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2 results for Executive Assistant in Memphis, TN

Office Assistant

Memphis, TN
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
The Office Assistant plays a key role in supporting daily operations by managing incoming communications, coordinating job assignments, and ensuring accurate tracking and reporting across multiple systems. This position serves as a central hub between clients, project managers, and internal teams to maintain efficiency and organization.Communication & Intake Management<ul><li>Answer and route all incoming calls in a professional and timely manner</li><li>Review and process incoming job requests from various channels</li><li>Accurately enter job details into internal systems</li></ul>Job Coordination & Assignment<ul><li>Assign new jobs to appropriate team members</li><li>Send assignment communications with all relevant job details</li><li>Ensure visibility across teams by including key stakeholders in communications</li><li>Assist with coordination and support of urgent or time-sensitive jobs</li></ul>Documentation & Reporting<ul><li>Ensure all job information is properly documented and updated in internal systems</li><li>Maintain and update tracking spreadsheets with accuracy and consistency</li><li>Prepare and distribute weekly reports summarizing job assignments</li></ul>Client & Vendor Support<ul><li>Send required requests to vendors as needed for job processing</li><li>Manage and send customer review requests</li><li>Oversee customer feedback and engagement platforms</li></ul>Invoicing & Administrative Oversight<ul><li>Manage invoicing processes for the service department</li><li>Ensure invoices are completed accurately and in a timely manner</li><li>Support general administrative functions to keep operations running smoothly</li></ul>
2026-05-04T00:00:00Z

Office Manager

Millington, TN
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized Office Manager to support daily administrative and operational functions for a property-based office in Millington, Tennessee. This contract-to-permanent opportunity is ideal for someone who can balance resident-facing service and office coordination responsibilities. The role requires strong attention to detail, sound judgment, and the ability to keep records, communications, and office processes running smoothly in a fast-paced environment. Responsibilities:• Direct day-to-day office activities, including front desk coverage, administrative workflow, and coordination of general business operations.• Handle resident applications and supporting documentation, confirm eligibility, and assist with occupancy changes such as move-ins, transfers, move-outs, and annual renewals.• Maintain organized and accurate tenant files, financial records, ledgers, reporting data, and other required office documentation.• Manage rent-related transactions by posting charges, tracking payments, following up on outstanding balances, and processing account updates when needed.• Prepare routine and special-purpose paperwork such as payroll support, invoices, payable records, tax-related documents, reports, and materials for legal or court matters.• Oversee office systems and supplies by monitoring inventory, maintaining filing structures, and ensuring equipment and administrative procedures support efficient operations.• Serve as a primary point of contact for residents, vendors, contractors, and external partners by providing clear communication and responsive customer service.• Complete property walk-throughs and document service requests, maintenance needs, and related work order information as required.• Create and distribute written communications for residents, including notices, newsletters, flyers, and other correspondence.• Support office technology needs by assisting with software use, resolving basic system issues, coordinating updates, and helping team members adapt to tools and processes.
2026-05-22T00:00:00Z