<p><strong>Payroll Specialist – Field Payroll </strong><em>(CHR → ADP Lyric)</em></p><p><strong>Fulltime Onsite in San Mateo, California </strong></p><p>We are seeking a detail-oriented <strong>Payroll Specialist</strong> to manage end-to-end field payroll operations. This role supports a high-volume payroll environment currently using <strong>CHR</strong>, with a planned transition to <strong>ADP Lyric</strong> in April. The ideal candidate is a strong individual contributor who takes full ownership of payroll accuracy, compliance, and controls in a fast-paced, evolving environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process end-to-end field payroll accurately and on time under tight deadlines.</li><li>Manage high-volume, complex payroll while balancing multiple priorities.</li><li>Perform payroll reconciliations, variance analysis, and pre-payroll audits to proactively identify and resolve issues.</li><li>Ensure compliance, strong internal controls, audit readiness, and union payroll requirements.</li><li>Support the transition from CHR to ADP Lyric, including system stabilization and process improvements.</li><li>Serve as a payroll subject-matter expert during system and process changes.</li></ul><p><br></p><p><br></p>
<p><strong>Position Overview</strong></p><p> Robert Half is seeking a highly motivated Accountant to join a growing public accounting firm on a <strong>contract-to-hire</strong> basis. This role is ideal for a candidate with a strong public accounting foundation who is comfortable working independently, managing multiple priorities, and continuing to grow toward a long-term leadership or partnership track.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform audit fieldwork, including risk assessment, internal control testing, and audit documentation</li><li>Prepare and review individual and business tax returns</li><li>Assist with audit planning, execution, and wrap-up activities</li><li>Support clients with accounting, reporting, and compliance needs</li><li>Work independently with minimal supervision while maintaining quality and accuracy</li><li>Collaborate with firm leadership and contribute to process improvement initiatives</li></ul><p><br></p>
<p>The Payroll Specialist is responsible for accurately processing payroll, maintaining employee pay records, and ensuring compliance with all federal, state, and local payroll regulations. This role partners closely with HR, Finance, and internal stakeholders to deliver timely and precise payroll services while providing excellent employee support.</p><p>Key Responsibilities</p><ul><li>Process bi-weekly, semi-monthly, or monthly payroll for hourly and salaried employees</li><li>Review and audit payroll data for accuracy, including hours worked, bonuses, commissions, deductions, and garnishments</li><li>Maintain employee payroll records and ensure data integrity within payroll systems</li><li>Administer payroll-related changes including new hires, terminations, promotions, and pay adjustments</li><li>Ensure compliance with federal, state, and local wage and hour laws</li><li>Prepare and reconcile payroll reports and general ledger entries</li><li>Handle payroll tax filings, W-2s, and year-end reporting</li><li>Respond to employee payroll inquiries in a timely and professional manner</li><li>Collaborate with HR on benefits deductions, timekeeping systems, and employee records</li><li>Assist with payroll audits and internal controls</li><li>Identify opportunities to improve payroll processes and efficiency</li></ul><p><br></p>
<p>We are looking for a detail-oriented Office Manager to join our team in Latham, New York. Seeking a highly organized and detail-oriented Office Manager to support our small but busy office. This role is central to our daily operations and focuses on accounting tasks through QuickBooks Desktop, along with payroll and Human resources, general administrative support. The ideal candidate is meticulous, flexible, and eager to learn—someone who thrives in a close-knit environment and can work both independently and collaboratively.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Perform daily accounting tasks using QuickBooks Desktop, including invoicing, billing, printing checks, and certified payroll</li><li>Prepare journal entries and manage bank reconciliations</li><li>Assist with AIA construction billing and applications (strongly preferred)</li><li>Support payroll and other financial recordkeeping as needed</li><li>Provide phone coverage, take accurate and detailed messages, and communicate effectively with clients</li><li>Support 3 operational staff members with administrative needs</li><li>Assist with general office duties to ensure smooth daily operations</li></ul>
<p>We are a Kent-based organization committed to accuracy, efficiency, and exceptional employee support. We are seeking a knowledgeable and detail-focused <strong>Payroll Specialist</strong> to join our team and ensure smooth, timely, and compliant payroll processing for our workforce.</p><p><strong>Position Summary</strong></p><p> The Payroll Specialist is responsible for preparing, processing, and reconciling payroll on a regular schedule. This role ensures compliance with federal and Washington state payroll laws, maintains accurate employee records, and collaborates with HR and management to address payroll inquiries promptly.</p><p><strong>Key Responsibilities</strong></p><ul><li>Process weekly/bi-weekly payroll for hourly and salaried employees</li><li>Maintain and update employee payroll information, deductions, tax withholdings, and direct deposit data</li><li>Audit timecards for accuracy, ensuring compliance with company policies and state/federal labor laws</li><li>Review and reconcile payroll reports, earnings, deductions, and adjustments</li><li>Prepare and process off-cycle checks as needed</li><li>Maintain wage, hour, and payroll records in accordance with compliance requirements</li><li>Support year-end processes including W-2s, 1099s, and payroll reconciliations</li><li>Respond to employee payroll questions with professionalism and confidentiality</li><li>Assist with payroll reporting, audits, and process improvements</li></ul><p><br></p>
<p>We are seeking an experienced and detail-oriented <strong>Payroll Specialist</strong> to join our team. This role is responsible for processing payroll accurately and on time, ensuring compliance with federal and state regulations, and providing excellent support to employees regarding payroll inquiries. The ideal candidate will have strong analytical skills, a thorough understanding of payroll processes, and the ability to maintain confidentiality.</p><p><br></p><ul><li>Process bi-weekly or monthly payroll for all employees.</li><li>Verify timekeeping records and resolve discrepancies.</li><li>Ensure compliance with federal, state, and local payroll laws.</li><li>Calculate and process deductions, garnishments, and benefits contributions.</li></ul>
<p>We are looking for a Payroll Coordinator to join our team! In this role, you will play a vital part in ensuring accurate and timely payroll processing for multiple entities within the organization. This position requires strong attention to detail, excellent numerical skills, and proficiency in payroll systems. Great opportunity for growth and willing to train!</p><p><br></p><p>Key Duties:</p><p>• Process payroll for over 500 employees across multiple organizations ensuring accuracy and compliance.</p><p>• Collaborate with a team to manage biweekly payroll cycles efficiently.</p><p>• Maintain and update payroll records and employee changes as needed.</p><p>• Ensure compliance with relevant payroll regulations and company policies</p>
<p>We are looking for an experienced Accounting/Order Entry Clerk to join our team in Uniontown, Ohio. This contract-to-permanent position offers an excellent opportunity to contribute to a dynamic organization within the security industry. The ideal candidate will excel in processing financial documents, managing contracts, and maintaining accurate records while collaborating effectively with internal teams.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage activity recorded in the order entry mailbox, ensuring timely handling.</p><p>• Verify the accuracy and completeness of product orders before entering them into the system.</p><p>• Input various orders, including financial, commercial, and national accounts, into Microsoft Solomon.</p><p>• Create detailed budgets using Microsoft Excel based on data from Big Machines for revenue tracking.</p><p>• Review monitoring and service maintenance orders for accuracy and submit them to appropriate departments.</p><p>• Ensure all required sales documentation is collected and provided to Contract Administration.</p><p>• Log and track recurring monthly revenue services for sales compensation purposes.</p><p>• Support sales teams by addressing inquiries related to ordering document requirements.</p><p>• Maintain organized project files on Microsoft SharePoint and oversee change orders and cancellations.</p><p>• Assist with special projects and provide backup support to other positions as needed.</p>
<p>We are looking for a detail-oriented Executive Assistant/Bookkeeper to join our team in Nashville, Tennessee. In this role, you will handle essential financial tasks and administrative duties to ensure smooth operations within a dynamic environment. The ideal candidate will have a proactive approach and strong organizational skills to manage bookkeeping, scheduling, and client interactions.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records, including tracking expenses.</p><p>• Oversee scheduling and calendar management to optimize workflows.</p><p>• Handle communication with clients and vendors, providing timely updates and support.</p><p>• Manage databases and ensure all documentation is properly organized and accessible.</p><p>• Coordinate with external partners, such as accountants or auditors, when necessary.</p><p>• Support administrative tasks, including preparing meeting agendas and recording action items.</p><p>• Assist with project tracking and ensure deadlines are met efficiently.</p><p><br></p><p>To learn more about this position, contact Frank Corrigan</p>
<p>We are looking for a detail-oriented Senior Payroll Specialist to oversee payroll operations for a mid-sized organization in Northern, VA area. This role requires expertise in full-cycle payroll processing and multi-state and Canada and Mexico payroll compliance, ensuring timely and accurate payments for employees. If you thrive in fast-paced environments and possess strong knowledge of Workday systems, this position offers an excellent opportunity to contribute to a dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle payroll processes, including data entry, calculation, and distribution, for employees across multiple states.</p><p>• Ensure compliance with state and federal payroll laws and regulations, including tax filings and reporting.</p><p>• Handle payroll for a workforce of 4500 employees with precision and attention to detail.</p><p>• Utilize Workday systems to streamline payroll operations and maintain accurate employee records.</p><p>• Address payroll-related inquiries and resolve discrepancies in a timely manner.</p><p>• Support audits by preparing required documentation and ensuring payroll records are complete and accurate.</p><p>• Collaborate with HR and finance teams to integrate payroll processes with broader organizational systems.</p><p>• Identify opportunities for process improvements and implement solutions to enhance efficiency.</p><p>• Stay updated on changes in payroll regulations and adapt practices accordingly.</p><p><br></p><p>All interested candidates in this Senior Payroll Specialist opportunity and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn. </p><p> </p>
<p><strong>Payroll Administrator (PERMANENT / FULL TIME)</strong></p><p><strong>Location:</strong> Onsite – Full Time</p><p> <strong>Salary:</strong> Up to $75,000 annually (based on experience), bonus potential!</p><p><br></p><p>Seeking an experienced <strong>Payroll Administrator</strong> to join our client's team and take full ownership of the in-house payroll function. This is a full-time, onsite role ideal for a detail-oriented payroll professional who thrives in a high-volume environment.</p><p><br></p><p><strong>Day to day:</strong></p><ul><li>Own and manage the <strong>entire payroll process</strong> from start to finish</li><li>Process <strong>high-volume, in-house payroll</strong> accurately and on time</li><li>Handle payroll deductions, benefits, and <strong>wage garnishments</strong></li><li>Prepare and reconcile <strong>payroll reports</strong> and audits</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Maintain employee payroll records and support internal payroll inquiries</li><li>Partner with HR and Finance as needed to ensure payroll accuracy</li></ul><p><strong>Qualifications</strong></p><ul><li><strong>5+ years of experience</strong> processing high-volume payroll</li><li>Strong proficiency in <strong>Excel</strong> (reporting, data analysis, reconciliations)</li><li>Hands-on experience with <strong>payroll software systems</strong></li><li>Exceptional attention to detail and organizational skills</li><li>Ability to work independently and meet strict deadlines</li></ul><p><strong>Benefits:</strong></p><ul><li><strong>Excellent benefits package</strong></li><li>Generous <strong>PTO</strong></li></ul><p><br></p><p>Please apply today to Daniele.Zavarella@roberthalf com!</p>
<p>A well-established and growing construction services company in San Marcos is seeking a <strong>Billing Specialist</strong> who brings accuracy, accountability, and confidence to a complex billing environment. This role is ideal for someone who understands that billing is more than issuing invoices—it’s about accuracy, compliance, and maintaining strong client relationships. You will work closely with project managers, accounting leadership, and clients to ensure billing aligns with contract terms, project milestones, and regulatory requirements. The ideal candidate is detail-oriented, deadline-driven, and comfortable managing multiple projects at once in a fast-paced, high-volume setting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and process detailed invoices based on contract terms, project schedules, and progress billing</li><li>Manage billing for time & materials, percentage-of-completion, and milestone-based projects</li><li>Review contracts, change orders, and work authorizations to ensure accurate billing</li><li>Coordinate with project managers to validate billable work and resolve discrepancies</li><li>Track retainage, lien releases, and compliance documentation</li><li>Maintain organized billing records and support audit requests</li><li>Monitor billing schedules to ensure timely invoicing and cash flow</li><li>Assist with month-end close related to billing and revenue recognition</li></ul><p><br></p>
<p><em>The salary range for this hybrid position is $80,000-$90,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Summary:</u></strong></p><p>Maintains client financial records including preparation of financial statements and tax returns, related</p><p>schedules, and reports. Requires a bachelor's degree and 2-4 years of experience in the field or in a</p><p>related area. Has knowledge of commonly-used concepts, practices, and procedures within the</p><p>accounting field. Relies on instructions and per-established guidelines to perform the functions of the job.</p><p><strong><em> </em></strong></p><p><strong><em><u>Essential Duties and Specific Responsibilities</u></em><u>:</u></strong></p><ul><li>Perform general accounting and bookkeeping duties and make required adjustments to</li><li>clients QuickBooks files</li><li>Assist in the preparation of federal and state income tax returns for individuals, businesses,</li><li>and exempt organizations.</li><li>Assist in the preparation of sales tax and payroll tax returns</li><li>Develops an understanding of firm philosophy, values and tax opinions</li><li>Contributes to the client service team by producing quality work with quick turnaround and</li><li>attentive service</li><li>Establishes good working relationships with all partners and staff members</li><li>Demonstrates initiative, creativity, and imagination in approaching work</li><li>Performs such other duties as assigned</li></ul><p><strong><em> </em></strong></p>
<p>We are seeking an experienced and detail-oriented <strong>Payroll Specialist</strong> to join our team in Tacoma. This role is responsible for ensuring accurate and timely payroll processing, maintaining payroll records, and providing excellent support to employees and management. The ideal candidate is organized, dependable, and well-versed in payroll best practices.</p><p><strong>Key Responsibilities</strong></p><ul><li>Process bi-weekly or semi-monthly payroll for all employees with a high degree of accuracy</li><li>Maintain and audit payroll records, ensuring compliance with federal, state, and local regulations</li><li>Review and verify timesheets, deductions, commissions, bonuses, and adjustments</li><li>Manage employee changes, new hires, terminations, tax forms, and direct deposit updates</li><li>Respond to employee payroll questions and resolve issues promptly</li><li>Process and reconcile payroll-related journal entries</li><li>Prepare payroll reports for finance, HR, and leadership teams</li><li>Manage garnishments, wage orders, and other required deductions</li><li>Support year-end processes including W-2s, audits, and reporting</li><li>Collaborate with HR on benefits administration and onboarding tasks</li></ul><p><br></p>
<p>Robert Half has partnered with a mission-driven organization in the Tiffin, OH area as they look for a detail-oriented HR & Payroll Administrator to join their team. This role is responsible for ensuring accurate payroll processing and supporting employee benefits administration. The ideal candidate will demonstrate professionalism, confidentiality, and a strong ability to address payroll and benefits inquiries effectively.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process semi-monthly payroll with precision and ensure timely distribution for all employee groups.</p><p>• Maintain and audit employee payroll and benefits records to comply with legal and organizational standards.</p><p>• Verify and reconcile timesheets, contracts, and pay adjustments to ensure accurate earnings and deductions.</p><p>• Administer employee benefits programs, including health, dental, vision, life insurance, and retirement plans.</p><p>• Manage benefit enrollments, terminations, and changes, ensuring proper documentation and timely updates.</p><p>• Address employee engagement & onboarding activities </p><p>• Perform additional duties as required to support HR and payroll operations.</p>
<p>Our client, an innovative leader in the biotech sector, is seeking a detail-oriented Payroll Specialist to join their team in La Jolla, CA. The ideal candidate will be responsible for processing payroll accurately and efficiently for a growing organization, ensuring compliance with all state and federal regulations, and supporting broader HR and finance initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process multi-state bi-weekly payroll for exempt and non-exempt employees.</li><li>Maintain and audit payroll records for compliance and accuracy.</li><li>Collaborate with HR and finance teams to support onboarding, benefits, and compensation data.</li><li>Respond to employee payroll inquiries professionally and promptly.</li><li>Manage payroll tax reporting requirements and coordinate with third-party providers.</li><li>Ensure compliance with all employment laws, company policies, and procedures.</li><li>Identify and implement process improvements as the company scales.</li></ul><p><br></p>
<p>A growing organization in Woodbury is currently looking for a Payroll Specialist to join its team. The role of the Payroll Specialist is to efficiently and accurately process the payroll for the organization. Specialist ensures that computing, withholding, and deductions associated with net pay is done properly, timely and follows Federal and State guidelines. The Specialist processes check requests and invoices utilizing accounting software.</p><p> </p><p>Role & Responsibilities</p><p>- Contact employees via email and phone to obtain timesheet approvals</p><p>- Deliver instruction/training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements, etc.</p><p>- Perform clerical duties such as filing, scanning, faxing, photocopying, etc.</p><p>- Data entry into Excel and the ADP payroll system</p><p>- Enter and audit union calculations via Excel as instructed</p><p>- Download and distribute/save reports as instructed</p><p>- Build and run custom reports out of payroll system</p><p>- Other duties as assigned</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
<p>Robert Half's Contract Finance & Accounting team is looking for a Billing Clerk to take on an exciting job opportunity! The Billing Clerk will be responsible for creating invoices and credit memos, issuing them to customers and updating customer files. This position is located in Minneapolis.</p><p> </p><p>Responsibilities:</p><p> </p><p>- Issue invoices to customers</p><p>- Issue monthly customer statements</p><p>- Update customer files with issued invoices</p><p>- Process credit memos</p><p>- Update the customer master file with contact information</p><p>- Enter invoices into customer invoicing web sites</p><p> </p>
<p>A supportive and well-established company in the Enola area is looking for a <strong>Payroll Clerk</strong> to help process payroll and ensure employees are paid correctly and on time. This role is great for someone who enjoys working with numbers, follows procedures closely, and values confidentiality.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process weekly/bi-weekly payroll for hourly and salaried employees</li><li>Review and verify timesheets, resolving any discrepancies</li><li>Enter employee hours, deductions, and adjustments into the payroll system</li><li>Maintain accurate payroll records and ensure compliance with company policies</li><li>Assist with onboarding paperwork related to payroll, terminations, and employee status changes</li><li>Respond to employee payroll questions with professionalism and accuracy</li><li>Prepare payroll-related reports for accounting or HR</li><li>Support year-end tasks, including W-2 preparation</li></ul><p><br></p>
<p>Longstanding and stable CPA firm with offices in Bergen County seeks a Client Facing Accountant. The role with heavy client communication and interaction requires 5+ years of experience preparing client financials with supporting documentation, account reconciliations and detail. Candidates for this role should have a degree in accounting or something business related, or some very strong experience within this area, any exposure to payroll taxes, sales & use taxes as well as QuickBooks. Great role with opportunity for growth and bonuses. </p>
<p>Recognized New York City firm is currently seeking a Billing Specialist to join their team. In this role, you will collaborate closely with our interior design team to manage billing processes and ensure accurate invoicing for a wide range of customized projects. This position requires strong communication skills, a proactive approach, and the ability to handle diverse client systems and budgets.</p><p><br></p><p>Responsibilities:</p><p>• Manage billing processes for various design projects, ensuring accuracy and timeliness.</p><p>• Coordinate with designers to track and update project hours and expenses.</p><p>• Communicate proactively with the design team to provide budget status updates and address any discrepancies.</p><p>• Prepare and issue invoices to vendors and clients based on customized project details.</p><p>• Calculate and allocate billing amounts, including percentages for purchased or used items.</p><p>• Follow up with designers to ensure timely submission of hours and other project data.</p><p>• Verify and reconcile billing information to maintain accurate financial records.</p><p>• Handle payments and ensure proper documentation for all transactions.</p><p>• Collaborate with team members to address billing inquiries and resolve issues.</p><p>• Maintain clear and organized records for all billing activities.</p>
<p><strong>Construction Project Coordinator Opportunity – Melville, Long Island, NY </strong></p><p><strong>Anna Parson at Robert Half</strong> is seeking a detail oriented, organized Construction Project Coordinator with excellent communication and follow up skills for a prestigious construction client located in Melville, NY.</p><p><strong>As the Construction Project Coordinator, you will: </strong></p><ul><li>Manage and oversee all phases of construction and maintenance projects, ensuring timelines, budgets, and quality standards are consistently met.</li><li>Administer and monitor project documentation—including work orders, purchase orders, and schedules from beginning to end —to support efficient workflow.</li><li>Coordinate procurement of materials, resource allocation, and employee scheduling in partnership with property managers and district leaders.</li><li>Act as the central communication hub between field teams, property/district managers, and finance departments.</li><li>Maintain accurate records, track project milestones and employee hours and allocations to ensure all hours are appropriately allocated to the proper jobs and ensure prompt invoicing in collaboration with finance.</li><li>Enforce company policies and client standards, confirming full compliance throughout each project.</li><li>Prepare and complete project reports and final documentation using work order or operations management tracking systems.</li></ul><p><strong>Construction Project Coordinator</strong> opportunity offers excellent benefits, great team and mentor! Seeking a Construction Project Coordinator with experience in the Construction, Facilities Maintenance, Operations or Project Management arenas. </p><p>If you thrive in a fast-paced environment and are ready to make an impact, apply today or contact Anna Parson at Robert Half for more details.</p><p><br></p>
<p>40,000 - 50,000</p><p><br></p><p>benefits include:</p><ul><li>medical insurance</li><li>dental insurance</li><li>401k</li><li>paid time off</li></ul><p>This role involves preparing and issuing invoices, verifying billing details, resolving discrepancies, and maintaining organized records to uphold financial integrity and compliance with company policies. The specialist collaborates with internal teams and clients to address inquiries, supports financial reporting, and contributes to overall operational efficiency and customer satisfaction. To apply please email a resume in a Word format to Pam Lim </p>
Position Summary The Office Services Associate provides high-quality back office support to clients and internal teams, delivering a wide range of office services in both physical and digital environments. This role adds value through reprographics, mail services, hospitality, facilities support, audio/visual assistance, reception coverage, and other service lines as required. <br> Key Responsibilities Deliver reprographics (copy/print) and mail services in both physical and digital formats Support hospitality, facilities, audio/visual, and reception services as needed Maintain familiarity with general back office procedures to ensure client satisfaction Handle sensitive and confidential documents with discretion and accuracy Meet deadlines while managing multiple tasks in a fast-paced environment Provide excellent customer service and maintain strong client relationships Collaborate effectively with internal teams and diverse stakeholders Identify issues, apply problem-solving skills, and escalate when appropriate
<ul><li>File, scan, copy, and organize documents to support office operations</li><li>Answer phones, direct calls, and handle routine correspondence</li><li>Greet visitors and provide assistance or information as needed</li><li>Perform data entry and maintain accurate records in company systems</li><li>Assist with inventory tracking, office supply ordering, and vendor coordination</li><li>Schedule meetings and prepare materials as assigned</li><li>Maintain confidentiality and professionalism when handling sensitive information</li><li>Support other administrative staff as needed to ensure smooth operations</li></ul><p><br></p>
