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478 results for Senior Executive Assistant jobs

Senior Executive Assistant

Miami, FL
onsite
Temporary / Contract
38 - 38 USD / Hourly
We are seeking a polished and highly organized Senior Executive Assistant to support leadership at a private investment firm. This role will provide both business and personal executive support and requires someone who is proactive, professional, and comfortable handling sensitive information in a fast-paced environment.Responsibilities<ul><li>Provide high-level executive support</li><li>Manage business and personal scheduling</li><li>Coordinate travel arrangements</li><li>Schedule meetings and appointments</li><li>Assist with personal assistant duties as needed</li><li>Help with insurance and medical-related matters</li><li>Handle confidential and sensitive information with discretion</li><li>Be available for occasional after-hours or on-call support</li><li>Support leadership with administrative tasks and special requests</li></ul>
2026-08-07T00:00:00Z

Senior Administrative Assistant

White Plains, NY
remote
Temporary / Contract
32 - 35 USD / Hourly
Robert Half is seeking a detail-oriented Benefits Administrator for a remote contract opportunity supporting an organization based in White Plains, NY. This role is ideal for an HR professional with experience administering employee benefit programs, maintaining accurate records, and providing exceptional employee support. The Benefits Administrator will serve as a key resource for benefits-related inquiries and ensure the smooth execution of benefits enrollment, changes, and compliance activities. Position OverviewThe Benefits Administrator will be responsible for the day-to-day administration of employee benefits programs, including health, dental, vision, retirement, and leave of absence plans. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage sensitive employee information with confidentiality. Responsibilities<ul><li>Administer employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans.</li><li>Coordinate new hire enrollments, qualifying life event changes, and annual open enrollment processes.</li><li>Serve as the primary point of contact for employees regarding benefits questions and eligibility requirements.</li><li>Maintain and update employee benefits records within HRIS and benefits administration systems.</li><li>Process employee benefit elections, terminations, and status changes accurately and in a timely manner.</li><li>Partner with benefits vendors and insurance carriers to resolve employee issues and ensure effective service delivery.</li><li>Assist with leave administration, including FMLA, disability, and other employee leave programs.</li><li>Audit benefits data and records to ensure accuracy and compliance with company policies and applicable regulations.</li><li>Generate reports related to benefits enrollment, participation, and compliance requirements.</li><li>Support HR team initiatives and participate in process improvement efforts related to benefits administration.</li><li>Maintain confidentiality of employee information and sensitive records.</li></ul>
2026-08-25T00:00:00Z

Senior Administrative Assistant

Norwalk, CT
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an organized Executive Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative tasks moving efficiently. The role requires strong attention to detail, effective handling of incoming communications, and the ability to maintain accurate records while supporting a busy services environment. Responsibilities:• Manage day-to-day administrative support activities to help maintain smooth office operations.• Receive and direct incoming calls courteously, ensuring messages and inquiries are handled promptly.• Welcome visitors and provide front-desk support while maintaining a courteous and organized office presence.• Prepare, update, and maintain records, documents, and data entries with a high level of accuracy.• Coordinate schedules, appointments, and general office communications to support team efficiency.• Assist with routine clerical tasks such as filing, document organization, and correspondence handling.• Monitor administrative workflows and help keep office processes organized and on schedule.
2026-08-25T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leadership and cross-functional teams. The ideal candidate is proactive, detail-oriented, and capable of managing complex schedules, communications, and office priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to managers, executives, or department leaders</li><li>Manage complex calendars, meetings, travel arrangements, and scheduling priorities</li><li>Prepare reports, presentations, correspondence, and other business documents</li><li>Coordinate internal and external communications with professionalism and discretion</li><li>Maintain records, filing systems, and confidential documentation</li><li>Support project coordination, workflow tracking, and special initiatives</li><li>Assist with expense reporting, data entry, and office operations as needed</li><li>Serve as a resource for general administrative processes and team support</li></ul>
2026-08-14T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Our client, a well-established real estate company, is seeking a Senior Administrative Assistant to provide high-level administrative and operational support to a busy team. This role is ideal for an experienced administrative professional who is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced real estate environment.Responsibilities<ul><li>Provide comprehensive administrative support to executives, managers, and the broader real estate team.</li><li>Manage calendars, meetings, appointments, and scheduling across multiple stakeholders.</li><li>Prepare correspondence, reports, presentations, spreadsheets, and other business documents.</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-up items.</li><li>Maintain organized and accurate files, records, contracts, and property-related documentation.</li><li>Assist with property, tenant, vendor, and client communications as needed.</li><li>Track deadlines, renewals, invoices, contracts, and other time-sensitive items.</li><li>Prepare and maintain spreadsheets, reports, and other tracking tools related to properties and business operations.</li><li>Coordinate with property managers, brokers, vendors, contractors, clients, and internal teams.</li><li>Assist with invoices, expense reports, purchase orders, and other administrative financial processes.</li><li>Handle confidential information and sensitive business matters with professionalism and discretion.</li><li>Help coordinate projects and special initiatives from planning through completion.</li><li>Identify opportunities to improve administrative processes, organization, and efficiency.</li><li>Provide additional operational and administrative support as needed.</li></ul>
2026-08-14T00:00:00Z

Senior Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
26 - 26 USD / Hourly
Robert Half is currently recruiting for a Senior Administrative Assistant to support a leading construction and engineering firm in Honolulu. This position is ideal for an experienced administrative professional who excels in handling multiple projects, coordinating office operations, and supporting managers and project teams in a fast-paced environment. Preference will be given to Hawaii residents due to the nature of the work and onsite interviewing requirements. To apply for this opportunity, please call us at 808-531-0800. Responsibilities<ul><li>Provide advanced administrative support to management and project teams</li><li>Manage calendars, meetings, and conference room scheduling</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain project files, records, and documentation</li><li>Coordinate travel arrangements and expense reporting</li><li>Answer and direct incoming calls and emails</li><li>Assist with project tracking, data entry, and document control</li><li>Order and maintain office supplies and equipment</li><li>Support special administrative projects as assigned</li></ul>
2026-08-08T00:00:00Z

Executive Assistant

Washington, DC
remote
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Executive Assistant to support a busy leadership team in Washington, District of Columbia. This Contract position is ideal for someone who excels at keeping complex schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong judgment, attention to detail, and the ability to handle a fast-paced meeting cadence while providing seamless coordination for key activities and events. Responsibilities: • Manage a demanding executive calendar, resolving conflicts and prioritizing meetings to align with changing business needs. • Coordinate a high volume of internal and external meetings, including scheduling, confirmations, and follow-up communication. • Arrange domestic and, when needed, international travel plans, including transportation, lodging, and itinerary preparation. • Prepare materials and logistical support for board meetings, ensuring documents are organized and distributed in a timely manner. • Handle meeting coordination tasks that allow leadership to focus on strategic priorities and decision-making. • Track upcoming commitments and provide proactive reminders to help executives stay prepared for daily activities. • Serve as a central point of coordination for executive meetings, maintaining professionalism and accuracy in all interactions.
2026-08-26T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-07-29T00:00:00Z

Executive Assistant

Springfield, MA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Executive AssistantSpringfield, MA AreaRobert Half is partnering with a respected higher education client in the Springfield market that is seeking an experienced Executive Assistant to support senior leadership in a dynamic, mission-driven environment.This is an outstanding opportunity for an administrative professional who thrives in a fast-paced setting and enjoys supporting executive operations, board activity, special events, and high-level institutional initiatives.Key Responsibilities<ul><li>Provide executive-level support including complex calendar management, meeting coordination, and travel arrangements</li><li>Prepare meeting agendas, briefing materials, and follow-up documentation for executive meetings and engagements</li><li>Serve as a key point of contact, managing internal and external communications with professionalism and discretion</li><li>Partner with board leadership support staff to coordinate trustee communications, meeting logistics, board materials, and related travel/hospitality arrangements</li><li>Coordinate event logistics with internal departments and external vendors to ensure seamless execution</li><li>Track affiliation agreements and contracts, helping manage document review, routing, follow-up, and recordkeeping</li><li>Support communication and workflow across departments,</li></ul> Qualifications<ul><li>Bachelor’s degree required</li><li>5+ years of progressive executive support experience, higher education or a nonprofit environment a plus!</li><li>Proven experience supporting executive-level communications, events, and special projects</li><li>Microsoft Office skills</li></ul> Perks & BenefitsOur client offers one of the most competitive benefits packages in the Springfield market and within their industry, along with an exceptional workplace culture.Highlights include:<ul><li>Flexibility to work from home on occasion</li><li>Family-oriented environment</li><li>Summer hours with 12:00 PM Fridays</li><li>35-hour work week</li><li>Up to 5 weeks of vacation</li><li>Office closed the week between Christmas and New Year’s</li><li>Strong culture and collaborative team atmosphere</li></ul> If you are interested in being considered for this opportunity, apply today or email your resume directly to Kelsey.Ryan@roberthalf(.com)
2026-08-05T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
The Executive Assistant provides high-level, confidential administrative and operational support to senior leadership. This role manages complex calendars, coordinates meetings and events, prepares executive communications and materials, and supports departmental operations, including budget administration and office logistics. Serving as a key point of contact for internal and external stakeholders, the Executive Assistant helps drive the successful execution of projects and strategic initiatives in a fast-paced environment. <ul><li>Provide executive support to the Vice President, Chief Operations & Finance Officer, including calendar management, travel coordination, correspondence, and member communications.</li><li>Assist with budget oversight by coordinating documentation, reviewing expense reports, and processing check requests and credit card statements.</li><li>Maintain and manage the contract database in partnership with the Senior Director of Finance.</li><li>Provide administrative support to board committees and membership affinity groups associated with the Vice President, Chief Operations & Finance Officer.</li><li>Respond to member inquiries and requests on behalf of the Vice President, Chief Operations & Finance Officer.</li><li>Maintain executive records, contact databases, distribution lists, and other administrative systems in collaboration with Member Services.</li><li>Participate in training initiatives and adopt new processes, technologies, and best practices to support organizational effectiveness.</li><li>Handle highly confidential finance, board, and employee-related information with discretion and professionalism.</li></ul>
2026-08-26T00:00:00Z

Executive Assistant

Orlando, FL
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an Executive Assistant to support senior leadership and help keep daily operations organized, efficient, and on track in Orlando, Florida. This role combines high-level administrative coordination with executive communication, meeting management, travel planning, and business support activities. The ideal candidate is highly organized, exercises sound judgment, and can manage sensitive information while balancing multiple priorities in a fast-paced service environment - ideally within defense or manufacturing. Responsibilities:• Manage the President’s schedule and coordinate competing priorities to ensure leadership time is aligned with key business objectives.• Maintain executive calendars, company-wide scheduling needs, and critical follow-up items so decisions and deliverables move forward on time.• Organize leadership visits by preparing meeting logistics, presentations, catering, visitor materials, and related support activities.• Coordinate board meetings, executive sessions, and leadership off-site events, including agenda preparation, presentation support, and documentation of outcomes.• Prepare, edit, and distribute executive correspondence, reports, and presentation materials for internal and external stakeholders.• Arrange domestic and international travel plans, including itineraries and related logistics, with attention to efficiency, policy compliance, and cost control.• Process executive expenses, invoices, credit card reconciliations, and telecommunications account administration in accordance with company procedures.• Support regulatory and internal compliance activities, including coordination related to foreign visitor processes and protection of confidential business information.• Act as a central point of contact for executive leadership, helping manage communication flow and maintain productive stakeholder relationships.• Review and refine administrative procedures to improve efficiency, strengthen controls, and support consistent execution across executive operations.
2026-08-19T00:00:00Z

Executive Assistant

Rochester, NY
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Hannah Savage with Robert half is working with a client who is seeking a highly organized and proactive Executive Assistant to support senior leadership while assisting with day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping both executives and the office running smoothly. The ideal candidate will have previous experience supporting senior level management, is highly professional and organized, and is comfortable multi-tasking. This position is based out of Rochester, NY and is fully onsite. Key Responsibilities<ul><li>Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and logistics.</li><li>Manage executive calendars, schedule meetings, and ensure priorities are aligned.</li><li>Prepare, edit, and distribute professional correspondence, presentations, meeting notes, and company communications.</li><li>Assist with expense reporting and reimbursement processing for sales and leadership teams.</li><li>Serve as a key point of contact for office operations, ensuring the workplace remains organized, functional, and well-stocked.</li><li>Oversee relationships with building management and vendors, including office lease and facility-related matters.</li><li>Support administrative projects across departments as needed.</li><li>Provide backup support for HR activities, including onboarding coordination and employee-related administrative tasks.</li><li>Assist with basic accounting and financial administrative functions.</li><li>Open and close the office as needed and help maintain a professional, welcoming work environment.</li><li>Coordinate logistics for company meetings, events, and leadership gatherings.</li></ul>For immediate and confidential consideration, contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-08-25T00:00:00Z

Executive Assistant

Moodus, CT
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in Connecticut. This position will support senior leadership through careful coordination, strong communication, and dependable organization of daily operations. The ideal candidate brings sound judgment, discretion with sensitive information, and the ability to manage shifting priorities in a detail-focused environment. Apply today! Responsibilities:• Manage the executive calendar by scheduling meetings, prioritizing appointments, and resolving conflicts to keep daily activities running smoothly.• Arrange travel plans, including transportation, lodging, and itineraries, while ensuring all logistics are accurate and well organized.• Prepare and coordinate executive meetings by organizing materials, confirming attendance, and tracking important follow-up items.• Handle confidential communications and documents with a high level of discretion, accuracy, and care.• Maintain records, event schedules, and key administrative information to support efficient office operations.• Use Google Workspace and Microsoft Office tools to create documents, manage spreadsheets, and support day-to-day reporting needs.• Assist with communication related to organizational activities, helping leadership stay informed and prepared.• Review work carefully for completeness and accuracy, demonstrating strong attention to detail in all assigned tasks
2026-08-27T00:00:00Z

Executive Assistant

Sewanee, TN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to the Head of School in Sewanee, Tennessee. This Contract position is ideal for someone who excels in a dynamic setting, communicates confidently with a wide range of stakeholders, and brings strong judgment to shifting priorities. The person in this role will help maintain an organized, responsive executive office while handling sensitive matters with professionalism and discretion. Responsibilities: • Oversee the Head of School’s schedule by arranging appointments, prioritizing commitments, and adjusting plans as needs change. • Serve as a key point of coordination between the executive office and board members, faculty, staff, families, and other community partners. • Review incoming requests and information, determine urgency, and address routine matters independently when appropriate. • Anticipate upcoming needs and take proactive steps to keep daily operations running efficiently and without unnecessary disruption. • Organize meetings and related communications, including preparation, scheduling, and follow-up on action items. • Provide administrative support on a range of projects and routine office tasks that contribute to the effectiveness of the leadership team. • Safeguard confidential information and handle sensitive situations with tact, sound judgment, and a high degree of professionalism. • Help protect the Head of School’s focus by managing interruptions and ensuring attention remains on the highest-priority matters.
2026-08-24T00:00:00Z

Executive Assistant

New Haven, CT
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Executive Assistant to the CEO (non-profit organization)Direct-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. ** Fully onsite role, 5 days per week in the office position ** Robert Half is partnering with a respected mission-driven organization to identify an experienced Executive Assistant who will serve as a key partner to the CEO and leadership team.This is a high-impact role for a polished, proactive professional who excels at keeping executives organized, informed, and focused on top priorities. The Executive Assistant will play an essential role in managing day-to-day operations for the CEO, supporting board activity, coordinating high-level communications, and helping drive follow-through across important initiatives. Main Responsibilities:<ul><li>Serve as a strategic right hand to the CEO, managing a busy schedule and helping prioritize competing demands.</li><li>Coordinate meetings, travel, events, and key engagements with internal and external stakeholders.</li><li>Prepare meeting materials, briefing documents, presentations, and follow-up items to keep priorities moving forward.</li><li>Support Board of Directors operations, including meeting logistics, agendas, materials, minutes, and board communications.</li><li>Track projects, deadlines, and action items across multiple initiatives to ensure strong execution and accountability.</li><li>Draft correspondence and help maintain strong communication with partners, donors, community leaders, and other key contacts.</li><li>Improve administrative systems, filing processes, and workflows to increase efficiency and organization.</li><li>Handle sensitive information with a high level of professionalism, judgment, and discretion.</li></ul> Our client offers a salary range of $60-80k depending on experience, and they also have a very strong benefits package that includes low premium medical/dental/vision plans, 401k match, and 2+ weeks of paid time off. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2026-08-14T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Executive Assistant to provide dependable operational and administrative support for a nonprofit team in New York, New York. This Long-term Contract position will play an important role in assisting the Fulbright U.S. Student Program by coordinating applicant communications, supporting application processing, and helping maintain organized program materials. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Manage daily administrative activities for the program team, ensuring timely follow-up on tasks, correspondence, and scheduling needs. • Respond to questions from student applicants clearly and thoughtfully, and provide guidance related to application processes and required materials. • Assist with reviewing application submissions for completeness, accuracy, and adherence to program guidelines. • Prepare selection and review materials for internal use, helping the team stay organized throughout the evaluation process. • Conduct technical checks and basic analysis of applications and related documentation to support informed decision-making. • Support meeting logistics for facilitators and program staff, including coordinating materials, communications, and follow-up actions. • Maintain accurate records through data entry, document tracking, and organized filing of applicant and program information. • Distribute informational and program-related mailings to applicants and other stakeholders as needed.
2026-08-24T00:00:00Z

Executive Assistant

Dunmore, PA
onsite
Temporary to Hire
23 - 25 USD / Hourly
Are you a proactive, detail-oriented professional who thrives in a fast-paced environment? Robert Half is partnering with a growing organization to find an experienced Executive Assistant to support senior leadership and help drive day-to-day business operations. This is an excellent opportunity for someone who enjoys managing multiple priorities, anticipating needs, and serving as a trusted partner to executive leadership. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange travel, prepare itineraries, and process expense reports</li><li>Draft, proofread, and edit correspondence, reports, presentations, and other business documents</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders</li><li>Coordinate meetings, prepare agendas, and take meeting notes as needed</li><li>Maintain confidential information with discretion and professionalism</li><li>Assist with special projects, event planning, and office initiatives</li><li>Organize and maintain electronic and physical files</li><li>Track deadlines and ensure timely follow-up on key action items</li></ul>
2026-08-26T00:00:00Z

Executive Assistant

Tarrytown, NY
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support in a fast-paced environment that requires strong attention to detail in Tarrytown, New York. This Long-term Contract opportunity is ideal for someone who excels at managing complex schedules, coordinating travel, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the flexibility to respond to time-sensitive scheduling updates, including occasional after-hours adjustments. Responsibilities: • Oversee and maintain an executive calendar, ensuring meetings, priorities, and schedule changes are managed accurately and efficiently. • Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate executive meetings by preparing schedules, confirming attendance, and helping ensure all details are in place. • Serve as a central point of coordination for scheduling updates, responding promptly to changes and urgent requests when needed. • Support day-to-day executive operations by tracking commitments, resolving scheduling conflicts, and keeping activities well organized. • Facilitate communication across internal and external stakeholders to ensure appointments and travel plans run smoothly.
2026-08-26T00:00:00Z

Executive Assistant

Elmira, NY
onsite
Temporary / Contract
30 - 38 USD / Hourly
We are looking for an organized Executive Assistant to support leadership within a manufacturing environment in Elmira, New York. This Long-term Contract position requires someone who can manage complex schedules, coordinate business travel, and help keep executive priorities on track. The ideal candidate brings strong attention to detail, sound judgment, and the ability to handle multiple requests with professionalism and efficiency. Responsibilities: • Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and business travel, including transportation, lodging, and itinerary planning, while keeping schedules aligned with executive needs. • Coordinate meeting logistics for leadership, including planning sessions, confirming attendees, and organizing timing and location details. • Support executives with day-to-day administrative tasks that improve organization, responsiveness, and workflow efficiency. • Monitor changing priorities and adjust schedules or travel plans as needed to maintain smooth operations. • Communicate with internal teams and external contacts to ensure meetings, travel, and executive activities are accurately coordinated.
2026-08-18T00:00:00Z

Executive Assistant

Freehold, NJ
onsite
Permanent / Full Time
48000 - 52000 USD / Yearly
We are looking for an organized Executive Assistant to provide dependable support to senior leadership in New Jersey. This position focuses on keeping schedules on track, coordinating meetings, managing day-to-day administrative work, and serving as a detail-oriented point of contact for incoming communications. The ideal candidate is detail-oriented, responsive, and comfortable handling multiple priorities while maintaining a high level of discretion. Responsibilities: • Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Coordinate internal and external meetings, including arranging logistics, confirming attendance, and preparing supporting materials when needed. • Provide administrative support through document preparation, record maintenance, expense tracking, and general office coordination. • Screen and prioritize phone calls, emails, and other correspondence, directing inquiries appropriately and responding on behalf of leadership when appropriate. • Organize travel plans, itineraries, and related reservations to support executive schedules efficiently. • Monitor deadlines and follow up on action items to help leadership stay aligned on key priorities. • Maintain confidentiality while handling sensitive information, business communications, and executive documentation.
2026-07-29T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are looking for an Executive Assistant to support leadership within a mission-driven non-profit organization in Chicago, Illinois. This is a Contract position suited for a highly organized individual who can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to keep executive operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and, when needed, broader travel plans, including transportation, lodging, and itinerary details. • Coordinate all travel-related logistics and provide timely updates when plans shift or require adjustment. • Support executive meetings by scheduling sessions, confirming attendance, and helping maintain well-organized agendas and materials. • Serve as a dependable administrative partner by monitoring priorities and helping leaders stay on track with key commitments. • Communicate with internal and external contacts in a thoughtful and organized manner to facilitate scheduling and travel coordination.
2026-08-17T00:00:00Z

Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
30 - 45 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-08-25T00:00:00Z

Executive Assistant

Milwaukee, WI
onsite
Temporary to Hire
23 - 27 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to support senior leadership in Wisconsin. This contract-to-permanent opportunity is ideal for an individual who can manage complex schedules, coordinate high-level meetings, and provide dependable administrative and human resources support in a fast-paced academic environment. The role requires strong communication skills, careful attention to detail, and the ability to handle sensitive information with sound judgment and discretion. Responsibilities: • Provide executive-level administrative support to finance and human resources leadership, ensuring daily operations run smoothly and priorities are managed effectively. • Oversee calendars, appointments, and meeting schedules while anticipating conflicts and helping leaders stay organized and prepared. • Draft and assemble agendas, presentations, reports, meeting packets, and other business materials for executive and committee use. • Coordinate logistics for leadership meetings and committee sessions, including scheduling, document preparation, note-taking, and follow-up on action items. • Maintain organized records for committee activities, compliance materials, and institutional documentation to support accurate reporting and retrieval. • Assist with accreditation-related documentation by gathering, organizing, and maintaining supporting evidence in collaboration with internal stakeholders. • Support talent acquisition activities by arranging interviews, communicating with candidates, and assisting with recruitment-related administration. • Help facilitate onboarding, orientation, benefits communication, and employee record maintenance in alignment with established HR practices. • Manage confidential financial, personnel, and institutional information with professionalism, discretion, and sound decision-making. • Arrange travel and related itineraries for executive meetings and business needs as required.
2026-08-25T00:00:00Z

Executive Assistant

Lowell, AR
onsite
Temporary / Contract
27.4075 - 31.735 USD / Hourly
We are looking for an experienced Executive Assistant to support leadership and deliver high-quality client service within a wealth management environment. This long-term contract position is ideal for a highly organized individual who can manage executive priorities, oversee client-related administrative activities, and maintain a seamless experience for clients and partners. The role focuses on coordination, documentation, and operational support rather than investment analysis or advisory functions. Success in this position requires discretion, strong follow-through, and familiarity with the workflows commonly used in financial services offices. Responsibilities: • Manage executive calendars, schedule meetings, coordinate appointments, and handle travel planning to keep leadership organized and prepared. • Maintain accurate client information, activity records, and follow-up tasks within the firm's CRM or comparable wealth management platform. • Prepare paperwork and supporting materials for client meetings, onboarding activities, and ongoing service requests. • Partner with custodians and external financial platforms to process account-related documentation and resolve administrative items efficiently. • Support operational requests such as account openings, asset transfers, beneficiary updates, required distributions, and cash movement transactions. • Monitor outstanding client needs from intake through completion, providing timely updates and proactive follow-up when necessary. • Organize confidential electronic files and documentation to ensure records remain complete, secure, and easy to access. • Communicate effectively with clients, vendors, and external service providers while representing the firm with a high level of care. • Contribute to special projects and help improve internal administrative procedures that strengthen day-to-day workflow efficiency.
2026-08-24T00:00:00Z

Executive Assistant

Davenport, IA
onsite
Permanent / Full Time
72000 - 100000 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-08-07T00:00:00Z