We are looking for an experienced Senior Executive Assistant to provide high-level support to executives in a fast-paced and dynamic environment. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. As a Contract to permanent position, this opportunity offers potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Manage and maintain complex executive calendars, ensuring efficient scheduling of meetings and events.<br>• Arrange and coordinate detailed travel plans, including flights, accommodations, and ground transportation.<br>• Prepare executives for meetings by compiling necessary documents and ensuring all materials are ready.<br>• Facilitate communication between executives and internal teams, serving as a reliable point of contact.<br>• Handle confidential information with utmost discretion and professionalism.<br>• Organize and prioritize incoming requests, ensuring critical tasks are addressed promptly.<br>• Assist with the preparation of presentations, reports, and other executive-level documents.<br>• Monitor deadlines and follow up on action items to ensure timely completion.<br>• Coordinate logistics for executive meetings, including venue setup and technology requirements.<br>• Collaborate with other administrative staff to streamline processes and improve efficiency.
<p>We are seeking an experienced Senior Executive Assistant to provide high-level administrative support to the President within a dynamic and collaborative healthcare environment. This contract-to-permanent position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining a high standard of conduct. The role involves coordinating complex schedules, preparing business documents, and facilitating communication with internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage complex calendars, ensuring seamless scheduling for the President and senior executives.</p><p>• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare, audit, and submit expense reports with accuracy and attention to detail.</p><p>• Draft, revise, and edit business documents, presentations, and correspondence on behalf of executive leadership.</p><p>• Serve as a detail-oriented liaison between the President and internal teams, external partners, and stakeholders.</p><p>• Collaborate with other executive support staff to streamline administrative tasks and ensure efficiency.</p><p>• Facilitate executive meetings by preparing agendas, coordinating logistics, and documenting key outcomes.</p><p>• Maintain and update files and records using tools such as SharePoint and Dynamics 365.</p><p>• Manage sensitive information with confidentiality and discretion.</p><p>• Assist with special projects and initiatives as directed by executive leadership.</p>
<p>We are looking for a highly skilled Senior Executive Assistant to provide exceptional administrative support in a legal environment. This contract position requires a proactive, detail-oriented individual who can manage complex schedules, coordinate meetings, and communicate effectively at all organizational levels. The role is based in Washington, District of Columbia. For immediate consideration, apply TODAY and contact Grace Nowlin at (202) 998-8423 for additional information.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars to ensure seamless scheduling and prioritization.</p><p>• Handle inbound calls with a high level of service, directing inquiries and providing accurate information.</p><p>• Organize and facilitate conference calls, including booking venues and managing logistics.</p><p>• Plan and coordinate meetings and conferences, ensuring all arrangements are completed efficiently.</p><p>• Maintain accurate records of time entries and other administrative documentation.</p><p>• Communicate effectively with C-suite executives and other stakeholders to support operational needs.</p><p>• Ensure all correspondence and documentation are handled promptly and with attention to detail.</p><p>• Provide comprehensive administrative support to legal teams, ensuring smooth day-to-day operations.</p><p>• Assist in preparing reports, presentations, and other materials as needed.</p><p>• Troubleshoot scheduling conflicts and other issues to minimize disruptions.</p>
<p>We are seeking a highly organized, proactive, and professional <strong>Executive Assistant</strong> to support senior leadership at a fast-paced organization in <strong>Koreatown, Los Angeles</strong>. This role is ideal for someone who thrives in a dynamic environment, anticipates needs, and can manage multiple priorities with discretion and efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives</li><li>Manage calendars, scheduling, and meeting coordination</li><li>Handle phone calls, emails, and correspondence on behalf of leadership</li><li>Prepare reports, presentations, and documents</li><li>Coordinate travel arrangements and itineraries</li><li>Assist with project tracking and follow-up</li><li>Maintain confidentiality and handle sensitive information with discretion</li><li>Support day-to-day office operations as needed</li></ul>
Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app
We are looking for a highly organized and resourceful Executive Assistant to support senior leadership in Boston, Massachusetts. This is a Contract position where you will play a critical role in managing schedules, travel arrangements, and executive meetings while ensuring seamless daily operations. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional attention to detail.<br><br>Responsibilities:<br>• Manage and maintain executive calendars to ensure optimal scheduling and time management.<br>• Coordinate and arrange domestic and international travel plans, including booking flights, hotels, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for executives, addressing inquiries and resolving scheduling conflicts.<br>• Monitor and prioritize incoming communications, including emails and phone calls, to support efficient decision-making.<br>• Collaborate with internal teams to ensure smooth execution of administrative tasks and special projects.<br>• Draft and edit correspondence, reports, and presentations as needed.<br>• Ensure confidentiality and professionalism in handling sensitive information.<br>• Assist in planning and coordinating events or meetings, including logistics and catering.<br>• Provide general administrative support to senior executives to enhance productivity.
<p>We are seeking a highly professional, organized, and proactive <strong>Executive Assistant</strong> to provide high-level support to senior leadership in our York-based organization. This role is ideal for someone who excels at managing priorities, anticipates executive needs, and handles sensitive information with discretion and confidence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, coordinate meetings, and arrange travel</li><li>Prepare executive-level reports, presentations, and correspondence</li><li>Act as a liaison between executives, internal departments, and external partners</li><li>Handle confidential information with professionalism and discretion</li><li>Support special projects, meetings, and company initiatives</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to provide exceptional administrative support to senior executives. This position is based in Detroit, Michigan, and requires someone skilled at managing schedules, coordinating travel, and ensuring smooth day-to-day operations for leadership. The ideal candidate will excel in maintaining confidentiality and handling strategic tasks with precision.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling and organizing meetings to ensure optimal time management.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and edit documents, presentations, and reports using tools such as Adobe Acrobat.<br>• Facilitate executive meetings by preparing agendas, taking notes, and tracking action items.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Act as the primary point of contact for executives, addressing inquiries and ensuring seamless communication.<br>• Organize and prioritize tasks to support executives in achieving their goals efficiently.<br>• Monitor deadlines and follow up on pending tasks to ensure timely completion.<br>• Collaborate with other teams and departments to gather information and provide executive-level support.
<p><strong>Title:</strong> Executive Assistant (Temp to Hire)</p><p> <strong>Location:</strong> Onsite/Hybrid</p><p> <strong>Salary Range:</strong> $85,000-$100,000</p><p><strong>About the Organization:</strong></p><p> Join a mission-driven nonprofit dedicated to providing affordable, safe, and supportive housing solutions for communities in need. Our client prides themselves on creating positive change.</p><p><strong>Position Overview:</strong></p><p> We are looking for a highly skilled and organized Executive Assistant to support two senior executives. This role is a temporary-to-hire opportunity, ideal for candidates who thrive in a fast-paced, purpose-driven environment. The Executive Assistant will be responsible for managing complex administrative tasks, streamlining processes, and enabling the executives to focus on strategic priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level executive support to two senior leaders, including calendar management, coordinating meetings, travel arrangements, and expense reporting</li><li>Serve as a gatekeeper and point of contact between executives, staff, board members, community partners, and stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track and prioritize incoming requests, managing workflows to ensure timely responses and follow-up</li><li>Assist in organizing events, board meetings, and community outreach activities</li><li>Maintain confidentiality and uphold organizational standards in communication and documentation</li><li>Support special projects and initiatives led by the executives</li></ul><p><strong>Required Qualifications:</strong></p><ul><li>5+ years of executive administration experience, ideally supporting C-suite or nonprofit leadership</li><li>Exceptional organizational, time-management, and communication skills</li><li>Proficiency with Microsoft Office Suite </li><li>Demonstrated ability to handle sensitive information and act with professionalism and discretion</li><li>Experience juggling multiple priorities and adapting to changing needs in a fast-paced setting</li><li>Mission-driven mindset and interest in community and nonprofit work</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Previous experience working in a nonprofit, social service, or affordable housing organization</li><li>Familiarity with board management and governance support</li><li>Event planning and project coordination experience</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Temp to hire; salary up to $100,000/year, commensurate with experience</li><li>Eligible for benefits upon hire</li></ul><p><br></p>
<p>We are seeking a highly organized, proactive, and professional <strong>Executive Assistant</strong> to support senior leadership at our Harrisburg-based organization. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and excels at managing priorities with discretion and precision.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence with accuracy and professionalism</li><li>Serve as a trusted liaison between executives, internal teams, and external partners</li><li>Handle confidential information with the highest level of discretion</li><li>Coordinate meetings, events, and special projects as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.</p><p>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.</p><p>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.</p><p>• Oversee travel arrangements and expense reporting using systems like Concur.</p><p>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.</p><p>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.</p><p>• Provide administrative support for special projects and events as needed.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.</p><p>• Uphold confidentiality and attention to detail in handling sensitive information.</p><p>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.</p>
Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app
<p>Are you an energetic, organized professional ready to be the backbone of a dynamic executive team? If you thrive in a fast-paced environment, anticipate needs before they arise, and consistently drive efficiency, we want to meet you!</p><p><strong>About the Role:</strong></p><p>As an Executive Assistant, you’ll partner directly with senior leaders—managing complex schedules, coordinating high-impact meetings and global travel, and delivering flawless administrative support that enables our executives to focus on strategic priorities. You’ll handle confidential information with discretion, act as a liaison to key stakeholders, and be central to maintaining our culture of trust, collaboration, and high performance.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Management of executive calendars, communication, and travel</li><li>Process expenses, timesheets, invoices, and administrative tasks with accuracy</li><li>Prepare and assemble polished presentations, reports, and materials</li><li>Organize and facilitate leadership team meetings including agendas and follow-up</li><li>Handle communication across leadership and departments </li><li>Assist with projects as requested</li><li>Display professionalism, reliability, and confidentiality in all interactions</li></ul><p><strong>Why Join Us?</strong></p><p>This is your chance to play a pivotal role with our executive team, where your contributions will be valued and visible. We offer competitive compensation, growth opportunities, and a supportive culture focused on teamwork, excellence, and performance.</p>
<p>We are looking for a skilled and motivated Executive Assistant to join our team on a contract basis in Darien, Illinois. In this role, you will provide comprehensive administrative support to senior leadership, ensuring seamless operations and effective communication. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and edit correspondence, reports, and presentations with high attention to accuracy and professionalism.</p><p>• Coordinate internal and external meetings, including scheduling, logistics, and materials preparation.</p><p>• Organize domestic and international travel arrangements, ensuring all plans are detailed and efficient.</p><p>• Process invoices, expense reports, and other financial documentation in a timely manner.</p><p>• Manage personal financial tasks and ensure deadlines are met for key deliverables.</p><p>• Keep leadership informed and on schedule by proactively managing calendars and priorities.</p><p>• Handle sensitive information with discretion and maintain confidentiality at all times.</p><p>• Collaborate on special projects as needed, contributing to their successful completion.</p><p>• Serve as a liaison between executives and teams, fostering clear communication and teamwork.</p><p>• Assist with data entry, report generation, and other administrative tasks to support daily operations.</p><p><br></p><p>The hourly pay range for this position is $35 to $43/hour. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</p>
<p>We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.</p><p>• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.</p><p>• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.</p><p>• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.</p><p>• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.</p><p>• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.</p><p>• Maintain confidentiality and discretion while managing sensitive information and communications.</p><p>• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.</p><p>• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **</p>
<p>Robert Half is assisting a prominent local organization in the search for an Executive Assistant to support C-suite executives in a visible, fast-paced environment. This pivotal role is suited for professionals who thrive under pressure, anticipate needs, and demonstrate unmatched organizational acumen and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the day-to-day operations of the executive office, including complex scheduling, meeting planning, and calendar management across multiple time zones.</li><li>Organize domestic and international travel, preparing detailed itineraries, managing expenses, and addressing last-minute changes or challenges.</li><li>Prepare, edit, and proofread a wide variety of highly sensitive documents, reports, and board-level presentations.</li><li>Serve as a liaison, fostering seamless communication between senior leadership, staff, clients, and external partners.</li><li>Coordinate logistics for board and leadership meetings, including venue reservations, catering, technology setup, and distribution of confidential materials.</li><li>Track action items, monitor project deadlines, and proactively flag critical priorities or upcoming commitments.</li><li>Conduct research, compile data, and support workflow automation and process improvement initiatives as directed by executives.</li><li>Handle all tasks with diplomacy, respect, and the utmost confidentiality.</li></ul>
<p>We are looking for an organized and proactive Executive Assistant to join our team on a contract basis in East Columbus, Ohio. In this role, you will provide essential support to Executive Team and collaborate with their direct reports to ensure smooth operations. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage the calendar of the Executive Team, ensuring meetings and appointments are scheduled efficiently.</p><p>• Provide calendar management support for the six direct reports.</p><p>• Arrange and oversee travel logistics, including booking flights, accommodations, and transportation.</p><p>• Prepare and process expense reports in a timely and accurate manner.</p><p>• Assist with event planning, including organizing lunches and other corporate gatherings.</p><p>• Utilize Microsoft Office tools, particularly Excel, to manage documentation and reporting.</p><p>• Ensure executive meetings are well-organized and supported with necessary materials.</p><p>• Maintain clear communication with stakeholders to address scheduling and administrative needs.</p>
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in Ossining, New York. This long-term contract position offers an opportunity to work in a dynamic environment, managing schedules, coordinating executive meetings, and ensuring smooth daily operations. The ideal candidate will be detail-oriented, efficient, and skilled in handling confidential information with professionalism.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring timely scheduling and prioritization of appointments.<br>• Coordinate and prepare for executive meetings, including drafting agendas, taking notes, and distributing materials.<br>• Act as a liaison between senior leadership and internal or external stakeholders to facilitate effective communication.<br>• Handle confidential information with discretion and professionalism.<br>• Organize travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare reports, presentations, and correspondence as needed to support executive operations.<br>• Monitor deadlines and follow up on action items to ensure timely completion.<br>• Assist with special projects and initiatives as directed by senior leadership.<br>• Maintain office systems and processes to support efficient workflow.<br>• Provide general administrative support as required.
<p>Job Title: Executive Assistant to President — On-Site (Delaware)</p><p><br></p><p>Company: Confidential Technology & Services Company</p><p><br></p><p>Employment Type: Full-time, Exempt (Salary), $70,000 - $110,000/Year</p><p><br></p><p>About the Role</p><p><br></p><p>We are seeking a seasoned Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through.</p><p><br></p><p>What You’ll Do</p><ul><li>Manage the President’s complex calendar and commitments with strategic prioritization.</li><li>Arrange domestic and international travel logistics and itineraries.</li><li>Prepare comprehensive briefing materials, meeting agendas, and decision frameworks.</li><li>Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries.</li><li>Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions.</li><li>Maintain a centralized action tracking system and follow up to ensure commitments are completed.</li><li>Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li></ul><p>What We’re Looking For</p><ul><li>8+ years of experience providing senior executive support.</li><li>Proven ability to manage complex, ambiguous situations with minimal supervision.</li><li>Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences.</li><li>Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability.</li><li>Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).</li><li>Excellent organizational skills and ability to manage competing priorities.</li><li>Strong interpersonal presence; ability to build credibility and influence across all levels.</li></ul><p><br></p><p><br></p><p>Preferred</p><ul><li>Experience supporting a Group President, CEO, or similarly senior leader.</li><li>Background in financial services or technology organizations.</li><li>Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce.</li></ul><p><br></p><p>Why Join Us</p><ul><li>Be a core partner to senior leadership at a technology-focused organization.</li><li>High-visibility role with meaningful impact on strategy and execution.</li><li>Collaborative, fast-paced environment where initiative and ownership are rewarded.</li></ul><p>How to Apply</p><p><br></p><p>Please submit your resume and a brief cover letter highlighting relevant executive support and program management experience via LinkedIn Easy Apply or to the contact method listed on this posting.</p>
<p>We are seeking a highly organized and proactive Contract Executive Assistant to provide comprehensive administrative support to senior leadership during a temporary assignment. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Screen and prioritize incoming calls, emails, and requests; respond or delegate as appropriate.</li><li>Organize and maintain confidential files and records.</li><li>Assist with meeting preparation, including agendas, materials, and logistics.</li><li>Track and follow up on action items to ensure timely completion.</li><li>Liaise with internal teams and external partners on behalf of executives.</li><li>Handle expense reporting and reconcile invoices.</li><li>Support special projects and initiatives as assigned by leadership.</li><li>Maintain professionalism and confidentiality at all times.</li></ul><p><br></p>
<p>We are seeking a dedicated and proactive Executive Assistant to provide high-level support to C-suite executives for an organization based in Kirkland, Washington. This contract-to-permanent opportunity is ideal for an experienced EA who thrives in a fast-paced environment, exercises sound judgment, and excels at managing competing priorities with discretion and precision.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide comprehensive calendar management for C-suite executives, including scheduling complex meetings and resolving conflicts</li><li>Coordinate domestic and international travel arrangements, itineraries, and expense reporting</li><li>Prepare, edit, and format executive-level correspondence, presentations, and reports</li><li>Act as a trusted liaison between executives and internal/external stakeholders</li><li>Support board meetings and executive meetings, including agenda preparation and meeting logistics</li><li>Maintain strict confidentiality when handling sensitive information and communications</li><li>Anticipate executive needs and proactively manage priorities and deadlines</li><li>Track action items, follow up on deliverables, and support strategic initiatives</li><li>Provide administrative support to additional leadership as needed</li></ul>
<p>We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars to ensure optimal scheduling and time management.</p><p>• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.</p><p>• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.</p><p>• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.</p><p>• Serve as the central point of contact for executive correspondence and inquiries.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.</p><p>• Monitor and prioritize tasks to support executives in meeting organizational goals.</p><p>• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.</p><p>• Work collaboratively with other departments to facilitate smooth communication and workflow.</p><p>• Identify and implement improvements for administrative processes to enhance efficiency.</p>
We are looking for a skilled and organized Executive Assistant to support senior leadership in Santa Ana, California. This role is a Contract to permanent position, offering the opportunity to grow within a dynamic and detail-oriented environment. The ideal candidate will have a strong background in executive support, exceptional attention to detail, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are avoided.<br>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for communication between executives and other stakeholders.<br>• Handle confidential information with discretion and a high level of integrity.<br>• Utilize Microsoft Office Suite and Office 365 to create reports, presentations, and other documents.<br>• Support executives in managing priorities and deadlines for ongoing projects.<br>• Coordinate and oversee logistics for both onsite and offsite meetings.<br>• Ensure smooth day-to-day operations by proactively addressing administrative needs.<br>• Collaborate with various departments to facilitate efficient communication and workflow.
We are looking for a skilled Executive Assistant to provide high-level administrative support to senior executives in a manufacturing environment. Based in Fresno, California, this contract position requires exceptional organizational skills and attention to detail. The ideal candidate will be adept at managing schedules, coordinating travel, and ensuring the smooth execution of executive-level tasks.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring appointments and meetings are scheduled efficiently.<br>• Arrange domestic and international travel, including flights, accommodations, and transportation.<br>• Coordinate detailed itineraries and travel schedules to optimize executive time and productivity.<br>• Facilitate the planning and execution of executive meetings, including agenda preparation and follow-ups.<br>• Act as a point of contact for communication between executives and external stakeholders.<br>• Prepare and manage correspondence, reports, and presentations with a high level of accuracy.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor deadlines and ensure timely completion of prioritized tasks.<br>• Collaborate with other departments to support executive needs and organizational goals.
<p>We are seeking an experienced Executive Assistant to support senior leadership in a prominent Honolulu law firm. This onsite position requires strong organizational, communication, and confidentiality skills. Due to onsite duties and in-person interview requirements, preference will be given to Hawaii residents. If you are interested in this opportunity, please call 808-531-0800. Join our team and help drive operational excellence at a leading Honolulu law firm.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to attorneys and firm partners, including calendar management, travel coordination, and meeting scheduling.</li><li>Draft, review, and manage legal correspondence and confidential documents.</li><li>Prepare and organize materials for court proceedings, client meetings, and firm presentations.</li><li>Arrange and coordinate legal filings, ensuring compliance with court deadlines and procedures.</li><li>Screen and direct phone calls, emails, and visitors with professionalism and discretion.</li><li>Assist with billing, time entry, and expense reporting.</li><li>Liaise with clients, court personnel, and external partners on behalf of executive staff.</li><li>Uphold strict confidentiality regarding sensitive firm and client information.</li></ul><p><br></p>
