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581 results for Payroll Specialistadministrator jobs
- Oklahoma City, OK
- onsite
- Temporary to Hire
- 20.9 - 25 USD / Hourly
- <p><strong>Job Title: Accounts Payable Specialist</strong></p><p><strong>Location: Oklahoma City, OK 73103</strong></p><p><strong>Pay: $20.00–$25.00 per hour (DOE)</strong></p><p><strong>Schedule: Part-Time | 20–25 Hours Per Week | 100% On-Site</strong></p><p><strong>Assignment Length: Approximately 8 Weeks, potential to move into long term</strong></p><p><br></p><p><strong>Position Overview</strong></p><p>A growing organization is seeking an experienced Accounts Payable Specialist to provide short-term support for accounting operations during an 8-week assignment. This role is ideal for a detail-oriented accounting professional with strong accounts payable experience who can quickly step into a fast-paced environment and manage high-volume invoice processing, vendor maintenance, expense reporting, and payment administration.</p><p><br></p><p>The successful candidate will have experience working with purchase orders, reconciliations, expense reports, and accounting systems while maintaining accuracy, strong internal controls, and excellent vendor relationships. This is a fully onsite position located in Oklahoma City (73103).</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process vendor invoices from receipt through payment, ensuring accuracy, proper coding, approvals, and supporting documentation</li><li>Perform purchase order matching and verify invoice details prior to payment processing</li><li>Track outstanding costs and assist with month-end accruals and reporting activities</li><li>Process weekly electronic payments and occasional check runs</li><li>Maintain accurate vendor records, payment history, and accounts payable files</li><li>Support vendor onboarding, including collection and verification of tax and banking documentation</li><li>Review, audit, reconcile, and process employee expense reports</li><li>Administer and reconcile corporate credit card transactions and statements</li><li>Research and resolve invoice discrepancies, vendor inquiries, and payment issues</li><li>Monitor accounting and vendor communication inboxes and respond to internal and external requests</li><li>Support month-end close activities, audit requests, and reporting needs</li><li>Maintain organized and audit-ready documentation and accounting records</li><li>Assist with special projects and provide backup support as needed</li></ul>
- 2026-11-11T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 30 - 35 USD / Hourly
- <p>A growing San Francisco-based organization is seeking a detail-oriented <strong>Accounts Payable Specialist</strong> for an immediate <strong>contract </strong>opportunity. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with vendors, and has experience managing high-volume invoice processing. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to accuracy and deadlines.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process full-cycle accounts payable, handling approximately 100+ invoices weekly.</li><li>Review, code, and enter approved invoices into the accounting system.</li><li>Reconcile vendor statements and investigate invoice and payment discrepancies.</li><li>Communicate with vendors to resolve outstanding issues and maintain positive relationships.</li><li>Prepare, distribute, and mail vendor payments and checks.</li><li>Maintain organized accounts payable records, including invoice and payment documentation.</li><li>Update and maintain vendor information within the database.</li><li>Assist with month-end closing activities and other accounting projects as needed.</li></ul><p>** If you're interested in this position, please apply to this position and contact Anabel Lopez-Horta at anabel.lopez-horta - at - roberthalf - .com with your word resume and reference job ID# 00410-9504422796**</p>
- 2026-11-04T00:00:00Z
- Pittsburg, CA
- onsite
- Temporary / Contract
- 26 - 35 USD / Hourly
- <p><strong>Accounts Payable Specialist – Construction Accounting Experience</strong></p><p><br></p><p><strong>About the Role:</strong></p><p>Robert Half is partnering with a growing construction company to find a detail-oriented and experienced Accounts Payable Specialist with a background in construction accounting. This is a great opportunity for someone who understands the unique financial processes involved in construction projects and enjoys working in a fast-paced environment.</p><p>The ideal candidate will have experience processing invoices, managing subcontractor payments, handling lien waivers, and ensuring accurate job cost allocations. If you're organized, proactive, and have a strong understanding of accounts payable within the construction industry, we'd love to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and review invoices from subcontractors, vendors, and suppliers.</li><li>Verify invoices against purchase orders, job codes, and project cost allocations.</li><li>Manage subcontractor payments and collect/process lien waivers.</li><li>Reconcile accounts payable records and research discrepancies.</li><li>Maintain vendor accounts and respond to payment-related inquiries.</li><li>Ensure invoices are properly coded and approved for payment.</li><li>Maintain accurate records of project expenses, vendor information, and payment documentation.</li><li>Assist with month-end closing and accounts payable reporting.</li><li>Work closely with project managers and accounting staff to ensure timely and accurate payment processing.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 28.5 - 33 USD / Hourly
- We are looking for an Accounts Payable Specialist to support a contract assignment in Los Angeles, California. This role is ideal for an accounting specialist who can manage invoice activity, coordinate with vendors and internal stakeholders, and help maintain accurate and timely payment operations. The position requires strong judgment, organization, and the ability to handle a high-volume workload while ensuring compliance with established financial procedures.<br><br>Responsibilities:<br>• Manage the full cycle of accounts payable activity for both purchase order and non-purchase order invoices, confirming proper coding, tax treatment, and applicable withholding requirements.<br>• Examine invoice packages for completeness and perform two-way and three-way matching against purchasing and receiving records before submission for payment.<br>• Guide invoices through approval workflows and resolve exceptions such as pricing differences, quantity issues, missing receipts, and funding-related discrepancies.<br>• Execute routine payment runs using multiple disbursement methods, including checks, ACH, electronic payments, and domestic or international wire transfers, while maintaining accuracy and timeliness.<br>• Process employee travel and expense reimbursements on a regular schedule in accordance with company policy.<br>• Serve as a point of contact for suppliers and internal staff by answering payment inquiries and addressing invoice-related concerns efficiently.<br>• Investigate outstanding, rejected, or returned payments and take corrective action such as voiding, reissuing, or canceling transactions when needed.<br>• Reconcile vendor statements, review overdue items and payment notices, and research unresolved balances to bring accounts current.<br>• Support month-end close activities and contribute to additional accounts payable assignments or special projects as business needs require.
- 2026-11-04T00:00:00Z
- Oakland, CA
- onsite
- Temporary to Hire
- 26 - 30 USD / Hourly
- <p>We are looking for an Accounts Payable Specialist to join a wholesale distribution organization in Oakland, California on a contract basis with the potential to become permanent. </p><p><br></p><p>This role requires working onsite five days per week and offers the opportunity to support a fast-moving finance operation with a strong focus on accuracy, responsiveness, and vendor support. The ideal candidate brings hands-on experience managing high-volume invoice activity and is comfortable working across teams to keep payment processes on track.</p><p><br></p><p>Responsibilities:</p><p>• Manage a large volume of supplier invoices from receipt through final processing while ensuring accuracy and adherence to company guidelines.</p><p>• Examine invoices for correct general ledger coding, required approvals, supporting backup, and matching against purchase orders or receipts when applicable.</p><p>• Coordinate with internal stakeholders to clear exceptions, resolve approval bottlenecks, and address discrepancies that may delay processing.</p><p>• Respond to vendor questions related to payment timing, account balances, invoice status, and outstanding issues in a courteous and timely manner.</p><p>• Support recurring payment cycles by preparing and processing disbursements such as checks, ACH transactions, and wire transfers.</p><p>• Maintain vendor master data and assist with onboarding documentation, including tax forms and banking details, to help ensure complete and accurate records.</p><p>• Reconcile vendor statements, investigate open items, and follow through on aged balances to keep accounts current.</p><p>• Review employee expense submissions for policy compliance, proper documentation, and accuracy before reimbursement.</p><p>• Provide audit support by gathering requested records and assisting with questions from internal or external reviewers.</p><p>• Participate in process enhancements and system-related updates by helping test changes and recommending ways to improve efficiency and controls.Oakland</p>
- 2026-11-11T00:00:00Z
- Mason, OH
- onsite
- Temporary to Hire
- 22 - 25 USD / Hourly
- <p>We are looking for an Accounts Payable Specialist to join our team in Mason, Ohio in a Contract to permanent capacity. This role is ideal for a detail-oriented accounting specialist who can manage invoice and payment activity accurately while supporting daily finance operations. The position offers the opportunity to work across multiple financial platforms and collaborate with internal teams to maintain timely, policy-compliant payment processing. This position requires strong experience with SAP Fiori.</p><p><br></p><p>Responsibilities:</p><p>• Manage the full cycle of accounts payable activities, including vendor invoices, check requests, employee expenses, intercompany payables, and other approved disbursements.</p><p>• Examine payment submissions for required backup, confirm authorization levels, and ensure each transaction aligns with company policies and internal controls.</p><p>• Assign accurate general ledger coding, validate proper expense distribution, and confirm payments are processed in accordance with established procedures.</p><p>• Reconcile invoices against purchase orders and receiving records before release of payment to maintain an accurate three-way match process.</p><p>• Schedule disbursements based on due dates and available discount opportunities, helping the business capture cost savings whenever possible.</p><p>• Prepare and process payment methods such as check runs, ACH transactions, and wire transfers, including securing required approvals and supporting documentation.</p><p>• Maintain vendor master records by setting up new suppliers, organizing tax documentation such as W-9 and W-8 forms, and responding to account inquiries or reconciliation needs.</p><p>• Review employee reimbursement submissions in Concur, support audit requests, track use tax obligations, maintain business license records, and assist with general finance department administrative tasks as needed.</p>
- 2026-11-13T00:00:00Z
- Glendale, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>Robert Half is searching for Accounts Payable Specialists to start immediately for an assignment that offers great long-term potential. As the Accounts Payable Specialist, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. The Accounts Payable Clerk reports to the Accounting Manager in this fast paced and expanding department. The assignment offers an opportunity to transition full-time. For immediate consideration email your resume and call 626.463.2030 to schedule an interview. </p><p>Invoice Processing:</p><p>· Receive and review invoices from vendors and suppliers.</p><p>· Verify that invoices are accurate, complete, and in compliance with company policies.</p><p>Invoice Approval:</p><p>· Obtain necessary approvals from authorized personnel before processing payments.</p><p>· Resolve any discrepancies or issues with invoices through communication with vendors and internal departments.</p><p>Payment Processing:</p><p>· Schedule and process payments to vendors within specified payment terms.</p><p>· Prepare and issue checks, electronic transfers, or initiate other payment methods.</p><p>Vendor Management:</p><p>· Maintain accurate vendor records, including contact information and payment terms.</p><p>· Communicate with vendors regarding payment status, inquiries, and discrepancies.</p><p>Expense Reconciliation:</p><p>· Reconcile vendor statements with the accounts payable records to ensure accuracy.</p><p>· Investigate and resolve any discrepancies in a timely manner.</p><p>Document Management:</p><p>· Organize and maintain electronic and physical records of invoices, payments, and related documentation.</p><p>· Ensure compliance with document retention policies.</p><p><br></p><p><br></p><p><br></p>
- 2026-11-04T00:00:00Z
- Carmel, IN
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p><strong><u>Part-Time Accounts Payable Specialist</u></strong></p><p>We are recruiting on behalf of our <strong>nonprofit client in Carmel, IN</strong> for a <strong>Part-Time Accounts Payable Specialist</strong> to support their accounting team. This is a great opportunity for an experienced A/P professional seeking a consistent <strong>25-30-hour-per-week schedule with hybrid flexibility</strong>.</p><p><br></p><p><strong><u>Schedule & Work Arrangement</u></strong></p><ul><li>Approximately <strong>25-30 hours per week</strong></li><li><strong>2 days per week onsite</strong> in Carmel</li><li>Remaining hours may be worked remotely or in the office</li><li>Consistent weekday schedule</li></ul><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Process, code, and review vendor invoices for accuracy and proper approvals</li><li>Process vendor payments and employee expense reimbursements</li><li>Reconcile accounts and research discrepancies</li><li>Review and maintain general ledger detail related to internal billings</li><li>Review credit card activity for appropriate documentation, budget coding, and approvals</li><li>Maintain vendor information and respond to payment inquiries</li><li>Research and resolve invoice and payment discrepancies</li><li>Support established accounting procedures and internal controls</li><li>Assist with additional transactional accounting needs as needed</li></ul><p><strong><u>Why Consider This Opportunity?</u></strong></p><ul><li><strong>25-30-hour-per-week</strong> part-time schedule</li><li><strong>Hybrid flexibility</strong> with only two required in-office days</li><li>Opportunity to support a <strong>mission-driven nonprofit organization</strong></li><li>Collaborative environment with a variety of A/P responsibilities</li></ul>
- 2026-11-13T00:00:00Z
- Parsippany, NJ
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an Accounts Payable Specialist to support a busy finance operation in Parsippany, New Jersey. This on-site opportunity is a Long-term Contract position and is ideal for someone who can manage invoice processing, documentation review, and payment coordination with accuracy and professionalism. The role requires close communication with internal account teams and external vendors to resolve discrepancies, maintain complete records, and help keep the accounts payable cycle moving efficiently.<br><br>Responsibilities:<br>• Examine invoices, supporting records, and payment documentation to confirm completeness and accuracy before processing<br>• Confirm that required approvals and vendor authorizations are in place and follow up when signatures or paperwork are missing<br>• Compare voucher amounts with approved budgets or documented fund actions to ensure payments align with established guidelines<br>• Collect and maintain required tax documentation, including completed W-9 forms, and validate vendor setup details<br>• Partner with account management staff and vendor accounting contacts to investigate and resolve billing differences or payment issues<br>• Enter payable transactions into SAGE100/MAS90 and maintain accurate records within the accounts payable system<br>• Prepare daily transaction activity reports, keep them current, and support routine check processing<br>• Assemble complete payment packets for internal review, communicate when bill listings are finalized, and help coordinate the check-signing process<br>• Monitor outstanding items and pursue missing documentation or unsigned vouchers within established follow-up timeframes
- 2026-11-13T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 29 - 33 USD / Hourly
- We are looking for an Accounts Payable Specialist to join a non-profit organization in New York, New York on a Long-term Contract basis. This position focuses on accurate payment processing, detailed financial review, and strong coordination with the finance team across day-to-day accounting activities. The ideal candidate brings solid accounts payable experience, strong Excel skills, and the ability to manage reporting, reconciliations, and invoice coding in a fast-moving environment.<br><br>Responsibilities:<br>• Oversee day-to-day accounts payable activities and partner closely with finance staff to ensure timely and accurate transaction processing.<br>• Review invoices, assign proper account coding, and process payments with a high level of precision and consistency.<br>• Generate financial and payroll-related reports, export data into Excel, and organize information for analysis, coding, and invoice application.<br>• Complete monthly allocations, prepare journal entries, and reconcile accounts to support accurate financial records.<br>• Examine invoices and payment details carefully, applying sound judgment to complex coding and expense review situations.<br>• Support credit card and expense processing by validating charges, confirming payment terms, and resolving discrepancies as needed.<br>• Track recurring monthly deadlines for allocations and payments, following up proactively to keep deliverables on schedule.<br>• Use financial platforms such as Financial Edge and AvidXchange, and assist with related accounting support tied to future system integration efforts.<br>• Provide backup support in adjacent accounting and administrative functions, including accounts receivable and other operational tasks when priorities shift.
- 2026-11-13T00:00:00Z
- Birmingham, MI
- onsite
- Temporary to Hire
- 25 - 30 USD / Hourly
- We are looking for an Accounts Payable Specialist to join an insurance organization in Birmingham, Michigan on a contract basis with the potential to become permanent. This opportunity is ideal for a hands-on accounts payable specialist who can step in quickly, manage a high-volume workflow, and support daily financial operations with accuracy. The role requires strong experience with Sage Intacct and the ability to thrive in a fast-paced environment while helping the team maintain timely and well-organized payment processing.<br><br>Responsibilities:<br>• Process vendor invoices accurately and efficiently, ensuring charges are assigned to the correct accounts and cost centers.<br>• Review and code incoming invoices, verify supporting documentation, and resolve discrepancies before payment is issued.<br>• Prepare and execute ACH payments and check runs in accordance with established schedules and internal controls.<br>• Maintain accounts payable records within Sage Intacct, keeping transaction details current, complete, and audit-ready.<br>• Communicate with vendors and internal departments to answer payment questions, research outstanding items, and support issue resolution.<br>• Assist the team in stabilizing day-to-day accounts payable operations by quickly taking ownership of core tasks and prioritizing urgent work.<br>• Monitor payment deadlines and help ensure obligations are met on time in a busy, deadline-driven setting.
- 2026-11-13T00:00:00Z
- New York, NY
- remote
- Temporary / Contract
- 35 - 40 USD / Hourly
- <p>We are looking for an Accounts Payable Team Lead to support a non-profit organization in New York, New York. This Long-term Contract opportunity is ideal for someone who brings strong invoice review & processing experience, sound judgment in account coding, and confidence working in a high-volume payables environment. The person in this role will help maintain timely and accurate payments while supporting day-to-day financial operations with professionalism and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Review incoming invoices for completeness, accuracy, and proper approval before entering them into the payment workflow.</p><p>• Assign correct general ledger coding to invoices and expense items to ensure accurate financial reporting.</p><p>• Process accounts payable transactions in NetSuite and maintain organized records for audit and reconciliation purposes.</p><p>• Prepare and manage ACH payments and check runs in accordance with established schedules and internal controls.</p><p>• Verify approved invoices and coordinate with internal stakeholders to resolve discrepancies, missing documentation, or payment questions.</p><p>• Monitor payment timelines to help ensure vendors are paid accurately and on schedule.</p><p>• Support ongoing accounts payable activities by tracking outstanding items and maintaining clear documentation of transactions.</p>
- 2026-11-13T00:00:00Z
- Spartanburg, SC
- onsite
- Temporary / Contract
- 25 - 25 USD / Hourly
- <p>We are looking for an Accounts Payable Specialist with manufacturing experience to support a growing operation in Spartanburg, South Carolina. This Temp to Hire opportunity is ideal for someone who brings strong invoice processing experience, accuracy in financial coding, and confidence handling high volume payment activities. The person in this role will help maintain timely payables processing, support payment distribution, and contribute to smooth day-to-day accounting operations.</p><p><br></p><p>Responsibilities:</p><p>• Review incoming invoices for completeness, accuracy, and proper approval before entering them into the accounting process.</p><p>• Assign correct general ledger or expense codes to invoices and other payable documents to ensure accurate financial tracking.</p><p>• Process vendor payments through approved methods, including ACH transactions and scheduled check disbursements.</p><p>• Prepare and coordinate regular check runs while helping confirm that payment deadlines are consistently met.</p><p>• Reconcile payable records and investigate discrepancies by working with vendors and internal teams to resolve issues promptly.</p><p>• Maintain organized documentation for invoices, payment activity, and supporting records in line with company procedures.</p><p>• Monitor outstanding items and follow up on open approvals or exceptions that may delay processing.</p><p>• Assist with routine reporting and other accounting support tasks related to accounts payable operations.</p>
- 2026-11-13T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 32 - 38 USD / Hourly
- We are seeking a dependable, detail-oriented Accounting & Project Support Associate to join our company. This<br>entry-level position shares responsibility for accounts payable invoice entry and job cost coding, and also<br>provides general administrative support to our Accounting and Project teams. Because you will work with a few<br>groups within those teams, the ability to juggle requests and keep people informed is important. The ideal<br>candidate is eager to learn and comfortable with a variety of tasks.<br>Essential Duties and Responsibilities<br>Accounts Payable<br>• Enter vendor invoices into Sage 300 CRE accurately and on time, including invoices that come through<br>our purchasing application, Kojo.<br>• Distribute invoice costs to the correct jobs using job numbers, cost codes and other tracking codes.<br>• Verify invoices against purchase orders and receiving documentation, and route discrepancies or missing<br>information to the appropriate Project or Accounting team member.<br>• Match invoice copies to payment documents, as directed by the AP Manager.<br>Administrative Support<br>• Share in answering and directing incoming calls.<br>• Run and distribute standard reports from Sage 300 CRE to Accounting and Project team members.<br>• Scan, index and save documents to the appropriate electronic files.<br>• Keep all printers and copiers stocked with paper and supplies, including the KIP wide-format printer.<br>• Perform a wide variety of other clerical tasks in support of the Accounting and Project teams as needed.
- 2026-11-13T00:00:00Z
- Portland, OR
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an Accounts Payable Specialist to support a non-profit organization in Portland, Oregon through a Contract assignment. This position focuses on accurate invoice processing, timely payments, and dependable financial recordkeeping that helps maintain smooth day-to-day accounting operations. The ideal candidate brings strong attention to detail, sound judgment with payment documentation, and the ability to manage recurring accounts payable tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Review incoming invoices, confirm supporting documentation, and prepare items for accurate entry into the accounts payable workflow.<br>• Assign proper general ledger or account coding to payment requests to ensure expenses are recorded correctly.<br>• Process vendor invoices in a timely manner while maintaining organized records and resolving discrepancies as they arise.<br>• Prepare and execute ACH payments and check runs in alignment with established payment schedules and internal controls.<br>• Communicate with vendors and internal stakeholders to answer payment questions, research outstanding items, and support issue resolution.<br>• Reconcile payable activity and help verify that transactions are posted accurately within accounting records.<br>• Maintain compliance with documentation standards, approval requirements, and organizational accounting procedures.<br>• Assist with additional accounts payable activities as needed to support efficient financial operations.
- 2026-11-14T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 24.7 - 28.6 USD / Hourly
- <p>We are looking for an Accounts Payable Specialist to support a organization in Indianapolis, Indiana. This Long-term Contract position is ideal for someone who thrives in a high-volume setting and brings strong accuracy to invoice processing and payment activities. The role focuses on end-to-end accounts payable work, including matching documentation, resolving payment issues, and helping maintain dependable vendor operations.</p><p><br></p><p>Responsibilities:</p><p>• Review purchase orders, receiving records, and invoices to ensure documentation aligns before approving payment</p><p>• Process a large volume of invoices efficiently while maintaining accuracy in coding and data entry</p><p>• Research billing discrepancies and work with vendors and internal departments to resolve outstanding issues</p><p>• Maintain vendor information, support onboarding of new suppliers, and keep records current and organized</p><p>• Prepare and execute scheduled payment cycles, including check disbursements and ACH transactions</p><p>• Reconcile accounts payable activity with the general ledger and identify variances for correction</p><p>• Respond promptly to vendor questions and provide attentive support to maintain positive working relationships</p><p>• Assist with month-end accounting tasks related to accounts payable, including reporting and closing support</p>
- 2026-10-29T00:00:00Z
- Miami, FL
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- <p>Accounts Payable Specialist </p><p><br></p><ul><li>Process approximately 320 vendor invoices per month.</li><li>Enter invoices into the appropriate Bill.com account and ensure they are routed to the correct approvers.</li><li>Work with QuickBooks Online and QuickBooks Desktop to support accounts payable functions.</li><li>Apply accurate general ledger coding, including COGS-related expenses.</li><li>Use Excel to extract data, run reports, and perform basic pivot table analysis.</li><li>Review invoices for accuracy and ensure proper documentation and approvals.</li><li>Assist with vendor statement reconciliations and vendor data cleanup as time permits.</li><li>Maintain accurate vendor records and accounts payable documentation.</li><li>Support additional AP-related duties as needed.</li></ul>
- 2026-10-27T00:00:00Z
- Mooresville, NC
- onsite
- Temporary / Contract
- 24 - 30 USD / Hourly
- <p>Robert Half client is in need of an Accounts Payable specialist for a contract. The AP Specialist will be responsible for matching, batching and coding invoices to the general ledger. </p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Reviewing invoices for appropriate documentation and approval prior to processing</li><li>Entering and uploading invoices into accounting software</li><li>Processing invoices and check requests in an accurate and timely manner</li><li>Maintaining invoice copies, purchase orders and approvals</li><li>Researching and resolving invoice discrepancies and issues</li><li>Communicating with vendors regarding payment status, invoice requests and inquiries as needed</li><li>Providing supporting documentation for audits</li><li>Assisting with month-end closing</li><li>Researching and resolving accounts payable or accounts receivable issues with customers or vendors</li><li>Updating and reconciling the sub-ledger to the general ledger</li><li>Maintaining cash applications, account reconciliations and chargebacks</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Largo, MD
- onsite
- Temporary / Contract
- 19.7885 - 22.913 USD / Hourly
- We are looking for an Accounts Payable Specialist to support a higher education organization in Largo, Maryland. This Long-term Contract position is ideal for someone who brings strong invoice processing experience, sound judgment in account coding, and confidence working with financial systems such as Colleague. The person in this role will help maintain timely, accurate payment operations while contributing to a well-organized accounts payable function.<br><br>Responsibilities:<br>• Review incoming invoices for accuracy, completeness, and proper approval before entering them into the payment system.<br>• Assign correct general ledger or departmental codes to invoices to ensure expenses are recorded appropriately.<br>• Process accounts payable transactions in Colleague and maintain reliable documentation for audit and recordkeeping purposes.<br>• Prepare and coordinate payment activity, including ACH transactions and scheduled check runs, in accordance with established timelines.<br>• Reconcile invoice details against supporting records and resolve discrepancies with internal teams or vendors when needed.<br>• Monitor payment status and help ensure vendors are paid accurately and on time.<br>• Maintain organized accounts payable files and support reporting needs related to disbursements and outstanding items.
- 2026-11-10T00:00:00Z
- Montville, NJ
- onsite
- Permanent / Full Time
- 65000 - 75000 USD / Yearly
- <p>We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a manufacturing organization in the Morris County area. This Accounts Payable Specialist focuses on accurate invoice handling, timely payment processing, and organized vendor record maintenance. The ideal Accounts Payable Specialist will bring strong attention to detail, sound knowledge of purchasing documentation, and the ability to keep financial obligations current while working efficiently with internal teams and external suppliers. Responsibilities of this Accounts Payable Specialist will include but not be limited to:</p><p><br></p><p>Accounts Payable Specialist Responsibilities:</p><p>• Generate purchase orders and ensure supporting documentation is complete and properly organized.</p><p>• Examine invoices and payment requests for accuracy, then prepare approved items for timely disbursement.</p><p>• Match invoices against purchase orders and verify pricing, payment terms, and any additional charges before processing.</p><p>• Track outstanding payables to help maintain current payment status across vendor accounts.</p><p>• Investigate and resolve billing inconsistencies by coordinating with vendors and internal stakeholders.</p><p>• Contribute to month-end activities by organizing records and assisting with accounts payable close tasks.</p><p>• Maintain vendor account information, update files as needed, and respond professionally to supplier questions.</p><p>• Prepare and process check payments, including manual payments when special handling is required.</p><p>• Oversee company credit card-related payment activity and maintain confidential filing systems for financial records.</p><p><br></p><p>This Accounts Payable Specialist position is paying between $65,000 and $75,000 annually depending on experience. If interested in this Accounts Payable Specialist role, apply today! </p>
- 2026-11-02T00:00:00Z
- Rockville, MD
- onsite
- Temporary / Contract
- 25 - 27 USD / Hourly
- <p>A large company in Rockville is seeking an Accounts Payable specialist to work in their corporate office.</p><p>Duties include:</p><ul><li>Coding, matching, batching, and entering invoices into Sage Intacct</li><li>Cutting checks</li><li>Handling vendor inquiries</li><li>Processing 1099’s</li><li>Reconciliations</li></ul><p><br></p>
- 2026-10-26T00:00:00Z
- Washington, DC
- onsite
- Temporary / Contract
- 27.55 - 31.9 USD / Hourly
- We are looking for an Accounts Payable Specialist to join the team in Washington, District of Columbia on a Contract basis. This role is well suited to someone who is detail-oriented, comfortable managing a steady volume of invoices, and confident working in a hybrid environment with in-office collaboration at the start of the week. The position will support core accounts payable activities, with a strong emphasis on accurate data entry, invoice review, and coordination around purchase order discrepancies.<br><br>Responsibilities:<br>• Process approximately 100 invoices each week with a high degree of accuracy and timeliness.<br>• Enter payable information into the accounting system and verify coding details before submission.<br>• Review incoming invoices against purchase orders and follow up on items received out of sequence or with missing documentation.<br>• Support ACH-related payment activities and help maintain organized records for completed transactions.<br>• Work closely with the existing accounts payable team member to ensure consistent coverage and smooth daily operations.<br>• Use Sage Intacct and standard business applications to manage invoice records, documentation, and communication.<br>• Maintain clear tracking of outstanding items and resolve exceptions by coordinating with internal stakeholders.<br>• Participate in the hybrid schedule by working onsite Monday through Wednesday and remotely on the remaining weekdays.
- 2026-11-11T00:00:00Z
- Shiremanstown, PA
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>Our client is seeking a detail-oriented Accounts Payable Clerk to join their growing team. This position will be responsible for processing vendor invoices, managing payment schedules, reconciling accounts, and ensuring accurate and timely completion of accounts payable functions. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and contributing to a collaborative accounting team.</p><p><br></p><p>Why Join the Team?</p><ul><li>Stable and established organization</li><li>Collaborative and supportive work environment</li><li>Opportunity to expand accounting and finance skills</li><li>Competitive compensation and potential for long-term growth</li></ul><p><br></p><p>Responsibilities</p><ul><li>Process high-volume vendor invoices accurately and efficiently</li><li>Match invoices to purchase orders and receiving documents</li><li>Code invoices and enter transactions into the accounting system</li><li>Prepare and process check runs, ACH payments, and wire transfers</li><li>Reconcile vendor statements and resolve invoice discrepancies</li><li>Respond to vendor inquiries regarding payments and account status</li><li>Maintain organized AP records and supporting documentation</li><li>Assist with month-end closing activities and account reconciliations</li><li>Support audits by gathering and providing requested documentation</li><li>Perform other accounting and administrative duties as assigned</li></ul><p><br></p>
- 2026-11-05T00:00:00Z
- Accokeek, MD
- onsite
- Permanent / Full Time
- 60000 - 70100 USD / Yearly
- <p>We are looking for an Accounts Payable Specialist to support day-to-day invoice and payment activities for a busy operation in Southern Maryland. This position is well suited for someone who is detail-oriented, organized, and comfortable handling high-volume financial transactions with accuracy. The ideal candidate will help maintain timely vendor payments, verify purchasing documentation, and contribute to efficient accounting processes.</p><p><br></p><p>Responsibilities:</p><p>• Review incoming invoices for accuracy, completeness, and proper approval before entering them into the accounting system.</p><p>• Assign the correct general ledger or expense codes to vendor invoices and match charges against purchase orders and supporting records.</p><p>• Process accounts payable transactions in a timely manner to ensure vendors are paid according to agreed terms.</p><p>• Prepare and coordinate check runs while confirming payment amounts, due dates, and documentation are correct.</p><p>• Reconcile invoice details with receiving records and purchasing information related to manufacturing equipment and operating costs.</p><p>• Communicate with vendors and internal teams to resolve billing discrepancies, missing paperwork, and payment questions.</p><p>• Maintain organized accounts payable files and supporting documentation for auditing and reporting purposes.</p><p>• Assist with tracking and recording manufacturing-related expenses to help support accurate cost reporting.</p><p><br></p><p> </p><p>All interested candidates in this Accounts Payable Specialist opportunity and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn. </p><p> </p>
- 2026-11-02T00:00:00Z
- Glen Burnie, MD
- onsite
- Temporary / Contract
- 23.49 - 25.02 USD / Hourly
- <p>We are looking for an Accounts Payable Specialist. This Contract position is ideal for an accounting specialist who can manage invoice-related issues, maintain accurate vendor records, and help keep payment activity on schedule. The person in this role will work closely with accounts payable leadership to investigate discrepancies, support timely processing, and contribute to smooth day-to-day financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Investigate invoice exceptions by reviewing quantity variances, pricing differences, shortages, and overages so payments can be processed accurately.</p><p>• Handle debit and credit activity within accounts payable records and ensure related transactions are reflected correctly.</p><p>• Review vendor account balances to identify open credits and determine the appropriate follow-up actions.</p><p>• Update vendor information as needed and communicate required record changes to accounts payable leadership.</p><p>• Perform routine data entry to support invoice processing and maintain accurate payment documentation.</p><p>• Respond to vendor inquiries clearly and courteously while maintaining strong working relationships.</p><p>• Support additional accounts payable and administrative tasks as assigned to help meet department deadlines.</p>
- 2026-11-05T00:00:00Z