<p>Robert Half is seeking a highly organized, detail-oriented, and proactive <strong>Executive Assistant</strong> to provide top-tier administrative support to senior executives. In this role, you’ll handle a variety of high-level organizational and administrative tasks, facilitating the executives' ability to focus on strategic priorities. If you're a self-starter with excellent communication skills, a talent for managing competing priorities, and a passion for ensuring seamless operations, this could be the perfect opportunity for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and maintain executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements.</li><li>Serve as a primary point of contact between executives and internal teams, clients, and external stakeholders.</li><li>Prepare professional correspondence, reports, presentations, and other documentation as needed.</li><li>Handle confidential and sensitive information with utmost discretion and professionalism.</li><li>Plan, coordinate, and execute logistics for business meetings and events, including preparing meeting agendas and materials.</li><li>Screen and prioritize incoming phone calls, emails, and requests, ensuring timely and effective responses.</li><li>Monitor and manage projects, ensuring completion within specified timelines.</li><li>Serve as a liaison between executives and various divisions or departments, ensuring smooth communication and flow of information.</li><li>Support other administrative tasks as needed, including expense reporting, filing, and office organization.</li></ul><p><br></p>
<p>We are looking for a highly skilled and experienced Paralegal to join our team in Dallas, Texas. The ideal candidate will provide vital support to attorneys, ensuring smooth case preparation and effective client communication. This role requires a deep understanding of Texas Family Law and a proactive approach to managing legal tasks in a fast-paced environment. This position will start out working for different attorneys as needed. Soon, the position will settle in supporting his/her own attorney.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare legal documents, including pleadings, motions, and court orders, for attorney review and approval.</p><p>• Communicate with clients and create spreadsheets and documents for Inventory and Appraisement as well as Proposed Support Decisions.</p><p>• File legal pleadings with court clerks and ensure all documentation meets required deadlines.</p><p>• Coordinate the delivery of subpoenas to witnesses and involved parties, ensuring accuracy and timeliness.</p><p>• Conduct intake calls with potential clients and assist in preparing attorneys for initial consultations.</p><p>• Support attorneys during mediations, depositions, hearings, trials, and other legal proceedings by organizing case materials.</p><p>• Assist in analyzing and resolving recurring issues in family law cases with a problem-solving mindset.</p><p>• Draft discovery requests, manage calendars for due dates, and handle correspondence with opposing counsel or parties.</p><p>• Guide clients through the discovery process and assist in compiling requested documentation.</p><p><br></p><p>For confidential consideration, please email your resume directly to:</p><p>rosemarie.jones< at > roberthalflegal.< com ></p>
<p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>litigation assistant. </strong>This desk will focus on business litigation - in both state and federal court.</p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support 3 attorneys. </strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>o e-filing in state and federal courts (using OneLegal)</p><p>o maintaining and updating 2-3 attorney calendars</p><p>o preparing exhibit and trial/hearing binders</p><p>o typing and preparing pleadings including proofreading</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· RHL has placed two legal assistants in the last year who are happy!</p><p>· Many employees have strong tenure and stick around </p><p>· Every other month or so, the firm sponsors lunches to celebrate milestones</p><p>· Fancy Christmas party at a steakhouse downtown </p><p>· Transportation allowance </p><p>· This role boasts a 7.5 hour work day!</p>
<p>Experienced and talented Commercial Real Estate Paralegal is urgently needed. Join this firm in Dallas, Texas, and experience what it feels like to be appreciated! Plus, this law firm has beautiful and fun offices! This role offers the chance to work on complex and engaging real estate transactions while collaborating with a supportive and detail-oriented team. If you have a keen eye for detail and expertise in commercial real estate, this position is an excellent opportunity to advance your career.</p><p><br></p><p>Responsibilities:</p><p>• Draft and review contracts, lease agreements, and other commercial real estate documents.</p><p>• Conduct detailed title and survey reviews, ensuring accuracy and compliance.</p><p>• Coordinate with title companies to manage transactions and facilitate property closings.</p><p>• Oversee the preparation and finalization of closing documents and settlement statements.</p><p>• Perform due diligence, including privilege reviews and analysis of client records.</p><p>• Manage the real estate closing process from start to finish, ensuring smooth execution.</p><p>• Summarize and review lease agreements and title documents to support decision-making.</p><p>• Collaborate with attorneys and other team members on complex real estate transactions.</p><p>• Research and provide insights on various aspects of commercial real estate.</p><p>• Ensure all documentation meets legal standards and firm requirements.</p><p>Slow down! This job is trying to catch you!! For confidential consideration, email your resume to</p><p>rosemarie.jones< at >roberthalf.< com ></p>
<p>Our client, a successful & growing law firm, is seeking an experienced and highly organized Litigation Paralegal to join their dynamic legal team in Massachusetts. The ideal candidate will have 4+ years of litigation experience and a strong working knowledge of the Massachusetts Rules of Civil Procedure. You will provide critical support to attorneys across multiple practice area such as construction law, personal injury, real estate litigation, corporate litigation, and more.</p><p><br></p><p><strong>Role:</strong> Litigation Paralegal</p><p><strong>Location:</strong> Hanover, MA</p><p><strong>Schedule:</strong> In-Office</p><p><strong>Hours:</strong> 8:30am - 5:00pm</p><p><strong>Salary: </strong>$70,000 - $90,000 (depending on experience) + amazing benefits!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft, review, and file pleadings, motions, discovery requests/responses, and other legal documents in accordance with Massachusetts court rules.</li><li>Manage case files from intake through trial preparation, including docketing and calendaring deadlines.</li><li>Conduct legal and factual research; summarize medical records, deposition transcripts, and other discovery materials.</li><li>Coordinate and communicate with clients, courts, medical providers, expert witnesses, and opposing counsel.</li><li>Prepare exhibits, trial binders, and other litigation support materials.</li><li>Assist attorneys with trial and hearing preparation, including organizing evidence, witness prep, and courtroom logistics.</li><li>Support some administrative functions related to legal matters.</li></ul>
<p>Robert Half Legal is working with an extremely impressive firm in Century City looking for a Senior Litigation Paralegal with experience ideally in complex matters. Paralegals may work from home up to 2 days/week. You will be assisting in e-discovery, trials, case timelines, managing evidence, and much more.</p><p><br></p><p>The firm has the reputation of treating their employees extremely well and maintaining great stability throughout the firm. Someone smart, proactive, ready to be in trial and comfortable supporting managing partners would be the ideal background.</p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><ul><li>Working on business litigation cases for the Roman Catholic Church cases (they just got a bunch)</li><li>Trial preparation – depos, motions in limine, witness and expert prep, etc.</li><li>Discovery – responding, propounding, and eDiscovery </li><li>Billables: 1600. </li><li>Software: Disco for eDiscovery. OnCue for trial presentation. CompuLaw. </li></ul><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><ul><li>Strong tenure. Many support staff have been there 10, 15, 20 years.</li><li>Complex, high-end cases with notable clients </li><li>“The environment here is very nice. we do not allow any disrespect of anyone - from offices services up. We want to know about issues right away to take care of them. We don't wany anyone to feel like they are on an island. Even Todd, he will ask me what is going on. He doesn't want to assume no news it good news.” – office manager</li><li>Team pitches in to help each other out when one person is slammed.</li><li>“You have to be nice. If not, you’ll bring the whole team down!” – office manager</li></ul><p><br></p>
We are looking for a skilled Legal Assistant to join our team in Tampa, Florida, on a Contract to permanent basis. The ideal candidate will play an integral role in supporting complex litigation processes in federal and state courts, ensuring seamless operations and effective collaboration within the legal team. This position requires a detail-oriented individual with experience in trial preparation, discovery management, e-filing, scheduling, and intellectual property litigation.<br><br>Responsibilities:<br>• File legal documents electronically with federal and Florida state courts.<br>• Coordinate attorneys’ calendars, schedule client meetings, hearings, and track critical deadlines.<br>• Assist in drafting, proofreading, and editing legal documents and contracts to ensure accuracy and proper formatting.<br>• Maintain and organize both physical and electronic client files for easy access and updates.<br>• Review and prepare pre-bills for attorneys’ approval, ensuring all billing details are accurate.<br>• Draft client correspondence regarding invoices and address billing inquiries.<br>• Conduct new business intake processes, including conflicts checks and managing the opening and closing of client matters.<br>• Perform administrative tasks such as expense reporting, tracking client-related expenses, and handling general correspondence.<br>• Provide support for trial preparation, including organizing exhibits and documentation.<br>• Assist with trademark filings and matters involving the United States Patent and Trademark Office as needed.
We are looking for a skilled Legal Assistant to join our team on a contract basis in Evergreen, Colorado. This role involves supporting legal processes, managing documentation, and ensuring timely filings. The ideal candidate will bring expertise in civil litigation and a strong ability to handle discovery and e-filing tasks.<br><br>Responsibilities:<br>• Prepare and manage legal documents for civil litigation cases, ensuring accuracy and compliance.<br>• Conduct e-filings with courts and regulatory bodies while adhering to deadlines.<br>• Organize and oversee discovery materials, maintaining proper documentation and accessibility.<br>• Coordinate and maintain legal calendars to track important dates and deadlines.<br>• Assist attorneys with case preparation, including research and drafting correspondence.<br>• Communicate effectively with clients, courts, and opposing counsel to facilitate case progress.<br>• Ensure confidential handling of sensitive legal information and case files.<br>• Support administrative tasks, such as document organization and scheduling.<br>• Collaborate with legal team members to streamline workflows and improve efficiency.
We are looking for a detail-oriented Legal Assistant to join our team on a contract basis in West Springfield, Massachusetts. In this role, you will play a vital part in supporting our legal operations by managing administrative tasks and ensuring efficient organization. This position offers an exciting opportunity for an individual who thrives in a fast-paced, client-focused environment.<br><br>Responsibilities:<br>• Manage client intake processes, including handling inquiries and gathering necessary information.<br>• Coordinate and maintain schedules and calendars, ensuring timely appointments and meetings.<br>• Prepare, organize, and manage legal documents with precision and accuracy.<br>• Provide general office support to ensure smooth day-to-day operations.<br>• Assist with billing tasks, including the use of specific software tools.<br>• Maintain effective communication with clients and team members through calls and emails.<br>• Support scheduling and coordination efforts for legal proceedings or consultations.<br>• Ensure confidentiality and proper handling of sensitive client information.<br>• Collaborate with team members to streamline administrative processes and improve efficiency.
<p>This prestigious commercial and residential real estate developer is looking for an experienced Paralegal to join our dynamic team in Dallas, Texas, specializing in real estate and property transactions. In this role, you will play a critical part in managing legal documentation, coordinating closings, and ensuring compliance with all relevant regulations. If you are detail-oriented and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Act as the primary liaison between the organization and title companies to streamline residential lot closings.</p><p>• Prepare and meticulously review closing documents, including special warranty deeds, lien releases, and builder sale contracts.</p><p>• Validate and provide feedback on closing statements from title companies to ensure accuracy and compliance.</p><p>• Calculate loan release prices and collaborate with lenders to guarantee timely closings.</p><p>• Draft and manage builder sale contracts, amendments, and other legal documents, ensuring proper distribution and execution.</p><p>• Support in-house attorneys and external legal counsel with contract preparation and revisions.</p><p>• Maintain accurate records of builder contracts, amendments, earnest money deposits, and critical contract dates.</p><p>• Generate detailed weekly reports for leadership, summarizing contract statuses, closing timelines, and key metrics.</p><p>• Coordinate with internal departments, including Legal, Finance, and Development, to align on closing activities.</p><p>• Communicate effectively with builders and title companies to resolve issues and foster positive relationships.</p><p><br></p><p>Good things are absolutely coming your way! Send your resume directly to --</p><p>rosemarie.jones< at >roberthalf.< com ></p>
<p>A small regional firm with offices in Eugene, OR is seeking a <strong>Litigation Legal Assistant or Paralegal</strong> to join their Litigation team to support multiple attorneys. </p><p><br></p><p>The salary range is 51-83k DOE, the firm provides medical, dental and vision insurance, 401k with employer contributions between 5-10% annually, 15 days PTO, health spending account contributions, and 13 paid holidays. </p><p><br></p><p>Responsibilities:</p><p>Working alongside other experienced staff; performing a wide variety of work including drafting, docketing, and taking a proactive role in case management. </p>
<p>Industry leader seeks an Executive Assistant with prior experience supporting C-suite executives within a fast paced environment. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Vendor Management</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
We are looking for a skilled Legal Assistant to join our team on a long-term contract basis in Pittsburgh, Pennsylvania. The ideal candidate will bring expertise in legal administrative tasks, particularly with e-filing and civil litigation. This role requires a proactive individual who is detail-oriented and experienced in managing legal documents, coordinating schedules, and ensuring seamless support for attorneys.<br><br>Responsibilities:<br>• Prepare, organize, and file legal documents, ensuring compliance with state and federal requirements, particularly in Pennsylvania and West Virginia.<br>• Manage e-filing processes for civil litigation cases, including asbestos and torts, with accuracy and efficiency.<br>• Maintain and update attorney calendars, scheduling meetings, court dates, and deadlines.<br>• Utilize legal software tools such as iManage and Chrome River to manage documentation and billing tasks.<br>• Coordinate with attorneys and legal teams to ensure timely submission of filings and other critical documents.<br>• Conduct research as needed to support case preparation and document filing.<br>• Handle court filings and communications with external legal entities.<br>• Provide administrative support to attorneys, including drafting correspondence and managing case files.<br>• Monitor and prioritize workflow to meet deadlines in a fast-paced legal environment.<br>• Ensure confidentiality and security of sensitive legal information.
Our high end regional law firm client is seeking a skilled Commercial Real Estate Paralegal to join a high-volume and growing transactional real estate practice. This is an excellent opportunity to work on sophisticated real estate and financing transactions from start to finish, while collaborating with a dynamic team of attorneys and paralegals. This role is 5x a week in office and works with an elite team of attorneys and paralegals. <br> Candidates with Commercial Real Estate Paralegal experience are encouraged to reach out to Kevin Ross at Robert Half in Philadelphia for immediate consideration.
<p>Financial Services company seeks an Executive Assistant with prior experience working within a financial institution supporting executives. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Benefit Administration</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
<p>Our client is looking for a meticulous Legal Assistant to join their team in the Howell, New Jersey area. This role requires excellent organizational skills, the ability to multitask, and a commitment to providing top-notch administrative support. The ideal candidate will have experience working in a legal environment and be fluent in English and another language to effectively communicate with diverse clients.</p><p><br></p><p>Responsibilities:</p><p>• Engage with clients to address inquiries and provide assistance effectively.</p><p>• Prepare, file, and manage legal documents, including Claim Petitions and Motions, ensuring accuracy and adherence to court requirements.</p><p>• Draft and respond to correspondence promptly and with precision.</p><p>• Coordinate the collection of clients’ medical records to support legal cases.</p><p>• Perform general office tasks such as scanning, mailing, and copying to maintain organized records and workflows.</p>
<p>Robert Half is seeking a Legal Assistant to join a dynamic litigation team in Minneapolis, Minnesota. In this role, you will provide critical administrative support to attorneys and play an integral part in managing legal documentation and processes. This is a Contract-to-long-term position, offering an excellent opportunity to grow in a stimulating and collaborative work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist attorneys in managing litigation cases from inception to resolution, including drafting correspondence, pleadings, and motions.</li><li>Prepare and format legal documents with high accuracy, ensuring compliance with court rules and regulations.</li><li>Coordinate and perform e-filing in state and federal court systems, maintaining familiarity with respective filing procedures and platforms.</li><li>Maintain and organize case files, both physical and electronic, ensuring easy access and confidentiality.</li><li>Conduct legal research and prepare summaries to support case strategy as needed.</li><li>Schedule and coordinate hearings, depositions, client meetings, and calendar deadlines.</li><li>Communicate professionally with clients, court personnel, opposing counsel, and third parties.</li><li>Manage attorney billing and timekeeping records, ensuring timely and accurate documentation.</li><li>Maintain detailed knowledge of corporate laws, real estate regulations, and civil rights legislation relevant to cases.</li></ul><p><br></p>
<p>One of RHL's long-time clients, a boutique real estate litigation firm in downtown San Diego with a 37.5 hour work week, is seeking a <strong>Litigation Assistant </strong>to join the team and provide essential administrative support to our attorneys. This role requires proficiency in eFiling, court calendaring, document formatting, and discovery management.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>eFile pleadings, motions, and other legal documents with state and federal courts.</li><li>Maintain accurate and up-to-date court calendars and trial deadlines.</li><li>Format and proofread legal documents, including pleadings, motions, correspondence, and discovery requests, ensuring accuracy and compliance with court rules.</li><li>Manage and organize electronic and physical case files.</li><li>Assist with the preparation and service of discovery requests and responses.</li><li>Coordinate and schedule depositions.</li></ul>
<p>Are you the go-to person who keeps everything running smoothly? Do you thrive in a fast-paced environment where every day is different and your organizational superpowers truly shine? We’re looking for an <strong>Executive Assistant</strong> to provide high-level support to our senior leadership team — someone proactive, detail-driven, and ready to elevate how we work.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Serve as the right hand to executive leadership — managing calendars, scheduling meetings, and prioritizing tasks with precision.</li><li>Prepare and edit correspondence, reports, and presentations that make our leaders look their best.</li><li>Coordinate travel, events, and logistics with ease and professionalism.</li><li>Handle confidential information with the utmost discretion and integrity.</li><li>Act as a communication hub across departments to keep initiatives on track and aligned.</li></ul><p><br></p><p><br></p>
<p>Join an esteemed and dynamic law firm that prides itself on delivering exceptional legal services to a diverse client base. This law firm is looking for a Bilingual Paralegal for a temp-hire opportunity and has great potential for growing within the firm. If interested, please apply to this posting. </p><p><strong>Job Description:</strong></p><p>We are seeking a skilled and detail-oriented Bilingual Paralegal to join our team and support our attorneys in providing top-tier legal services to clients. In this role, you will be responsible for assisting with case preparation, legal research, client communication, and administrative tasks in both English and Spanish].</p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and organize legal documents, files, and correspondence.</li><li>Conduct legal research and summarize findings for attorney use.</li><li>Communicate with clients and stakeholders in [languages], ensuring clarity and professionalism.</li><li>Coordinate and schedule client meetings, hearings, and filing deadlines.</li><li>Translate legal documents and communications as needed.</li><li>Assist in drafting contracts, pleadings, and other legal documents.</li><li>Maintain and update client case files ensuring accuracy and confidentiality.</li><li>Provide administrative support, including document management and billing tasks.</li></ul>
We’re seeking a highly organized and proactive Executive Assistant to support our leadership team. The ideal candidate will manage schedules, coordinate communications, and ensure smooth day-to-day operations while maintaining professionalism and discretion. <br> Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements Prepare reports, presentations, and correspondence Serve as the primary point of contact for internal and external stakeholders Handle confidential information with discretion Assist with special projects and departmental initiatives Organize and maintain files, records, and office systems
We are looking for a dedicated Legal Assistant to join our team in Denver, Colorado. In this role, you will provide essential support to attorneys specializing in litigation, ensuring smooth case management and efficient handling of legal procedures. The ideal candidate will possess strong organizational skills, attention to detail, and a thorough understanding of civil litigation processes.<br><br>Responsibilities:<br>• Prepare, organize, and file legal documents electronically, ensuring compliance with court requirements.<br>• Manage complex litigation calendars, including scheduling hearings, depositions, and deadlines.<br>• Coordinate court filings and e-filing for legal cases, maintaining accuracy and timeliness.<br>• Support attorneys in handling civil and commercial litigation matters, including document review and case preparation.<br>• Communicate effectively with clients, court personnel, and other legal professionals.<br>• Monitor and track deadlines to ensure timely submission of legal documents.<br>• Assist in drafting correspondence, pleadings, and other legal paperwork.<br>• Maintain organized case files and documentation for easy access when required.<br>• Perform administrative tasks such as scheduling meetings and managing office supplies.<br>• Collaborate with the legal team to ensure seamless workflow and efficiency.
A well-established law firm is seeking a permanent Trust and Estate Administration Paralegal to support its Private Client, Trusts, and Estates group on a hybrid schedule in Philadelphia. The team represents executors, trustees, and beneficiaries in all areas of trust and estate administration — including estate settlement, tax return preparation and audits, ongoing trust accounting, and implementation. The firm seeks a detail-oriented and experienced paralegal who takes a practical and personalized approach to client service. <br> Ideal Candidate: The successful candidate will have 5+ years of experience in trust and estate administration, advanced knowledge of estate and trust procedures, strong interpersonal skills to build relationships with clients, and the ability to handle confidential matters with discretion. <br> experience in candidates with estate planning law firm experience should reach out directly to Kevin Ross at Robert Half in Philadelphia.
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
<p>If you are a proactive, detail-oriented professional who enjoys supporting leadership teams and coordinating complex schedules, this role is for you. Our client, a prestigious <strong>private higher education institution</strong> in the heart of Encinitas, is seeking an <strong>Administrative Assistant</strong> to provide exceptional support to their Executive Vice President and campus administration.</p><p>This position is perfect for someone who thrives in a professional, mission-driven environment where no two days are the same. The school is known for its forward-thinking academic programs, collaborative culture, and commitment to both students and staff. As the Administrative Assistant, you will serve as the organizational hub for the executive office—managing communications, coordinating meetings and events, and helping ensure daily operations run smoothly.</p><p>You’ll have the chance to work closely with academic leaders, faculty, and community partners, contributing directly to the success of educational initiatives and campus projects. This is a fast-paced, highly visible role that requires initiative, discretion, and exceptional organizational skills.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide direct administrative support to the Executive Vice President and senior leadership team.</li><li>Manage complex calendars, coordinate appointments, and handle meeting logistics and travel arrangements.</li><li>Prepare meeting materials, agendas, and presentations for executive and board-level discussions.</li><li>Process purchase orders, expense reimbursements, and assist with department budget tracking.</li><li>Serve as a liaison between departments, faculty, students, and external stakeholders.</li><li>Assist with planning campus events, workshops, and leadership meetings.</li><li>Maintain filing systems, both electronic and physical, and ensure confidential records are organized and secure.</li><li>Draft correspondence, proofread reports, and support ongoing communications for the EVP’s office.</li></ul>
