<p>Position Overview</p><p><br></p><p>The Specialized Workforce Agile Talent (SWAT) Administrative Specialist provides high-level administrative expertise and solutions within a collaborative team environment. This role focuses on delivering backup leadership administrative support for Administrative Assistants within the Administrative Services Center of Excellence (CoE), along with cross-functional and long-term project support. The ideal candidate thrives in a fast-paced, service-oriented environment and consistently delivers excellent customer support.</p><p>Key Accountabilities</p><p><br></p><p>Administrative Partnership & Coverage</p><p><br></p><p>Partner with all CoE Administrative Assistants to support business success across teams</p><p>Provide desk coverage during Administrative Assistant absences, including:</p><p>Calendar management</p><p>Meeting and event coordination (on-site and off-site), including logistics, agendas, and document creation</p><p>Global travel coordination, including visa and passport requests, travel arrangements, and expense reports</p><p>General Administrative Support</p><p><br></p><p>Provide administrative support to team members and leaders across office sites, including:</p><p>Data entry and research</p><p>Meeting and event coordination</p><p>Scanning, printing, and document refinement</p><p>Workspace changes and office coordination</p><p>Assembling and shipping gift bags</p><p>Serving as a tour guide and meeting escort</p><p>Operational & Project Support</p><p><br></p><p>Provide on-site support for Virtual Assistants</p><p>Drive process improvements and provide technical expertise for administrative tasks</p><p>Own and manage long-term projects</p><p>Support special projects as needed</p><p>Stakeholder Interaction</p><p><br></p><p>Interact professionally with individuals at all levels of the organization</p><p>Engage with external customers, partner organizations, and community leaders as required</p><p><br></p>
We are seeking a hands-on Senior Enterprise Architect in Artificial Intelligence (AI) to join our global Enterprise Architecture team. This role blends deep technical expertise with architectural design and practical implementation to drive AI-powered transformation initiatives.<br><br>As part of a forward-thinking global technology team, you’ll collaborate across business, data, and product functions to design and implement AI/ML solutions that enable digital products and services.<br><br>Key Responsibilities<br><br>Design and architect enterprise-scale AI/ML solutions across areas such as Machine Learning, Generative AI, Deep Learning, Virtual Assistants, and Cognitive Services (Vision/Image, Text/Language processing).<br>Develop and communicate AI roadmaps, future-state architectures, and design artifacts.<br>Rapidly prototype and build proof-of-concepts (PoCs) and MVPs for AI models and algorithms.<br>Evaluate and recommend AI/ML tools, platforms, and frameworks; conduct ROI analysis.<br>Experiment with and fine-tune LLMs, train custom models, and assess performance metrics.<br>Perform data exploration, cleansing, and feature engineering to prepare datasets for model training.<br>Guide and mentor engineering and data science teams through AI/ML solution design, deployment, and integration into enterprise workflows.<br>Continuously scan industry innovations and apply emerging AI/ML technologies to business problems.<br>What We’re Looking For<br><br>Strong technical and business acumen in creating technology-driven solutions.<br>Passion for experimenting with and adopting emerging AI/ML technologies.<br>Excellent communication and influencing skills; ability to present complex technical concepts to both technical and non-technical audiences.<br>Proven ability to balance timeliness, cost, and quality in solution design.<br>Experience leading digital transformation, target operating models, and performance improvement initiatives.<br>Qualifications<br><br>Bachelor’s degree in STEM or related field (MBA a plus).<br>5+ years in AI/ML solution architecture, prototyping, and experimentation.<br>5+ years working with AWS and/or Azure data, analytics, and AI services.<br>3+ years of experience with data science tools and frameworks.<br>Recent, hands-on experience with Generative AI, LLMs, and Agentic AI platforms.<br>Knowledge of cloud-native services (data storage, compute, networking, security).<br>Strong understanding of statistical methods, data preprocessing, and feature engineering.
We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Dumfries, Virginia. This contract-to-permanent position offers an excellent opportunity to support organizational operations through efficient administrative practices and coordination. The role requires a proactive individual who excels at managing schedules, overseeing projects, and handling travel arrangements.<br><br>Responsibilities:<br>• Coordinate and maintain calendars to ensure seamless scheduling and time management.<br>• Organize and oversee project timelines, ensuring tasks are completed accurately and on schedule.<br>• Arrange domestic and international travel, including bookings and itineraries.<br>• Support daily operational functions, contributing to the smooth running of all activities.<br>• Review and evaluate documents to ensure accuracy and compliance.<br>• Facilitate conference calls and meetings, ensuring effective communication and documentation.<br>• Assist in preparing and exporting-importing documents as needed.<br>• Collaborate with team members to address administrative needs and resolve challenges.<br>• Maintain organized records and files for easy accessibility.<br>• Provide high-level administrative support to leadership and staff.
<p>A professional legal membership organization in the San Francisco Bay Area is seeking an organized, detail-oriented, and customer-focused professional for the role of Membership Education & Events Coordinator.</p><p> </p><p>This fully remote contract-to-hire opportunity is ideal for someone looking to gain valuable experience in membership support, event coordination, and continuing education program management while contributing to programs that support legal professionals.</p><p>The Coordinator will assist with membership processes, deliver excellent customer service, and help plan engaging educational programs and networking events ranging from short virtual sessions to multi-hour or full-day programming. Hands-on training will be provided for specific tools and software.</p><p> </p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Membership Support</strong></p><ul><li>Process new member applications, renewals, and update membership databases.</li><li>Conduct outreach efforts, including membership renewals and follow-ups with lapsed members.</li><li>Generate membership reports and assist with regular communications to keep members informed and engaged.</li></ul><p><strong>Event & Program Coordination</strong></p><ul><li>Assist in planning and coordinating virtual educational programs and networking events, ensuring seamless execution.</li><li>Collaborate with leadership and speakers to gather materials, conduct tech walk-throughs, and manage event logistics.</li><li>Draft event promotions, including e-blasts and program announcements.</li><li>Track attendance, issue certificates, and upload records to the State Bar of CA MCLE platform monthly (training provided).</li></ul><p><strong>General Support</strong></p><ul><li>Provide excellent customer service to members, program participants, and speakers.</li><li>Troubleshoot technical issues related to Zoom, ProLearn, and other virtual platforms (training provided).</li><li>Assist with additional administrative tasks as needed to support programs and operations.</li></ul>
<p>We are offering a short term contract employment opportunity for an Administrative Assistant within the Non-Profit sector in Honolulu, Hawaii. The successful candidate will be required to perform various administrative tasks, including scheduling and confirming meetings, taking notes, and providing support during calls. <strong><u>To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Manage inbound and outbound calls effectively, providing necessary support and information.</p><p>• Schedule appointments and meetings, ensuring all stakeholders are informed and prepared.</p><p>• Actively participate in meetings, taking detailed notes and distributing summaries to the relevant parties.</p><p>• Utilize the Google Suite for document creation and management, ensuring all information is accessible and well-organized.</p><p>• Handle email correspondence efficiently, including the preparation and distribution of email campaigns.</p><p>• Leverage Zoom for video communication and meetings, ensuring smooth operation and effective communication.</p><p>• Provide general administrative assistance to the team, including typing and content creation.</p><p>• Assist with special projects as needed, contributing to the overall goals of the organization.</p>
<p>We are looking for a highly organized and meticulous Office Assistant to join our team in Sacramento, California. This is a long-term contract position offering a hybrid work schedule, with in-office days on Tuesdays, Thursdays, and for monthly meetings. The ideal candidate will excel in managing administrative tasks, supporting team operations, and ensuring efficient communication across various channels.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule workgroup calls, virtual meetings, and in-person gatherings, ensuring smooth use of technology and timely preparation of meeting materials.</p><p>• Prepare, process, and manage routine correspondence, agendas, reports, invoices, forms, and other administrative documents, maintaining accuracy and attention to detail.</p><p>• Post and update various documents on the organization's website, ensuring accessibility and compliance with internal standards.</p><p>• Provide backup support to the Senior Executive Assistant, administrative team, and Director of Operations/Human Resources as needed.</p><p>• Utilize modern office software and tools, such as Microsoft Office Suite, Adobe Acrobat, WordPress, and Zoom, to execute tasks efficiently.</p><p>• Track assignments, monitor progress, and consult with team members on next steps to maintain project momentum.</p><p>• Conduct member surveys and compile results to aid in decision-making processes.</p><p>• Maintain organized filing systems and records to ensure easy retrieval and proper documentation.</p><p>• Deliver exceptional customer service to both internal and external stakeholders through clear and precise communication.</p><p>• Assist with clerical tasks such as scanning documents, answering inbound calls, and receptionist duties to support daily operations.</p>
<p><strong>Job Title: Executive Assistant</strong></p><p><br></p><p><strong>Position Overview:</strong></p><p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives. The ideal candidate is detail-oriented with strong communication skills and thrives in a fast-paced environment. This role requires advanced scheduling capabilities, multi-tasking, professionalism, and the ability to handle sensitive information with discretion.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to one or more executives, including complex calendar management across multiple time zones.</li><li>Coordinate and organize logistics for in-person, virtual, and offsite meetings.</li><li>Manage high-volume scheduling, calls, conference calls, and video meetings, ensuring all details are tracked and communicated.</li><li>Arrange and book travel, prepare itineraries, and support executives with changes as needed.</li><li>Prepare and process expense reports, ensuring compliance with company policies.</li><li>Compose and edit correspondence, reports, presentations, and meeting agendas.</li><li>Take detailed notes during meetings and follow up on action items.</li><li>Liaise with internal staff, senior leadership, external clients, and vendors with a high level of professionalism.</li><li>Support special projects and team initiatives as assigned.</li><li>Maintain strict confidentiality regarding sensitive information.</li></ul><p><strong>Qualifications:</strong></p><ul><li>3+ years of administrative assistant or executive assistant experience in a dynamic, fast-paced professional environment.</li><li>Bachelor’s degree preferred, but not required.</li><li>Exceptional organization, time management, and attention to detail.</li><li>Strong written and verbal communication skills.</li><li>High proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).</li><li>Experience using collaboration platforms such as Zoom, Slack, Box, Concur, or Workday is a plus.</li><li>Demonstrated ability to manage multiple priorities simultaneously, often under tight deadlines.</li><li>Ability to exercise sound judgment, discretion, and a high degree of confidentiality.</li><li>Strong interpersonal skills and a proactive, self-motivated attitude.</li><li>Familiarity with industry-specific operations (such as entertainment, finance, or law) is a plus, but not required.</li></ul><p><strong>Compensation:</strong></p><p>This is a full-time, benefited position. Pay range commensurate with experience and skills.</p>
<p><strong>We’re seeking a dedicated Legal Assistant to join a welcoming boutique law firm in Fairfax, Virginia.</strong> In this role, you’ll provide vital administrative and operational support to keep the firm’s transactional practice running smoothly. This is an excellent opportunity to work closely with seasoned attorneys in a collaborative, dynamic environment.</p><p><br></p><p>What makes this firm unique? <strong>Exceptionally low turnover.</strong> The position is only available due to a retirement—most team members have been with the firm for over a decade!</p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and proofread legal documents using Microsoft Word and PowerPoint to ensure accuracy and compliance.</p><p>• Manage time entry processes efficiently, utilizing software such as Tabs to maintain accurate billing records.</p><p>• Transcribe notes and type documents from partner handwriting, ensuring proper formatting and organization within legal document management systems such as NetDocs.</p><p>• Notarize documents as required, maintaining adherence to legal standards.</p><p>• Reconcile credit card statements and coordinate with third-party bookkeeping services to support financial processes.</p><p>• Organize and maintain legal files, ensuring compliance with internal policies and procedures.</p><p>• Coordinate scheduling and meetings, including virtual platforms like Zoom and Teams, to facilitate seamless communication.</p><p>• Provide administrative support for court filings, e-filing, and case management tasks.</p><p>• Assist with calendar management to prioritize deadlines and streamline operations.</p>
<p>The Senior Executive Assistant provides advanced, high-level administrative and organizational support to senior executives and leadership teams. This role is pivotal in proactively managing complex calendars, orchestrating meetings and travel, preparing sensitive documents, and serving as a trusted liaison between executives, stakeholders, and internal teams. The Senior Executive Assistant demonstrates exceptional judgement, professionalism, and discretion, ensuring seamless day-to-day operations and anticipating the needs of executives in a fast-paced, dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and coordinate high-volume meeting and event scheduling, including international and multi-time zone engagements.</li><li>Organize detailed travel arrangements, itineraries, and expense reporting for executives, ensuring efficiency and accuracy.</li><li>Prepare, edit, and proofread confidential correspondence, presentations, and reports with a keen attention to detail.</li><li>Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.</li><li>Proactively anticipate executive needs, addressing issues before they arise to ensure executive preparedness and effective workflow.</li><li>Collaborate with cross-functional teams on special projects, research, and event coordination.</li><li>Oversee confidential and time-sensitive information, consistently exercising discretion and sound judgement.</li><li>Manage and track critical deadlines, priorities, and action items to facilitate executive decision-making.</li><li>Support board meeting preparation, including agenda development, materials distribution, and minutes documentation as required.</li><li>Mentor and provide guidance to junior administrative staff, promoting best practices and efficiency.</li></ul>
<p>We are seeking an Executive Assistant for a nonprofit organization in Minneapolis, Minnesota. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Expertly coordinate and maintain calendars for all board members; organize complex scheduling and manage recurring board meetings</li><li>Prepare, record, and distribute accurate meeting minutes and maintain records for all board proceedings</li><li>Assist with logistics for board meetings, including venue arrangements, agendas, and follow-up communications</li><li>Serve as a point of contact for board members with regard to scheduling, communications, and document requests</li><li>Support the Board Chair and Executive Director with special projects related to governance and operations</li></ul><p><br></p>
<p>Our client, a respected nonprofit organization dedicated to community impact and meaningful change, is seeking a highly organized and proactive Executive Assistant to support senior leadership. This is an excellent opportunity to contribute directly to a vital mission and collaborate in an environment driven by purpose.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to the executive team, ensuring efficiency in daily operations.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements with attention to detail.</li><li>Prepare correspondence, presentations, and reports for internal and external stakeholders.</li><li>Organize and support board meetings, including agenda creation, minute-taking, and follow-ups.</li><li>Serve as a liaison between executives, staff, donors, and community partners—maintaining professionalism and confidentiality.</li><li>Support fundraising initiatives, donor relations, and event planning.</li><li>Maintain and organize sensitive documents, files, and records.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and proactive Executive Assistant to support senior leadership at a leading law firm. The ideal candidate will possess strong organizational and communication skills, digital fluency, and the ability to work independently in a fast-paced environment. Ready to take your career to the next level with a respected law firm? Call 808-531-0800 to connect with our team and learn more. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage complex calendars and coordinate meetings, including virtual and in-person appointments with clients, attorneys, and external partners.</li><li>Arrange travel logistics, prepare expense reports, and ensure timely filing of legal documents.</li><li>Prepare correspondence, presentations, and confidential reports with accuracy and discretion.</li><li>Support workflow automation and contribute to process improvements across teams.</li><li>Maintain cost-effective and compliant record-keeping systems in alignment with legal standards.</li><li>Facilitate cross-functional communication between firm leadership and department teams.</li><li>Assist with client onboarding, conflict checks, and legal project coordination.</li></ul><p><br></p>
We are looking for a dedicated Project Assistant to join our team in Little Rock, Arkansas. This is a long-term contract position offering the opportunity to contribute to impactful initiatives focused on land management and environmental sustainability. The ideal candidate will thrive in a dynamic environment, efficiently managing multiple tasks while working independently and collaborating with remote teams.<br><br>Responsibilities:<br>• Respond promptly to inquiries and communications related to the program, ensuring all stakeholders receive accurate information.<br>• Coordinate and maintain connections with partners and community members to support program goals.<br>• Organize and participate in virtual meetings with collaborators, including forestry programs and other organizations.<br>• Support field staff by ensuring they have necessary resources, including tree orders and logistical support.<br>• Develop and implement action plans to achieve program objectives, including community outreach and engagement.<br>• Establish relationships with local organizations such as schools and churches to facilitate tree planting initiatives.<br>• Oversee logistics for both in-state and out-of-state partners, ensuring seamless operations.<br>• Collaborate with horticultural contractors to guarantee the proper allocation of trees to designated locations.<br>• Monitor vendor payments and liaise with the finance team to ensure timely and accurate transactions.
<p><strong>Summary:</strong></p><p>Provides comprehensive administrative and programmatic support across multiple internal committees, events, and operational functions. This role reports to departmental leadership and supports executive, leadership, and programmatic initiatives as directed.</p><p><strong>Key Responsibilities:</strong></p><p><strong>Committee Support & Administration</strong></p><ul><li>Serve as the primary administrative staff liaison for assigned committees, which may include Community Outreach, Global Business, Diversity, and Young Professionals Network (YPN). Additional committees may be assigned as needed.</li><li>Prepare meeting agendas, packets, and minutes; track member attendance using Excel and membership management platforms.</li><li>Advise committee chairs/vice chairs and members, facilitating communications and strategic action.</li><li>Organize meeting logistics, including room setup, audiovisual needs, and attendance tracking (including scanning and monitoring Zoom/presentations).</li><li>Coordinate and share agendas, meeting notes, reports, and correspondence.</li><li>Collaborate with volunteer leadership to set direction and ensure successful planning and implementation of activities.</li><li>Transcribe meeting minutes, attend events, and serve as the main point of contact for committee communications.</li><li>Follow up on assignments, submit documents and communications promptly.</li><li>Manage committee swag and t-shirt orders with vendors, including logo approvals and delivery timelines.</li><li>Monitor committee budgets for supplies and ad hoc expenses.</li><li>Communicate marketing needs to internal marketing staff.</li><li>Procure and replenish supplies for committee functions.</li></ul><p><strong>Annual Programs & Recognition</strong></p><ul><li>Assist with Young Professional Network (YPN) “Who’s Who Under 40” application process, application management, and finalist tracking.</li><li>Support staff appreciation and engagement initiatives.</li></ul><p><strong>Event Coordination & On-site Support</strong></p><ul><li>Attend and support major organizational events, such as general meetings, recognition ceremonies, and tournaments.</li><li>Ensure committee materials, signage, and volunteers are prepared for events.</li><li>Staff event functions/tables as needed.</li><li>Provide on-site support to department leadership for executive and board meetings, including setup, cleanup, catering, and logistics.</li></ul><p><strong>Administrative Operations</strong></p><ul><li>Order office and catering supplies; provide purchase documentation for accounts payable processing.</li><li>Restock supply rooms and maintain inventory of beverages and snacks for meeting rooms.</li><li>Support travel booking for staff and volunteers, including registration, lodging, and flight arrangements.</li><li>Assist with scheduling meetings, emailing attendees, and tracking responses.</li><li>Serve as backup for food ordering for committees as needed.</li></ul><p><br></p>
<p>Office Manager / Legal Assistant – Litigation Practice (Wilmington, DE | permanent) A nationally recognized litigation practice is seeking a detail oriented, highly organized Office Manager/Legal Assistant to support attorneys and paralegals in a busy corporate governance and shareholder litigation group. This role blends administrative management, legal support, and daily office operations in a small, fast-paced environment. </p><p> </p><p>This role requires legal experience and will support several attorneys. Interested candidates in Wilmington that want to be considered immediately should reach out to Kevin Ross at Robert Half in Philadelphia.</p><p><br></p>
We are looking for a dedicated Financial Advisor to join our team in Albany, New York. This role involves assisting clients with comprehensive financial planning, including retirement strategies, tax considerations, and estate management. The ideal candidate will provide expert guidance while fostering strong client relationships to help individuals achieve their financial goals.<br><br>Responsibilities:<br>• Develop detailed financial plans tailored to client needs, including retirement strategies, tax optimization, and estate planning.<br>• Conduct thorough financial analyses and prepare reports, projections, and recommendations.<br>• Collaborate directly with clients to understand their financial objectives and provide personalized solutions.<br>• Create estate flowcharts and other visual aids to simplify complex financial concepts.<br>• Manage some aspects of investment portfolios, ensuring alignment with client goals and risk tolerance.<br>• Offer financial counseling and advice to support clients in making informed decisions.<br>• Utilize computer systems and tools to efficiently manage data and client information.<br>• Handle inside sales activities to promote financial services and expand client relationships.<br>• Provide remote assistance and virtual consultations to clients as needed.
<p>We are looking for an experienced Executive Assistant to join our team in Wayne, Pennsylvania. In this contract-to-permanent position, you will provide high-level administrative support to executives, ensuring smooth day-to-day operations within the healthcare industry. This opportunity offers room for growth and collaboration within a supportive team environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executives’ calendars, including scheduling meetings and appointments.</p><p>• Coordinate domestic and international travel arrangements, ensuring all logistics are handled efficiently.</p><p>• Prepare materials for executive meetings, including agendas, reports, and presentations.</p><p>• Act as a liaison between executives and internal teams, promoting clear communication.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Facilitate virtual meetings using platforms like Zoom and ensure technical readiness.</p><p>• Provide expense management support using tools like Concur.</p><p>• Assist with special projects and initiatives as directed by executives.</p><p>• Support a team of Executive Assistants in collaborative tasks and shared responsibilities.</p>
<p>We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.</p><p>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.</p><p>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.</p><p>• Oversee travel arrangements and expense reporting using systems like Concur.</p><p>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.</p><p>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.</p><p>• Provide administrative support for special projects and events as needed.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.</p><p>• Uphold confidentiality and attention to detail in handling sensitive information.</p><p>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.</p>
We are looking for a skilled and detail-oriented Executive Assistant to provide comprehensive administrative support to our team in Seattle, Washington. This long-term contract position requires exceptional organizational abilities, attention to detail, and the ability to manage multiple priorities efficiently. The ideal candidate will play a key role in ensuring seamless operations and will maintain the highest level of confidentiality and integrity.<br><br>Responsibilities:<br>• Manage and coordinate calendars, schedules, and appointments to ensure smooth day-to-day operations.<br>• Prepare and review correspondence, reports, presentations, and meeting materials with precision and accuracy.<br>• Arrange and oversee complex domestic and international travel plans, ensuring all logistics are handled efficiently.<br>• Process and manage expense reports, ensuring compliance with company policies and deadlines.<br>• Take meeting notes, set up virtual technologies such as Zoom, and troubleshoot technical issues during meetings.<br>• Perform general administrative duties, including document preparation, filing, data entry, and proofreading.<br>• Support HR and recruitment activities by scheduling interviews, coordinating training sessions, and maintaining personnel records.<br>• Assist with contracting, onboarding processes, and candidate logistics to ensure a smooth transition for new hires.<br>• Approve invoices, manage petty cash, and liaise with external vendors and service providers.<br>• Uphold strict confidentiality and integrity in all aspects of the role.
<p>We are looking for a dedicated Executive Assistant to join a team in West Chester, Pennsylvania. This role involves providing comprehensive support to high-level executives, ensuring smooth operations and effective communication within the organization. As this is a contract to permanent position, it offers an excellent opportunity to transition into a permanent role based on performance.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage executive calendars, ensuring efficient scheduling and prioritization of meetings.</p><p>• Coordinate logistics for meetings and events, including preparation of materials, virtual meeting setups, and post-event follow-ups.</p><p>• Provide support for executive events such as offsite meetings, handling vendor relationships, catering arrangements, and timeline adherence.</p><p>• Prepare and submit expense reports with a focus on accuracy and compliance with company policies.</p><p>• Arrange and manage travel plans, including booking flights, accommodations, and itineraries.</p><p>• Facilitate day-to-day administrative tasks to ensure smooth executive operations.</p><p>• Act as a liaison between executives and internal or external stakeholders, maintaining clear and precise communication.</p><p>• Assist in the preparation of presentations, reports, and other executive-level documentation.</p><p>• Maintain confidentiality while handling sensitive executive information.</p>
We are looking for a highly organized and detail-oriented Executive Assistant to support key administrative functions for our team in Boston, Massachusetts. This contract position requires an individual who excels in managing schedules, coordinating meetings, and handling confidential correspondence with precision and efficiency. The ideal candidate will bring exceptional communication skills and a proactive approach to ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings and prioritizing appointments.<br>• Coordinate and facilitate virtual and in-person meetings using tools like Cisco Webex Meetings.<br>• Prepare and distribute accurate and timely correspondence and documentation.<br>• Oversee timekeeping processes and ensure accurate reporting using systems such as Kronos.<br>• Handle expense reporting and approvals utilizing Concur.<br>• Assist with CRM data entry and maintenance to ensure up-to-date client information.<br>• Organize conference calls and ensure all participants have access to necessary materials.<br>• Maintain efficient workflow for administrative tasks, ensuring deadlines are consistently met.<br>• Provide direct support for financial services-related operations, including ADP processes.<br>• Act as a liaison between internal teams and external stakeholders to ensure clear communication.
<p><strong>About the Organization</strong></p><p><strong>This role supports a mission-driven religious organization committed to education, leadership, and service. You’ll work in a collaborative, professional environment that values excellence, discretion, and teamwork.</strong></p><p><strong>Why You’ll Love Working Here</strong></p><ul><li><strong>Meaningful work:</strong> Support leadership and programs that serve communities locally and beyond.</li><li><strong>Professional environment:</strong> Collaborate with thoughtful, mission-oriented colleagues.</li><li><strong>Growth opportunities:</strong> Exposure to academic leadership, governance, and special projects.</li><li><strong>Events & operations:</strong> Be involved in key meetings, retreats, and organizational events.</li></ul><p><strong>The Role (Briefly)</strong></p><p><strong>As Executive Assistant to a senior academic leader, you’ll provide high-level administrative support—managing complex schedules, coordinating meetings and events, and ensuring smooth daily operations. You’ll handle confidential information with care and represent leadership with professionalism.</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, meetings, and travel for a senior leader</li><li>Prepare correspondence, agendas, briefings, and track follow-up items</li><li>Support board and faculty governance logistics and materials</li><li>Track budget activity, reconcile expenses, and coordinate purchasing</li><li>Coordinate special projects and academic events</li><li>Serve as a liaison to internal and external stakeholders</li><li>Maintain a welcoming and responsive office environment</li></ul>
<p>A respected non-profit organization in Madison, WI is seeking a highly skilled <strong>Administrative Professional</strong> to provide critical operational and administrative support during a 4–6 month engagement. This role is ideal for an organized, detail-oriented professional who thrives in a mission-driven environment and can confidently support leadership, staff, and day-to-day office operations.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level administrative support to leadership and program teams</li><li>Manage calendars, schedule meetings, and coordinate logistics (in-person and virtual)</li><li>Prepare, edit, and format correspondence, reports, presentations, and meeting materials</li><li>Serve as a point of contact for internal staff, vendors, and external stakeholders</li><li>Maintain accurate records, files, and documentation in accordance with organizational standards</li><li>Assist with data entry, tracking, and basic reporting as needed</li><li>Support special projects, events, and initiatives during the contract period</li><li>Ensure smooth daily office operations in a fast-paced, collaborative environment</li></ul><p><br></p>
<p>We are looking for an entry-level Legal Assistant to join our team in Juno Beach, Florida. This role will focus on supporting legal workflows and acting as a day-to-day point of contact for CLM-related questions and activities.</p><p>Responsibilities:</p><p>- Serve as a primary user and functional subject matter resource for the Luminance CLM platform.</p><p>- Support legal teams with contract intake review workflows and CLM-related processes.</p><p>- Assist with onboarding and training users on Luminance through group sessions and one-on-one support virtual and in-person.</p><p>- Coordinate with internal stakeholders and vendors to support CLM usage and enhancements.</p><p>- Help document CLM processes workflows and best practices.</p><p>- Support ongoing optimization and potential future deployment phases of the CLM platform.</p><p>- Perform other related duties as assigned.</p>
<p>Our client—a leading innovator in San Diego’s biotechnology sector—is seeking an accomplished, proactive, and highly detail-oriented Senior Executive Assistant to support their executive leadership (C-suite and senior management team). This vital role will drive executive productivity, ensure efficient operations, and facilitate effective communication within a fast-paced, research-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to top executives, including extensive calendar management, international travel coordination, meeting logistics, and the preparation of confidential correspondence.</li><li>Prepare and manage board materials, high-level presentations, investor communications, and scientific documentation.</li><li>Act as a key liaison between executives and internal teams, external partners, board members, and regulatory agencies to ensure clarity, timeliness, and alignment.</li><li>Organize and execute complex events such as board meetings, investor presentations, and industry conferences, overseeing all logistics and materials.</li><li>Maintain strict confidentiality with sensitive information, including business strategies, intellectual property, financial, and personnel files.</li><li>Support the onboarding of scientific and administrative staff at the executive level, ensuring seamless integration into ongoing projects.</li><li>Contribute to operational excellence by recommending and implementing process improvements, digital tools, and workflow automation methods.</li><li>Manage multiple cross-functional projects and initiatives, balancing shifting priorities with resourcefulness and professionalism.</li></ul><p><br></p>
