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728 results for Office Manager jobs
- Torrance, CA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- We are looking for a highly organized Administrative Assistant to provide day-to-day support for a department in Torrance, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling detailed administrative work, managing records, and keeping information accurate across multiple systems. The position offers the chance to contribute to core operational activities while supporting reporting, order processing, and data-related projects.<br><br>Responsibilities:<br>• Maintain and update departmental records, databases, and internal files to ensure information remains complete and current.<br>• Review inventory, pricing, quotation, and product details to identify discrepancies and improve data accuracy.<br>• Support the transfer of information into inventory management tools by preparing, entering, and verifying data.<br>• Process purchase orders and assist with related documentation to help keep transactions organized and on schedule.<br>• Perform high-volume data entry, generate routine reports, and provide general administrative assistance to the team.<br>• Partner with department leaders to confirm records are correct, organized, and aligned with current business needs.<br>• Contribute to special assignments and take on additional office support duties as priorities change.<br>• Assist with general front-office and communication tasks, including handling inbound calls when needed.
- 2026-11-07T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role is ideal for someone who enjoys providing administrative support in a collaborative, fast-paced environment and is passionate about contributing to meaningful work.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to leadership and department teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer and direct incoming calls, emails, and inquiries professionally</li><li>Maintain organized filing systems, databases, and office records</li><li>Assist with meeting preparation, including agendas, materials, and follow-up notes</li><li>Coordinate travel arrangements and process expense reports as needed</li><li>Support event planning, donor outreach logistics, and other special projects</li><li>Order office supplies and help maintain day-to-day office operations</li><li>Serve as a professional and welcoming point of contact for internal and external stakeholders</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Allentown, PA
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>Robert Half is looking for an Administrative Assistant to support daily office operations. This role is responsible for handling a variety of administrative tasks, supporting team members, managing schedules, and assisting with communication and recordkeeping. The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple priorities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer phone calls, emails, and other communications</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, edit, and organize documents and reports</li><li>Maintain files, records, and data entry systems</li><li>Greet visitors and provide general office support</li><li>Order office supplies and help keep the office organized</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist managers and team members with administrative tasks</li><li>Support special projects as needed</li><li>Maintain confidentiality of sensitive information</li></ul><p><br></p>
- 2026-10-23T00:00:00Z
- Greenville, NC
- onsite
- Temporary / Contract
- 21 - 26 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office operations in Greenville, North Carolina. This Long-term Contract position is ideal for someone who communicates professionally, manages multiple priorities with care, and keeps administrative processes running smoothly. The role will involve front-office coordination, phone support, record maintenance, and accurate handling of routine office tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office functions organized, efficient, and on schedule.<br>• Respond to incoming calls professionally, direct inquiries appropriately, and provide courteous support to callers and visitors.<br>• Perform front-desk and reception coverage, including greeting guests and assisting with general office needs.<br>• Enter, update, and maintain information in office records and databases with a high level of accuracy.<br>• Prepare routine correspondence, forms, and administrative documents while ensuring completeness and consistency.<br>• Coordinate calendars, meetings, and basic scheduling needs to support team operations.<br>• Maintain filing systems and organize office documentation for easy access and recordkeeping.<br>• Assist with general clerical tasks such as scanning, copying, distribution of materials, and other office support duties.
- 2026-11-06T00:00:00Z
- Woburn, MA
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in Woburn, Massachusetts. This role is well suited for someone who is organized, comfortable managing routine administrative tasks, and confident using Salesforce and other office tools. The ideal candidate will contribute to a smooth front-office experience while handling data entry, call support, and general administrative coordination.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to help maintain efficient office operations.<br>• Enter, update, and verify information in Salesforce and other internal systems with accuracy.<br>• Answer inbound calls professionally, direct inquiries appropriately, and relay messages as needed.<br>• Welcome visitors and assist with front desk or reception-related activities.<br>• Organize records, maintain documentation, and keep administrative files current and accessible.<br>• Support team members with general clerical tasks such as scheduling, correspondence, and document preparation.<br>• Take initiative in identifying and completing pending administrative tasks throughout the workday.
- 2026-11-09T00:00:00Z
- Columbia, SC
- onsite
- Permanent / Full Time
- 45000 - 55000 USD / Yearly
- <p>We are looking for an Administrative Assistant to support advancement operations for a local not for profit organization in Columbia, South Carolina. This position will be responsible for producing timely and accurate data input within the donor database. Creating and producing reports, mailings and donor follow up. You will ensure optimal database performance by analyzing database issues and monitoring database performance. Additionally, working with team members to provide general administrative support and coordination with planned events and other activities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple administrative priorities in a fast-paced environment.</p><p> </p><p><br></p>
- 2026-10-23T00:00:00Z
- Spartanburg, SC
- onsite
- Temporary / Contract
- 18 - 25 USD / Hourly
- <p>We are seeking a highly organized Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong attention to detail, professionalism, and the ability to manage multiple priorities. </p><p>Key Responsibilities: Manage calendars, schedules, and meeting coordination Answer phones and direct inquiries appropriately. Prepare correspondence, reports, and presentations. Maintain filing systems and company records. Coordinate travel arrangements and expense reporting. Order office supplies and support office operations. Assist with special projects and administrative initiatives</p>
- 2026-11-05T00:00:00Z
- Elyria, OH
- onsite
- Permanent / Full Time
- 37000 - 37500 USD / Yearly
- <p>We are looking for a dependable Administrative Assistant to support daily office activities and help keep order fulfillment running smoothly in Elyria, Ohio. This position combines administrative coordination with hands-on support for preparing and shipping smaller product orders. The ideal candidate is comfortable using computers and Excel, works well independently, and maintains accuracy in a fast-paced service environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate routine office support tasks to help maintain efficient day-to-day operations.</p><p>• Process smaller product requests such as banners, drapes, and promotional materials with close attention to detail.</p><p>• Gather ordered items, organize them for dispatch, and package shipments securely.</p><p>• Prepare outgoing deliveries through shipping platforms, including FedEx, UPS, and ensure packages are sent accurately and on time.</p><p>• Track quantities and verify order information using basic calculations to maintain inventory and shipping accuracy.</p><p>• Enter and update order-related information in computer systems and portal-based software.</p><p>• Provide general administrative assistance, including data entry, reception coverage, and support for inbound communications.</p><p>• Provide customer support and communication in regard to all facets of the orders</p><p><br></p>
- 2026-11-06T00:00:00Z
- Farmingdale, NY
- onsite
- Permanent / Full Time
- 60000 - 65000 USD / Yearly
- We are looking for a dependable Administrative Assistant to support daily office operations in New York. This position is well suited for someone who thrives in a fast-paced manufacturing environment and can manage multiple administrative tasks with accuracy and professionalism. The ideal candidate brings strong computer proficiency, excellent organizational skills, and a confident approach to front-office support.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.<br>• Greet visitors, handle front-desk responsibilities, and provide a detail-oriented first point of contact for callers and guests.<br>• Respond to incoming phone calls, route inquiries appropriately, and relay messages in a timely manner.<br>• Enter, update, and maintain records in company systems with a high level of accuracy and attention to detail.<br>• Prepare, organize, and distribute documents, correspondence, and other office materials as needed.<br>• Support internal teams with scheduling, filing, and general clerical tasks to improve workflow and coordination.
- 2026-10-30T00:00:00Z
- Canton, OH
- onsite
- Permanent / Full Time
- 37440 - 45760 USD / Yearly
- We are looking for a dependable Administrative Assistant to support daily office operations in Canton, Ohio. This position is ideal for someone who enjoys keeping work organized, communicating effectively with visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the opportunity to contribute to a service-focused environment by helping the office run efficiently and ensuring information is managed in a timely manner.<br><br>Responsibilities:<br>• Welcome visitors, manage front-desk activity, and create a positive first impression for clients and guests.<br>• Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages clearly and promptly.<br>• Prepare, update, and maintain office records, databases, and routine documentation with a strong focus on accuracy.<br>• Enter information into internal systems and verify data to support organized and reliable recordkeeping.<br>• Provide day-to-day administrative support such as scheduling, filing, correspondence, and general office coordination.<br>• Assist with maintaining orderly office procedures and support operational updates or process changes when needed.
- 2026-10-28T00:00:00Z
- Granite Quarry, NC
- onsite
- Permanent / Full Time
- 50000 - 60000 USD / Yearly
- We are looking for an Administrative Assistant to support human resources activities at our onsite location in Granite Quarry, North Carolina. This position plays an important part in keeping employee records accurate, coordinating onboarding and training tasks, and helping staff navigate day-to-day HR-related processes. The ideal candidate is organized, discreet, and comfortable managing multiple priorities while delivering dependable administrative support in a collaborative workplace.<br><br>Responsibilities:<br>• Coordinate paid time off requests, update leave balances, and maintain accurate attendance documentation for employees.<br>• Organize and maintain personnel records, ensuring HR files and related documentation remain current, complete, and properly stored.<br>• Lead onboarding logistics for new employees, including orientation scheduling, required hiring paperwork, and initial training coordination.<br>• Manage employment eligibility processes by completing and tracking I-9 and E-Verify requirements in accordance with federal guidelines.<br>• Support benefits and leave administration by assisting eligible employees with enrollment materials, claim documentation, and policy-related questions.<br>• Monitor completion of required training programs for new and existing staff and follow up to ensure deadlines are met.<br>• Provide administrative support for employee relations matters by documenting workplace issues, maintaining records, and assisting with disciplinary paperwork.<br>• Respond to timekeeping and payroll-related questions and help resolve routine issues connected to employee hours and records.<br>• Work with contract staffing partners on administrative tasks related to contingent labor needs and other assigned HR projects.
- 2026-11-03T00:00:00Z
- Raleigh, NC
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Raleigh, North Carolina. This Contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative processes running smoothly. The role calls for strong communication, accuracy, and the ability to handle multiple priorities in an organized office setting.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized reception area.<br>• Handle incoming calls efficiently, route messages to the appropriate team members, and respond to routine requests with professionalism.<br>• Provide day-to-day administrative support through scheduling, document preparation, filing, and coordination of office tasks.<br>• Enter and update information in internal systems with a high level of accuracy and attention to detail.<br>• Organize records and maintain administrative documents so information is accessible and current.<br>• Support general office operations by assisting with correspondence, tracking tasks, and following up on routine administrative needs.
- 2026-10-23T00:00:00Z
- Manchester, NH
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>About the Opportunity</p><p>A small, established financial planning firm in Manchester, NH is looking to add an Administrative Assistant to its growing team. This is a newly created position offering the opportunity to work closely with the firm's owner and financial advisor while supporting daily office operations and financial administration.</p><p>This role is ideal for someone with an administrative background who is comfortable working with technology, enjoys learning new systems, and has an interest in financial services. Previous financial industry experience is beneficial but not required, as training will be provided on the firm's software and processes.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide day-to-day administrative and operational support to the financial advisor.</li><li>Assist with executing and processing investment trades.</li><li>Utilize financial software to manage client information, process transactions, and maintain accurate records.</li><li>Generate, compile, and review financial reports.</li><li>Support general office administration, including document preparation, filing, data entry, and correspondence.</li><li>Assist with maintaining accurate client records and financial documentation.</li><li>Learn and utilize LTL ClientWorks and other financial technology platforms.</li><li>Handle confidential client and financial information with discretion and professionalism.</li></ul><p><br></p>
- 2026-11-05T00:00:00Z
- New Orleans, LA
- onsite
- Temporary to Hire
- 19 - 21 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization. This contract opportunity is ideal for someone who communicates clearly, stays organized under pressure, and can manage multiple priorities in a busy environment. The person in this role will help create a welcoming front office experience while providing dependable administrative support across a range of routine tasks.<br><br>Responsibilities:<br>• Manage front desk activity by greeting visitors, directing inquiries, and ensuring a welcoming first point of contact for the office<br>• Respond to incoming phone calls courteously, route messages accurately, and assist callers with general questions<br>• Provide day-to-day administrative support such as preparing documents, organizing files, and maintaining office records<br>• Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness<br>• Coordinate general office tasks to help keep workflows efficient in a fast-paced setting<br>• Support scheduling, correspondence, and other clerical duties needed by the team<br>• Maintain an orderly administrative environment by tracking paperwork and assisting with routine office operations
- 2026-10-30T00:00:00Z
- Antigo, WI
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support daily office operations. This Contract to permanent position is ideal for someone who enjoys keeping administrative processes organized, providing a welcoming first point of contact, and handling a variety of clerical tasks with accuracy. The role offers an opportunity to contribute to a busy office environment by managing communications, supporting events, and maintaining reliable records. </p><p> </p><p>Responsibilities: </p><p>• Manage front-desk and general office activities, ensuring day-to-day administrative functions run smoothly. </p><p>• Respond to incoming calls courteously, direct inquiries to the appropriate contacts, and relay messages accurately. </p><p>• Perform data entry and maintain records with a high level of accuracy and attention to detail. </p><p>• Welcome visitors and provide receptionist support to create a helpful office experience. </p><p>• Coordinate meetings, schedules, and office-related arrangements to support team efficiency. </p><p>• Assist with planning and organizing events, including logistics, communication, and follow-up tasks. </p><p>• Prepare, update, and file administrative documents to keep information accessible and well organized. </p><p><br></p><p> This role will be filled quickly, please call Angela if you have questions, 920-264-0349. Scheduling interviews starting Thursday 11/12.</p>
- 2026-11-11T00:00:00Z
- Dallas, TX
- onsite
- Temporary / Contract
- 21.375 - 24.75 USD / Hourly
- We are looking for a dependable Administrative Assistant to support front office operations and help maintain an organized, welcoming workplace. This Contract position is ideal for someone who can balance reception coverage, administrative coordination, and day-to-day office support with attention to detail. The role requires strong communication skills, accuracy in handling information, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and provide front desk coverage, ensuring a courteous and attentive experience for guests, employees, and vendors.<br>• Manage incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately.<br>• Provide administrative support through document preparation, filing, scheduling assistance, and general office coordination.<br>• Enter, update, and maintain records with a high level of accuracy while keeping information organized and accessible.<br>• Assist with workplace and facilities-related tasks such as coordinating office needs, supporting shared spaces, and helping address day-to-day site requests.<br>• Monitor office supplies and help arrange replenishment to keep administrative operations running smoothly.<br>• Support internal teams with routine clerical tasks and special assignments as needed.<br>• Maintain a neat and efficient reception and office environment that reflects an organized business setting.
- 2026-11-09T00:00:00Z
- Murray, UT
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- We are looking for an Administrative Assistant to support daily front-office and workplace operations in Utah. This Long-term Contract opportunity is ideal for someone who enjoys creating a positive onsite experience, assisting visitors and employees, and keeping office activities running smoothly. The role requires a proactive, service-focused team member who can manage changing priorities with confidence and consistency.<br><br>Responsibilities:<br>• Welcome guests and team members with a friendly, attentive approach while serving as a primary point of contact for workplace questions and onsite support needs.<br>• Maintain orderly shared spaces by monitoring office conditions, replenishing supplies, and helping ensure common areas remain functional and presentable throughout the day.<br>• Handle incoming and outgoing mail, packages, and deliveries accurately, ensuring timely distribution and proper coordination with internal staff.<br>• Prepare conference rooms and assist with meeting logistics, including room setup, catering support, beverage or breakfast arrangements, and general event readiness.<br>• Look for ways to improve the day-to-day office experience by anticipating needs, completing open tasks during slower periods, and supporting workplace organization efforts.<br>• Interact effectively with a wide range of individuals while using sound judgment, clear communication, and appropriate discretion in day-to-day situations.<br>• Follow office procedures, safety expectations, and workplace protocols to support a consistent and well-managed onsite environment.
- 2026-10-26T00:00:00Z
- Oldwick, NJ
- onsite
- Permanent / Full Time
- 55000 - 60000 USD / Yearly
- Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team <br> Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
- 2026-10-15T00:00:00Z
- St. Louis, MO
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
- 2026-11-06T00:00:00Z
- Cedar Rapids, IA
- onsite
- Temporary / Contract
- 15 - 16 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support office operations in Cedar Rapids, Iowa. This is a fully onsite role and is well suited for someone who works accurately, manages repetitive tasks effectively, and provides timely service to customers. The role focuses on identifying insurance-related products, retrieving the correct records or media, and maintaining documentation in line with retention standards. Success in this position requires strong organization, steady follow-through, and the ability to learn established business practices quickly.</p><p><br></p><p>Responsibilities:</p><p>• Review policy numbers to determine the correct annuity, life, health, membership, or related insurance product classification.</p><p>• Locate and obtain the appropriate files, documents, or media needed to complete customer requests accurately and efficiently.</p><p>• Maintain records in accordance with retention guidelines and ensure documentation is handled properly throughout its lifecycle.</p><p>• Manage a steady volume of standardized clerical work by following defined procedures and completing routine tasks with consistency.</p><p>• Organize daily assignments based on urgency and service expectations so customer needs are addressed within required timeframes.</p><p>• Build productive working relationships with both internal teams and external customers to support smooth request handling.</p><p>• Apply learned business rules and operational practices to complete work correctly and minimize errors.</p><p>• Contribute to departmental performance by meeting or surpassing established service level targets.</p>
- 2026-11-11T00:00:00Z
- Glen Allen, VA
- onsite
- Temporary / Contract
- 18 - 18.5 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support insurance operations in Glen Allen, Virginia. This Long-term Contract position is well suited for someone who enjoys structured, process-driven work and can manage routine administrative tasks with speed and accuracy. The role will help keep underwriting support activities organized by handling application intake, coordinating workflow steps, and delivering responsive service to internal teams and external contacts.<strong> PLEASE NOTE: you must be available for a M-F, 10am-6pm, or M-F, 8:30-4:30 shift.</strong></p><p><br></p><p>Responsibilities:</p><p>• Enter application and policy-related information into company systems with a high level of accuracy and move files through established workflows.</p><p>• Review incoming documents for completeness, identify missing details, and help ensure records are ready for underwriting support processes.</p><p>• Provide prompt and timely assistance to internal departments, agents, and other external partners regarding administrative requests.</p><p>• Coordinate support activities such as ordering and scheduling premium audits, inspections, and other related follow-up items.</p><p>• Prepare and process legal notices and maintain organized documentation in accordance with business procedures.</p><p>• Set up renewal files across multiple product lines and help track submissions through required processing steps.</p><p>• Assist with program business administration and complete recurring operational tasks that support daily team productivity.</p><p>• Contribute to process improvement efforts by identifying practical ways to increase efficiency and maintain consistent administrative quality.</p>
- 2026-11-09T00:00:00Z
- Milwaukee, WI
- onsite
- Temporary to Hire
- 27 - 29 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support trust administration operations within a financial services environment. This contract position has the potential to become permanent, is fully onsite, and offers the opportunity to contribute to a team that manages sensitive client matters, financial records, and administrative workflows. The role works closely with trust officers and related internal teams to keep account activity, reporting, and documentation accurate, timely, and well organized.<br><br>Responsibilities:<br>• Provide daily administrative support for trust administration activities while coordinating closely with trust officers on assigned tasks and follow-up items.<br>• Handle annuity activity and other manually tracked asset transactions, ensuring records are updated accurately and values are maintained appropriately.<br>• Coordinate with internal partner groups, including case management, wealth management, settlement, pooled trusts, and other support teams, to ensure continuity of service and coverage.<br>• Review insurance documentation, organize statements, and assist with policy oversight through external insurance vendors.<br>• Support account administration by helping open brokerage relationships, establish online access, maintain data feeds, and update authorized signer details with investment partners.<br>• Assist with management of card-based account tools by opening or closing cards, preparing usage reports, and helping monitor risk-related activity.<br>• Prepare board-related materials and administrative reports, and assist with trust accounting reporting requests as business needs arise.<br>• Help maintain specialized files and systems that require additional access tools, and support software or mailing updates tied to trust administration processes.<br>• Provide guidance and cross-training to newer team members and contribute to committee work or special departmental initiatives as assigned.
- 2026-11-10T00:00:00Z
- Austin, TX
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- We are looking for a dependable Administrative Assistant 1 to provide onsite support for a busy office. This Contract position will cover a short-term leave and requires someone who can keep daily administrative operations organized, responsive, and efficient. The ideal candidate is comfortable handling clerical tasks, managing communication, assisting visitors, and preparing business documents with accuracy and care.<br><br>Responsibilities:<br>• Support day-to-day office operations by coordinating supplies, maintaining organized records, and assisting with routine administrative activities.<br>• Draft and format business materials such as letters, reports, memos, invoices, and other office documentation with close attention to detail.<br>• Organize, file, and retrieve records, reports, and other documents to ensure information is easy to access when needed.<br>• Respond to incoming correspondence and route questions or requests to the appropriate team members in a timely manner.<br>• Welcome visitors and team members in a courteous manner and provide general assistance during onsite interactions.<br>• Perform clerical support tasks such as photocopying, scanning, distributing documents, and helping maintain efficient office workflows.<br>• Assist with basic bookkeeping-related activities and help keep administrative information accurate and up to date.<br>• Conduct research and gather information in response to internal requests and operational needs.
- 2026-11-10T00:00:00Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 30 - 40 USD / Hourly
- <p>We're seeking a highly organized and detail-oriented <strong>Senior Administrative Assistant</strong> to support daily office operations and help keep teams productive and efficient. This role is ideal for someone who enjoys multitasking, solving problems, and providing exceptional administrative support in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, meetings, and scheduling</li><li>Coordinate travel arrangements and expense reports</li><li>Prepare documents, reports, and presentations</li><li>Support office operations, supplies, and vendor coordination</li><li>Handle correspondence and maintain organized records</li><li>Assist with special projects and team initiatives</li></ul>
- 2026-11-06T00:00:00Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 27 - 35 USD / Hourly
- <p>Robert Half is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure a seamless experience for both internal teams and external stakeholders. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping processes organized and running efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails professionally</li><li>Prepare, edit, and distribute correspondence, reports, and presentations</li><li>Maintain electronic and paper filing systems</li><li>Assist with data entry, record management, and document preparation</li><li>Coordinate office supplies, vendor relationships, and facility requests</li><li>Support travel arrangements, expense reports, and meeting logistics</li><li>Serve as a point of contact for visitors, clients, and employees</li><li>Assist with special projects and other administrative duties as assigned</li></ul><p><br></p><p><br></p>
- 2026-11-02T00:00:00Z