<p>The Administrative Coordinator provides high-level administrative support to ensure efficient office operations and departmental coordination. Some responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate must have excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p> Responsibilities:</p><p> • Coordinate daily administrative activities and ensure smooth operations across departments.</p><p> • Manage schedules, calendars, and meeting logistics for multiple managers.</p><p> • Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p> • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p> • Assist with vendor management, supply ordering, and invoice tracking.</p><p> • Provide project coordination support, tracking deadlines and deliverables.</p>
Proposal Coordinator - 3+ Months, Potential for permanent, On-Site, 40 hours a week in North Dallas! Robert Half, Marketing & Creative is looking for a Proposal Coordinator to bring on for the next 3+ months, on-site in the North Dallas area, long-term is probable. Proposal Coordinator will be overseeing proposal and grant assets and elements, routing internal approvals and gathering content from multiple departments and managers. Proposal Coordinator will act as the liaison and home base for gathering, organizing, and delivering proposal-related requirements, Proposal Coordinator will be reading and interpreting technical and legal documents, to ensure details align with requirements supporting the compliance and risk assessment processes. Proposal Coordinator will work with all levels in the organization, ensuring communication and smooth transition throughout the proposal and grant process.
<p>We are seeking an organized and detail-oriented <strong>Administrative Coordinator</strong> to join our financial services team. In this critical role, you will play an integral part in ensuring smooth operational processes, supporting leadership, and managing key administrative functions. This is a fantastic opportunity for a highly motivated individual looking to contribute to the success of a dynamic and fast-paced organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to financial services advisors and executives, including managing calendars, scheduling meetings, and coordinating appointments.</li><li>Prepare and process client documentation, agreements, and sensitive financial information with a focus on accuracy and confidentiality.</li><li>Serve as the first point of contact for clients and stakeholders, delivering excellent customer service and professionally addressing inquiries.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries, for department staff as needed.</li><li>Organize and maintain efficient filing systems, both digital and physical.</li><li>Assist with preparing detailed financial reports, presentations, and correspondence.</li><li>Manage and process expense reports and coordinate billing or payment-related tasks.</li><li>Monitor office supply levels, reorder items as needed, and ensure smooth office operations.</li><li>Collaborate with department teams to assist in special projects and ensure deadlines are met.</li></ul><p><br></p>
<p>We are seeking a results-driven and highly organized Administrative Specialist to manage essential administrative functions and streamline processes within the organization. This role involves performing advanced administrative tasks, assisting with high-priority projects, and supporting cross-functional teams to ensure operational efficiency. The ideal candidate is detail-oriented, proactive, and excels in collaborating within a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and perform daily administrative operations, including managing calendars, scheduling meetings, and organizing resources.</li><li>Prepare and edit reports, correspondence, presentations, and other business documents.</li><li>Serve as a liaison between departments to ensure clear communication and workflow optimization.</li><li>Conduct research and compile data as needed for special projects or organizational initiatives.</li><li>Manage and maintain files, records, and documentation with strong attention to detail and organization.</li><li>Assist with event planning and execution, including logistics, budgets, and material preparation.</li><li>Ensure compliance with company policies and procedures by maintaining accurate documentation.</li><li>Support senior leadership by managing key deliverables and timelines.</li><li>Monitor office supply inventory and manage procurement processes as needed.</li><li>Provide backup to other administrative personnel as required.</li></ul><p><br></p>
<p>We are assisting our client in finding a dedicated and detail-oriented Administrative Coordinator to support their daily operations by ensuring seamless organizational processes. The Administrative Coordinator will serve as a critical link between teams, managing administrative tasks, coordinating schedules, and maintaining efficient office workflows. This is an excellent opportunity for an organized professional who excels at multitasking and enjoys working in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in organizing and maintaining office operations, including scheduling meetings, managing calendars, and coordinating team activities.</li><li>Serve as the primary point of contact for administrative inquiries, fielding questions or escalating issues when necessary.</li><li>Generate and maintain accurate reports, records, and documentation for internal and external needs.</li><li>Oversee the supply inventory and procurement process, ensuring the availability of necessary resources.</li><li>Communicate with internal teams, vendors, and clients to manage workflows and ensure efficient task completion.</li><li>Implement and enforce organizational policies, providing support for compliance as required.</li><li>Help plan and coordinate events, meetings, and training sessions, including managing logistics.</li><li>Monitor ongoing projects and deadlines to align with organizational goals and ensure deliverables are met.</li><li>Support and collaborate with management to optimize administrative procedures and provide suggestions for process improvements.</li><li>Perform additional administrative duties as assigned to support business operations.</li></ul>
<p>A leading institution in <strong>higher education</strong> located in <strong>San Marcos</strong> is seeking a highly organized and proactive <strong>Administrative Coordinator</strong> to join their academic operations team. This is an exciting opportunity to play a key role in supporting the daily operations of a vibrant educational environment where every detail contributes to the success of students and faculty alike.If you enjoy a fast-paced setting, thrive on multitasking, and find satisfaction in helping things run smoothly behind the scenes — this is your perfect match.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to academic departments, faculty, and student services.</li><li>Coordinate meetings, manage schedules, and prepare detailed reports and agendas.</li><li>Assist in planning academic events, orientations, and committee meetings.</li><li>Maintain accurate records, correspondence, and departmental files in accordance with institutional policies.</li><li>Support budget tracking, purchasing, and reimbursements.</li><li>Communicate with students, staff, and outside vendors to ensure smooth operations.</li><li>Handle confidential information with the utmost discretion and professionalism.</li></ul><p><br></p>
<p><strong>Discover Your Next Opportunity: Data Entry Clerk (Contract-to-Hire)</strong></p><p>Are you ready to bring your keen eye for detail and passion for accuracy to a dynamic and supportive team? We’re looking for an enthusiastic <strong>Administrative Coordinator</strong> to join our client's growing organization on a <strong>Contract-to-Hire</strong> basis. In this role, you'll play a key part in cataloging financial statements, ensuring data accuracy, and collaborating with exceptional teammates—while working remotely. If you thrive in a fast-paced environment and are motivated by the opportunity to make a meaningful impact, this role is perfect for you. Join us and bring your talents to a company that values innovation, teamwork, and personal growth.</p><p><br></p><p><br></p><p><strong>Why You'll Love Working Here</strong></p><ul><li><strong>Company Values:</strong> Committed to integrity, collaboration, and excellence. Every member of our team is empowered to grow, innovate, and contribute to the company’s success.</li><li><strong>Exceptional People:</strong> Work alongside a team of talented and supportive professionals who celebrate each other’s achievements and foster a culture of inclusivity.</li><li><strong>Flexible Work Environment:</strong> Enjoy the benefits of remote work with the resources and support needed to stay connected and succeed in your role.</li></ul><p><strong>*This person must sit out of Iowa. </strong></p><p> </p><p><strong>What You'll Do</strong></p><ul><li><strong>Precision Matters:</strong> Accurately input financial statements into our proprietary database, ensuring every detail is correct.</li><li><strong>Organizational Expertise:</strong> Collect, organize, and verify important documents from multiple sources, following clear guidelines to maintain consistency.</li><li><strong>Collaboration Counts:</strong> Work closely with team leads and support personnel to troubleshoot challenges, improve workflows, and achieve team goals.</li><li><strong>Error-Free Excellence:</strong> Perform meticulous cataloging of data to maintain its integrity and avoid mistakes that could impact processes.</li><li><strong>Proactive Communication:</strong> Build solid working relationships by communicating effectively with team members and contributing to a productive team dynamic.</li><li><strong>Adherence to Standards:</strong> Ensure all data collection and entry processes align with company policies and best practices.</li></ul><p><br></p><p> </p>
<p>We are looking for a dedicated administrator to provide tailored financial services to clients in Norfolk, Virginia. This role requires a meticulous individual with a strong background in bookkeeping or financial administration, exceptional organizational skills, and the ability to build positive client relationships. If you thrive in a collaborative environment and enjoy managing financial portfolios, this opportunity is designed for you.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and process bill payments while ensuring timely reconciliation of client accounts.</p><p>• Develop and deliver monthly and quarterly financial reports using tools such as Quicken and QuickBooks.</p><p>• Assist with annual tax-related tasks, including the preparation of forms such as 1099s and W-2s.</p><p>• Maintain direct communication with clients and their advisors to address inquiries and provide updates.</p><p>• Support administrative reporting needs and ensure accurate documentation of financial activities.</p><p>• Utilize financial software, including QuickBooks and Bill.com, to streamline workflows and transactions.</p><p>• Collaborate with team members to ensure a client-first approach in all portfolio management tasks.</p><p>• Monitor and manage asset allocations within client portfolios to meet their financial goals.</p>
<p>We’re looking for a versatile and detail-oriented professional to support our team across multiple departments. This role is ideal for someone who thrives in a dynamic environment and enjoys keeping operations running smoothly behind the scenes.</p><p><br></p><p><strong>What You’ll Do</strong></p><p><br></p><p><strong>Office Operations</strong></p><ul><li>Organize calendars and coordinate meetings, including preparing materials and logistics</li><li>Support planning and execution of offsite events, trainings, and team gatherings</li><li>Keep the office environment clean and organized through daily walkthroughs</li><li>Monitor and replenish office supplies</li><li>Serve as the first point of contact for visitors and incoming calls</li><li>Handle mail pickup, sorting, and distribution</li><li>Manage shipping and receiving processes with carriers like FedEx and UPS</li><li>Assist with onboarding setup for new team members</li></ul><p><strong>Administrative & Financial Tasks</strong></p><ul><li>Digitize invoices</li><li>Reconcile monthly credit card transactions and follow up on missing documentation</li><li>Provide cross-functional administrative support to Finance, Operations, and Estimating</li><li>Track and order branded merchandise inventory</li><li>Prepare and post compliance signage for job sites</li><li>Distribute weekly paperwork to field staff</li><li>Update and display revenue tracking visuals</li><li>Participate in resource planning meetings and maintain labor schedules</li><li>Maintain and update equipment records and listings</li><li>Develop forms and workflows to streamline equipment tracking</li><li>Support asset lifecycle management including DMV paperwork and sale postings</li><li>Track equipment usage, rentals, and inspections weekly</li><li>Coordinate vehicle registrations and insurance renewals</li><li>Maintain digital systems and server files related to equipment</li><li>Create visual tags and maintain tool inventories</li><li>Manage Safety documentation and assist with training logistics</li></ul><p><strong>HR & Employee Engagement</strong></p><ul><li>Coordinate employee recognition programs and bulletin board updates</li><li>Prepare materials for interviews and HR-related meetings</li></ul><p><strong>Digital & Social Media Management</strong></p><ul><li>Maintain and update content across social media platforms (LinkedIn, Facebook, Instagram)</li><li>Support internal communications via the company intranet</li></ul><p><br></p><ul><li><br></li></ul><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join a non-profit organization based in San Diego, California. In this long-term contract position, you will play a key role in supporting program operations through meticulous document management, compliance reporting, and logistical coordination. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with teams to ensure efficient and accurate administrative processes.<br><br>Responsibilities:<br>• Prepare and organize program documents, including registration rosters, compliance materials, and site forms, to support monthly distributions.<br>• Collect, scan, and file program documentation to meet state compliance standards, ensuring proper record-keeping and digital storage.<br>• Compile and format data for required state reports, assisting with monthly and quarterly submissions for multiple programs.<br>• Support inventory-related administrative tasks, such as managing Bills of Materials (BOMs), tracking distribution orders, and preparing supply documentation.<br>• Coordinate printing and packaging of large-scale handouts, flyers, and participant materials for internal use and partner agencies.<br>• Communicate with program teams to identify weekly administrative needs and maintain deadlines for document submissions.<br>• Track incoming paperwork from field staff and external partners, addressing incomplete or missing information as needed.<br>• Provide light data entry and database support using systems like Oasis, Primarius, or Excel.<br>• Assist with preparations for audits, file reviews, and inventory checks to ensure compliance and accuracy.<br>• Contribute to organization-wide events, including volunteer activities and food distribution campaigns, as needed.
<p><strong>Administrative Coordinator opportunity available in Cedar Rapids, Iowa!</strong></p><p><br></p><p>Are you a detail-oriented administrative professional with a knack for managing multiple priorities under tight deadlines? Robert Half is currently seeking a highly organized and adaptable <strong>Administrative Coordinator</strong> to join a fast-paced team in Cedar Rapids, Iowa for a <strong>contract role</strong> with hybrid flexibility. This is an exciting opportunity to contribute to meaningful projects while supporting organizational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support for ongoing projects, ensuring timelines and deliverables are met.</li><li>Coordinate schedules, meetings, and communications for project teams and stakeholders.</li><li>Conduct data entry and maintain accurate documentation for project-related tasks.</li><li>Track and monitor project progress, resolving issues in collaboration with team members.</li><li>Assist in preparing and distributing reports, presentations, and other project materials.</li><li>Manage competing priorities and adhere to deadlines in a high-pressure environment.</li><li>Maintain confidentiality and professionalism while interfacing with internal teams and external partners.</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Administrative Technician to join our team in Juno Beach, Florida. In this long-term contract position, you will provide advanced administrative support to the IT Vice President, ensuring smooth operations and effective communication across the organization. This role requires a proactive individual with exceptional multitasking abilities and a commitment to maintaining confidentiality and professionalism.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the IT Vice President, including managing calendars, scheduling meetings, and coordinating travel arrangements.<br>• Organize and facilitate meetings and events by preparing agendas, handling logistics, and ensuring follow-up on action items.<br>• Act as a liaison between the executive and both internal and external stakeholders to maintain clear and timely communication.<br>• Prepare detailed reports, presentations, and spreadsheets to support decision-making and operations.<br>• Manage expense reporting, purchase orders, and track budgets to ensure accurate financial oversight.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Document and recommend improvements to processes and procedures to enhance operational efficiency.<br>• Participate in special projects and provide analytical support as needed.<br>• Coordinate onboarding activities and provide assistance with staffing and supplier communications.<br>• Ensure adherence to organizational policies and practices while supervising administrative tasks.
<p>We are looking for a detail-oriented Administrative Coordinator to join our team in San Diego, California, on a long-term contract basis. In this role, you will provide critical support to ensuring smooth operations through accurate documentation, compliance reporting, and logistical coordination. This position is ideal for someone who thrives in a fast-paced nonprofit environment and enjoys working behind the scenes to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize necessary documents for program distributions, including compliance forms, registration materials, and site-specific paperwork.</p><p>• Collect, scan, and maintain program records such as intake forms and monthly reports to ensure compliance with state regulations.</p><p>• Compile and format data for state-required reporting on a monthly and quarterly basis.</p><p>• Manage filing systems and ensure accurate digital storage of program records.</p><p>• Assist with inventory-related tasks, including tracking supplies, managing distribution orders, and preparing Bills of Materials.</p><p>• Print, organize, and package large volumes of flyers, handouts, and participant materials for program operations and partner agencies.</p><p>• Coordinate with other departments to ensure timely delivery of program-related materials.</p><p>• Track incoming documents from field staff and partners, identifying and addressing any missing or incomplete submissions.</p><p>• Provide database support by entering and managing data in systems such as Oasis, Primarius, or Excel.</p><p>• Support preparations for audits, file reviews, and inventory checks as needed.</p>
<p><strong><u>Office Administrator</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>*Fully onsite - 5 days per week in office role*</p><p><br></p><p>Robert Half has partnered with a well-respected and established organization in their search of an administrative professional to be the 'face and voice' of their business! This role will triage incoming phone calls, maintain the front lobby area, and support member of the executive team directly. Ideal background includes strong administrative and customer service experience, pleasant demeanor for all in-person/phone/email communications with internal and external professionals. We are looking for an organized and detail-oriented <strong><u>Office Administrator </u></strong>as this role is vital in ensuring smooth daily operations and providing exceptional administrative support across various functions. If you excel in multitasking, thrive in fast-paced environments, and have a knack for delivering top-notch customer service, we encourage you to apply.</p><p><br></p><p><u>Responsibilities:</u></p><ul><li>Promptly manage incoming calls, emails, and visitors with professionalism </li><li>Maintain office calendars, coordinate meetings and travel for executive team.</li><li>Manage office supply orders for breakroom and restroom supplies</li><li>Maintain a tidy reception, handle incoming and outgoing mail.</li><li>Coordinate leadership team meetings and company events </li><li>Expense reports processing </li></ul><p>**Our client offers a very robust benefit package for all employees as well as a collaborative environment**</p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to: <u>Drew.Schroll@RobertHalf com.</u> All inquiries will remain confidential. </p><p><br></p>
<p>We are looking for an experienced and detail-oriented Administrative Coordinator to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a key role in supporting small food and agriculture companies by managing cost-share applications, reviewing documentation, and ensuring compliance with regulations. This role requires strong organizational skills, excellent communication abilities, and a customer-focused mindset.</p><p><br></p><p>Responsibilities:</p><p>• Process cost-share applications submitted by small food and agriculture companies, ensuring accuracy and compliance with established guidelines.</p><p>• Maintain coordination with 25-30 companies across five states, providing guidance and support throughout the application process.</p><p>• Review submitted documentation, verify eligibility, and allocate reimbursements for qualifying expenses.</p><p>• Communicate regularly with companies to address inquiries, request additional information, and resolve any discrepancies.</p><p>• Ensure all claims are processed in alignment with regulations and provide feedback to companies when claims do not meet requirements.</p><p>• Utilize proprietary claims software to track and manage application statuses efficiently.</p><p>• Apply intermediate Excel skills to organize data, create reports, and manage deadlines effectively.</p><p>• Collaborate with internal teams to ensure smooth operations and adherence to timelines.</p><p>• Set clear deadlines for tasks and follow up to ensure timely completion.</p><p>• Uphold exceptional customer service standards while managing sensitive financial information.</p>
<p>Overview</p><p>We are seeking an experienced Administrative Technician to join the team in Juno Beach, FL. This role requires a professional who can manage advanced administrative tasks, handle sensitive information with discretion, and provide high-level support to business leaders in a dynamic environment.</p><p>Key Responsibilities</p><ul><li>Perform advanced, diversified, and confidential administrative duties supporting business operations.</li><li>Prepare, interpret, and produce reports addressing reporting issues and data trends.</li><li>Conduct analysis and participate in special projects to improve workflows and processes.</li><li>Respond to information and data requests, ensuring accuracy and timeliness.</li><li>Recommend and document enhancements to internal procedures and administrative systems.</li><li>Provide comprehensive scheduling, calendaring, and coordination of meetings and deliverables.</li><li>Arrange travel logistics and coordinate staff events and functions as needed.</li><li>Prepare presentations, spreadsheets, and reports; proofread and format written materials.</li><li>Collaborate and align with other administrators to ensure leadership consistency and communication.</li><li>Maintain confidentiality of all information and coordinate with both internal and external stakeholders, including government personnel.</li></ul>
