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32 results for Office Assistant in Allentown, PA

Office Assistant

Princeton Junction, NJ
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who is comfortable managing incoming calls, handling document processing, and keeping office tasks running smoothly. The role requires strong attention to detail, a detail-oriented approach, and the ability to balance receptionist and clerical responsibilities in a fast-paced environment. Responsibilities: • Welcome visitors and provide courteous front-desk support while helping maintain an efficient office environment. • Manage inbound phone calls, direct inquiries to the appropriate contacts, and relay messages accurately. • Scan, organize, and maintain documents so records remain accessible and properly filed. • Perform a range of administrative tasks such as data entry, document preparation, and general office support. • Prepare correspondence and bulk communications using mail merge tools when needed. • Sort, file, and retrieve paperwork to support daily business operations and recordkeeping. • Assemble outgoing mailings, including preparing and stuffing envelopes for distribution.
2026-06-23T00:00:00Z

Office Manager

Trenton, NJ
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a highly organized Office Manager to support daily business operations and oversee key administrative and HR-related activities. This is a Contract position suited for someone who can create an efficient office environment while balancing front-desk coordination, employee support, and vendor communication. The ideal candidate brings strong judgment, attention to detail, and the ability to manage multiple priorities in a structured setting. Responsibilities: • Oversee day-to-day office operations to maintain an organized, productive, and well-supported workplace. • Coordinate front desk and reception activities, including greeting visitors and directing inquiries in a courteous manner. • Monitor inventory levels for workplace materials and arrange timely purchasing of office supplies as needed. • Support hiring efforts by coordinating full-cycle recruiting activities such as scheduling, candidate communication, and related administrative tasks. • Facilitate onboarding for new hires by preparing documentation, coordinating orientation steps, and ensuring a smooth start. • Assist with employee benefits administration by handling records, responding to routine questions, and supporting enrollment processes. • Build and maintain effective relationships with external vendors to help ensure reliable office services and supply delivery. • Maintain accurate administrative and HR records while supporting general office procedures and employee-facing needs.
2026-06-25T00:00:00Z

Administrative Assistant

Whitehall, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a detail-oriented Administrative Assistant with strong Microsoft Office skills to support daily office operations, manage administrative tasks, and help keep teams organized and efficient. The ideal candidate is proactive, professional, and comfortable using digital tools in a fast-paced environment. Key Responsibilities<ul><li>Provide day-to-day administrative support to leadership and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, spreadsheets, and presentations using Microsoft Office</li><li>Maintain files, records, and other documentation with accuracy and confidentiality</li><li>Answer phones, respond to emails, and greet visitors professionally</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, reporting, and tracking projects or deadlines</li><li>Coordinate internal communications and support special projects as needed</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

Newtown Square, PA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support daily administrative operations for a well-organized workplace in Newtown Square, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized office environment, assisting with front desk activities, and keeping essential business functions running smoothly. The role requires a hands-on individual who can balance office coordination, vendor and supply oversight, and basic accounts payable support primarily onsite working Monday through Thursday for 26 hours a week. Responsibilities:• Coordinate day-to-day office activities to ensure the workplace remains organized, efficient, and fully supported.• Welcome visitors, manage front desk interactions, and serve as a courteous first point of contact for employees and guests.• Monitor inventory levels for office materials and place orders as needed to maintain uninterrupted operations.• Oversee the distribution, storage, and upkeep of office supplies and related administrative resources.• Assist with accounts payable tasks, including processing invoices and supporting accurate financial documentation.• Provide general administrative support such as scheduling, correspondence handling, and record maintenance.• Help maintain office procedures and support operational updates as business needs evolve.• Work closely with internal teams to address workplace needs and ensure a positive day-to-day office experience.
2026-06-26T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is looking for an Administrative Assistant to support daily office operations. This contract position is ideal for someone who can manage a busy front desk while providing dependable administrative support to leadership and staff. The right Administrative Assistant candidate brings strong organization, sound judgment, and a detail-oriented approach to handling calls, visitors, records, and routine office tasks. Get your career moving in the right direction by clicking the apply button today. If you have any questions, please contact Robert Half at 215.568.4580 and mention job reference #03720-0013461266. As an Administrative Assistant your responsibilities will include but aren't limited to:• Welcome visitors, answer incoming calls, and direct inquiries to the appropriate contacts in a courteous and efficient manner. • Provide day-to-day administrative support by preparing documents, maintaining files, and assisting with general office coordination. • Enter, update, and verify information in internal records and databases with a high degree of accuracy. • Support executives and team members with scheduling, correspondence, and other clerical tasks that keep operations running smoothly. • Monitor front desk activity, manage incoming and outgoing communications, and help maintain an organized office environment. • Handle routine receptionist duties, including greeting guests, responding to basic questions, and relaying messages promptly. Get your career moving in the right direction by clicking the apply button today. If you have any questions, please contact Robert Half at 215.568.4580 and mention job reference #03720-0013461266.
2026-06-26T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support onsite operations in Camden, New Jersey. This Long-term Contract position will coordinate meeting and catering logistics, maintain a detail-oriented front-office presence, and provide dependable administrative support across daily activities. The ideal candidate brings strong hospitality or office coordination experience, communicates confidently with internal and external contacts, and is comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown. • Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment. • Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service. • Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources. • Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records. • Enter and update business information in internal systems with a high level of accuracy and attention to detail. • Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise. • Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting.
2026-06-29T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-05-29T00:00:00Z

Administrative Assistant

Norristown, PA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite position is a long-term contract opportunity suited for someone who can balance front desk coverage, scheduling, travel coordination, and general administrative support in a fast-paced office environment. The role will work closely with directors, project managers, and visiting executives while helping keep the workplace organized, responsive, and efficient. Responsibilities:• Welcome visitors, manage the front desk, and ensure a positive and detail-oriented first impression for employees, guests, and leadership visitors.• Coordinate calendars, meetings, and appointments while adjusting schedules to address shifting business needs and competing priorities.• Arrange business travel and related logistics, including itineraries and scheduling details, to support internal teams and leadership.• Provide day-to-day administrative support through data entry, document handling, correspondence, and general office coordination.• Order office supplies, monitor inventory levels, and help maintain an organized and well-stocked workplace.• Assist with lunch and meeting support by coordinating food orders and preparing shared spaces for internal gatherings.• Support facility-related needs by identifying office issues, communicating with appropriate contacts, and helping maintain smooth office operations.• Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner.
2026-06-25T00:00:00Z

Administrative Assistant

Doylestown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
Our client, a mission-driven organization, is seeking a highly organized and detail-oriented Administrative Assistant to support senior leadership, including the Executive Director and Chief Financial Officer. This role is 100% on site and is instrumental in managing executive operations, coordinating board activities, and ensuring organizational efficiency. Key Responsibilities Provide high-level administrative support to executive leadership Manage calendars, correspondence, and day-to-day communications Act as liaison to the Board of Directors: Prepare board packets, agendas, reports, and meeting materials Record and maintain accurate meeting minutes and board records Track board member participation and coordinate signatures Coordinate and schedule board, committee, and internal meetings Maintain organized electronic and physical filing systems Track organizational deadlines, reporting requirements, and key deliverables Assist with contract tracking and documentation management Support special projects, reporting, and data tracking initiatives Arrange travel, meetings, and conference logistics for leadership Provide administrative support for HR-related tasks as needed Serve as point of contact for insurance administration Ensure strict confidentiality across all organizational matters Qualifications Associate’s degree with 1+ year of administrative experience, or Bachelor’s degree with 1–2 years of related experience Equivalent combination of education and experience considered Key Skills Strong written and verbal communication abilities Excellent organizational and time management skills Ability to manage multiple priorities with attention to detail Proficiency in Microsoft Office Suite Strong problem-solving and critical thinking capabilities For immediate consideration please call Christine at 215-395-6877. Thank you!
2026-06-29T00:00:00Z

Administrative Assistant

Hazleton, PA
onsite
Temporary / Contract
17 - 20 USD / Hourly
Robert Half is seeking a highly organized and dependable Administrative Assistant to support daily office operations and help maintain an efficient, professional work environment. This role is responsible for handling administrative tasks, coordinating schedules, managing communications, and supporting team members with a wide range of office functions. Key Responsibilities<ul><li>Provide administrative support to management and staff</li><li>Answer phones, respond to emails, and greet visitors professionally</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare correspondence, reports, and other business documents</li><li>Maintain filing systems, records, and office documentation</li><li>Order office supplies and support general office organization</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Coordinate mail, packages, and deliveries</li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

Mount Arlington, NJ
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a CPA firm in Mount Arlington, New Jersey. This contract-to-permanent position is ideal for someone who enjoys keeping administrative processes organized, handling front-desk communication, and assisting with document preparation in a structured office setting. The role offers the opportunity to contribute to tax return compilation with provided guidance while helping ensure smooth and efficient administrative support across the office. Responsibilities: • Manage front-desk activities by welcoming visitors, responding to incoming calls, and directing inquiries to the appropriate team members. • Perform a variety of administrative support tasks to help maintain an organized and efficient office environment. • Enter, update, and verify information in office records and internal documents with a high level of accuracy. • Assist with assembling and organizing tax return packages by following established instructions and office procedures. • Prepare, sort, and maintain paperwork and files so documents are easy to access and properly tracked. • Support day-to-day communication by handling routine correspondence and relaying messages in a timely manner.
2026-06-29T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Robert Half is seeking an Executive Assistant to provide high-level administrative support and help keep daily operations running efficiently at our client in the Greater Philadelphia area. This Executive Assistant role requires strong judgment, excellent organization, and the ability to manage competing priorities while supporting leadership effectively. The ideal candidate is comfortable handling sensitive information, coordinating logistics, and maintaining clear communication across teams and external contacts. Responsibilities:<ul><li>Oversee leadership calendars by arranging appointments, organizing schedules, and preparing meeting logistics to support efficient time management.</li><li>Coordinate meetings from planning through follow-up, ensuring action items, priorities, and next steps are tracked accurately.</li><li>Arrange travel plans, compile supporting materials, and assist with special assignments that require careful organization and timely execution.</li><li>Monitor key deadlines, ongoing tasks, and operational updates to help leadership stay informed and on schedule.</li><li>Serve as a reliable point of contact for internal teams and external partners, helping maintain clear and effective communication.</li><li>Organize records, correspondence, and executive files so information is current, accessible, and well maintained.</li><li>Provide day-to-day administrative support to leadership, helping streamline office activities and maintain workflow continuity.</li></ul>
2026-06-19T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half is looking for an Executive Assistant to provide high-level administrative support to senior leadership in Philadelphia, Pennsylvania. This Executive Assistant position is ideal for someone who excels at coordinating complex calendars, anticipating scheduling needs, and keeping daily priorities organized in a fast-moving environment. The Executive Assistant role requires sound judgment, strong communication skills, and the ability to manage sensitive information with professionalism. If this sounds like you then click the apply button today and put your talents to the test. If you have any questions, please contact Robert Half and mention Job order reference #03720-0013459356. As an Executive Assistant your responsibilities will include but aren't limited too:• Oversee executive calendars by arranging meetings, appointments, and events while ensuring time is allocated in line with organizational priorities. • Evaluate incoming scheduling requests, set appropriate priorities, and resolve conflicts quickly and professionally. • Maintain short- and long-range schedules, providing timely updates and reminders to support daily, weekly, and monthly planning. • Coordinate virtual and onsite meetings, including securing space, confirming logistics, and preparing supporting materials. • Adjust calendars as priorities shift, responding promptly to urgent requests and last-minute changes. • Organize travel plans and build itineraries that align smoothly with executive schedules and business commitments. • Prepare leaders for meetings by assembling agendas, gathering documents, and following up on outstanding action items. • Handle confidential communications and sensitive information with discretion, accuracy, and professionalism.
2026-06-25T00:00:00Z

Executive Assistant

Princeton, NJ
onsite
Temporary / Contract
38 - 43 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leaders in the West Windsor, New Jersey area. This onsite, part-time opportunity is a Long-term Contract position suited for an experienced, detail-oriented candidate who is comfortable working closely with C-suite executives in a fast-paced telecom services environment. The role requires strong organization, sound judgment, and flexibility with weekday scheduling. Responsibilities:• Oversee complex executive calendars, prioritize appointments, and adjust schedules as business needs change.• Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination.• Prepare and submit expense documentation accurately and in a timely manner through company systems.• Provide direct day-to-day administrative support to C-suite leaders, ensuring smooth coordination of meetings and commitments.• Organize executive meetings by confirming logistics, managing scheduling details, and helping materials reach attendees on time.• Maintain a detail-oriented approach in an onsite executive setting and support daily office coordination as needed.
2026-06-24T00:00:00Z

Executive Assistant

Emmaus, PA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Robert Half is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is a strong communicator who can manage competing priorities, handle confidential information with discretion, and ensure executives are supported efficiently in day-to-day operations. Key Responsibilities:<ul><li>Manage executive calendars, appointments, and scheduling</li><li>Coordinate meetings, prepare agendas, and track follow-up items</li><li>Arrange travel, accommodations, and detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen and direct phone calls, emails, and other communications</li><li>Maintain confidential records, files, and executive documentation</li><li>Process expense reports, invoices, and other administrative documents</li><li>Serve as a liaison between executives, internal teams, clients, and external partners</li><li>Support special projects and assist with event or meeting coordination</li><li>Anticipate executive needs and help improve administrative processes</li></ul>
2026-06-12T00:00:00Z

Executive Assistant

Wilkes-Barre, PA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires excellent communication skills, sound judgment, and the ability to manage multiple priorities while handling sensitive information with professionalism and discretion. Key Responsibilities:<ul><li>Provide direct administrative support to executives, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen calls, emails, and other communications, responding or redirecting as appropriate</li><li>Coordinate internal and external meetings, including scheduling, agendas, and follow-up items</li><li>Maintain confidential files, records, and executive documentation</li><li>Assist with expense reports, invoice processing, and other administrative tasks</li><li>Serve as a liaison between executives, employees, clients, and external partners</li><li>Support special projects and help ensure deadlines are met</li><li>Organize events, team meetings, and executive off-site activities as needed</li></ul>
2026-06-12T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Temporary to Hire
27.7115 - 35 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a litigation team handling substantial plaintiff personal injury and medical malpractice matters in Philadelphia, Pennsylvania. This contract opportunity with potential for a permanent position is ideal for someone who is comfortable managing case-related administrative work, maintaining consistent communication, and helping attorneys keep matters organized and moving forward. The role offers close collaboration with legal staff, including coordination with a litigation paralegal on overlapping tasks, while using tools such as NEOS and Microsoft Office to support daily operations. Responsibilities:• Organize attorney calendars and arrange meetings, depositions, and other case-related appointments to keep deadlines and schedules on track.• Prepare, submit, and track court filings, including electronic filings, while ensuring documents meet procedural and formatting requirements.• Request, obtain, and manage medical, legal, and other case records needed to support active matters.• Communicate with clients to provide updates, gather information, and ensure timely follow-up on outstanding items.• Coordinate with expert witnesses and outside parties to support scheduling, documentation, and case preparation needs.• Maintain accurate case information and supporting documentation within case management systems, including NEOS.• Partner with attorneys and the litigation paralegal on shared tasks that support case progression before and during litigation.• Create, revise, and format correspondence, legal documents, and internal materials using Microsoft Office applications.
2026-06-25T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current. • Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up. • Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics. • Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements. • Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
2026-06-15T00:00:00Z

Legal Assistant

Bridgewater, NJ
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a Legal Assistant for a long-term contract role with a busy legal team. This is a great fit for someone with at least two years of experience who is organized, reliable, and comfortable working in a fast-paced environment.The ideal candidate is detail-oriented, proactive, and able to handle a mix of administrative and legal support tasks. You will assist attorneys, manage documents, and help keep cases and communications organized and running smoothly in a professional, team-focused setting. Responsibilities:<ul><li>Organize and maintain legal files and documents for easy access and accuracy</li><li>Provide general administrative support, including clerical work and correspondence</li><li>Manage attorney calendars, schedule meetings, and track deadlines</li><li>Prepare, format, and help submit legal documents and filings</li><li>Communicate with clients, courts, and other parties in a professional manner</li><li>Assist attorneys with case preparation and document coordination</li><li>Handle sensitive information with care and maintain confidentiality</li><li>Support overall office operations and daily workflow as needed</li></ul>
2026-06-29T00:00:00Z

Accounting Assistant

Warminster, PA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are seeking a detail-oriented Accounting Assistant to support a fast-paced accounting team. This role will focus on accounts payable, accounts receivable, billing, and invoicing, while also assisting with general accounting operations and administrative tasks. This is a great opportunity for someone looking to grow their career in a collaborative, team-oriented environment. This position will start as a contract role and has the potential to become a full-time opportunity for the right person. Key Responsibilities Process accounts payable, including invoice entry, matching, and payment processing Manage accounts receivable, including invoicing, cash applications, and collections follow-up Generate and distribute customer invoices accurately and in a timely manner Reconcile vendor statements and assist with resolving discrepancies Maintain accurate and organized financial records and documentation Assist with billing inquiries and communicate with customers regarding payment status Support month-end close activities, including account reconciliations Enter and maintain data within accounting systems and Excel Collaborate with internal teams to ensure accurate and timely financial reporting Qualifications 2+ years of experience in accounts payable, accounts receivable, or general accounting support Strong experience with invoicing, billing, and cash applications Proficiency in Microsoft Excel and accounting software (QuickBooks, NetSuite, or similar) High attention to detail and strong organizational skills Ability to manage multiple priorities and meet deadlines Strong communication skills and customer service mindset Preferred Qualifications Associate’s or bachelor’s degree in accounting, Finance, or related field Experience in a high-volume or fast-paced environment Exposure to month-end close and account reconciliations For immediate consideration please call Christine at 215-395-6877. Thank you!
2026-06-29T00:00:00Z

Accounting Assistant

Collegeville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to support daily financial operations and help maintain accurate records across multiple entities in King of Prussia, Pennsylvania. This role works closely with accounting leadership to handle core transactional activities, ensure timely processing of payments and receipts, and contribute to the smooth administration of the office. The ideal candidate brings strong attention to detail, solid accounting fundamentals, and the ability to manage multiple priorities in a deadline-driven environment. Responsibilities:• Partner with the Controller on day-to-day accounting activities and special finance-related assignments.• Prepare and process customer invoices, apply incoming payments, and post cash receipts accurately to the general ledger for multiple companies.• Record credit card transactions and maintain up-to-date cash tracking schedules to support reporting accuracy.• Reconcile bank accounts across entities and investigate discrepancies to ensure balances are complete and correct.• Review, enter, and process vendor invoices while supporting timely payment cycles for accounts payable operations.• Audit employee expense submissions, prepare disbursements, and organize supporting documentation for accounting records.• Generate accounts payable checks, handle approved voided payments when needed, and maintain orderly financial files.• Administer royalty payment processing for franchise locations and provide general administrative support to the office as needed.
2026-06-10T00:00:00Z

Part-Time Administrative Assistant

Buckingham, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Part-Time Administrative Assistant to support daily office operations in Pennsylvania. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, creating a welcoming front-office experience, and assisting teams with a wide range of support tasks. The successful candidate will help maintain efficient workflows, prepare materials and spaces for meetings, and contribute to clear written communication across the office. Responsibilities: • Manage the flow of incoming and outgoing mail, shipments, and package deliveries to ensure timely distribution. • Organize and maintain both paper-based and electronic records so documents remain accurate, accessible, and up to date. • Arrange food and beverage orders for meetings, events, and other office gatherings while coordinating schedules and delivery timing. • Prepare conference rooms for meetings and presentations by ensuring spaces are set up with the necessary materials and resources. • Provide day-to-day administrative support to internal departments, helping with general office coordination and task completion. • Partner with other administrative team members to revise, proofread, and format reports, correspondence, and business documents. • Review written materials for accuracy, consistency, and clear presentation before distribution. • Assist with front-desk and receptionist-related duties, including answering inbound calls and directing inquiries appropriately.
2026-06-26T00:00:00Z

Project Assistant

Bridgewater, NJ
onsite
Temporary / Contract
33 - 35 USD / Hourly
We are looking for a Project Assistant to support environmental health, safety, and compliance efforts for a well-established company in Bridgewater, NJ. This Long-term Contract position works closely with leadership and field personnel to help maintain regulatory alignment, strengthen safe work practices, and keep critical documentation and reporting organized. The role is well suited for someone who can balance field support, administrative coordination, and day-to-day project priorities in a fast-paced environment. Responsibilities:• Support the administration of environmental, health, and safety programs across multiple work locations and help keep procedures current and effective.• Partner with supervisors and field teams to reinforce compliance with applicable federal, state, and local safety and environmental standards.• Coordinate safety records, tracking information, and related compliance documentation to ensure accurate and accessible files.• Contribute to incident review activities by gathering details, maintaining logs for injuries and near misses, and tracking resolution steps.• Help prepare required safety and environmental reports, compile performance metrics, and organize supporting records for compliance purposes.• Schedule and track training activities• Provide day-to-day coordination and project support for operations teams, including timeline tracking, document scanning, etc.
2026-06-29T00:00:00Z

Accounting Operations Assistant

Norristown, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are currently seeking an Accounting Operations Assistant for a non-profit client located in the West Norriton, PA area. This role is responsible for assisting with accounts payable and accounts receivable activities, maintaining organized financial records, supporting accounting initiatives, and serving as a key administrative resource for both internal departments and external partners. The ideal Accounting Operations Assistant is highly organized, enjoys working with numbers, and takes pride in delivering accurate, timely financial support. Key Responsibilities<ul><li>Process vendor invoices, code expenses, and assist with payment processing to ensure obligations are paid accurately and on schedule.</li><li>Maintain complete and organized accounting records, expense reports, receipts, reimbursement requests, deposits, and supporting financial documentation.</li><li>Assist with accounts receivable by preparing customer invoices, applying payments, reconciling account activity, and coordinating bank deposits.</li><li>Review financial transactions for completeness and accuracy while helping to resolve discrepancies in a timely manner.</li><li>Support month-end and year-end accounting activities by preparing documentation, gathering financial information, and assisting with reconciliations.</li><li>Partner with members of various departments to answer accounting-related questions, provide administrative support, and ensure financial requests are completed efficiently.</li><li>Communicate professionally with vendors, customers, organizational partners, and other external stakeholders regarding invoices, payments, and account inquiries.</li><li>Assist with special accounting projects, reporting initiatives, process improvements, and other operational assignments as needed.</li><li>Help maintain strong internal controls and ensure financial information is handled with a high degree of accuracy and confidentiality.</li></ul>
2026-06-29T00:00:00Z

Sales Assistant

Bridgewater, NJ
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are seeking a Sales Assistant to support a growing organization in a long-term contract role. This position plays a key role in maintaining efficient sales operations by coordinating follow-up on customer inquiries and quotes, assisting with reporting activities, and delivering responsive support to customers and internal teams. The ideal candidate is highly organized, communicates effectively, and can manage multiple priorities in a fast-paced environment. Responsibilities:<ul><li>Monitor quotes and sales inquiries to ensure timely follow-up and maintain consistent activity.</li><li>Support sales leadership with forecasting, reporting, budget tracking, and expense documentation.</li><li>Provide customer support by assisting with order management, returns, and other service-related activities.</li><li>Help improve sales support processes and identify opportunities to enhance operational efficiency.</li><li>Participate in special projects and collaborate with cross-functional teams as business needs evolve.</li><li>Maintain accurate records and provide status updates to internal stakeholders.</li><li>Assist with daily activities that enhance responsiveness to customer and sales team requests.</li></ul>
2026-06-24T00:00:00Z