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457 results for Senior Executive Assistant jobs

Senior Executive Assistant

San Diego, CA
onsite
Temporary / Contract
48 - 55 USD / Hourly
We are seeking a highly organized and experienced Senior Executive Assistant to provide high-level support to multiple senior executives. This role requires exceptional judgment, discretion, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level administrative support to senior leaders</li><li>Manage complex calendars, meetings, and scheduling across multiple stakeholders</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, agendas, and executive correspondence</li><li>Screen and prioritize communications, including emails and calls</li><li>Handle confidential information with a high level of discretion</li><li>Organize board meetings, leadership meetings, and special events</li><li>Track action items, deadlines, and follow-up needs for executives</li><li>Support strategic projects and cross-functional initiatives</li><li>Serve as a liaison with internal teams, external partners, and clients</li></ul>
2026-06-29T00:00:00Z

Senior Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
Lead and supervise a team of Executive Assistants Executive Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare meeting materials, agendas, and follow-up correspondence. Handle high-volume email management, including prioritization and delegation. Administrative Duties: Maintain and organize files and records, ensuring easy access to essential documentation. Process expense reports, invoices, and purchase orders accurately and on time. Monitor and manage special projects as assigned. Communication and Collaboration: Act as a liaison between executives and internal/external stakeholders. Facilitate communication and collaboration across departments and teams. Draft and proofread correspondence, presentations, and reports. Operational Efficiency: Anticipate executive needs and proactively address them. Prioritize and manage multiple projects with tight deadlines. Align work deliverables with broader strategic objectives.
2026-06-29T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to leadership and teams across a growing organization. This role requires exceptional organization, strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide advanced administrative support to executives, managers, and departments</li><li>Manage complex calendars, meetings, and scheduling needs</li><li>Coordinate travel, expense reports, and event logistics</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Maintain files, records, and confidential business information</li><li>Serve as a liaison between internal teams and external contacts</li><li>Track deadlines, prioritize incoming requests, and follow up on action items</li><li>Support special projects and process improvement efforts</li><li>Assist with onboarding, office coordination, and team support as needed</li></ul>
2026-06-26T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-06-12T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
110000 - 140000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to the Executive Director and Executive Office of a consulting firm in Washington, DC. This role is ideal for someone who excels at managing competing priorities, coordinating complex schedules, and handling confidential matters with professionalism. The position offers the opportunity to work closely with senior leadership in a fast-paced environment while helping keep executive operations organized and efficient. Responsibilities:• Manage the Executive Director’s calendar, coordinate appointments, and organize day-to-day scheduling with careful attention to shifting priorities.• Arrange domestic and international travel, develop detailed itineraries, and ensure all logistical plans are prepared in advance.• Create executive briefing materials by gathering background information, summarizing key details, and preparing supporting documentation.• Support meetings and board-related activities by assembling agendas, preparing materials, and helping maintain follow-up items.• Serve as a primary point of contact for the Executive Office, handling communications professionally and directing inquiries appropriately.• Assist with presentations, reports, and research assignments, including the preparation of PowerPoint materials and other documents.• Process and monitor expense reports for the Executive Office with accuracy and timeliness.• Handle sensitive information with discretion while helping prioritize projects and urgent requests on behalf of senior leadership. All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington D.C. area please send your resume to Justin Decker via LinkedIn.
2026-06-24T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Robert Half is seeking an Executive Assistant to provide high-level administrative support and help keep daily operations running efficiently at our client in the Greater Philadelphia area. This Executive Assistant role requires strong judgment, excellent organization, and the ability to manage competing priorities while supporting leadership effectively. The ideal candidate is comfortable handling sensitive information, coordinating logistics, and maintaining clear communication across teams and external contacts. Responsibilities:<ul><li>Oversee leadership calendars by arranging appointments, organizing schedules, and preparing meeting logistics to support efficient time management.</li><li>Coordinate meetings from planning through follow-up, ensuring action items, priorities, and next steps are tracked accurately.</li><li>Arrange travel plans, compile supporting materials, and assist with special assignments that require careful organization and timely execution.</li><li>Monitor key deadlines, ongoing tasks, and operational updates to help leadership stay informed and on schedule.</li><li>Serve as a reliable point of contact for internal teams and external partners, helping maintain clear and effective communication.</li><li>Organize records, correspondence, and executive files so information is current, accessible, and well maintained.</li><li>Provide day-to-day administrative support to leadership, helping streamline office activities and maintain workflow continuity.</li></ul>
2026-06-19T00:00:00Z

Executive Assistant

Stamford, CT
onsite
Temporary to Hire
28 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in a services environment in Stamford, Connecticut. This contract position offers the potential for a permanent role and is ideal for someone who thrives in a fast-paced onsite setting, brings excellent judgment, and delivers strong support to senior leaders and visitors alike. The role calls for strong coordination skills, careful attention to detail, and the ability to manage competing priorities with efficiency. Responsibilities: • Welcome clients, guests, and internal visitors in a courteous manner while ensuring a positive onsite experience. • Organize executive calendars by arranging meetings, confirming schedules, and helping leaders stay aligned on priorities. • Prepare, review, and submit monthly expense reports using Concur with a high degree of accuracy and timeliness. • Handle domestic and international travel planning, including itineraries, reservations, and related logistics. • Oversee conference room bookings and support meeting setup to ensure spaces are ready for internal and external attendees. • Contribute to office coordination efforts and provide administrative assistance for special projects and day-to-day operations. • Deliver flexible administrative support as business needs arise, responding quickly to changing requests and priorities.
2026-07-10T00:00:00Z

Executive Assistant

Torrance, CA
remote
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced Contract position. This role focuses on keeping schedules organized, coordinating complex travel plans, and ensuring executive meetings run smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Manage executive calendars by scheduling appointments, resolving conflicts, and maintaining alignment with business priorities.• Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.• Coordinate meeting logistics for leadership, including room scheduling, agenda preparation, and follow-up support.• Monitor schedule changes and adjust plans quickly to accommodate shifting priorities and urgent requests.• Serve as a key administrative partner to executives by anticipating needs and maintaining organized day-to-day support.• Prepare and distribute meeting materials to help leaders stay informed and ready for internal and external discussions.• Track travel details and confirm reservations to ensure seamless execution of business trips.
2026-07-10T00:00:00Z

Executive Assistant

Chicago, IL
remote
Temporary / Contract
40 - 45 USD / Hourly
Position Overview:We are seeking a highly organized and proactive Executive Assistant to provide part-time support to the CEO in a hybrid work environment. This role pays between $40 and $45 an hour. This role is responsible for managing the CEO’s daily workflow, calendar, and scheduling priorities to enhance efficiency and productivity. The ideal candidate is detail-oriented, anticipates needs, and ensures the CEO is well prepared for meetings, events, and travel.Key Responsibilities:<ul><li>Manage the CEO’s daily schedule, calendar, and meeting priorities to support effective time management.</li><li>Coordinate and schedule meetings, appointments, conferences, and related logistics on behalf of the CEO.</li><li>Anticipate scheduling conflicts and proactively adjust plans as needed.</li><li>Prepare the CEO for meetings and events by confirming logistics, materials, and timing.</li><li>Handle business travel arrangements and manage travel expense reporting.</li><li>Process travel and expense reports using Concur.</li><li>Support overall organization and administrative flow for the CEO to ensure smooth day-to-day operations.</li><li>Serve as a reliable point of coordination for internal and external meeting logistics.</li></ul>
2026-06-18T00:00:00Z

Executive Assistant

Davenport, IA
onsite
Permanent / Full Time
72000 - 100000 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-06-19T00:00:00Z

Executive Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Executive Assistant Are you an experienced administrative detail oriented who thrives in a fast-paced, dynamic environment? Our company is seeking a reliable and proactive Executive Assistant to provide high-level support to senior leadership. Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel arrangements for executives Prepare and proofread correspondence, presentations, and reports Serve as a point of contact between executives, staff, and external partners Support workflow automation initiatives across teams Organize and maintain confidential files and records Assist with event planning and logistics for internal and external meetings Anticipate needs and perform special projects as assigned Why Work With Us? Be part of a collaborative and innovative environment Exposure to cross-functional projects and process improvements Competitive compensation and benefits detail oriented growth and advancement opportunities If you are a proactive problem-solver eager to make an impact, we encourage you to apply. Submit your resume to join a team committed to operational excellence. Apply online or through our Robert Half app.
2026-07-06T00:00:00Z

Executive Assistant

Eden Prairie, MN
onsite
Temporary / Contract
33 - 40 USD / Hourly
We are seeking an experienced and proactive Executive Assistant to provide high-level support to the executives of an organization based in Eden Prairie, MN. This long-term contract opportunity is ideal for an experienced EA who thrives in a fast-paced environment, exercises sound judgment, and excels at managing competing priorities with discretion and precision. Responsibilities:Provide comprehensive calendar management for C-suite executives, including scheduling complex meetings and resolving conflictsCoordinate domestic and international travel arrangements, itineraries, and expense reportingPrepare, edit, and format executive-level correspondence, presentations, and reportsAct as a trusted liaison between executives and internal/external stakeholdersSupport board meetings and executive meetings, including agenda preparation and meeting logisticsMaintain strict confidentiality when handling sensitive information and communicationsAnticipate executive needs and proactively manage priorities and deadlinesTrack action items, follow up on deliverables, and support strategic initiativesProvide administrative support to additional leadership as needed
2026-06-26T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
Job SummaryWe are seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership. In this role, you will manage calendars, coordinate meetings and travel, prepare reports and correspondence, and handle confidential information with discretion. The ideal candidate is detail-oriented, resourceful, and able to thrive in a fast-paced environment.Key Responsibilities<ul><li>Provide high-level administrative support to one or more executives</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange travel, accommodations, and itineraries</li><li>Prepare reports, presentations, meeting agendas, and correspondence</li><li>Screen calls, emails, and other communications, responding or redirecting as appropriate</li><li>Maintain confidential files, records, and sensitive business information</li><li>Track deadlines, follow up on action items, and support project coordination</li><li>Coordinate internal and external meetings, including logistics and materials</li><li>Assist with expense reports, invoice processing, and other administrative tasks</li><li>Serve as a key point of contact between executives, employees, and external stakeholders</li></ul>
2026-07-01T00:00:00Z

Executive Assistant

Oregon City, OR
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role.
2026-07-02T00:00:00Z

Executive Assistant

Thousand Oaks, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support day-to-day administrative needs in Thousand Oaks, California. The right candidate will bring strong attention to detail, sound judgment, and the ability to keep multiple tasks moving efficiently in a fast-paced environment. This is a part-time position that will most likely not exceed 20 hours/ week. <ul><li>Key Responsibilities:</li><li>Calendar management and executive support</li><li>Create pitch decks, presentations, and sponsorship materials</li><li>Assist with event planning and sponsorship outreach</li><li>Support social media content creation</li><li>General project coordination and administrative support</li></ul>
2026-07-02T00:00:00Z

Executive Assistant

Glendale, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. For immediate consideration apply today!Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-07-09T00:00:00Z

Executive Assistant

Las Vegas, NV
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for an Executive Assistant to support senior leadership at a long-standing Las Vegas union training organization. This position plays an essential role in keeping executive operations organized, communications timely, and financial processes running smoothly. The ideal candidate brings strong judgment, discretion, and the ability to manage competing priorities while representing leadership with confidence. Responsibilities:• Oversee complex executive calendars, schedule meetings, and ensure leadership commitments are coordinated efficiently.• Arrange domestic and business travel logistics, including itineraries, reservations, and related planning details for executive staff.• Manage day-to-day administrative activities for the executive office, helping maintain organized workflows and responsive support.• Coordinate internal and external communications, preparing correspondence and ensuring timely follow-up with key stakeholders.• Support accounts payable activities by reviewing documentation, tracking invoices, and helping maintain accurate financial records.• Prepare materials for executive meetings, including agendas, supporting documents, and follow-up action items.• Serve as a detail-oriented point of contact for senior leaders, staff, vendors, and partner organizations, handling interactions with diplomacy and discretion.• Assist with departmental projects and special initiatives, ensuring deadlines, details, and deliverables remain on track.
2026-07-10T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-06-12T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide administrative support to senior leadership. The ideal candidate will manage schedules, coordinate meetings and travel, handle confidential information, and ensure the efficient day-to-day operations of the executive office.Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
2026-06-29T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support C-Suite leadership for a fast-paced organization in San Diego, CA. The ideal candidate will manage calendars, coordinate travel, prepare reports, handle confidential information, and serve as a key point of contact across the organization. Key Responsibilities:<ul><li>Manage complex calendars, meetings, and appointments</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare correspondence, presentations, and reports</li><li>Screen calls, emails, and other communications</li><li>Organize meetings, agendas, and meeting materials</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and cross-functional initiatives</li><li>Build strong relationships with internal and external stakeholders</li></ul>
2026-06-26T00:00:00Z

Executive Assistant

Alexandria, VA
onsite
Permanent / Full Time
100000 - 115000 USD / Yearly
Executive Assistant to CEO ~ Trade Association Washington, D.C. area$115, great benefits, plus bonus, hybrid work schedule My client is a global trade association seeking an Executive Assistant to the CEO. The Executive Assistant will support the CEO and the executive office at their headquarters just outside Washington, D.C. The Executive Assistant will be responsible for calendar management, travel arrangements, and assistance with event planning. Executive Assistants with travel coordination and board support experience are highly encouraged to apply. Executive Assistant candidates must have experience in heavy calendar management, scheduling, travel arrangement, and serving as a gate keeper to the Executive Office. The ideal Executive Assistant candidate will have BS/BA degree and experience supporting C-Suite leadership in a fast-paced environment. The Executive Assistant will be responsible for the following duties: Responsibilities:• Manage the executive’s complex calendar, coordinate appointments, and ensure daily schedules align with shifting priorities.• Arrange domestic and international travel, build comprehensive itineraries, and prepare supporting materials before each trip or meeting.• Serve as a primary point of contact for the executive office, handling communications effectively and directing inquiries appropriately.• Provide administrative support for board of directors and committee activities, including meeting logistics, preparation of materials, and coordination of related details.• Maintain confidentiality while handling sensitive information, special assignments, and matters involving senior leadership.• Prepare, submit, and monitor expense reports and related documentation for the executive office.• Assist with event planning and provide research support for strategic projects and leadership initiatives. All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington D.C. area please send your resume to Justin Decker via LinkedIn.
2026-06-23T00:00:00Z

Executive Assistant

Southfield, MI
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for an experienced and resourceful Executive Assistant to provide high-level support to senior leadership in Michigan. This role is ideal for someone who thrives in a fast-moving corporate environment, communicates with confidence, and handles sensitive matters with professionalism. You will play a key part in keeping executive priorities organized, coordinating important activities, and helping leaders stay focused on strategic business objectives. Responsibilities: • Manage a demanding executive calendar, arranging meetings, resolving scheduling conflicts, and ensuring priorities are handled efficiently. • Coordinate travel plans from start to finish, including itineraries, reservations, and related logistics for business trips. • Prepare and track expense submissions while maintaining accuracy and supporting budget-conscious administrative practices. • Organize executive meetings and corporate events, overseeing logistics, materials, and timelines to support successful outcomes. • Serve as a reliable point of coordination between leadership and internal teams, helping communication move smoothly across the organization. • Use Microsoft Office 365 and related digital tools to create documents, support reporting needs, and improve day-to-day workflow efficiency. • Assist with annual strategic planning activities by maintaining key dates, supporting leadership schedules, and helping track important milestones. • Respond calmly to urgent requests and changing priorities, using sound judgment to solve problems in time-sensitive situations.
2026-06-17T00:00:00Z

Executive Assistant

Wixom, MI
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Executive Assistant to support service operations in Wixom, Michigan through strong coordination, planning, and communication. This Long-term Contract position is ideal for someone who can keep travel, scheduling, and service activities organized while working closely with customers, technicians, and internal teams. The role focuses on maintaining smooth field support logistics, helping service work stay on schedule, and ensuring a consistent experience for all stakeholders. Responsibilities: • Coordinate travel plans, lodging, rental vehicles, and related logistics for field service technicians to support installations, warranty work, and customer service visits. • Work closely with project teams, shipping contacts, and transportation providers to confirm equipment arrival timelines and prepare crews for successful onsite work. • Schedule technician coverage based on customer needs and service demands, ensuring technicians with the right experience are available when and where they are needed. • Track service follow-up items after installations and field visits, then organize next steps so actions are completed on time and communicated clearly. • Issue service-related orders and coordinate parts support promptly to help avoid delays in customer service execution. • Partner effectively with subsidiaries, agents, and freelance service resources to maximize coverage and maintain a reliable support network. • Help drive paid service activity by supporting efficient planning and responsive coordination for customer requests. • Support adherence to field service safety expectations by reinforcing required policies and promoting safe work practices. • Organize update and modification activities in a practical, efficient manner to align technician availability, customer timing, and operational priorities.
2026-06-25T00:00:00Z

Executive Assistant

Pittsburgh, PA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are partnering with a respected higher education organization in Pittsburgh to identify an experienced Executive Assistant to support executive leadership and governance operations. This is a fully onsite opportunity for an administrative professional who thrives in a fast-paced environment, exercises sound judgment, and can confidently manage high-level responsibilities. Schedule & Compensation Full-time, Monday-Friday8:30 AM - 4:30 PMPaid lunchFully onsiteContract-to-hirePay: $30-$33/hour Key Responsibilities Provide high-level administrative support to senior leadershipManage complex calendars, scheduling, and meeting coordinationArrange travel and oversee logistics for executive events and meetingsDraft, edit, and proofread professional correspondence, reports, presentations, and memosPrepare meeting materials, presentations, and executive briefing documentsSupport board and committee activities, including meeting preparation and follow-upServe as a liaison between executive leadership and internal/external stakeholdersCoordinate special projects, events, and organizational initiativesMaintain confidential records and handle sensitive information with discretionAssist with office operations, reporting, and administrative processes as needed
2026-07-10T00:00:00Z

Executive Assistant

Cary, NC
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Executive Assistant to support leadership operations in Cary, North Carolina. This contract opportunity with permanent potential is ideal for someone who excels at keeping schedules organized, coordinating travel, and ensuring meetings run smoothly. The person in this role will bring strong attention to detail, sound judgment, and the ability to manage shifting priorities in a fast-paced environment. Responsibilities: • Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to keep daily activities on track. • Arrange domestic and potentially international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate all travel details and provide timely updates when plans change or new requirements arise. • Prepare for executive meetings by organizing agendas, confirming participants, and ensuring materials are available in advance. • Record key discussion points and distribute clear meeting notes to stakeholders after scheduled sessions. • Support leaders with day-to-day administrative coordination while maintaining accuracy, discretion, and professionalism.
2026-07-08T00:00:00Z