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438 results for Senior Executive Assistant jobs
- Charleston, SC
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- <p>We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leaders within a mission-driven non-profit organization in Charleston, South Carolina. This contract position calls for someone who can manage competing priorities, communicate with a range of stakeholders, and keep daily operations running smoothly. The ideal candidate brings strong organizational skills, sharp attention to detail, and the ability to support executives in a fast-paced environment with discretion and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Support senior executives with day-to-day administrative tasks, ensuring timely follow-through on priorities and requests.</p><p>• Maintain complex calendars, coordinate scheduling logistics, and confirm meetings with both internal teams and external contacts.</p><p>• Prepare and distribute mail merge communications and other correspondence with accuracy and care.</p><p>• Record constituent or stakeholder interactions in the organization's system on behalf of executive leadership.</p><p>• Review, edit, format, and produce documents to ensure presentation-ready materials.</p><p>• Organize meetings involving multiple participants, including agenda coordination, note-taking, and circulation of meeting summaries.</p><p>• Serve as a liaison across departments to help streamline communication and keep initiatives moving forward.</p><p>• Arrange travel and related logistics for executive meetings and business needs as requiredc</p>
- 2026-11-11T00:00:00Z
- Greenwich, CT
- onsite
- Temporary / Contract
- 28.5 - 33 USD / Hourly
- We are looking for an Executive Assistant to provide part-time administrative and financial coordination support in Greenwich, Connecticut. This is a Long-term Contract position offering a flexible schedule, ideal for someone who can bring order to documentation, manage sensitive records with discretion, and keep priorities moving forward. The role focuses on organizing financial materials, improving file accessibility, and assisting with executive support tasks in a well-organized environment.<br><br>Responsibilities:<br>• Manage and streamline financial documents for multiple LLCs, ensuring records are organized and easy to retrieve.<br>• Coordinate with internal stakeholders and the external accounting firm to gather, track, and maintain required documentation.<br>• Create structure within a high-volume paper filing environment by improving how records are sorted, stored, and accessed.<br>• Provide administrative support for special projects related to financial documentation and operational coordination.<br>• Arrange travel logistics and prepare expense-related materials to support executive needs.<br>• Maintain confidential files with care and accuracy while handling sensitive business information.<br>• Monitor document completeness and follow up on outstanding items to keep records current and audit-ready.
- 2026-11-09T00:00:00Z
- East Lansing, MI
- onsite
- Permanent / Full Time
- 52000 - 54080 USD / Yearly
- <p>We are looking for an experienced and resourceful Executive Assistant to support senior leadership. This position is central to keeping executive priorities organized, ensuring smooth communication across teams, and maintaining momentum on important business activities. The ideal candidate is highly organized, exercises sound judgment, and can manage competing demands with professionalism and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and organizing travel plans and related logistics.</p><p>• Prepare for meetings by assembling background materials, creating agendas, recording key discussion points, and tracking follow-up actions.</p><p>• Act as a point of contact between senior leadership and internal or external partners, helping information move efficiently and professionally.</p><p>• Anticipate upcoming needs by ensuring executives have the documents, updates, and resources required before appointments and events.</p><p>• Provide administrative assistance to additional leadership team members and help align activities tied to shared priorities.</p><p>• Monitor progress on projects, audits, and operational deliverables, and follow up with stakeholders to keep deadlines on track.</p><p>• Support the broader administrative function by sharing guidance, assisting with coordination, and helping onboard new team members or interns.</p><p>• Help maintain office operations by overseeing supplies, vendor communication, facilities-related coordination, and internal administrative communications.</p><p><br></p>
- 2026-10-27T00:00:00Z
- Norway, ME
- onsite
- Permanent / Full Time
- 58000 - 62000 USD / Yearly
- <p>We are looking for an organized and discreet Executive Assistant to support senior leadership. This role is central to keeping executive operations running smoothly by coordinating schedules, preparing key materials, and ensuring meetings and communications are handled with precision. The ideal candidate is comfortable managing confidential information, balancing multiple priorities, and providing strong administrative support across leadership and board-level activities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate executive calendars, manage correspondence, arrange travel logistics, and prepare presentations and other high-level administrative materials.</p><p>• Support senior leadership by organizing meetings, scheduling attendees, capturing detailed notes, and using digital tools to host, record, and archive meeting documentation.</p><p>• Provide administrative assistance to the Board of Directors, including planning meeting logistics, organizing catering, distributing reports and board packets, recording minutes, and processing quarterly reimbursement requests.</p><p>• Maintain corporate records, governance documents, and recurring reports while ensuring required annual filings are completed accurately and on time.</p><p>• Assist with strategic planning materials, leadership initiatives, and special projects led by the executive team.</p><p>• Compile monthly reports and deliver day-to-day administrative support for multiple departments.</p><p>• Serve as a key administrator for internal technology platforms used for board management, intranet content, shipping coordination, and scheduling.</p><p>• Handle highly sensitive information with sound judgment, professionalism, and a strong commitment to confidentiality.</p>
- 2026-10-19T00:00:00Z
- Washington, DC
- onsite
- Permanent / Full Time
- 145000 - 165000 USD / Yearly
- <p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
- 2026-10-31T00:00:00Z
- St. Louis, MO
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- Executive Assistant Are you an experienced administrative detail oriented who thrives in a fast-paced, dynamic environment? Our company is seeking a reliable and proactive Executive Assistant to provide high-level support to senior leadership. Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel arrangements for executives Prepare and proofread correspondence, presentations, and reports Serve as a point of contact between executives, staff, and external partners Support workflow automation initiatives across teams Organize and maintain confidential files and records Assist with event planning and logistics for internal and external meetings Anticipate needs and perform special projects as assigned Why Work With Us? Be part of a collaborative and innovative environment Exposure to cross-functional projects and process improvements Competitive compensation and benefits detail oriented growth and advancement opportunities If you are a proactive problem-solver eager to make an impact, we encourage you to apply. Submit your resume to join a team committed to operational excellence. Apply online or through our Robert Half app.
- 2026-11-06T00:00:00Z
- Olathe, KS
- onsite
- Temporary to Hire
- 23 - 24 USD / Hourly
- We are looking for a proactive Executive Assistant to support a financial planner in Olathe, Kansas. This contract opportunity has the potential to become permanent and is ideal for someone with experience in wealth management and familiarity with broker-dealer environments who can keep executive priorities organized and moving forward. The right candidate brings strong numerical confidence, sound judgment, and the initiative to manage schedules, travel, and meeting coordination with accuracy and professionalism.<br><br>Responsibilities:<br>• Manage the financial planner’s calendar, prioritize appointments, and keep daily commitments organized and on schedule.<br>• Arrange business travel from start to finish, including itineraries, bookings, and related logistics.<br>• Coordinate meetings by preparing schedules, confirming participants, and helping ensure each session runs smoothly.<br>• Provide day-to-day administrative support that helps executive activities stay efficient and well aligned.<br>• Assist with tasks tied to wealth management operations while maintaining attention to detail and confidentiality.<br>• Work within broker-dealer related processes and systems to help support business needs and documentation.<br>• Take initiative in identifying scheduling conflicts, administrative gaps, and opportunities to improve follow-through.<br>• Handle details that require accuracy with numbers and financial information in support of the planner’s workflow.
- 2026-11-10T00:00:00Z
- Sacramento, CA
- onsite
- Temporary / Contract
- 30 - 35 USD / Hourly
- We are looking for an Executive Assistant to provide high-level administrative support for leadership in Sacramento, California. This Long-term Contract position is ideal for someone who excels at organizing complex schedules, coordinating logistics, and keeping executive priorities moving efficiently. The role requires strong judgment, attention to detail, and the ability to manage meeting and travel needs in a fast-paced environment.<br><br>Responsibilities:<br>• Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments<br>• Arrange domestic and potentially complex travel plans, including transportation, lodging, and itinerary coordination based on business needs<br>• Support meeting planning by scheduling executive sessions, confirming attendee availability, and coordinating logistics in advance<br>• Prepare and maintain detailed travel schedules and related materials so executives have clear, accurate trip information<br>• Serve as a central point of coordination for administrative activities, helping leadership stay organized and informed<br>• Monitor shifting priorities and adjust calendars or travel arrangements quickly to accommodate business demands
- 2026-11-11T00:00:00Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 35 - 55 USD / Hourly
- <p><br></p><ul><li>Manage the CEO's complex calendar, scheduling, travel, and meeting logistics</li><li>Prioritize competing demands and ensure the CEO is focused on the highest-impact initiatives</li><li>Prepare presentations, meeting materials, investor updates, and executive communications</li><li>Track key action items, follow-ups, and cross-functional projects</li><li>Facilitate communication between the CEO, leadership team, investors, clients, and external partners</li><li>Coordinate board meetings, leadership meetings, and company events</li><li>Handle confidential information with the highest level of discretion</li><li>Support special projects and operational initiatives as the company grows</li></ul>
- 2026-11-06T00:00:00Z
- Lehi, UT
- onsite
- Permanent / Full Time
- 80000 - 90000 USD / Yearly
- We are looking for an Executive Assistant to provide high-level support to senior leadership in Lehi, Utah. This role is ideal for someone who excels at managing competing priorities, keeping executives organized, and ensuring important initiatives move forward smoothly. The position requires sound judgment, strong attention to detail, and the ability to coordinate meetings, travel, and communications in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee the calendars of two senior executives, arranging priorities to support key business goals and day-to-day leadership needs.<br>• Plan and coordinate meetings, appointments, and travel logistics while maintaining well-structured executive schedules.<br>• Identify potential scheduling issues in advance and propose practical adjustments to prevent conflicts and delays.<br>• Develop agendas, presentation materials, briefing notes, and other documents needed for meetings and executive discussions.<br>• Monitor deadlines, commitments, and follow-up items so leadership priorities remain organized and on schedule.<br>• Partner with executives and internal stakeholders to track action items, confirm deliverables, and maintain accountability across initiatives.<br>• Build and refine administrative processes, routines, and organizational systems that improve efficiency and support executive effectiveness.<br>• Assist with special projects, leadership meetings, board-related activities, and company events as needed.<br>• Maintain records, reports, spreadsheets, correspondence, and other documentation with a high level of accuracy and confidentiality.
- 2026-11-10T00:00:00Z
- San Francisco, CA
- remote
- Temporary / Contract
- 30 - 32 USD / Hourly
- <p>We are looking for a part-time Executive Assistant to support senior leadership through proactive scheduling, travel coordination, and meeting preparation. This is a Contract position suited for someone who can keep priorities organized, manage competing demands, and maintain a detail-oriented approach. The ideal candidate brings strong judgment, attention to detail, and the ability to anticipate executive needs in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex executive calendars, resolving scheduling conflicts and aligning meetings with shifting business priorities.</p><p>• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.</p><p>• Coordinate executive meetings by organizing agendas, confirming attendees, and ensuring materials are prepared in advance.</p><p>• Track travel details and schedule changes to help leaders stay informed and on time throughout their commitments.</p><p>• Serve as a central point of coordination for appointment planning, meeting timing, and day-to-day administrative support.</p><p>• Prepare and maintain organized scheduling records and travel information to support smooth executive operations.</p>
- 2026-11-09T00:00:00Z
- Beverly Hills, CA
- onsite
- Temporary / Contract
- 40 - 48 USD / Hourly
- <p>A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects.</p><p><br></p><p>Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.</p>
- 2026-10-29T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26 - 28 USD / Hourly
- <p>We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars and scheduling</li><li>Coordinate executive meetings and travel</li><li>Prepare confidential documents and presentations</li><li>Track projects and deadlines</li><li>Serve as a liaison between executives and stakeholders</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Pasadena, CA
- onsite
- Temporary / Contract
- 28 - 30 USD / Hourly
- <p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
- 2026-11-04T00:00:00Z
- Dallas, TX
- onsite
- Temporary / Contract
- 31.6635 - 36.663 USD / Hourly
- We are looking for an experienced Executive Assistant to provide high-level administrative support in Dallas, Texas. This Long-term Contract position calls for an experienced, detail-oriented individual who can manage competing priorities, coordinate executive activities, and handle sensitive information with sound judgment. The ideal candidate brings strong organizational ability, clear communication skills, and a proactive approach to supporting senior leadership in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate complex executive calendars by organizing meetings, resolving scheduling conflicts, and allowing appropriate time for travel, transitions, and focused work periods.<br>• Prepare materials for meetings and appointments, including logistics, directions, agendas, and supporting documents needed for smooth execution.<br>• Arrange business travel as needed and ensure itineraries, reservations, and related details are communicated clearly and accurately.<br>• Support outgoing executive communications by formatting documents, handling correspondence, and maintaining confidentiality at all times.<br>• Assist with board meeting preparation through scheduling support, document organization, and readiness of presentation materials when requested.<br>• Process expense-related activities such as invoice submission, report preparation, credit card reconciliation, and reimbursement tracking for business costs.<br>• Refine presentations, letters, reports, and meeting notes by proofreading, making final edits, and preparing final materials for executive use.<br>• Contribute to special projects by coordinating participants, monitoring timelines, and helping keep deliverables on track.
- 2026-11-13T00:00:00Z
- Costa Mesa, CA
- onsite
- Temporary / Contract
- 45.6 - 52.8 USD / Hourly
- We are looking for an experienced Executive Assistant to support senior leadership in a high-visibility contract position based onsite in Costa Mesa, California. This five-week assignment requires someone who can manage schedules, coordinate meetings and travel, and communicate effectively in both written and verbal interactions. The ideal candidate is organized, discreet, and confident handling day-to-day executive support in a fast-paced office environment.<br><br>Responsibilities:<br>• Manage complex calendars for executive leadership, including scheduling internal and external meetings and adjusting priorities as needs change.<br>• Coordinate travel logistics such as itineraries, bookings, and related arrangements to ensure smooth executive travel plans.<br>• Prepare for meetings by organizing agendas, tracking schedules, and attending sessions to capture key details and support follow-up actions.<br>• Draft clear handwritten and written correspondence for clients, business contacts, and personal outreach on behalf of executives.<br>• Serve as a dependable onsite partner by handling daily administrative needs with strong judgment and attention to presentation.<br>• Use Microsoft Office and Zoom to create documents, manage communications, and support virtual and in-person meetings effectively.
- 2026-11-13T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 33.25 - 38.5 USD / Hourly
- We are looking for an experienced Executive Assistant to join a team in San Francisco, California on a Contract basis. This position supports a group of leaders and contributes to the smooth coordination of schedules, travel, and daily administrative needs across a fast-moving environment. The ideal candidate is highly organized, comfortable managing shifting priorities, and confident working with multiple stakeholders while maintaining excellent attention to detail.<br><br>Responsibilities:<br>• Manage intricate calendars and arrange meetings across competing priorities, ensuring leaders are prepared and schedules run efficiently.<br>• Organize domestic and international travel plans, including itinerary coordination and logistics across multiple time zones.<br>• Provide administrative support to a team of seven professionals, balancing requests and adjusting to changing business needs.<br>• Partner with colleagues across the broader team to maintain strong communication and effective day-to-day coordination.<br>• Step in to provide coverage during planned absences, helping preserve consistent executive support across the group.<br>• Coordinate meal arrangements such as team lunches and handle limited office support activities as needed.<br>• Support executive meetings by confirming logistics, aligning schedules, and helping key sessions stay on track.
- 2026-11-13T00:00:00Z
- Spokane, WA
- onsite
- Temporary / Contract
- 21 - 26 USD / Hourly
- <p>A Spokane-based nonprofit organization is seeking an organized and detail-oriented Executive Assistant on a full-time contract basis to support leadership and help coordinate community partnerships and initiatives.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, meetings, and email communications</li><li>Draft and edit professional communications, announcements, and reports</li><li>Support communication and engagement with community partners</li><li>Assist with data entry, document management, and administrative projects</li><li>Use Microsoft Copilot and other tools to help streamline communications and workflow</li></ul>
- 2026-11-13T00:00:00Z
- the Woodlands, TX
- onsite
- Permanent / Full Time
- 85000 - 125000 USD / Yearly
- <p>Robert Half is looking for an executive assistant for an established Cincinnati based organization. The executive assistant is responsible for exceptional attention to detail, exemplary planning skills, as well as the ability to handle confidential information with the utmost discretion and professionalism. This role requires a highly resourceful individual with a strong work ethic and a laser-focused ability to anticipate the leaders needs. For immediate consideration please contact Jarrod Moon at (859)229-3603.</p><p>Core Responsibilities:</p><p>Responsibilities:</p><p>• Calendar Management: Manage and maintain highly complex calendar, including scheduling meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts and prioritize commitments.</p><p>• Logistics Management: Manage all “360” details surrounding the day-to-day engagements-both internal and external . This will occasionally include support outside normal business hours.</p><p>• Daily Executive care: Maintain and ensure seamless execution of all protocols for all operations, including wrap-around executive care to support the individual's day-to-day rigorous schedule.</p><p>• Travel Arrangements: Coordinate all aspects of domestic and international travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries. Serve as on-call support when necessary.</p><p>• Document Preparation: Prepare, edit, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail.</p>
- 2026-10-26T00:00:00Z
- Philadelphia, PA
- onsite
- Temporary to Hire
- 33.25 - 35 USD / Hourly
- <p>We are looking for an Executive Assistant to support daily operations and help keep projects, meetings, and communications running smoothly for a prestigious organization located in the Greater Philadelphia Region. This contract Executive Assistant opportunity with potential for a permanent role is ideal for someone who is highly organized, proactive, and comfortable managing a wide range of administrative and coordination tasks in a fast-paced real estate environment. The role will partner with internal teams and external contacts while ensuring materials, schedules, and reporting are handled accurately and efficiently.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Arrange calendars, schedule meetings, and confirm logistics to ensure internal and external sessions run efficiently.</p><p>• Provide day-to-day administrative assistance, including drafting correspondence, maintaining records, and supporting special projects.</p><p>• Identify prospective vendors, participate in screening conversations, and help evaluate options based on business needs.</p><p>• Coordinate event details such as materials, timelines, and onsite support for meetings and company functions.</p><p>• Maintain productive relationships with vendors by managing communication, follow-ups, and service-related needs.</p><p>• Oversee ordering of branded items, office materials, and event supplies while tracking requests and delivery timelines.</p><p>• Prepare and organize documents, presentation materials, and supporting information for meetings and events.</p><p>• Distribute surveys, compile responses, and summarize results for internal review and decision-making.</p><p>• Create forms, update spreadsheets, and process expense reports using company tools, with training provided on designated systems.</p><p>• Serve as a point of contact for internal staff and external partners, helping keep communication clear and tasks on schedule.</p>
- 2026-10-27T00:00:00Z
- Wayne, PA
- onsite
- Temporary to Hire
- 41 - 42 USD / Hourly
- We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This contract opportunity is ideal for a candidate with significant experience who thrives in a fast-paced onsite environment and can manage competing priorities with discretion and precision. The position will focus on executive scheduling, travel planning, meeting coordination, and administrative support while serving as a dependable point of contact for internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee complex executive calendars, aligning meetings, appointments, and priority commitments to ensure efficient use of leadership time.<br>• Arrange domestic and international travel, including transportation, lodging, and itinerary preparation, while adjusting plans as needed.<br>• Coordinate leadership meetings and events by managing schedules, logistics, materials, and follow-up actions.<br>• Prepare presentations, documents, and other business materials using Microsoft Office applications to support executive communication.<br>• Maintain and organize sensitive files, correspondence, and records with a high level of confidentiality and accuracy.<br>• Act as a central liaison for executives by responding to inquiries and facilitating communication with key stakeholders.<br>• Provide day-to-day administrative support to senior leaders, anticipating needs and resolving scheduling or logistical challenges proactively.
- 2026-11-13T00:00:00Z
- Greenville, SC
- onsite
- Permanent / Full Time
- 65000 - 85000 USD / Yearly
- We are looking for an experienced Executive Assistant to support daily operations and leadership activities at our office. This position plays a key role in keeping administrative workflows organized, maintaining a well-run workplace environment, and ensuring teams have the coordination they need to operate smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to manage confidential matters while providing dependable support across departments.<br><br>Responsibilities:<br>• Support office leadership and staff with a wide range of administrative tasks that keep daily business activities running efficiently.<br>• Create, edit, and review business documents such as reports, presentations, correspondence, and spreadsheets to ensure accuracy and quality.<br>• Manage records through organized electronic and paper filing systems, while handling copying, scanning, and document distribution as needed.<br>• Serve as a central point of coordination for communication and information sharing across departments and multiple office locations.<br>• Greet guests, direct visitors appropriately, and help maintain a well-organized, orderly, and welcoming office setting.<br>• Oversee meeting logistics by arranging conference spaces, preparing materials, coordinating catering, and supporting leadership meetings and training sessions.<br>• Assist with office operations by tracking supplies, following up on facility-related needs, and recommending practical improvements to administrative processes.<br>• Provide support for onboarding activities by preparing orientation materials, helping ensure workspaces are ready, and introducing new hires to office procedures.<br>• Respond to routine employee inquiries and connect team members with the appropriate internal contacts for HR, IT, payroll, or other support functions.<br>• Contribute to employee communications, office events, and special projects while building strong working relationships across teams.
- 2026-11-04T00:00:00Z
- Towson, MD
- onsite
- Temporary / Contract
- 27 - 35 USD / Hourly
- <p>We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as <strong>Salesforce</strong>,<strong> Blackbaud</strong>, <strong>Raiser's Edge</strong>, or <strong>DonorPerfect</strong>), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Arlington, VA
- onsite
- Permanent / Full Time
- 70000 - 85000 USD / Yearly
- We are looking for an Executive Assistant to provide high-level administrative support in Arlington, Virginia. This role is ideal for someone who thrives in a fast-paced environment, can manage shifting priorities with discretion, and brings strong organizational judgment to complex scheduling and coordination needs. The position will support leadership through calendar oversight, travel planning, document preparation, and follow-through on key actions and events.<br><br>Responsibilities:<br>• Oversee complex executive calendars, resolve scheduling conflicts, and adjust plans quickly as priorities change.<br>• Arrange domestic and business travel details, including itineraries, logistics, and related coordination for leadership.<br>• Prepare and review travel and whereabouts documentation to ensure information is complete, accurate, and consistently formatted.<br>• Process and track expense reports while maintaining organized records and timely submission of documentation.<br>• Maintain reliable data records and update information systems to support accurate reporting and administrative operations.<br>• Draft clear and accurate correspondence such as invitations, letters, and event-related communications on behalf of leadership.<br>• Attend meetings when needed, document action items, and help monitor progress on follow-up tasks.<br>• Support the planning and execution of internal and external events, including coordination of logistics and materials.<br>• Travel occasionally, approximately two to three times per year, to assist with organizational events and onsite support.
- 2026-10-21T00:00:00Z
- San Antonio, TX
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- <p>The Executive Assistant provides high-level administrative support to executive leadership by managing schedules, coordinating communications, organizing meetings, and handling confidential information. This role serves as a trusted partner to executives, ensuring efficient daily operations and supporting strategic business initiatives. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.</p><p>Key Responsibilities</p><p>Executive Support</p><ul><li>Manage complex calendars, appointments, and travel arrangements for executives.</li><li>Coordinate and prepare meeting agendas, presentations, reports, and other business documents.</li><li>Screen and prioritize incoming calls, emails, and correspondence.</li><li>Act as a liaison between executives, employees, clients, and external stakeholders.</li><li>Maintain executive schedules and ensure timely follow-up on critical tasks and deadlines.</li></ul><p>Administrative Operations</p><ul><li>Organize meetings, conferences, and special events, including logistics and catering arrangements.</li><li>Prepare expense reports, process invoices, and monitor departmental budgets as assigned.</li><li>Coordinate domestic and international travel, including flights, accommodations, itineraries, and transportation.</li><li>Maintain electronic and physical filing systems while ensuring document accuracy and confidentiality.</li><li>Support office operations and assist with administrative projects as needed.</li></ul><p>Communication & Relationship Management</p><ul><li>Draft, proofread, and edit correspondence, presentations, reports, and meeting materials.</li><li>Facilitate communication between departments and leadership teams.</li><li>Welcome and assist visitors, clients, and business partners professionally.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li></ul><p>Project Coordination</p><ul><li>Track project milestones, deliverables, and action items.</li><li>Assist with planning and execution of company initiatives and executive priorities.</li><li>Conduct research, gather data, and prepare reports to support decision-making.</li><li>Coordinate cross-functional activities and ensure timely completion of assigned projects.</li></ul>
- 2026-11-11T00:00:00Z