<p>Front Desk Duties:</p><p><br></p><ul><li>Greet patients and visitors with professionalism and empathy, ensuring a welcoming environment.</li><li>Respond to phone calls and emails, scheduling appointments, and managing inquiries related to dermatology services.</li><li>Maintain accurate patient records and assist with electronic medical records (proficiency in systems like Epic or Cerner preferred).</li><li>Process payments and collect co-pays efficiently using the practice's payment procedures.</li><li>Ensure the reception area is clean, organized, and fully stocked with supplies.</li></ul><p>Calendar Management:</p><p><br></p><ul><li>Manage the physician’s schedule, ensuring timely appointments and optimizing operational efficiencies.</li><li>Organize and prioritize meetings and calls for internal and external communications.</li><li>Collaborate with the medical office administrator to minimize scheduling conflicts.</li></ul><p>Travel Arrangements:</p><p><br></p><ul><li>Plan and book travel arrangements for the physician, including flights, accommodation, and ground transportation.</li><li>Prepare itineraries that align with clinic schedules, conferences, or commitments.</li><li>Handle last-minute changes and cancellations promptly and effectively.</li></ul><p><br></p>
We are looking for a dedicated and organized Front Desk Coordinator to join our dermatology practice in Santa Monica, California. This position requires a detail-oriented individual who can manage front desk operations while supporting the physician with scheduling and travel arrangements. As a Contract to permanent role, this opportunity offers the potential for long-term growth within a dynamic healthcare environment.<br><br>Responsibilities:<br>• Welcome patients and visitors with warmth and courtesy, ensuring a positive first impression.<br>• Maintain and update patient records accurately, including electronic medical records using systems such as Epic or Cerner.<br>• Process payments and collect co-pays efficiently, adhering to established procedures.<br>• Keep the reception area clean, organized, and fully stocked with necessary supplies.<br>• Coordinate the physician’s calendar to ensure seamless scheduling of appointments and meetings.<br>• Prioritize and arrange meetings, calls, and other communications to optimize daily operations.<br>• Work with the office administrator to prevent scheduling conflicts and improve workflow.<br>• Plan and manage travel arrangements for the physician, including booking flights, accommodations, and transportation.<br>• Prepare detailed itineraries that align with clinic schedules and external commitments.<br>• Address last-minute travel changes or cancellations promptly and efficiently.
<p>We are looking for an Administrative Assistant in Honolulu. The Administrative Assistant supports a busy healthcare facility by managing front office operations, patient scheduling, records management, and communications with medical staff and patients. This role requires exceptional organizational skills, attention to detail, and the ability to manage confidential information in a fast-paced environment. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors, ensuring a positive experience.</li><li>Schedule appointments and coordinate patient flow with healthcare providers.</li><li>Prepare, update, and maintain medical records with accuracy and confidentiality.</li><li>Answer phones, respond to inquiries, and route calls as appropriate.</li><li>Process insurance forms and other patient documents.</li><li>Manage correspondence, including emails and letters.</li><li>Order and maintain office and clinical supplies.</li><li>Assist in the preparation and submission of reports.</li><li>Support administrative projects as assigned by management.</li></ul>
<p>A busy medical practice in Oceanside is seeking a highly organized and patient-focused <strong>Office Manager</strong> to oversee front office operations, administrative staff, and practice workflows. This role requires a strong understanding of healthcare administration, team leadership, and operational efficiency. The Office Manager will ensure smooth daily operations while supporting both staff and providers.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage front office staff, scheduling, and daily workflows</li><li>Oversee patient intake, billing coordination, and administrative processes</li><li>Ensure compliance with healthcare regulations and internal policies</li><li>Support HR functions including hiring, onboarding, and staff training</li><li>Manage office budgets, supplies, and vendor relationships</li><li>Address patient concerns and operational issues</li><li>Collaborate with providers and leadership on practice improvements</li></ul>
We are looking for an MS4 Data Entry Clerk/Patient Registration specialist for a contract position based in San Luis Obispo, California. In this role, you will play a vital part in ensuring accurate and efficient patient data management within a healthcare setting. You will contribute to the smooth operation of the front office by supporting administrative tasks and delivering excellent service to patients.<br><br>Responsibilities:<br>• Accurately input patient demographic and insurance details into the electronic medical records system.<br>• Confirm insurance coverage and secure necessary authorizations prior to scheduled appointments.<br>• Respond to patient inquiries regarding appointments, forms, or billing, and escalate complex issues to appropriate team members.<br>• Facilitate patient check-in and check-out processes, including collecting copayments and completing required documentation.<br>• Schedule, confirm, and manage patient appointments while ensuring timely updates to the calendar.<br>• Maintain strict confidentiality and adhere to healthcare regulations and organizational policies.<br>• Support administrative operations, including back-office duties, in a small practice environment.<br>• Collaborate with team members to ensure efficient workflow and provide assistance where needed.
We are looking for a skilled Health Information Technician to join our team in SeaTac, Washington. In this Contract to permanent position, you will play a vital role in managing medical records and ensuring compliance with state and federal regulations. The ideal candidate will demonstrate strong organizational skills, attention to detail, and a customer-focused approach.<br><br>Responsibilities:<br>• Process and review incoming requests for medical records and health information from various authorized parties, including patients, providers, and legal representatives.<br>• Verify proper authorization for record releases and ensure compliance with applicable regulations and organizational policies.<br>• Retrieve, prepare, and deliver medical records through electronic systems, fax, mail, or secure portals.<br>• Provide timely responses to inquiries regarding medical record requests, statuses, and related documentation.<br>• Maintain detailed logs of all requests, releases, and relevant documentation to ensure accuracy and accountability.<br>• Uphold patient confidentiality and safeguard the integrity of health records in all processes.<br>• Collaborate with healthcare providers, clinical teams, and other departments to collect necessary information.<br>• Perform general administrative duties such as scanning, indexing, and filing medical records to support departmental operations.
<p>The Patient Access Specialist serves as the initial point of contact for patients, visitors, and staff, delivering exceptional customer service and ensuring efficient administrative operations at the front desk. This role is responsible for patient registration, appointment scheduling, data verification, record management, and supporting overall clinic operations. The Patient Access Specialist works collaboratively with clinical and administrative teams to enhance patient experience and operational flow.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet all individuals who present at the front desk, including patients, visitors, and employees; promptly notify appropriate staff of any arrivals.</li><li>Complete patient check-ins, including collection of co-pays and outstanding account balances.</li><li>Verify and update all patient information, including demographic, personal, and financial data. Assign eligibility levels and register new patients as needed with a high degree of accuracy.</li><li>Assist patients in completing consent forms and other required documentation.</li><li>Schedule appointments for medical, dental, and behavioral health services, ensuring appropriate distribution of clinical summaries at patient exit.</li><li>Coordinate daily provider schedules in collaboration with the Patient Access Manager and clinical staff.</li><li>Conduct appointment confirmation calls to patients, providing reminders for required items and information ahead of scheduled visits.</li><li>Proactively check and manage the “bump list” for appointments requiring rescheduling.</li><li>Evaluate and process record requests in compliance with HIPAA and applicable regulations for patient information release.</li><li>Answer and route incoming telephone calls; relay messages efficiently to the appropriate parties.</li><li>Educate and assist patients with online portal access, including recruitment and enrollment support.</li><li>Prepare, sort, and distribute printed materials and notices as relevant to patient and office needs.</li><li>Cross-train in all core front office administrative functions to support operational flexibility.</li><li>Participate in and actively contribute to assigned committees and workgroups.</li><li>Travel to alternate clinic locations as necessary to meet operational requirements.</li><li>Attend mandatory staff meetings and agency meetings as required.</li><li>Perform other job-related duties as assigned to support clinic operations.</li></ul><p><br></p>
<p>We are looking for a Medical Customer Service Specialist to join our team as the primary contact for patients and healthcare professionals. In this role, you will contribute to a positive patient experience by addressing questions, resolving issues, verifying details, and supporting the daily workflow of a medical practice or healthcare facility.</p><p><br></p><p><strong>Schedule:</strong> Monday through Friday, 8:00 a.m. – 5:00 p.m</p><p><br></p><p><strong>Primary Duties include the following:</strong></p><ul><li>Provide prompt, courteous support to patients by phone, email, and in person</li><li>Handle patient registration, schedule appointments, and confirm insurance eligibility</li><li>Accurately resolve billing, claims, and account-related questions</li><li>Protect patient privacy by maintaining records in accordance with HIPAA guidelines</li><li>Coordinate with clinical and administrative teams to facilitate patient care and communication</li><li>Record all interactions and track issues to ensure effective follow-up and resolution</li><li>Inform patients about office policies, healthcare services, and next steps</li></ul><p><br></p>
Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
<p>The Medical Front Desk Coordinator acts as the primary point of contact for patients, creating a welcoming and efficient front office experience in a healthcare setting. This role balances customer service with administrative accuracy, supporting clinical operations through effective scheduling, insurance processing, and patient communication. Attention to detail, empathy, and compliance with healthcare regulations are essential to maintaining smooth patient flow and satisfaction.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and check in patients in a professional, courteous manner</li><li>Schedule appointments and manage provider calendars</li><li>Verify insurance eligibility</li><li>Maintain accurate patient records and demographic information</li><li>Handle incoming calls and patient inquiries</li><li>Ensure HIPAA compliance and confidentiality</li><li>Coordinate referrals and follow-up appointments</li><li>Manage patient check-out and provide visit summaries</li><li>Address basic billing questions and route complex issues appropriately</li><li>Maintain a clean, organized front office environment</li></ul><p><br></p>
<p>Join a leading healthcare provider as a Medical Receptionist and become the welcoming face of our busy medical practice located in Plainfield, IN. This role is essential for delivering excellent patient experiences and supporting daily administrative operations.</p><p><br></p><p><strong>Hours: </strong></p><p>Monday: 7:30 AM – 5:30 PM</p><p>Tuesday: 7:30 AM – 6:00 PM</p><p>Wednesday: 12:00 PM – 4:00 PM</p><p>Thursday: 7:30 AM – 4:00 PM</p><p>Friday: 7:00 AM – 4:00 PM</p><p><br></p><p><strong>Responsibilities for the position:</strong></p><ul><li> Greet patients and visitors, ensuring a friendly and professional first impression</li><li>Schedule and confirm patient appointments</li><li>Answer multi-line phones, direct calls, and deliver accurate messages</li><li>Register new patients and update existing patient records</li><li>Verify insurance information and collect necessary documentation</li><li>Process payments and maintain accurate financial records</li><li>Liaise professionally with medical staff, patients, and insurance companies</li><li>Maintain a clean and organized front desk and waiting area</li></ul><p><br></p>
<p>We are seeking a detail-oriented Medical Scheduler to join our healthcare team. Success in this role means providing exceptional administrative support by efficiently scheduling patient appointments and ensuring smooth daily clinical operations. The ideal candidate will have excellent communication skills and a background in medical office or customer service environments.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Schedule and confirm patient appointments promptly via phone and digital platforms</li><li>Collect and verify patient demographic, insurance, and contact information</li><li>Communicate with clinical staff to relay schedule changes or urgent needs</li><li>Maintain up-to-date and organized appointment records in the scheduling system</li><li>Address patient questions regarding appointments, wait times, or provider availability</li><li>Follow established protocols for cancellations, no-shows, and rescheduling</li><li>Support front-office tasks as needed, such as reception and basic patient inquiries</li></ul><p><br></p>
Medical Receptionist – EPIC EMR Specialist Are you a detail-oriented detail oriented with a passion for patient-centric service? Join our team as a Medical Receptionist, where you’ll be the face of our healthcare organization and play a vital role in supporting high-quality care. Key Responsibilities: Greet and assist patients in-person and over the phone with professionalism and empathy Schedule appointments, verify insurance, and handle patient registration while ensuring HIPAA compliance Enter and manage patient information into EPIC Electronic Medical Records (EMR) system Accurately complete data entry tasks and maintain organized records Support clinical and administrative staff with ongoing workflow needs Prioritize patient experience with a friendly, solutions-driven approach Qualifications: Prior experience in healthcare setting required; front desk or customer service in medical office preferred Hands-on experience with EPIC EMR strongly desired Skilled in data entry with high attention to detail and accuracy Patient-centric mindset, capable of handling sensitive information discreetly Excellent communication and organizational skills Why Join Us? You’ll become part of a team committed to excellence, empathy, and innovation in healthcare delivery. We offer competitive benefits, growth opportunities, and a positive work environment. Ready to make a difference in patients’ lives? Apply now or contact us today to learn more about this rewarding opportunity!
We are looking for a dedicated Medical Customer Service Representative to join our team on a long-term contract basis in Roseville, California. In this role, you will play a vital part in supporting patients and medical staff by delivering excellent customer service and ensuring smooth administrative operations. This position offers an opportunity to work in a fast-paced healthcare environment while building relationships and enhancing patient experiences.<br><br>Responsibilities:<br>• Handle incoming calls and inquiries from patients, providing accurate information and assistance about appointments, billing, and other services.<br>• Schedule patient appointments efficiently while adhering to clinic protocols and availability.<br>• Verify medical insurance information to ensure accurate billing and seamless patient care.<br>• Maintain and update patient medical charts and records in the electronic practice management system.<br>• Conduct reminder calls to patients regarding upcoming appointments or necessary follow-ups.<br>• Collaborate with medical staff to address patient concerns and improve clinic workflow.<br>• Utilize medical terminology to effectively communicate with patients and healthcare professionals.<br>• Operate standard office equipment and computer software to complete daily administrative tasks.<br>• Deliver exceptional customer service by addressing patient needs promptly and professionally.<br>• Support the supervisor and other team members in maintaining clinic efficiency and resource management.
<p>The Office Manager is responsible for daily operational oversight in a busy integrative health clinic. This contract-to-hire role ensures efficient administrative processes, supports clinical staff and patients, and is accountable for accurate financial and inventory management. Ideal candidates are detail-oriented, proactive, and capable of managing a dynamic, fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Oversee all daily office functions, including supply management and basic technology needs</p><p>Serve as the primary liaison with building management and external vendors</p><p>Process daily deposits; enter expenses and manage routine financial reconciliations in QuickBooks</p><p>Coordinate contractor payroll administration (in partnership with payroll support)</p><p>Maintain and update office policies, procedures, and documentation</p><p>Lab Kits & Results Management</p><p>Manage and order lab kits and supplies, track lab-related expenses</p><p>Address lab billing questions and issues</p><p>Ensure timely distribution of lab results and medical records to providers</p><p>Provider & Vendor Support</p><p>Provide administrative support for provider lab coordination and patient follow-up</p><p>Maintain effective relationships with vendors and external service providers (e.g., EHR/PM systems, payroll coordinator)</p><p>Communicate operational and procedural changes to staff and providers</p><p>Patient Communication & Front Desk Support</p><p>Respond to patients professionally by phone, email, and patient portal; resolve billing and scheduling questions</p><p>Serve as backup for front desk duties (scheduling, check-in, check-out, billing) during staff absences (estimated 20% of time)</p><p>Assist in resolving patient concerns in a calm, professional manner</p><p>Special Projects</p><p><br></p><p>Participate in clinic improvement initiatives and special projects as assigned</p><p><br></p><p>Schedule and Environment:</p><p><br></p><p>Primarily back-office and administrative responsibilities with periodic front-desk coverage (about 20% patient-facing)</p><p>Morning hours can be busiest; flexibility to adapt to variable workflow is important</p><p>Team-oriented setting supporting multiple providers on varying schedules</p>
We are looking for a Medical Administrator to join our team in Tacoma, Washington. This contract position requires an organized and proactive individual to manage administrative tasks and provide exceptional customer support within a medical imaging environment. The ideal candidate will thrive in a fast-paced setting, ensuring seamless communication between providers, radiologists, and patients.<br><br>Responsibilities:<br>• Answer and manage incoming calls, ensuring accurate information is gathered and one-call resolution is prioritized.<br>• Coordinate and follow up on addendum requests from radiologists or providers, ensuring clarity and timely updates.<br>• Handle outbound calls for critical results, effectively communicating with ordering providers.<br>• Assign and manage pagers for on-call radiologists, maintaining accurate records.<br>• Serve as a backup for general calls, efficiently forwarding inquiries to appropriate departments or taking detailed messages.<br>• Maintain attentive and clear communication with team members, radiologists, and providers.<br>• Support daily administrative tasks, ensuring all correspondence is handled confidentially.<br>• Utilize written documentation and team resources to perform duties effectively.<br>• Collaborate with team members to ensure seamless workflow and task completion.<br>• Provide updates and solutions promptly to radiologists and providers, fostering trust and reliability.
<p>We are looking for a skilled and personable Medical Receptionist to join our team in Baton Rouge, Louisiana. In this short-term contract to permanent position, you will play a vital role in ensuring smooth operations at the front desk, assisting patients with scheduling, and maintaining a welcoming environment. This part-time role may require availability on some Saturdays.</p><p><br></p><p>Responsibilities:</p><p>• Greet patients and visitors warmly upon arrival, ensuring a detail-oriented and friendly first impression.</p><p>• Coordinate patient scheduling efficiently, managing appointments and resolving conflicts when necessary.</p><p>• Handle patient check-in and check-out processes with accuracy and attention to detail.</p><p>• Maintain and update patient records, ensuring confidentiality and compliance with medical office standards.</p><p>• Answer phone calls, respond to inquiries, and direct calls to appropriate personnel.</p><p>• Assist with basic administrative tasks, such as filing, scanning, and data entry.</p><p>• Communicate effectively with medical staff to support smooth office operations.</p><p>• Ensure the front desk area remains organized and presentable at all times.</p><p>• Provide information on office policies and procedures to patients and visitors.</p><p>• Address patient concerns promptly and with attention to detail, escalating issues when required.</p>
<p>Bilingual Medical Front Desk Receptionist (English/Spanish)</p><p>Contract-to-Permanent | Chattanooga, TN</p><p>We are partnering with a respected nonprofit healthcare organization in Chattanooga to identify a Bilingual Medical Front Desk Receptionist who is passionate about patient care and community impact. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced medical office and enjoys being the welcoming first point of contact for patients and families.</p><p><br></p><p>If you are fluent in English and Spanish, detail-oriented, and motivated by meaningful work, this role offers both stability and growth within a mission-driven organization.</p><p><br></p><p>What You’ll Do</p><ul><li>Greet patients and families warmly and professionally, serving as the first point of contact</li><li>Verify patient insurance coverage and collect required documentation during check-in</li><li>Collect co-payments and accurately document financial transactions</li><li>Schedule, confirm, and manage patient appointments to support smooth clinic operations</li><li>Address patient questions and concerns with empathy, professionalism, and cultural sensitivity</li><li>Maintain and update patient records while ensuring confidentiality and regulatory compliance</li><li>Utilize electronic medical records (EMR) systems to input and retrieve patient information</li><li>Use Microsoft Office and internal systems to support daily administrative tasks</li><li>Apply knowledge of medical terminology and insurance practices to assist patients effectively</li><li>Collaborate with providers and clinical staff to maintain an organized, welcoming environment</li></ul><p>What We’re Looking For</p><ul><li>Fluency in English and Spanish (required)</li><li>Previous experience in a medical front office or healthcare administrative role preferred</li><li>Strong customer service and communication skills</li><li>Experience with insurance verification, scheduling, and co-pay collection</li><li>Familiarity with EMR systems and medical terminology</li><li>Ability to multitask and stay organized in a high-volume environment</li><li>Compassionate, patient-centered approach to care</li></ul><p><br></p><p>Why This Opportunity?</p><ul><li>Contract-to-permanent role with long-term potential</li><li>Work with a mission-driven nonprofit healthcare organization</li><li>Make a direct impact on patients and underserved communities</li><li>Collaborative, supportive team environment</li><li>Opportunity to grow within a respected healthcare system</li></ul><p><br></p>
We are looking for a dedicated Receptionist to join our healthcare team in Long Beach, California. This long-term contract role involves providing essential front-office and administrative support in a fast-paced clinical environment. The ideal candidate will ensure smooth daily operations and uphold the highest standards of patient service.<br><br>Responsibilities:<br>• Manage front desk operations, including patient check-ins and appointment scheduling.<br>• Conduct medical insurance verifications and handle prior authorization requests efficiently.<br>• Ensure accurate and timely completion of patient visits, including verifying provider treatment plans and documentation.<br>• Review billing and coding details and coordinate with the billing team to ensure proper processing.<br>• Answer inbound calls promptly, addressing patient inquiries and directing calls appropriately.<br>• Provide administrative assistance to the Practice Manager and Clinical Administrator as required.<br>• Maintain organized records and files to support seamless clinic operations.<br>• Deliver exceptional customer service to patients and visitors, fostering a welcoming environment.
<p>Are you passionate about supporting patient care while ensuring operational excellence? Our client in the healthcare sector is seeking a dedicated Patient Financial Access Facilitator to join their team. This vital role offers the opportunity to serve as the first point of contact for patients and plays a key part in delivering a seamless patient experience.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform all aspects of patient check-in, check-out, registration, and appointment scheduling.</li><li>Obtain and update patient demographic and financial information using multiple software applications, ensuring accuracy and timely processing for every patient visit.</li><li>Verify patient identity and follow Red Flag procedures to maintain patient safety and compliance.</li><li>Maintain up-to-date knowledge of insurance plans, coverage options, and managed care requirements, accurately complete insurance entry and billing details for claim processing.</li><li>Verify insurance eligibility, collect co-pays, and initiate funding referrals in accordance with department policy.</li><li>Deliver excellent customer service in a fast-paced, high-volume healthcare environment.</li></ul><p><strong>Requirements:</strong></p><ul><li>Previous experience in patient registration, medical office administration, or a related healthcare administration role strongly preferred.</li><li>Strong knowledge of insurance carriers, billing requirements, and healthcare compliance regulations.</li><li>High attention to detail, excellent organizational skills, and the ability to work with multiple software systems.</li><li>Proven ability to communicate professionally with patients, families, and clinical staff.</li><li>Ability to work in a demanding and dynamic environment—prioritization and problem-solving abilities are a must.</li></ul><p><strong>Why Join Us?</strong></p><ul><li>Advance your career with a reputable healthcare organization and make an immediate impact on patient care operations.</li><li>Leverage industry-leading technology and resources.</li><li>Receive ongoing training and development opportunities.</li></ul><p><strong>Apply Today</strong> Take the next step in your healthcare administration career. Submit your resume or reach out to our recruitment team for more information. Let us help you connect your skills with an opportunity to grow and thrive.</p><p><br></p><p><br></p>
<p>This search is being conducted by Steve Spinello.</p><p><br></p><p><strong>Job Opportunity: Office Administrator/Bookkeeper</strong></p><p>Are you a detail-oriented multitasker with a knack for organization and accounting expertise? Join a growing company as an <strong>Office Administrator/Bookkeeper</strong> and play a critical role in the operations and financial processes of the business.</p><p><strong>About the Role:</strong></p><p>We are currently seeking a highly motivated and reliable professional to join our team. In this hybrid role, you will oversee day-to-day office operations and provide key support in accounting functions. The ideal candidate will bring expertise in accounting principles, be skilled in Microsoft Office applications, and have experience with accounting software. If you thrive on accuracy, organization, and delivering excellent customer service, we want to hear from you!</p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Acting as the first point of contact: reception, directing calls, and handling communication with customers via phone, email, and in person.</li><li>Supporting accounting, finance, and HR functions, such as processing transactions, issuing checks, posting cash, and updating ledgers.</li><li>Ensuring compliance with IRS regulations, DOL guidelines, workers' compensation requirements, and state/regulatory deliverables.</li><li>Assisting in reconciling subledgers to general ledgers and preparing financial reports.</li><li>Managing office logistics, including supplies, equipment, repairs, and insurance documentation updates.</li><li>Maintaining employee, customer, and vendor records.</li><li>Overseeing collections and accurately processing incoming payments.</li><li>Performing additional support and administrative tasks as required.</li></ul><p><br></p><p><strong>Compensation and Benefits:</strong></p><ul><li>Competitive biweekly pay starting between <strong>$50,000-$65,000 (commensurate with experience and skills).</strong></li><li><strong>Paid time off:</strong> 2-3 weeks, plus 8 paid holidays.</li><li><strong>Retirement plan:</strong> 401(k) with company match after one year.</li><li><strong>Comprehensive benefits:</strong> 100% Employer-paid medical, dental, disability, and life insurance for the employee.</li></ul><p><br></p>
<p>We are looking for a highly skilled Full Charge Bookkeeper to join our team on a contract-to-permanent basis in Walnut Creek, California. This position offers an exciting opportunity to manage financial operations for a growing medical practice. The ideal candidate will be thorough, reliable, and adaptable to the dynamic needs of a busy office environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee financial reporting for two office locations, ensuring accuracy and timeliness.</p><p>• Manage accounts payable, accounts receivable, and bank reconciliations using Quicken software.</p><p>• Process payroll for 28 hourly employees, including 401(k) contributions.</p><p>• Assist with administrative tasks, such as back-office support and training medical assistants.</p><p>• Handle office equipment maintenance, including troubleshooting issues with specialized devices.</p><p>• Coordinate deliveries and ensure flexibility to meet scheduling demands.</p><p>• Provide accurate and reliable bookkeeping services while maintaining confidentiality and trust.</p><p>• Collaborate with the owner and other team members to streamline financial processes.</p><p>• Support ongoing training initiatives to improve administrative workflows.</p><p>• Adapt to changing priorities and maintain composure under pressure.</p>
<p>We are looking for an organized Medical Receptionist to join our clients team on a contract basis in Portland, Oregon. In this role, you will be the first point of contact for patients, ensuring smooth scheduling, check-ins, Insurance verification and administrative operations in a detail-oriented medical environment. This position requires excellent communication skills and an ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Greet patients warmly and assist with check-in procedures to ensure a positive experience.</p><p>• Schedule patient appointments accurately while maintaining an organized calendar.</p><p>• Manage front office operations, including answering calls and addressing inquiries.</p><p>• Verify patient information and input data into the system with attention to detail.</p><p>• Coordinate with medical staff to ensure seamless communication and workflow.</p><p>• Handle administrative tasks such as processing paperwork and maintaining records.</p><p>• Utilize Empower software to manage scheduling and patient data efficiently.</p><p>• Assist in maintaining a clean and welcoming reception area.</p><p>• Provide information about clinic services and address patient concerns promptly</p>
We are looking for a Patient Administrative Specialist to join our team in Palo Alto, California. In this role, you will play a vital part in ensuring smooth administrative operations within the outpatient clinical setting. This is a long-term contract position, offering the opportunity to support patients and healthcare providers through effective coordination and communication.<br><br>Responsibilities:<br>• Manage front desk operations, including patient check-in and check-out processes.<br>• Welcome patients, addressing their inquiries regarding appointments, payments, and schedules.<br>• Coordinate with healthcare providers to manage scheduling preferences and respond to urgent patient needs.<br>• Maintain clinic databases, including information and paging directories, while processing internal forms.<br>• Provide support to doctors and patients by utilizing reference tools and documentation.<br>• Handle non-clinical patient messages and CRMs, escalating concerns when necessary.<br>• Organize and distribute incoming faxes, mail, and clinic-specific documentation.<br>• Ensure compliance with organizational service standards and department expectations.<br>• Assist with surgery scheduling and other administrative tasks related to daily clinic operations.<br>• Deliver exceptional customer service while managing multiple priorities effectively.
We are looking for a dedicated and detail-oriented individual to join our team as a Part-Time Patient Registration Specialist in Boston, Massachusetts. This contract position offers an opportunity to contribute to essential healthcare services by ensuring smooth patient intake and administrative processes. The role requires strong organizational skills and a commitment to delivering exceptional service in a fast-paced environment.<br><br>Responsibilities:<br>• Manage new patient registrations and inpatient admissions promptly and accurately.<br>• Collaborate with outpatient clinics and care managers to coordinate orders and facilitate same-day scheduling.<br>• Communicate effectively with referring providers to streamline the referral and scheduling process.<br>• Provide financial counseling assistance to uninsured patients, ensuring they understand available options.<br>• Handle office support tasks such as scanning, filing, faxing, and other administrative duties.<br>• Maintain accurate and up-to-date patient records in compliance with healthcare regulations.<br>• Assist with verifying insurance details and resolving registration-related issues.<br>• Work closely with team members to support seamless operations and patient care.<br>• Utilize medical programs and Microsoft Office Suite for efficient data management.<br>• Deliver exceptional customer service to patients and healthcare professionals.
