history and approves or denies commercial real estate loan opportunities in the $3MM to $25MM range based on the analysis. Also responsible for servicing and tracking each assigned loan to monitor for risk trends, payment status, documentation, insurance, and credit exceptions. In addition to being responsible for timely and accurate issuance of billing information to members as well as the accurate and timely reporting of loan status to senior management on a monthly basis.</p><p><br></p><ul><li>Monitors the queue for commercial loan applications and follows up with applicants for the purpose of receiving required application materials. Analyzes a loan applicant’s credit worthiness including an applicant’s character, capacity, collateral, capital, and economic conditions and prepares comprehensive credit memoranda; Reviews credit bureau reports and personal credit scores for critical evaluation of potential individual guarantors; Verifies information included on loan application as necessary and makes a recommendation to the loan officer’s to approve or deny a loan.</li><li>Prepares loan presentation sheets, credit memos (both for initial credit evaluation and periodic credit review) and drafts commitment letters for loan officer’s final approval. Reviews legal documents for adherence to approved loan terms and tracks all post-closing exceptions to assure timely receipt and execution of all documents, policies, agreements, escrows or other items required per the loan approval and policy.</li><li>Assigns and recommends risk ratings to each credit at completion of underwriting, during annual credit reviews, and upon identification of material adverse credit conditions that impair or threaten to impair repayment capacity. Risk rating accuracy should be maintained at 95% or better as measured by NCUA, external and internal examination results.</li><li>Critical examination and review of third-party report.</li><li>Construction loan administration support.</li><li>Performs loan assistant duties to include, but not limited to, term sheet and commitment letter drafting, clearing pre-closing checklist exceptions, coordinating all pre-settlement functions with lender’s counsel, closing and funding administration.</li><li>Obtains timely and accurate submission of updated borrower financial information and reports loan exception status to senior management on a monthly basis.</li><li>Other duties as assigned.</li></ul><p><br></p><p>The ideal candidate for this Commercial Real Estate Credit Analyst role will have 3+ years of Commercial Real Estate credit analysis, BS in Finance, Accounting or Management, experience working at a bank on commercial loans $3M+ and knows how to analyze a personal financial statement and tax return. Compensation range is 85K-140K in base salary with full benefits. This role is hybrid and in the office 2-3 days/week. To apply to this Commercial Real Estate Credit Analyst role please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn or call Caren Bach at 301.965.9035.</p>
