<p>Roseann Mabry from Robert Half is partnering with a growing company in St. Louis to place an Operations Specialist on a direct hire basis. The Operations Specialist will assist with daily administrative support behind the scenes.dat to day. This important position as an Operations Specialist will work with customers to schedule their service, coordinate with vendors, and manage workflow communications to the team. You will work in the database and Excel to communicate workflow. This position will also handle all follow up calls or emails regarding service, process work orders. This is a high volume , fast paced position. Prior logistics experience, accurate data entry into company databases, and excellent communication skills are necessary to interview for this opportunity. The annual salary for the Operations Specialist position will be up to 50K. Great culture and good benefits plus 401K! Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In! </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain daily schedules, calendars, and appointments for team members and executives.</p><p>• Coordinate logistics for deliveries, meetings, and other operational activities.</p><p>• Handle inbound calls professionally, providing information and resolving inquiries.</p><p>• Schedule and oversee work orders to ensure timely completion.</p><p>• Dispatch assignments and communicate effectively with relevant stakeholders.</p><p>• Assist with project coordination, tracking progress, and ensuring deadlines are met.</p><p>• Organize and support the planning of special events or team gatherings.</p><p>• Ensure accurate record-keeping and documentation for administrative processes.</p><p>• Collaborate with departments to streamline scheduling and operational workflows.</p><p>• Provide general administrative assistance to support day-to-day business needs.</p>
<p>We are looking for a detail-oriented Administrative Assistant to support daily operations in a dynamic and focused environment. This Contract-to-Permanent position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. Located in Miami, Florida, this role offers an opportunity to work closely with property management and administrative teams.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage day-to-day office operations, including handling incoming mail and maintaining inventory of supplies.</li><li>Organize and track invoice submissions to ensure prompt payment processing.</li><li>Operate property management software to facilitate rent collection and monitor daily banking activity.</li><li>Compile and deliver monthly financial reports with precision and clarity.</li><li>Maintain and update contracts, investment files, and tenant documentation.</li><li>Serve as the primary point of contact for vendors, service providers, tenants, and project teams.</li><li>Evaluate prospective tenants and oversee move-in and move-out procedures.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Charlotte, North Carolina. In this role, you will play a pivotal part in supporting administrative processes and ensuring smooth communication with clients, legal professionals, and internal teams. This is a long-term contract position that offers the opportunity to work in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Serve as the primary point of contact for external stakeholders, including realtors, attorneys, and home buyers, ensuring all interactions are clear and well-organized.<br>• Coordinate with attorneys to finalize closing documents and submit necessary files for accounting and revenue booking.<br>• Review and manage documentation to ensure accuracy and compliance, maintaining organized records in Salesforce.<br>• Utilize Salesforce, Excel, and E1 accounting software to track and manage data efficiently.<br>• Support the full lifecycle of home-closing operations, from initiation to completion, while adapting to urgent changes or high-priority tasks.<br>• Assist with data entry and administrative duties to keep processes running smoothly.<br>• Communicate effectively across all organizational levels, including peers, managers, and executives.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Maintain organization and attention to detail in a fast-paced environment.<br>• Collaborate with internal teams to ensure seamless workflows and process improvements.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Charles County, Maryland. In this Contract-to-Permanent position, you will play a vital role in ensuring the smooth operation of our office and showroom. The ideal candidate will possess strong organizational skills, a proactive approach, and the ability to communicate effectively in both English and Spanish.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily showroom operations, ensuring a welcoming and organized environment.</p><p>• Schedule and coordinate sales appointments with clients and team members.</p><p>• Operate and maintain the office scheduling system to optimize workflow.</p><p>• Verify warranty details and address customer inquiries efficiently.</p><p>• Place service calls to vendors and track their progress.</p><p>• Prepare and organize shipping tasks using FedEx and UPS systems.</p><p>• Open and close the store, adhering to company policies and procedures.</p><p>• Answer inbound calls and provide excellent customer service.</p><p>• Perform data entry tasks to maintain accurate and up-to-date records.</p>
We are looking for a dedicated Administrative Assistant to join our team in Canandaigua, New York. In this long-term contract role, you will play a pivotal part in supporting daily administrative tasks, ensuring smooth operations, and maintaining effective communication across teams. This position offers an excellent opportunity to contribute to a dynamic environment within the education sector.<br><br>Responsibilities:<br>• Provide exceptional customer service by addressing inquiries and resolving issues via phone, email, and in person.<br>• Perform accurate data entry to maintain records and databases.<br>• Manage email correspondence, ensuring timely responses and follow-ups.<br>• Handle inbound and outbound calls with attention to detail, relaying information and scheduling appointments.<br>• Organize and coordinate schedules, meetings, and appointments.<br>• Create and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Maintain and update reports, spreadsheets, and presentations as needed.<br>• Support team members by completing various administrative tasks and projects.<br>• Ensure office supplies are stocked, organized, and readily available.<br>• Assist in maintaining a well-organized and welcoming office environment.
We are seeking a highly organized and detail-oriented Administrative Assistant to support operations in the automotive industry. This position is a temporary contract role and will begin immediately and is 100% on site. The ideal candidate will possess specialized expertise in handling tag and title processes, as well as general administrative functions. This role requires strong communication skills and accuracy, ensuring compliance with state and local regulations related to vehicle documentation.<br><br>Key Responsibilities<br>Tag and Title Processing:<br>Prepare, process, and file vehicle titles and registration documents in compliance with state regulations.<br>Coordinate with DMVs, customers, dealerships, and internal teams to ensure timely completion of tag and title-related tasks.<br>Resolve discrepancies and ensure all documentation is accurate and up-to-date.<br>Customer Interactions:<br><br>Serve as a point of contact for customers, providing assistance with tag and title inquiries.<br>Maintain professional communication with clients, explaining processes and requirements.<br>Administrative Support: Perform data entry for driver licenses, vehicle records, and registration information with a high level of accuracy.<br>Support office operations by managing schedules, maintaining files, and ordering supplies.<br>Assist in monthly department reporting or audits.<br><br>Qualifications<br>Previous experience in administrative support roles, preferably in the automotive industry.<br>Hands-on experience with tag and title processing.<br>Knowledge of DMV forms, systems, and regulatory compliance requirements.<br>Strong proficiency in Microsoft Office Suite; familiarity with dealership management systems is a plus.<br><br>Key Skills<br>Excellent organizational skills and attention to detail.<br>Ability to multitask and prioritize in a fast-paced environment.<br>Strong written and verbal communication skills.<br>Problem-solving abilities, particularly in resolving documentation issues.<br><br>For immediate consideration please call Christine at 215-244-1870, or send your current resume to christine.macmahon@roberthalf com. Thank you!
We are looking for a skilled Administrative Assistant to join our team in Brookfield, Wisconsin. This is a Contract-to-permanent position, offering a dynamic opportunity for someone who thrives in a fast-paced environment and enjoys building relationships. You will play a key role in ensuring smooth operations by managing loan documentation and providing exceptional support to both customers and internal teams.<br><br>Responsibilities:<br>• Process loan documents accurately and efficiently, acting as the liaison between the company and customers to ensure timely collection of required materials.<br>• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.<br>• Maintain detailed records of all interactions and updates in company software systems.<br>• Coordinate email correspondence, ensuring timely and accurate communication.<br>• Provide exceptional service with quick response times, prioritizing customer needs.<br>• Perform data entry tasks with precision and attention to detail.<br>• Utilize Microsoft Excel, Outlook, Word, and PowerPoint to support administrative tasks.<br>• Collaborate with team members to ensure consistent workflow and a positive work environment.<br>• Demonstrate a commitment to long-term career growth within the organization.
We are looking for a dedicated Administrative Assistant to support daily operations and ensure a smooth experience for our team and clients. This long-term contract position is based in Chatham, New Jersey, and offers the opportunity to contribute to a dynamic work environment while honing your organizational and communication skills.<br><br>Responsibilities:<br>• Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.<br>• Provide accurate and timely information to prospective and current residents.<br>• Organize and maintain office files and documentation related to property management.<br>• Monitor office inventory and place orders for supplies as needed.<br>• Collaborate with the maintenance team to process and follow up on resident work orders.<br>• Manage and update the waitlist, including sending out relevant correspondence.<br>• Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.<br>• Handle inbound calls and direct inquiries to the appropriate departments.<br>• Perform additional administrative tasks as assigned to support overall operations.
We are looking for a detail-oriented Administrative Assistant to join our team in Washington, Pennsylvania. This is a long-term contract role within the manufacturing industry, offering an excellent opportunity to provide vital administrative support in a dynamic environment. The ideal candidate will demonstrate exceptional organizational skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Create, organize, and maintain various documents and files using Microsoft Office applications.<br>• Handle the purchasing, receiving, and processing of holiday orders.<br>• Manage outgoing mail and coordinate courier deliveries.<br>• Process invoices, purchase orders, and related administrative tasks.<br>• Deliver general administrative support to management and staff members.<br>• Provide backup assistance to Executive Assistants and Receptionists when needed.<br>• Maintain confidentiality and handle sensitive information with discretion.<br>• Perform other duties and assignments as directed by management.
We are looking for a detail-oriented Administrative Assistant to join our team in Long Island City, New York. In this long-term contract position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is an excellent opportunity for an organized individual with strong communication skills and proficiency in various office software.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, providing exceptional customer service and addressing inquiries promptly.<br>• Coordinate and schedule appointments, ensuring efficient time management.<br>• Perform accurate data entry and maintain detailed records.<br>• Draft and manage email correspondence with professionalism and clarity.<br>• Utilize Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.<br>• Support logistics and distribution activities by coordinating shipments and tracking deliveries.<br>• Maintain organized filing systems and ensure all documents are updated.<br>• Assist in preparing reports and presentations as needed.<br>• Collaborate with team members to streamline processes and improve efficiency.
We are looking for an Administrative Coordinator to join our team in Manhattan Beach, California. In this role, you will support daily operations by managing schedules, handling inbound calls, and ensuring smooth administrative processes. This is a Contract-to-Permanent position within the retail industry, offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars for team members and organizational leaders.<br>• Answer and direct inbound calls in a detail-oriented and timely manner.<br>• Support scheduling needs, including appointments, meetings, and events.<br>• Provide administrative assistance to ensure efficient office operations.<br>• Collaborate with team members to maintain organization and workflow.<br>• Ensure accurate documentation and record-keeping for various tasks.<br>• Act as a point of contact for internal and external communications.<br>• Assist in tasks related to home health services, as needed.<br>• Identify opportunities to improve administrative processes.
<p>We are looking for a meticulous and organized General Office Clerk to join a team in Plymouth Meeting, Pennsylvania. This is a long-term contract position that requires strong attention to detail and multitasking abilities. The ideal candidate will handle a variety of administrative tasks to ensure smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Verify the accuracy and completeness of forms before processing.</p><p>• Maintain and update spreadsheets for tracking purposes.</p><p>• Perform data entry tasks with precision and efficiency.</p><p>• Process change of address forms and income verification requests.</p><p>• Respond to inbound calls professionally and provide assistance as needed.</p><p>• Scan and organize documents to ensure proper record-keeping.</p><p>• Support back-office operations by managing files and paperwork.</p><p>• Collaborate with team members to address administrative needs.</p><p>• Utilize Microsoft Office applications, including Excel and Word, to complete tasks.</p>
<p>We are looking for a detail-oriented and tech savvy Administrative/Operations Coordinator to join our team in Brentwood, California. In this role, you will play a critical part in supporting operational and administrative functions for a company specializing in medical device equipment. This job is 100% onsite. </p><p><br></p><p>Responsibilities:</p><p>• Scheduling Installations and Repairs with clients and for our Service Technicians.</p><p>• Answering multiline phones and speaking with customers and clients</p><p>• Data entry into their internal system, moving files over from old CRM to new CRM</p><p>• Creating Purchase Orders for project materials from our various suppliers as required and tracking and reporting on the deliveries.</p><p>• Maintain the lowest cost for materials through attention to pricing detail. Updating all-new items and pricing into our QuickBooks Online platform.</p><p>• Creating Pull Tickets for product/material preparation in our warehouse for the Service and Installation Technicians before installation.</p><p>Set up new hires in the new system, and get them situated with laptops, and training information.</p><p>• Work with the staff to create an inventory of products located in our warehouses, trucks, repair shop and showroom.</p><p>• Shipping and Receiving - ship products to customers via UPS or another platform, track purchase orders placed, check shipments when received, follow up with back-order and damaged products.</p><p><br></p><p>If you are interested in this administrative/operations coordinator, submit your resume today! </p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in New York, New York. This role is ideal for someone who is highly organized and enjoys managing a variety of administrative and clerical tasks to ensure the smooth operation of the office. The position will involve overseeing inventory, coordinating office supplies, and supporting employee engagement activities.<br><br>Responsibilities:<br>• Monitor incoming and outgoing mail to ensure timely delivery and accurate tracking.<br>• Manage deliveries and maintain inventory for office supplies, replenishing items as needed.<br>• Order snacks, pantry items, and other office necessities to support day-to-day operations.<br>• Send welcome packages and swag items to enhance onboarding experiences.<br>• Coordinate employee engagement efforts, such as catering and happy hours, to foster a positive office environment.<br>• Perform clerical duties including document scanning and answering inbound calls promptly.<br>• Restock office supplies and ensure workspaces remain organized and well-equipped.<br>• Provide general administrative support to the team, ensuring tasks are completed efficiently.
We are looking for a dedicated Office Services Associate to join our team in Irvine, California. This contract position involves delivering exceptional office support services, including reprographics, mail handling, and hospitality tasks. The ideal candidate will bring strong organizational skills and a proactive attitude to ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform reprographics and mail service tasks, ensuring all work adheres to established guidelines.<br>• Maintain organized logs for office services tasks, ensuring accuracy and completeness.<br>• Operate and troubleshoot office equipment, including copiers and scanners, and manage supplies such as paper and toner.<br>• Assist with conference room maintenance and office replenishment to ensure a tidy and functional workspace.<br>• Communicate effectively with supervisors and clients to address concerns and meet deadlines.<br>• Handle sensitive and confidential documents responsibly and securely.<br>• Conduct quality assurance checks on completed work to ensure high standards are met.<br>• Collaborate with team members to prioritize workflow and meet project deadlines.<br>• Lift and transport items weighing up to 50 pounds as part of daily responsibilities.<br>• Adhere to company policies and procedures while delivering services in a fast-paced environment.
We are looking for a dedicated Administrative Assistant to join our team in Irvine, California. This Contract-to-permanent position offers an exciting opportunity to support our Commercial Fire Protection team with a blend of administrative and coordination responsibilities. The ideal candidate will excel at customer service, project coordination, and maintaining operational efficiency within a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate service and project activities, including scheduling work orders and monitoring their progress.<br>• Handle incoming customer calls related to service dispatching, scheduling, and general inquiries.<br>• Prepare detailed estimates and proposals to support the Operations and Business Development teams.<br>• Procure necessary parts and materials for service work orders to ensure timely completion.<br>• Create and dispatch work orders for planned maintenance and service tasks.<br>• Oversee monthly maintenance accounts, maintaining communication with contract customers and subcontractors.<br>• Monitor technician check-ins and check-outs in compliance with company safety policies, reporting any discrepancies.<br>• Develop and maintain customer satisfaction follow-up procedures, providing feedback to senior management.<br>• Generate reports to track service and project metrics effectively.<br>• Provide service quotes to customers in collaboration with the Service Supervisor.
We are looking for a detail-oriented Administrative Assistant to join our team in Santa Teresa, New Mexico. This is a Contract-to-permanent position, offering the opportunity to grow with a dynamic organization. In this role, you will play a vital part in ensuring smooth operations, particularly in the mortgage industry, by managing documentation, coordinating schedules, and handling client communications.<br><br>Responsibilities:<br>• Provide administrative support to loan officers, processors, and underwriters to ensure seamless daily operations.<br>• Manage and organize loan files, input data into loan origination systems, and monitor deadlines for application processing.<br>• Schedule appointments and coordinate communications between clients and internal teams.<br>• Maintain compliance with industry regulations and ensure all documentation meets required standards.<br>• Handle inbound and outbound calls, offering excellent customer service to clients and partners.<br>• Draft, edit, and send email correspondence, ensuring clarity and professionalism.<br>• Utilize Microsoft Office Suite tools such as Word, Excel, PowerPoint, and Outlook to perform daily tasks efficiently.<br>• Assist in tracking and maintaining operational records to support departmental goals.<br>• Ensure a positive client experience by demonstrating strong attention to detail and organizational skills.
We are looking for an Administrative Assistant with strong attention to detail to join our team in Richmond, California. This is a Contract to Permanent position, ideal for someone with excellent organizational skills and a background in customer service. The role involves managing financial processes, ensuring accuracy in transactions, and supporting operational tasks.<br><br>Responsibilities:<br>• Process incoming payments and ensure outgoing payments are completed accurately and on time.<br>• Coordinate weekly check runs and maintain detailed records of financial transactions.<br>• Collaborate with team members to redistribute financial tasks as necessary.<br>• Provide outstanding customer service and address inquiries with care and precision.<br>• Support retail operations by maintaining smooth workflows and resolving issues promptly.<br>• Assist in onboarding and training processes to ensure a seamless integration into the team.<br>• Communicate effectively in both English and Spanish to support diverse clientele.<br>• Maintain confidentiality and uphold company policies while handling sensitive financial data.
<p>We are looking for a detail-oriented Jr. Administrative Assistant to provide essential support in a fast-paced environment for a global entertainment firm. This is a long-term contract located in Century City and will last until January 2026. The ideal candidate is organized, adaptable, and capable of managing multiple responsibilities efficiently. Recent college grads with a desire to work in entertainment are encouraged to apply.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage and maintain calendars, including scheduling appointments and meetings.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Handle the preparation and processing of import and export documents to ensure compliance.</p><p>• Organize and facilitate conference calls, ensuring proper communication and documentation.</p><p>• Provide general administrative support, such as data entry, filing, and responding to emails.</p><p>• Assist with the pre-screening and scheduling of interviews as part of the hiring process.</p><p>• Collaborate with team members to ensure timely completion of daily administrative tasks.</p><p>• Monitor and approve hours for payroll processing in coordination with the HR team.</p><p>• Maintain accurate records and ensure all documentation is up to date.</p>
We are seeking a contract Administrative Assistant that will manage a variety of administrative tasks to support our team in a fast-paced and dynamic environment. The ideal candidate is resourceful, detail-oriented, quick to learn, and thrives under pressure. Strong multitasking skills and detail oriented communication abilities are essential. Key Responsibilities: Client Interaction: Answer inbound calls, address general client inquiries, and ensure timely follow-ups on messages. Act as a knowledgeable first point of contact, providing accurate information or redirecting clients appropriately. Handle client callbacks to ensure resolution and client satisfaction. Administrative Support: Conduct thorough plan lookups and gather key data from various carrier systems to address inquiries effectively. Match clients with appropriate sales representatives based on their region, product interest, or needs. Document and relay client needs and questions to relevant team members. Maintain and update internal systems with accurate and current records. Task Management: Handle a high volume of inquiries with accuracy, efficiency, and exceptional attention to detail. Prioritize competing tasks and deadlines to ensure seamless business operations. Office Coordination: Assist with scheduling, preparing documents, and completing additional administrative duties as required. Desired Skills and Qualifications: Proven experience in an administrative support role. Strong ability to multitask, prioritize, and manage a dynamic workload. Exceptional written and verbal communication skills. Meticulous attention to detail and a high degree of accuracy in work. Resourceful, quick learner with the ability to thrive in a fast-paced business environment. Proficiency with common productivity tools (e.g., Microsoft Office Suite), and the ability to navigate carrier platforms or internal systems is a plus. Why You’ll Love This Role: An opportunity to gain hands-on experience in a dynamic, client-focused business environment. Work alongside a supportive and detail oriented team dedicated to delivering top-tier service. Strengthen your administrative and organizational skills during a critical season in our business operations.
We are looking for a detail-oriented Sr. Administrative Assistant to join a dynamic commercial property management company in Modesto, California. This Contract-to-Permanent position is ideal for someone with strong administrative skills, a knack for organization, and familiarity with bookkeeping processes. You will play a key role in supporting a small team while handling various office and accounting tasks.<br><br>Responsibilities:<br>• Provide administrative support to the Office Manager/Bookkeeper and Property Manager, ensuring smooth communication and efficient operations.<br>• Handle sensitive and confidential information with professionalism and discretion.<br>• Assist with accounts receivable and accounts payable processes, including data entry and payment tracking.<br>• Maintain both digital and physical filing systems to ensure easy access and organization.<br>• Develop and implement improvements to administrative systems for greater efficiency.<br>• Sort and distribute incoming mail while managing outgoing correspondence.<br>• Process rental payments by sorting checks and entering data into company software.<br>• Perform general office duties such as typing, copying, scanning, and filing.<br>• Support accounting procedures for multiple commercial properties, ensuring accuracy and compliance.<br>• Respond to inquiries and requests promptly, maintaining excellent communication with internal and external stakeholders.
We are looking for a skilled Billing Specialist to join our team in Saint Louis, Missouri. This position plays a key role in ensuring the accuracy and efficiency of legal billing processes, particularly for workers’ compensation defense cases. The ideal candidate will have a strong background in time entry and legal billing, along with exceptional attention to detail and organizational skills.<br><br>Responsibilities:<br>• Enter and maintain accurate billing data using Timeslips software.<br>• Review and correct spelling, grammar, and punctuation errors in billing documentation.<br>• Ensure timely and efficient processing of billing tasks in compliance with client requirements.<br>• Collaborate directly with the Billing Manager to finalize and upload invoices.<br>• Handle billing for workers’ compensation defense cases involving employers, insurers, and third-party administrators.<br>• Monitor and maintain detailed records of billing activities to ensure consistency and compliance.<br>• Provide ongoing support to streamline billing operations and meet deadlines.<br>• Communicate effectively with team members to resolve billing-related issues and discrepancies.<br>• Maintain confidentiality and professionalism when handling sensitive client information.
<p>We are looking for an Administrative Coordinator to join our team and provide essential support to our operations. This long-term contract position requires a dedicated individual with strong attention to detail who can manage global scheduling, technical troubleshooting, and provider onboarding outside of standard business hours. The role is remote and offers an opportunity to contribute to a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle client success requests related to Circles operations, ensuring timely responses and solutions, particularly for international regions.</p><p>• Coordinate and oversee the scheduling of sessions for global participants, with a focus on international time zones.</p><p>• Resolve technical issues during sessions promptly to ensure smooth operations.</p><p>• Support the onboarding process for new providers working outside of standard business hours, enhancing international service capabilities.</p><p>• Act as a backup resource to address session-related issues or questions during team member absences.</p><p>• Manage both routine and urgent scheduling needs, prioritizing tasks based on client requirements.</p><p>• Collaborate with stakeholders to maintain a high level of service quality.</p><p>• Utilize tools such as Zoom, Airtable, Google Suite, and Zendesk to carry out daily tasks efficiently.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00416-0013294285*</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a Contract basis in Washington, District of Columbia. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional organizational and communication support. As an integral member of our team, you will assist with daily administrative tasks and ensure the smooth operation of office functions. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, members, and guests with professionalism and a positive attitude.</p><p>• Handle incoming and outgoing mail, packages, and deliveries efficiently.</p><p>• Manage and coordinate calendars for staff and leadership, scheduling meetings, conference calls, and appointments.</p><p>• Organize meeting logistics, including reserving rooms, setting up technology, and preparing materials.</p><p>• Draft, proofread, and format correspondence, memos, and reports with attention to detail.</p><p>• Maintain well-organized filing systems, both electronic and physical.</p><p>• Perform data entry tasks and ensure accurate record-keeping and database updates.</p><p>• Monitor office supplies, place orders, and maintain inventory levels.</p><p>• Respond to membership inquiries and communications as directed.</p><p>• Prepare materials and provide support for programs, conferences, and events.</p>
<p>We are looking for an Administrative Coordinator to join our team and provide essential support to operations. This position emphasizes scheduling, troubleshooting, and provider onboarding during off-hours to ensure seamless operations across international time zones. This is a long-term contract opportunity designed to accommodate flexible scheduling and remote work.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage scheduling for sessions, focusing on international time zones and off-hours.</p><p>• Provide technical troubleshooting support during sessions to ensure uninterrupted operations.</p><p>• Assist with onboarding new providers, particularly those working outside standard business hours.</p><p>• Address and resolve client requests related to operations in a timely and meticulous manner.</p><p>• Serve as backup support for session-related issues or inquiries when other team members are unavailable.</p><p>• Prioritize and manage both routine and urgent community scheduling based on client needs.</p><p>• Collaborate with stakeholders to ensure cultural sensitivity and effective communication with global participants.</p><p>• Utilize tools such as Zoom, Airtable, Google Suite, and Zendesk to streamline operations and enhance service delivery.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00416-0013292673*</p><p><br></p>
