<p>A prestigious financial services firm in Honolulu, Hawaii, is looking for a polished and detail-oriented <strong>Receptionist</strong> to support daily office operations and provide a positive first impression for clients. The ideal candidate will possess strong administrative skills, a professional demeanor, and excellent organizational abilities. As the face of the firm, you will ensure the front office operates smoothly while assisting with clerical tasks and client interactions. To apply for this role, please call us at 808-531-0800. This is a <strong>fully on-site</strong> position located at the company’s Honolulu office. Candidates must currently reside in <strong>Hawaii</strong> and be prepared to attend <strong>in-person interviews</strong> during the hiring process.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Client Interaction:</strong> Greet and welcome clients in person and over the phone, ensuring they are directed to the appropriate department or team member.</li><li><strong>Call Management:</strong> Answer and screen all incoming calls, routing them efficiently while providing accurate information to clients.</li><li><strong>Calendar Coordination:</strong> Schedule and confirm client meetings, reserving conference rooms and ensuring they are prepared for use.</li><li><strong>Mail Processing:</strong> Receive, sort, and distribute incoming and outgoing mail, packages, and important documents.</li><li><strong>Administrative Support:</strong> Perform clerical tasks such as data entry, filing, copying, and preparing reports. Assist with maintaining client files and administrative records.</li><li><strong>Office Organization:</strong> Monitor front desk supplies and office inventory, place orders as necessary, and maintain cleanliness and order in the reception area.</li><li><strong>Travel Coordination:</strong> Assist with travel arrangements for executives and team members, including booking flights, hotels, and transportation.</li><li><strong>Confidentiality:</strong> Maintain discretion while handling sensitive and confidential client or company information in compliance with industry standards.</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Receptionist to join our client's growing team in Woodbury, Minnesota. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient office environment. This position also involves providing administrative support and assisting with office management tasks to keep operations running smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and clients, ensuring a friendly and efficient front desk experience.</p><p>• Provide administrative support to the team, including scheduling appointments, managing correspondence, and coordinating meetings.</p><p>• Handle incoming and outgoing mail, deliveries, and packages with accuracy and efficiency.</p><p>• Maintain and organize office and client files in both electronic and physical formats.</p><p>• Perform data entry tasks to ensure accurate record-keeping and information management.</p><p>• Manage office supplies by placing orders and coordinating with vendors as needed.</p><p>• Utilize Microsoft Word and Outlook for correspondence, scheduling, and file organization.</p><p>• Deliver excellent customer service by addressing inquiries and supporting colleagues, clients, and guests.</p><p>• Foster a welcoming and efficient office atmosphere through proactive engagement and support.</p>
We are looking for a skilled Receptionist to join our team in Baxter, Minnesota, on a Contract to permanent basis. This role offers the opportunity to work in a dynamic, customer-focused environment where attention to detail and efficiency are key. If you have a strong background in administrative support and enjoy delivering exceptional service, we encourage you to apply.<br><br>Responsibilities:<br>• Answer and manage incoming calls using a multi-line switchboard system, ensuring prompt and detail-oriented communication.<br>• Greet and assist visitors, providing a welcoming and organized reception experience.<br>• Perform accurate data entry tasks to maintain records and documentation.<br>• Support administrative functions such as scheduling, correspondence, and file management.<br>• Utilize Microsoft Word and Microsoft Excel to create and update documents, spreadsheets, and reports.<br>• Coordinate with internal teams to ensure smooth daily operations and communication flow.<br>• Maintain a clean and orderly reception area to reflect an image of attention to detail.<br>• Address customer inquiries and concerns with a high level of service and focus on accuracy.<br>• Assist in preparing materials and reports for meetings or presentations as needed.
<p>We are looking for a detail-oriented and personable part-time Receptionist to join a team in Conshohocken, Pennsylvania. This is a part-time, long-term contract position requiring 15-20 hours per week, with work scheduled across 2-3 days between Monday and Thursday. The ideal candidate will play a key role in ensuring smooth daily operations while maintaining a welcoming environment for staff and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system, answering and directing incoming calls promptly and efficiently.</p><p>• Greet visitors and staff with warmth and courtesy, ensuring a positive first impression.</p><p>• Handle general administrative tasks, such as filing, scheduling appointments, and maintaining office supplies.</p><p>• Maintain a clean and organized reception area to create a welcoming environment.</p><p>• Collaborate with team members to ensure seamless communication and workflow.</p><p>• Assist with data entry and documentation as needed.</p><p>• Coordinate with other departments to relay messages and handle inquiries accurately.</p><p>• Follow company policies and procedures to ensure consistency and efficiency in operations.</p><p>• Provide support during virtual meetings or interviews, ensuring proper setup and communication.</p><p>• Utilize basic Microsoft Office Suite for correspondence and documentation tasks.</p>
We are looking for an experienced Receptionist to join our team on a contract basis in Saint Louis, Missouri. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and attentive customer service. This position is ideal for someone who thrives in a dynamic environment and is skilled at managing multi-line phone systems.<br><br>Responsibilities:<br>• Greet visitors and ensure they are directed to the appropriate person or department.<br>• Manage and operate a multi-line phone system, handling inbound calls efficiently.<br>• Provide attentive and courteous responses to inquiries from clients and customers.<br>• Maintain an organized and welcoming reception area.<br>• Assist with administrative tasks such as scheduling appointments and managing correspondence.<br>• Handle switchboard operations for phone systems with up to 10 lines.<br>• Ensure timely delivery of messages and follow-up on unresolved inquiries.<br>• Collaborate with team members to support daily office operations.
We are looking for a detail-oriented and organized Receptionist to join our team in Richmond, Virginia. In this contract position, you will play a pivotal role in managing front desk operations, ensuring smooth communication, and providing exceptional support to both internal and external stakeholders. This opportunity requires strong multitasking skills and a dedication to delivering outstanding customer service.<br><br>Responsibilities:<br>• Greet visitors and clients warmly while managing front desk operations with a high level of organization.<br>• Handle a multi-line phone system, including answering and directing inbound calls efficiently.<br>• Respond to email correspondence promptly and with attention to detail.<br>• Utilize Microsoft Office Suite, including Word, Excel, Outlook, and Teams, to complete administrative tasks.<br>• Maintain and organize office supplies inventory, ensuring timely ordering and restocking as needed.<br>• Support clerical duties such as filing, data entry, and document management.<br>• Coordinate with team members to ensure seamless communication and workflow.<br>• Demonstrate excellent time management to prioritize tasks effectively in a fast-paced environment.<br>• Provide exceptional customer service to address inquiries and resolve concerns.<br>• Assist with scheduling and calendar management as required.
We are looking for an organized and friendly Receptionist to join our team on a contract basis in Houston, Texas. This role requires excellent customer service skills and a proactive approach to managing front desk operations and administrative tasks. As the first point of contact for visitors and clients, you will play a key role in creating a welcoming and detail-oriented environment.<br><br>Responsibilities:<br>• Greet and assist visitors, clients, and staff with courtesy and efficiency.<br>• Answer and direct incoming calls promptly, ensuring accurate message delivery.<br>• Manage daily front desk operations, including scheduling and maintaining a clean reception area.<br>• Handle incoming and outgoing correspondence, including mail and packages.<br>• Maintain accurate records and ensure proper documentation of administrative activities.<br>• Coordinate with internal teams to support office functions and resolve inquiries.<br>• Monitor inventory levels for office supplies and place orders as needed.<br>• Ensure compliance with company policies and procedures in all interactions.<br>• Provide general administrative support to other departments as required.
<p>We are looking for a detail-oriented and friendly Receptionist for our client New Orleans, Louisiana. This role is ideal for someone who excels in customer service and is skilled at managing front desk operations. You will play a key role in ensuring smooth communication and efficient administrative support. This is a short-term contact employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors by managing the front desk and buzzing in guests as needed.</p><p>• Handle incoming and outgoing mail, ensuring timely distribution.</p><p>• Operate multi-line phone systems to answer calls and direct inquiries appropriately.</p><p>• Perform clerical duties such as data entry and maintaining organized records.</p><p>• Coordinate email correspondence and respond promptly to inquiries.</p><p>• Schedule appointments and manage calendars to support efficient workflows.</p><p>• Utilize Microsoft Word and Outlook for basic document creation and communication tasks.</p>
<p>A well-established educational institution in Honolulu, Hawaii, is looking for a friendly and organized <strong>Receptionist</strong> to be the first point of contact for students, parents, staff, and visitors. In this role, you will provide exceptional customer service, manage front desk operations, and support daily administrative tasks to ensure the office runs smoothly. The ideal candidate is personable, detail-oriented, and enthusiastic about contributing to an environment focused on learning and community engagement. This is a <strong>fully on-site</strong> position based at the institution’s Honolulu campus. Candidates must already be residing in <strong>Hawaii</strong> and available to attend <strong>in-person interviews</strong> as part of the selection process. Please call 808-531-0800 to apply. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Front Desk Management:</strong> Greet and welcome students, parents, visitors, and staff, maintaining a professional and welcoming environment.</li><li><strong>Phone and Email Communications:</strong> Answer, screen, and forward calls efficiently while responding to inquiries via email or other communication platforms.</li><li><strong>Appointment Scheduling:</strong> Schedule meetings, tours, and appointments for faculty and staff, ensuring calendars are up-to-date.</li><li><strong>Attendance and Document Tracking:</strong> Record student attendance, maintain accurate visitor logs, and manage sign-in/sign-out procedures for guests and students.</li><li><strong>Office Support:</strong> Perform clerical tasks such as filing, copying, and faxing while maintaining organized records for school policies, handbooks, and forms.</li><li><strong>Event Coordination Assistance:</strong> Assist with coordinating school events, including parent-teacher conferences, community meetings, and student activities.</li><li><strong>Supplies and Inventory:</strong> Monitor and replenish front office supplies, ensuring all materials are available for staff and students.</li><li><strong>Policy Adherence:</strong> Mai</li></ul><p><br></p>
<p>We are looking for a detail-oriented and organized <strong><em>Receptionist </em></strong>to join a team on a contract basis in Honolulu, Hawaii. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient front office experience. The ideal candidate will bring strong customer service skills and a proactive approach to handling a variety of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and clients in a courteous and detail-oriented manner.</p><p>• Answer, screen, and direct incoming calls on a multi-line switchboard.</p><p>• Manage incoming and outgoing mail, ensuring timely processing and distribution.</p><p>• Maintain the organization and cleanliness of the front desk and reception area.</p><p>• Order and manage office supplies to ensure a well-stocked and functional workspace.</p><p>• Provide general administrative support to the team, including filing and data entry.</p><p>• Coordinate with internal departments to relay messages and schedule appointments.</p><p>• Handle inquiries and provide accurate information about the company and its services.</p>
<p>A leading healthcare organization in Honolulu, Hawaii, is seeking a professional and welcoming <strong>Receptionist</strong> to be the face of its dynamic team. This position plays a key role as the first point of contact for patients, visitors, and staff and is critical to maintaining a positive and seamless experience for all. The ideal candidate will demonstrate excellent organizational and customer service skills while ensuring compliance with healthcare regulations and office protocols. This position is <strong>fully on-site</strong> at the healthcare office in Honolulu to ensure hands-on interaction with patients and staff. Candidates must be based in <strong>Hawaii</strong> and available to attend <strong>in-person interviews. To apply, please call us at 808-531-0800. </strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Front Desk Duties:</strong> Greet patients and visitors with professionalism and warmth, answer incoming calls promptly, and route them to the appropriate department.</li><li><strong>Appointment Scheduling:</strong> Assist visitors and patients with scheduling, confirming, and rescheduling appointments, ensuring accuracy in the scheduling system.</li><li><strong>Patient Check-In and Check-Out:</strong> Handle patient intake, verify insurance details, collect co-pays, and ensure patient data is up to date.</li><li><strong>Administrative Support:</strong> Assist with filing, scanning, and organizing patient information and medical records, ensuring privacy and HIPAA compliance.</li><li><strong>Communication Management:</strong> Receive and distribute mail, faxes, and messages efficiently.</li><li><strong>Office Coordination:</strong> Monitor and replenish office supplies, manage vendor deliveries, and maintain the cleanliness and organization of the front office area.</li><li><strong>Customer Service:</strong> Provide accurate information about the practice’s policies, services, and procedures to patients and ensure patient concerns are addressed promptly or escalated appropriately.</li></ul><p><br></p>
<p>We are looking for a welcoming and organized part-time Receptionist to join our team in Austin, Texas. This contract-to-permanent position is ideal for someone who thrives in a detail-oriented environment, enjoys interacting with diverse individuals, and excels at multitasking. As the first point of contact for visitors and callers, you will play a key role in ensuring smooth operations and a positive experience for all.</p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly, answer inquiries, and direct them to the appropriate person or department.</p><p>• Manage incoming calls efficiently using a multi-line phone system, taking accurate messages when necessary.</p><p>• Organize incoming and outgoing mail, packages, and deliveries in a timely manner.</p><p>• Ensure the reception and common areas remain clean, organized, and welcoming.</p><p>• Provide administrative support by preparing documents, printing bulletins, and completing data entry tasks.</p><p>• Uphold confidentiality when handling sensitive information.</p><p>• Assist with occasional projects or events, including coordinating with volunteers, vendors, and supporting ministry activities.</p><p>• Perform other duties as assigned to support the organization's operations.</p>
We are looking for a detail-oriented and personable Receptionist to join our team in Dallas, Texas. This is a long-term contract position that requires excellent communication skills and the ability to manage a multi-line phone system efficiently. The ideal candidate will be highly organized, adaptable, and committed to delivering exceptional customer service.<br><br>Responsibilities:<br>• Greet visitors warmly and ensure they are directed to the appropriate person or department.<br>• Operate and manage a multi-line phone system, including answering inbound calls promptly and professionally.<br>• Handle switchboard operations for phone lines ranging from 1 to 10.<br>• Provide accurate information to callers and address inquiries effectively.<br>• Maintain a clean and organized reception area to create a welcoming environment.<br>• Assist with administrative tasks such as scheduling appointments and managing correspondence.<br>• Coordinate with team members to ensure seamless communication and operations.<br>• Uphold privacy and confidentiality standards when handling sensitive information.
We are looking for a detail-oriented and personable Receptionist to join our team in Cupertino, California. This is a Contract to permanent position, offering an excellent opportunity to contribute to a dynamic office environment while developing your administrative skills. The ideal candidate will be the first point of contact for visitors and callers, ensuring smooth communication and efficient operations.<br><br>Responsibilities:<br>• Welcome and assist visitors with a friendly and detail-oriented demeanor, ensuring they are directed to the appropriate personnel or department.<br>• Manage and coordinate appointment schedules and maintain accurate records.<br>• Answer and route incoming calls using a multi-line phone system, providing timely responses to inquiries.<br>• Handle mail distribution, package management, and other correspondence tasks efficiently.<br>• Perform a variety of administrative duties, including data entry, document filing, and record organization.<br>• Maintain a clean, organized, and welcoming reception area at all times.<br>• Support additional office operations and functions as needed to ensure smooth workflow.<br>• Address customer inquiries and provide information in a courteous and detail-oriented manner.
We are looking for a detail-oriented and personable Receptionist to join our team in Minneapolis, Minnesota. This contract position is ideal for someone who enjoys interacting with people and providing excellent service in a non-profit environment. The role involves assisting visitors and callers while ensuring smooth communication within the organization.<br><br>Responsibilities:<br>• Answer incoming calls and redirect them to appropriate departments, including housing inquiries and tenant maintenance requests.<br>• Welcome guests and visitors, providing assistance or directing them to the appropriate meeting areas.<br>• Assist housing seekers who arrive in person by guiding them to the proper resources or teams.<br>• Coordinate communication between tenants and property managers for maintenance concerns.<br>• Maintain a friendly and detail-oriented demeanor while addressing inquiries and resolving concerns.<br>• Ensure the reception area is organized and presentable at all times.<br>• Schedule and manage appointments for visitors and staff as needed.<br>• Provide general administrative support to the team when required.<br>• Monitor building access and uphold security protocols for visitors and staff.<br>• Offer clear and accurate information about the organization's services to callers and visitors.
We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Dallas, Texas. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient operations. This position requires excellent communication skills and the ability to manage multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring they feel welcomed and attended to.<br>• Answer and direct calls using a multi-line phone system, transferring inquiries to the appropriate departments.<br>• Manage incoming and outgoing mail, sorting and distributing items efficiently.<br>• Handle the delivery of packages and documents while maintaining accurate records.<br>• Assist with administrative tasks, including managing sensitive and confidential information.<br>• Communicate effectively with managers and clients to address deadlines or job-related issues.<br>• Perform receptionist duties such as operating a switchboard and ensuring smooth office operations.<br>• Support additional projects as assigned, demonstrating flexibility and adaptability.<br>• Maintain a detail-oriented and organized front desk environment at all times.
We are looking for a dedicated and detail-oriented Receptionist to join our team in Saint Louis, Missouri. In this long-term contract role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient handling of inquiries. This position is ideal for someone who thrives in a dynamic environment and takes pride in delivering exceptional customer service.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, directing them to the appropriate personnel or department.<br>• Operate and manage a multi-line phone system, ensuring calls are answered promptly and routed correctly.<br>• Handle inbound calls, providing accurate information and assistance as needed.<br>• Maintain a clean and organized reception area, creating a welcoming environment.<br>• Schedule appointments and manage meeting room bookings.<br>• Assist with basic administrative tasks, such as data entry and document preparation.<br>• Ensure confidentiality and a high level of care when handling sensitive information.<br>• Respond to email inquiries and forward messages to the appropriate recipients.<br>• Collaborate with team members to ensure seamless office operations.
We are looking for a detail-oriented and courteous Receptionist to join our team on a contract basis. In this role, you will be the first point of contact for visitors, providing exceptional customer service and managing front desk operations. This position is located in Smithfield, Rhode Island.<br><br>Responsibilities:<br>• Welcome and assist visitors with care and attention.<br>• Direct visitors to appropriate departments or staff members based on their needs.<br>• Organize and distribute incoming mail and deliveries promptly.<br>• Provide excellent customer service to ensure a positive experience for guests and staff.<br>• Maintain the reception area in a neat and organized manner.<br>• Answer phone calls and handle inquiries efficiently.<br>• Coordinate schedules and appointments as needed.<br>• Support administrative tasks and assist with additional duties when required.
We are looking for a bilingual Receptionist to join a dynamic non-profit organization in Miami, Florida. This Contract to permanent position is ideal for someone with excellent interpersonal skills and a passion for providing exceptional service. The role requires fluency in English and Spanish and offers an opportunity to contribute to a meaningful cause while gaining valuable experience.<br><br>Responsibilities:<br>• Greet visitors warmly and ensure a welcoming environment at the front desk.<br>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.<br>• Respond to inbound calls courteously and provide accurate information.<br>• Handle general administrative duties, such as scheduling appointments and maintaining records.<br>• Assist with inquiries and provide support to both internal staff and external stakeholders.<br>• Monitor and manage the reception area to maintain a tidy and organized workspace.<br>• Communicate effectively in both English and Spanish to serve a diverse clientele.<br>• Perform other receptionist-related tasks as assigned, ensuring smooth operations.
<p>We are looking for a skilled Receptionist to join our team in Santa Clara, CA. This is a long-term contract position that requires an individual with excellent attention to detail, strong communication skills, and the ability to provide outstanding customer service. In this role, you will be the first point of contact for visitors and callers, ensuring smooth day-to-day operations at the front desk.</p><p><br></p><p>Responsibilities:</p><p>• Maintain a welcoming and attentive presence at the reception area, ensuring all visitors feel comfortable and attended to.</p><p>• Answer incoming calls, route them appropriately, and provide information as needed.</p><p>• Greet and assist guests, clients, and visitors upon arrival, including providing directions or escorting them to meeting locations.</p><p>• Ensure all visitors are properly signed in and follow security protocols during check-in and check-out processes.</p><p>• Assist with badge creation and access setup for visitors and contract staff.</p><p>• Coordinate meeting room bookings, ensuring rooms are prepared and equipped for scheduled meetings.</p><p>• Respond to inquiries with a courteous and helpful attitude, reflecting high standards of customer service.</p><p>• Support administrative tasks such as file management, printing, and internet browsing as required.</p><p>• Collaborate with team members to ensure seamless operations and communication.</p><p>• Maintain an appearance that reflects years of experience and aligns with the company’s standards.</p>
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Sarasota, Florida. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and organized environment. This is a one-year contract position, offering an opportunity to showcase your administrative and customer service skills in a dynamic setting.<br><br>Responsibilities:<br>• Greet visitors and clients while managing the front desk area.<br>• Answer and direct calls using a multi-line phone system, ensuring prompt and efficient communication.<br>• Handle scheduling tasks, including setting appointments and maintaining calendars.<br>• Perform data entry and maintain accurate records in Microsoft Excel and other software tools.<br>• Organize and manage files, ensuring documents are easily accessible and up-to-date.<br>• Draft and manage email correspondence with clients and internal teams.<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Assist with general office tasks, such as photocopying, scanning, and distributing mail.<br>• Collaborate with team members to maintain a clean and organized office environment.<br>• Utilize Microsoft Outlook, Word, and other tools to support daily operations.
We are looking for a friendly and organized Receptionist to join our team on a contract basis in Waukesha, Wisconsin. In this role, you will serve as the first point of contact for visitors and callers, ensuring a positive experience while managing administrative tasks effectively. This position is an excellent opportunity to contribute to a dynamic healthcare environment.<br><br>Responsibilities:<br>• Greet and assist visitors in a detail-oriented and welcoming manner.<br>• Answer and direct phone calls efficiently, providing accurate information as needed.<br>• Manage appointment scheduling and maintain an organized calendar.<br>• Handle incoming and outgoing correspondence, including emails and physical mail.<br>• Maintain a tidy and organized reception area.<br>• Support administrative staff with clerical tasks as required.<br>• Ensure confidentiality and compliance with company policies.<br>• Provide excellent customer service, addressing inquiries and concerns promptly.<br>• Assist in tracking and ordering office supplies to maintain inventory.
We are looking for an experienced Receptionist / Administrative Assistant to join our team in Houston, Texas. This role is integral to ensuring smooth daily operations and providing exceptional support to both staff and visitors. If you thrive in a dynamic environment and have a knack for organization and multitasking, we would love to hear from you.<br><br>Responsibilities:<br>• Schedule and organize meetings, interviews, and other events to ensure efficient planning and execution.<br>• Leverage advanced Excel functionalities, including Pivot Tables, to analyze and present data effectively.<br>• Address and resolve minor technical issues, coordinating with IT support when necessary.<br>• Maintain a welcoming and organized reception area that aligns with the company’s brand image.<br>• Offer administrative support to various departments to facilitate smooth day-to-day operations.<br>• Manage calendars and coordinate appointments with accuracy and attention to detail.<br>• Assist with preparing reports and documents using Microsoft Office Suite tools.<br>• Handle incoming calls and correspondence, ensuring timely and accurate responses.<br>• Ensure compliance with federal grant-related documentation and administrative processes.<br>• Collaborate with team members to streamline workflows and improve overall efficiency.
We are looking for an organized and detail-oriented Receptionist to join our team in Manhattan Beach, California. In this Contract position, you will serve as the first point of contact for clients and visitors, ensuring smooth communication and efficient administrative support. This role requires excellent interpersonal skills and the ability to manage multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and clients with a friendly and welcoming demeanor, serving as the first point of contact.<br>• Answer and manage a multi-line phone system effectively, ensuring calls are directed to the appropriate staff.<br>• Handle switchboard operations for phone systems ranging from 1 to 10 lines.<br>• Respond promptly to inbound calls and provide accurate information or assistance.<br>• Maintain a clean and organized reception area to promote a detail-oriented image.<br>• Assist with administrative tasks, including scheduling appointments and handling basic correspondence.<br>• Support the team with additional receptionist duties as needed to ensure smooth office operations.<br>• Collaborate with staff to resolve inquiries and provide excellent customer service.
We are looking for a detail-oriented and personable Receptionist to join our team in Boston, Massachusetts. This role is ideal for someone who thrives in a dynamic environment and enjoys being the first point of contact for clients and guests. As a vital member of the team, you will play a key role in ensuring smooth office operations and delivering exceptional customer service.<br><br>Responsibilities:<br>• Greet visitors warmly and ensure they are directed to the appropriate person or department.<br>• Operate and manage a multi-line phone system, including transferring calls and taking messages as needed.<br>• Assist with client communications, ensuring timely and detail-oriented responses to inquiries.<br>• Maintain the reception area to ensure it is welcoming and organized.<br>• Schedule and coordinate meetings, including setting up videoconferencing tools such as Zoom.<br>• Provide administrative support, including drafting correspondence and managing basic office tasks.<br>• Foster positive interpersonal relationships with clients, team members, and visitors.<br>• Monitor incoming mail and packages, ensuring proper distribution.<br>• Handle competing priorities in a fast-paced environment with efficiency and professionalism.<br>• Collaborate with the team to support overall office operations.
