<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
<p>Are you looking to grow your career in human resources? Robert Half is staffing an HR Assistant role for our client, providing a fantastic opportunity to gain hands-on experience while supporting essential HR operations in a collaborative and fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment activities, including scheduling interviews, communicating with candidates, and coordinating new hire onboarding.</li><li>Support the administration of employee records and maintain accurate HRIS data.</li><li>Help facilitate employee benefits enrollment and respond to general HR inquiries.</li><li>Prepare reports, organize documents, and handle confidential information with discretion.</li><li>Assist with HR projects, events, and employee engagement initiatives.</li><li>Support compliance efforts by helping monitor policies and procedures consistent with employment laws and company standards.</li></ul>
<p>We are looking for a skilled Associate Counsel / Assistant General Counsel to join our team in Doylestown, Pennsylvania. This position requires a dedicated legal expert with a strong background in corporate law and intellectual property. The ideal candidate will possess excellent communication skills, a meticulous approach to detail, and the ability to effectively manage complex processes and projects.</p><p><br></p><p>Responsibilities:</p><p>• Provide legal counsel and support on corporate matters, including contracts, compliance, and intellectual property.</p><p>• Draft, review, and negotiate agreements related to author royalties, licensing, and other business functions.</p><p>• Develop and implement effective processes and procedures to ensure legal and organizational goals are met.</p><p>• Collaborate with internal teams and stakeholders to address legal concerns and provide strategic guidance.</p><p>• Conduct legal research and stay informed on relevant laws and regulations affecting the business.</p><p>• Manage and oversee intellectual property portfolios, ensuring proper protection and compliance.</p><p>• Assist in resolving legal disputes and provide recommendations for risk mitigation.</p><p>• Mentor less experienced legal staff and offer guidance on complex legal issues.</p><p>• Utilize strong organizational and project management skills to handle multiple priorities effectively.</p><p>• Support other legal and business initiatives as needed to align with company objectives.</p>
We are looking for a dedicated Assistant Property Manager to support the daily operations of a residential community in Reading, Pennsylvania. This role involves managing resident relations, ensuring compliance with housing programs, and maintaining occupancy standards. The ideal candidate will be detail-oriented, customer-focused, and capable of handling a variety of responsibilities to maintain the smooth functioning of the property.<br><br>Responsibilities:<br>• Process rent collections, post payments, and enforce policies related to overdue payments.<br>• Handle leasing activities, including managing waitlists, conducting tours with potential tenants, and processing applications to meet compliance requirements.<br>• Coordinate move-ins by preparing vacant units, conducting inspections, and delivering orientations for new residents.<br>• Maintain compliance with housing programs by overseeing annual recertifications and ensuring all documentation is accurate.<br>• Prepare for audits and inspections by organizing property files, binders, and office records.<br>• Address resident concerns and complaints promptly, fostering a positive community environment.<br>• Support the Property Manager in financial and physical property management tasks when needed.<br>• Manage communication with residents, including distributing recertification notices and responding to inquiries.<br>• Conduct periodic unit inspections and assist with annual reviews to ensure property standards are met.<br>• Step in to perform Property Manager duties during their absence.
<p>We are looking for a dedicated Administrative Assistant to join our team near Morristown, New Jersey. This role offers an excellent opportunity to support a high-performing finance consulting team with operational and organizational tasks. The ideal candidate will thrive in a detail-oriented environment and be eager to contribute to the smooth functioning of our office.</p><p><br></p><p>Responsibilities:</p><p>• Act as the first point of contact by welcoming visitors and maintaining a detail-oriented and friendly front desk atmosphere.</p><p>• Oversee office supplies, lunch orders, and equipment repairs to ensure seamless daily operations.</p><p>• Manage incoming and outgoing mail, packages, and courier deliveries promptly and efficiently.</p><p>• Support licensing, contracts, and compliance-related administrative tasks with accuracy.</p><p>• Maintain organized records and documentation to streamline office processes.</p><p>• Assist with billing tasks and provide support for various administrative projects as needed.</p><p>• Collaborate with the team to ensure all office functions run smoothly and effectively.</p>
Onsite Position 9:00 am- 5:00 pm<br>Potential for Temp to Hire for the right candidate<br>In-person Interview- manager wants local candidates no long commutes.<br>Duties are standard however looking for a more intermediate candidate to be a self starter and take on additional tasks with limited supervision.<br><br>I. Job Summary<br><br><br>Intermediate level position under general supervision provides a wide variety of administrative and staff support services to an organizational unit.<br><br>II. Duties and Responsibilities include the following. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned. <br><br>· Formats types and edits a variety of routine material including: correspondence memos reports and confidential material.<br><br>· Receives and screens telephone calls and visitors schedules appointments and meetings resolves routine problems and refers other matters to appropriate staff members.<br><br>· Prepares and updates recurring and routine internal reports collects and verifies data refers problems to manager for resolution.<br><br>· Maintains and updates department files records and publications maintains confidential files and materials.<br><br>· Schedules meetings and appointments notifies attendees and makes necessary arrangements.<br><br>· Arranges domestic and international travel.<br><br>· Assists in the preparation and control of records statistics and reports regarding operations personnel changes etc.<br><br>· Administers programs projects and/or processes specific to the operating unit served.<br><br>· May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing personnel facilities and operations.<br><br>III. Supervisory Responsibilities<br><br>This job has no supervisory duties.<br><br>IV. Qualifications:<br><br>Education and Experience: <br><br>Education: High School Diploma or GED accredited. <br><br>Experience: 3 years of relevant work experience.<br><br><br><br>Skills or Abilities Required:<br><br> Proficient with Microsoft Office Excel and knowledge of general office equipment.<br><br>V. Work Environment:<br><br>Normal setting for this job is: office setting.
<p>We are looking for a detail-oriented Property Accountant to join a team in Radnor, Pennsylvania. This is a Contract to permanent opportunity where you will take full ownership of accounting functions for a diverse portfolio of properties, including office, industrial, and retail spaces. The ideal candidate will bring expertise in property accounting, proficiency with accounting software, and the ability to manage high volumes of financial data with precision.</p><p><br></p><p>Responsibilities:</p><p>• Oversee full-cycle property accounting for a portfolio of approximately 80 properties, ensuring accurate financial reporting and general ledger maintenance.</p><p>• Perform annual tenant reconciliations, including complex calculations for pass-throughs and recoveries.</p><p>• Lead quarterly close processes by preparing financial statements and reconciling accounts.</p><p>• Review and approve operating cost invoices using Nexus Payables and Bottomline software.</p><p>• Calculate management fees based on cash received and applied, making adjustments between fixed and percentage-based rates.</p><p>• Collaborate with the Manager and Assistant Controller on special accounting projects and ad-hoc tasks.</p><p>• Ensure compliance with accounting standards and company policies throughout all processes.</p>
<p>We are looking for a detail-oriented Office Administrative Assistant to join our team located in the Greater Philadelphia Region. In this role, you will provide essential clerical and administrative support to ensure smooth operations within our university's program department. This is a Long-term Contract Office Administrative Assistant position, ideal for a proactive individual who excels in managing tasks, maintaining records, and delivering exceptional customer service.</p><p><br></p><p>What you get to do every single day:</p><p>• Answer and direct incoming calls professionally, responding to inquiries or taking accurate messages as needed.</p><p>• Deliver excellent customer service by providing program information to interested participants and small businesses.</p><p>• Organize and prepare materials for training workshops, including updating handouts and assembling participant folders.</p><p>• Collect and analyze program data, generating detailed reports using Microsoft Excel.</p><p>• Draft, proofread, and edit various documents such as memos, letters, and forms.</p><p>• Provide clerical and administrative support to program staff, assisting with office tasks and special projects.</p><p>• Monitor and manage departmental inventories using standardized spreadsheets.</p><p>• Schedule classrooms and conference rooms for workshops and related events.</p><p>• Record and maintain accurate attendance records and program documentation.</p>
<p>We are looking for an experienced Executive Assistant to join our team in Wayne, Pennsylvania. In this contract-to-permanent position, you will provide high-level administrative support to executives, ensuring smooth day-to-day operations within the healthcare industry. This opportunity offers room for growth and collaboration within a supportive team environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executives’ calendars, including scheduling meetings and appointments.</p><p>• Coordinate domestic and international travel arrangements, ensuring all logistics are handled efficiently.</p><p>• Prepare materials for executive meetings, including agendas, reports, and presentations.</p><p>• Act as a liaison between executives and internal teams, promoting clear communication.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Facilitate virtual meetings using platforms like Zoom and ensure technical readiness.</p><p>• Provide expense management support using tools like Concur.</p><p>• Assist with special projects and initiatives as directed by executives.</p><p>• Support a team of Executive Assistants in collaborative tasks and shared responsibilities.</p>
