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252 results for Production Assistant jobs

Executive Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Executive Assistant Are you an experienced administrative detail oriented who thrives in a fast-paced, dynamic environment? Our company is seeking a reliable and proactive Executive Assistant to provide high-level support to senior leadership. Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel arrangements for executives Prepare and proofread correspondence, presentations, and reports Serve as a point of contact between executives, staff, and external partners Support workflow automation initiatives across teams Organize and maintain confidential files and records Assist with event planning and logistics for internal and external meetings Anticipate needs and perform special projects as assigned Why Work With Us? Be part of a collaborative and innovative environment Exposure to cross-functional projects and process improvements Competitive compensation and benefits detail oriented growth and advancement opportunities If you are a proactive problem-solver eager to make an impact, we encourage you to apply. Submit your resume to join a team committed to operational excellence. Apply online or through our Robert Half app.
2026-05-22T00:00:00Z

Executive Assistant

Saint Charles, MO
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership operations in Missouri. This contract position with permanent potential is ideal for someone who excels at managing schedules, coordinating executive priorities, and ensuring travel and meeting logistics run smoothly. The role offers an opportunity to contribute within a government environment while helping senior leaders stay focused, prepared, and efficient. Responsibilities: • Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to maintain an efficient daily workflow. • Arrange domestic and work-related travel plans, including itineraries, reservations, and schedule updates for leadership team members. • Coordinate all travel-related details to ensure executives have accurate information and seamless logistics before and during trips. • Organize executive meetings by preparing schedules, confirming attendance, and supporting meeting readiness. • Communicate with internal and external stakeholders to align schedules, meeting details, and travel expectations. • Monitor upcoming commitments and provide timely reminders, updates, and administrative support to keep priorities on track.
2026-05-20T00:00:00Z

Executive Assistant

Memphis, TN
onsite
Temporary to Hire
28.5 - 28.5 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior management. This role requires exceptional organizational abilities and interpersonal skills to ensure the efficient operation of the leadership team. As a contract-to-permanent position based in Memphis, Tennessee, this opportunity is ideal for professionals seeking to contribute to a dynamic and fast-paced environment. Responsibilities:• Manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements for senior executives.• Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail and accuracy.• Create and maintain effective workflows and communication channels to facilitate the completion of various projects and tasks.• Act as an administrative liaison, making informed decisions in the executive's absence while maintaining discretion and professionalism.• Monitor and control office budgets, tracking expenditures related to supplies, subscriptions, and travel.• Organize and manage meeting materials, including agenda planning, note-taking, and follow-up on action items.• Establish and maintain efficient filing systems for departmental and confidential materials.• Operate standard office equipment and utilize Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.• Handle confidential information with discretion, applying tact and diplomacy in all interactions.• Perform additional administrative tasks as required to support the executive team.
2026-05-22T00:00:00Z

Executive Assistant

White Bear Lake, MN
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support for a non-profit organization in White Bear Lake, Minnesota. This Contract position is well suited for a resourceful, detail-oriented individual who can manage competing priorities, operate independently, and keep executive operations running smoothly. The role will support leadership through meeting coordination, document preparation, communication follow-up, and day-to-day office administration. Responsibilities: • Review the executive’s schedule at the start of each week and prepare meeting spaces, materials, and technology for both in-person and virtual sessions. • Coordinate board-related activities by organizing agendas, maintaining records, and ensuring committee documentation is accurate and up to date. • Prepare and distribute meeting packets and supporting materials, including agenda items and related documents, within established timelines. • Assist in developing leadership reports by gathering information, updating dashboards, and organizing content for executive review. • Maintain board and committee files by entering data, tracking updates, and supporting orderly record management. • Monitor incoming mail each day, sort correspondence, and highlight items that require prompt attention. • Communicate with external vendors to follow up on open items, confirm details, and support ongoing administrative needs. • Provide dependable administrative support in an autonomous work environment while managing multiple tasks with minimal supervision.
2026-05-21T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership in San Diego, California. This Contract to permanent opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities on track. The right candidate will bring strong judgment, discretion, and the ability to handle shifting demands in a fast-paced environment. Responsibilities: • Oversee executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments. • Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate meeting schedules for executives, confirm attendance, and help keep agendas and timing organized. • Manage travel-related changes quickly and effectively to minimize disruption to executive plans. • Support day-to-day administrative activities by tracking important deadlines, follow-ups, and action items for leadership. • Communicate with internal teams and external contacts in a clear and detail-oriented manner on behalf of executives.
2026-05-22T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary / Contract
35 - 37.47 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in a contract position. This role is ideal for someone who excels in a fast-paced environment, manages competing priorities with sound judgment, and brings a strong, service-oriented approach to executive and board support. The position plays a central role in coordinating executive operations, leadership activities, and board-related logistics while handling sensitive information with discretion. Responsibilities: • Manage a demanding executive calendar by coordinating meetings, resolving scheduling conflicts, and ensuring leaders are prepared for upcoming commitments. • Arrange detailed travel logistics, create organized itineraries, and assemble briefing materials for meetings, events, and external engagements. • Act as a primary administrative contact for board-related activities, helping organize communications, meeting materials, and follow-up actions. • Draft clear correspondence, acknowledgements, and other written documents that support executive communications and organizational priorities. • Coordinate onsite logistics for board and leadership meetings by working closely with facilities, catering, and event support teams. • Monitor deadlines and shifting priorities, take initiative on urgent matters, and drive assignments through completion with minimal oversight. • Support senior leadership operations through meeting scheduling, agenda preparation, note coordination, and tracking of action items and deliverables. • Reconcile budget activity and credit card expenses, maintaining accurate records and timely reporting. • Uphold confidentiality when working with executives, board members, donors, and other key stakeholders. • Contribute to a collaborative workplace culture by promoting strong internal service standards and supporting equity and anti-racism efforts across the department.
2026-05-21T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Executive Assistant to support leadership within a fast-paced investment advisory environment. This Contract position requires a highly organized, detail-oriented individual who can manage complex scheduling, coordinate executive-level logistics, and help maintain smooth day-to-day operations. The ideal candidate brings sound judgment, attention to detail, and the ability to handle competing priorities with discretion. Responsibilities: • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates. • Coordinate meeting logistics for executive sessions, ensuring materials, timing, and participant details are organized in advance. • Serve as a central point of contact for scheduling-related communication with internal stakeholders and external partners. • Monitor changing priorities and adjust calendars and travel plans quickly to support business needs. • Prepare clear and accurate travel itineraries and meeting schedules so executives can navigate commitments efficiently.
2026-05-01T00:00:00Z

Executive Assistant

Syracuse, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong communication skills, excellent judgment, and the ability to manage multiple priorities while handling sensitive and confidential information with discretion.Key Responsibilities<ul><li>Provide direct administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives, internal teams, and external partners</li><li>Handle confidential information with a high level of professionalism and discretion</li><li>Coordinate meetings, including agendas, minutes, and follow-up actions</li><li>Screen calls, emails, and requests, prioritizing responses as appropriate</li><li>Assist with special projects and ad hoc requests as assigned</li><li>Support office operations and executive-level initiatives as needed</li></ul>
2026-05-13T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission. Key Responsibilities:<ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul>
2026-05-04T00:00:00Z

Executive Assistant

Stamford, CT
onsite
Temporary / Contract
30 - 35 USD / Hourly
Executive AssistantWe are seeking a highly organized, proactive, and polished Executive Assistant to provide high-level support to senior leadership. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and can manage multiple priorities with professionalism and discretion. The Executive Assistant will play a critical role in keeping executives organized, prepared, and focused on key business priorities. Based on general knowledge. Responsibilities<ul><li>Provide direct administrative support to senior executives</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Coordinate domestic and international travel arrangements, including itineraries and logistics</li><li>Prepare presentations, reports, correspondence, and other business documents</li><li>Screen calls, emails, and meeting requests, and prioritize communications appropriately</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Organize meetings, prepare agendas, and track follow-up items and action steps</li><li>Handle confidential information with a high degree of discretion and professionalism</li><li>Assist with expense reports, invoice processing, and other administrative tasks</li><li>Support special projects and help improve day-to-day operational efficiency</li><li>Anticipate executive needs and proactively resolve scheduling or administrative challenges</li></ul>Why Join Us<ul><li>Opportunity to work closely with senior leadership</li><li>High-impact role with visibility across the organization</li><li>Collaborative and professional team environment</li><li>Fast-paced position with variety and meaningful responsibility</li><li>Great opportunity for growth and continued career development</li></ul>
2026-05-14T00:00:00Z

Executive Assistant

Redwood City, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
Must be available from 6AM - 9PM Monday through Sunday. 10 - 20 hours of overtime a week. 4 Year degree required! Our client is seeking a highly organized and polished Executive Assistant to provide dedicated support to a CEO, with a primary focus on drafting, editing, and managing professional email correspondence. This role is ideal for someone with exceptional written communication skills who can capture executive tone, prioritize sensitive communications, and ensure timely, professional follow-up across internal and external stakeholders. Key Responsibilities<ul><li>Draft, edit, and proofread professional emails on behalf of the CEO, ensuring accuracy, tone, and clarity.</li><li>Translate brief verbal or written direction into polished executive correspondence.</li><li>Manage email workflow by organizing drafts, flagging urgent responses, and helping prioritize outgoing communications.</li><li>Maintain discretion when handling confidential or sensitive business information.</li><li>Ensure consistency in messaging across executive communications.</li><li>Assist with responding to business partners, clients, vendors, and internal teams in a professional manner.</li><li>Review communications for grammar, formatting, and professionalism before sending.</li><li>Support special projects related to executive communication needs as assigned.</li></ul>
2026-05-21T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders. • Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation. • Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments. • Prepare, review, and submit expense reports with accuracy and in alignment with company policies. • Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics. • Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities. • Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.
2026-05-22T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support in a Contract position. Based in New York, New York, this opportunity focuses on keeping executive priorities organized, ensuring meetings and travel plans run smoothly, and serving as a reliable point of coordination across internal and external contacts. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage multiple moving parts in a fast-paced environment. Responsibilities:• Oversee a complex executive calendar by arranging appointments, resolving scheduling conflicts, and aligning meeting priorities with business needs.• Create and organize meeting documentation, presentations, and background materials so leadership is well prepared for discussions and decisions.• Manage domestic and regional travel planning, including itineraries, transportation, accommodations, and schedule adjustments as needed.• Act as a central communication link for executives, coordinating professionally with both internal teams and external stakeholders.• Provide day-to-day administrative support
2026-05-21T00:00:00Z

Executive Assistant

Akron, OH
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
Position OverviewOur client in Akron, Ohio is seeking a highly organized, proactive Executive Assistant to provide dedicated support to the company President. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate needs while managing multiple priorities. The position involves significant travel coordination, event planning, and cross-functional collaboration with leadership, marketing, finance, and community partners. This is a direct hire position that is in office but can switch to hybrid after 90 days. Key ResponsibilitiesExecutive Support<ul><li>Provide high-level administrative support to the President, anticipating needs and ensuring seamless daily operations</li><li>Manage a complex calendar including meetings, events, travel, and recurring commitments</li><li>Prepare weekly planners and provide ongoing updates regarding schedule changes and priorities</li></ul>Travel & Event Coordination<ul><li>Coordinate frequent domestic travel (with occasional international travel), including itineraries, registrations, lodging, transportation, and conference logistics</li><li>Manage travel expenses and collaborate with Finance on expense reports and billing</li><li>Assist with planning annual conferences, often beginning preparations immediately after prior events conclude</li><li>Help organize team events, staff meetings, and company functions</li><li>Arrange catering, lunches, and logistics for meetings and internal gatherings</li></ul>Community & Marketing Support<ul><li>Assist with coordination of community events and sponsorships, including purchasing tables and managing related logistics</li><li>Collaborate with marketing teams on conferences, materials, and event preparation</li><li>Help prepare presentation materials for staff meetings and organizational communications</li><li>Maintain communication with various external organizations and partners</li></ul>Qualifications<ul><li>Prior Executive Assistant or senior administrative support experience preferred</li><li>Strong organizational, multitasking, and time management skills</li><li>Excellent written and verbal communication abilities</li><li>Ability to work independently, take initiative, and anticipate executive needs</li><li>Proficiency with common office software and scheduling tools</li><li>Comfortable managing travel logistics, expenses, and event coordination</li></ul>They do offer a full benefits package; medical, dental, vision, PTO, paid holidays, 401K, life insurance, long/short term disability, profit sharing, and MORE! Apply TODAY if you are interested!
2026-05-12T00:00:00Z

Executive Assistant

Baton Rouge, LA
onsite
Temporary / Contract
15.25 - 17.25 USD / Hourly
We are looking for an experienced and proactive Executive Assistant to join our team in Baton Rouge, Louisiana on a contract basis. This short-term opportunity is ideal for someone who thrives in a client-facing environment and can keep daily office operations running smoothly while delivering detail-oriented support. The role calls for strong communication, organizational ability, and confidence handling administrative and front-desk responsibilities in a business setting. Responsibilities:• Welcome visitors and provide a detail-oriented first point of contact for guests, clients, and vendors entering the office.• Manage front-desk activity, answer incoming communications, and direct inquiries to the appropriate contacts in a timely manner.• Support day-to-day administrative operations by coordinating schedules, maintaining records, and assisting with general office tasks.• Help present office space and workplace services to prospective clients by responding to questions and providing accurate information.• Prepare, update, and organize documents, reports, and spreadsheets using Microsoft Excel and related office tools.• Assist with leasing and occupancy-related coordination, including follow-up communication and administrative tracking.• Maintain an orderly business environment by monitoring shared spaces, reporting issues, and supporting overall workplace readiness.
2026-05-07T00:00:00Z

Executive Assistant

Mount Pleasant, SC
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in a dynamic and fast-paced environment. This position is based in Mt. Pleasant, South Carolina, and requires a proactive individual with excellent organizational skills and a keen eye for detail. As a long-term contract role, this opportunity is ideal for someone who thrives in office settings and is adept at managing schedules, meetings, and travel arrangements with confidence and efficiency. Responsibilities:• Organize and maintain calendars, scheduling meetings and events with precision while managing potential conflicts and overlaps.• Coordinate and prepare materials for meetings, including setting up conference rooms, arranging catering, and greeting guests.• Schedule and facilitate virtual meetings using Microsoft Teams, ensuring seamless connectivity and preparation.• Oversee travel logistics, including booking flights, accommodations, and rental cars, while maintaining accurate records on the calendar.• Assist with travel-related projects such as researching visa requirements and confirming event attendance.• Handle incoming and outgoing mail and packages, ensuring timely distribution and proper documentation.• Support special administrative projects to streamline operations and enhance productivity.• Act as a reliable point of contact to ensure smooth day-to-day operations and reduce friction in processes.
2026-05-04T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership in Dallas, Texas. This Long-term Contract position is ideal for someone who excels at organizing complex schedules, handling travel logistics, and keeping executive priorities on track. The role requires sound judgment, strong attention to detail, and the ability to manage meetings and administrative activities with professionalism and efficiency. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning. • Coordinate travel details and adjust plans quickly when schedules, meetings, or business needs change. • Organize executive meetings by securing meeting spaces, confirming attendance, and supporting agenda and logistics preparation. • Serve as a central point of coordination for time-sensitive administrative activities tied to executive leadership. • Track upcoming commitments and provide reminders to help maintain smooth execution of business priorities.
2026-05-22T00:00:00Z

Executive Assistant

Iowa City, IA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Contract Executive AssistantLocation: Iowa City, IAJob Type: ContractOverview:A fast-paced and growing organization in Iowa City is seeking a highly organized and proactive Executive Assistant to provide contract support to senior leadership. This role plays a critical part in ensuring day-to-day operations run smoothly by managing schedules, coordinating communications, and supporting key administrative initiatives.Key Responsibilities:<ul><li>Provide high-level administrative support to executive leadership, including calendar management and meeting coordination</li><li>Manage complex scheduling, travel arrangements, and expense reporting</li><li>Serve as a gatekeeper and liaison between executives, internal teams, and external partners</li><li>Prepare and edit correspondence, presentations, and reports with a high level of accuracy and professionalism</li><li>Coordinate meetings, take detailed notes, and follow up on action items</li><li>Assist with project coordination and track deadlines to ensure timely completion</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-05-20T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to the General Manager in Minneapolis, Minnesota. This is a Long-term Contract opportunity offering part-time hours of approximately 25 to 30 hours per week in a hybrid setting. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage confidential matters while helping senior leadership stay organized, responsive, and effective. Responsibilities:• Support the General Manager with day-to-day administrative coordination, ensuring priorities, schedules, and follow-up items are handled efficiently.• Prepare clear correspondence, reports, presentation materials, and other business documents for leadership and key stakeholders.• Organize records, track timelines, and help keep projects moving forward by monitoring deadlines and outstanding action items.• Partner with the Communications Manager to post meeting minutes and related updates to the organization’s website.• Handle sensitive company, financial, and personal information with a high level of discretion and sound judgment.• Coordinate executive meetings, travel plans, and related logistics to create a seamless experience for internal and external participants.• Interact confidently with senior executives, legal counsel, advisors, board members, and committee representatives in an effective manner.• Contribute to a high-service environment by anticipating needs, resolving issues promptly, and supporting leadership through changing priorities.
2026-05-22T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-05-22T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
A healthcare company is seeking a polished, highly organized, and proactive Medical Executive Assistant to support executive leadership within a healthcare organization. This role is ideal for someone who thrives in a fast-paced medical environment and can manage high-level administrative responsibilities with professionalism, discretion, and efficiency. The Medical Executive Assistant will provide direct support to senior leadership while helping coordinate daily operations, communications, scheduling, and special projects. Key Responsibilities:<ul><li>Provide high-level administrative support to executive leadership in a healthcare setting</li><li>Manage complex calendars, schedule meetings, and coordinate appointments and travel arrangements</li><li>Prepare correspondence, reports, presentations, and other executive documents</li><li>Serve as a liaison between executives, physicians, staff, patients, and external partners</li><li>Screen calls, manage email communications, and handle sensitive information with confidentiality</li><li>Coordinate meetings, prepare agendas, take notes, and follow up on action items</li><li>Support special projects, departmental initiatives, and operational tasks as assigned</li><li>Maintain organized records, files, and documentation in compliance with internal policies and HIPAA guidelines</li><li>Assist with physician credentialing documents, contracts, invoices, or other administrative processes as needed</li><li>Help ensure efficient daily operations and executive workflow within the medical office or healthcare organization</li></ul>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-05-16T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a mission-driven non-profit organization. This contract-to-permanent position is ideal for a highly organized individual who can manage complex administrative priorities, coordinate high-level meetings, and keep key initiatives moving forward. The role requires sound judgment, strong communication skills, and the ability to handle sensitive information with discretion while partnering closely with executives and board leadership. Responsibilities: • Manage a wide range of day-to-day administrative activities that enable senior leaders to operate efficiently and stay focused on strategic priorities. • Prepare reports, presentations, correspondence, and other business documents while contributing to special projects as needed. • Coordinate logistics for executive meetings and events, including scheduling, agenda preparation, meeting materials, and accurate documentation of discussions and action items. • Support Board of Directors operations by organizing board and committee meetings, assembling and distributing materials, documenting minutes, and helping maintain alignment with governance requirements and bylaws. • Monitor calendars, upcoming deadlines, and leadership commitments to proactively identify needs and ensure executives are well prepared for meetings, conferences, and external engagements. • Partner with internal stakeholders to organize Executive Management Team meetings and maintain smooth communication around schedules, priorities, and follow-up items. • Arrange domestic and/or business travel plans, including itineraries, bookings, and related coordination to support leadership travel needs. • Serve as a dependable point of contact across the organization, helping facilitate communication between leadership, board members, and other key partners.
2026-05-21T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 35 USD / Hourly
Our client in the biotech industry is seeking a highly organized Executive Assistant to provide high-level support to senior leadership. This role is ideal for a proactive professional who thrives in a fast-paced environment, manages competing priorities effectively, and maintains a high degree of professionalism and confidentiality. Key Responsibilities:<ul><li>Provide executive-level administrative support to senior leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange travel, prepare itineraries, and process related documentation</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Support expense reporting, file management, and recordkeeping</li><li>Coordinate internal and external meetings, including logistics and follow-up</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-05-15T00:00:00Z

Executive Assistant

Delano, CA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
Tammy Power, Recruiting Manager with Robert Half is looking for an experienced Executive Assistant to provide comprehensive support to C-level executives within a dynamic agricultural environment. This role requires a highly organized individual with strong attention to detail who excels in managing executive operations, coordinating projects, and fostering effective communication across teams and external stakeholders. The ideal candidate will thrive in a fast-paced setting and demonstrate exceptional attention to detail. For immediate consideration contact Tammy Power via LinkedIn. Responsibilities:• Manage complex executive calendars, including scheduling meetings, planning domestic and international travel arrangements, and handling logistics.• Prepare and review confidential correspondence, board reports, presentations, and reconcile expenses.• Coordinate and oversee special projects, events, and agriculture-related initiatives, such as farm operations meetings and vendor relations.• Act as the primary liaison between executives, internal teams, growers, partners, and external stakeholders.• Supervise office operations, including document management and financial tasks such as budget tracking and vendor payments.• Ensure discretion and confidentiality when handling sensitive matters related to agriculture compliance, labor, and regulatory filings.• Support executives with ad-hoc operational tasks and maintain seamless communication across departments.• Facilitate investor updates and contribute to presentations and reports for leadership.• Monitor deadlines and prioritize tasks effectively during high-demand periods.• Collaborate with teams to ensure smooth coordination between field and office operations.
2026-04-24T00:00:00Z

Executive Assistant

Antioch, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior operational leader within a growing healthcare organization. This contract position is ideal for someone who brings sound judgment, strong follow-through, and the ability to manage shifting priorities in a fast-paced, multi-specialty clinical environment. The role requires a proactive and detail-oriented individual who can keep executives and department leaders organized, prepare high-quality materials, and help maintain momentum across projects and meetings. Responsibilities:• Manage a complex executive calendar, prioritize competing requests, and coordinate scheduling with internal leaders across multiple locations.• Support weekly leadership meetings by organizing agendas, preparing materials, tracking action items, and following up to keep projects moving forward.• Arrange business travel and related logistics, ensuring plans are accurate, efficient, and aligned with changing priorities.• Create and format clear, accurate documents, presentations, spreadsheets, and reports for executive and departmental use.• Monitor ongoing assignments and deadlines, helping leadership stay informed, prepared, and focused on the most urgent matters.• Provide administrative support to managers and department heads, including meeting coordination, time management assistance, and general operational follow-through.• Use tools such as Outlook, Teams, Asana, Excel, Word, PowerPoint, and Copilot to organize information, track progress, and communicate updates effectively.• Assist with vendor coordination and administrative tasks related to facilities or real estate matters as needed.• Serve as a dependable point of support by anticipating needs, asking thoughtful questions, and helping leadership make well-informed decisions.• Contribute to operational continuity in an evolving environment, including administrative support connected to platform or process changes when required. If you are interested in the role apply now and call us at (510)470-7450
2026-05-19T00:00:00Z

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