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298 results for Medical Office Administrator jobs

Medical Office Assistant

St. Cloud, Minnesota
onsite
Temporary to Hire
17 - 22 USD / Hourly
We are looking for a detail-oriented individual to support daily front desk operations for a busy healthcare office in St. Cloud, Minnesota. This contract opportunity is ideal for someone who enjoys helping patients, managing administrative workflows, and keeping appointments and records accurate. The person in this role will serve as a key point of contact for visitors while ensuring smooth coordination of scheduling, payments, and insurance-related tasks. Responsibilities: • Welcome patients upon arrival, complete the check-in process, and provide a courteous first point of contact at the front desk. • Coordinate appointment calendars by booking, adjusting, and confirming visits to support efficient patient flow. • Collect copays and other patient payments, issue receipts, and maintain accurate transaction records. • Review insurance information before visits to confirm coverage details and help prevent scheduling or billing issues. • Maintain current patient profiles by entering and revising demographic and documentation details in office records. • Answer incoming calls on a multi-line phone system, respond to routine questions, and direct inquiries appropriately. • Support general reception and administrative activities that keep daily office operations organized and responsive.
2026-09-11T00:00:00Z

Medical Administrator

Oakland, California
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Medical Administrator to support daily clinical and administrative operations in Oakland, California. This Long-term Contract position is ideal for someone who is comfortable working in a back-office setting while also assisting with patient-facing tasks such as intake and check-in. The role offers a permanent schedule with flexibility in start times, rotating holiday coverage, and one weekend shift each month. Responsibilities:• Prepare patients for visits by escorting them to exam rooms, gathering basic information, and ensuring they are ready for clinical staff.• Welcome patients at arrival, complete registration activities, and help maintain an organized and efficient front-desk flow when needed.• Confirm active coverage and review benefits with insurance providers to support accurate patient access and billing readiness.• Enter and update patient information in the electronic medical record system with a high level of accuracy and attention to detail.• Coordinate appointments, manage schedule adjustments, and communicate clearly with patients regarding visit timing and follow-up needs.• Support day-to-day administrative operations in a medical office environment while maintaining professionalism and patient confidentiality.• Participate in weekend and holiday coverage on a rotating basis in alignment with department scheduling needs. If you are interested in this role please apply today and call us at (510)470-7450
2026-09-19T00:00:00Z

Medical Assistant

North Miami, Florida
onsite
Temporary / Contract
0 - 0 USD / Yearly
Bilingual Medical Assistant (English/Spanish) We are seeking a reliable and personable Bilingual Medical Assistant to join a busy healthcare team. The ideal candidate will have strong patient-service skills, be comfortable supporting both clinical and administrative functions, and be fluent in English and Spanish. Responsibilities<ul><li>Greet patients and assist with the check-in and check-out process</li><li>Obtain and document patient vitals and medical histories</li><li>Prepare patients and exam rooms for appointments</li><li>Assist physicians and clinical staff with patient care as needed</li><li>Schedule appointments and manage patient information</li><li>Answer phone calls and communicate with patients regarding appointments and general questions</li><li>Update and maintain accurate patient records</li><li>Assist with referrals, forms, and other administrative tasks</li><li>Maintain clean, organized, and properly stocked exam rooms</li><li>Communicate effectively with both English- and Spanish-speaking patients</li><li>Follow HIPAA requirements and established office procedures</li></ul>
2026-09-25T00:00:00Z

Medical Records Associate

Moline, Illinois
onsite
Temporary to Hire
15.5 - 16.5 USD / Hourly
Are you a detail-oriented multitasker looking to grow in the healthcare field? We’re hiring a Medical Records Associate to join a dedicated and supportive team at a well-established clinic. In this role, you’ll play a crucial part in supporting patient care by managing critical medical documents and assisting healthcare providers and patients. Why You’ll Love This Role:<ul><li>Monday-Friday schedule with no weekends!</li><li>Join a team that values your hard work and attention to detail.</li><li>Hands-on training in healthcare systems you can take with you anywhere.</li><li>Located conveniently in Moline, IL—close to transportation with free parking.</li></ul> Key Responsibilities:<ul><li>Organize and Manage Medical Records: Scanning, uploading, and routing patient documents like labs or imaging.</li><li>Stay Organized in a Fast-Paced Role: Answer incoming calls to respond to requests for medical records and communicate with team members to route requests.</li><li>Be the Link Between Providers and Patients: Sort mail, handle deliveries, and distribute documents across the clinic.</li></ul> Help us create a smooth, efficient process for patients and providers. If you’re ready to contribute to a team where you can make a difference, apply here or reach out to our friendly team today at (563) 359-7535 - Erin, Christin and McKinzie are great points of contact for this role and love to help candidates land great opportunities!
2026-08-31T00:00:00Z

Medical Coding Manager

Los Angeles, California
onsite
Temporary / Contract
54.91 - 71.12 USD / Hourly
A Hospital system in Los Angeles is looking for an experienced Revenue Cycle Coding Manager. The Revenue Cycle Coding Manager will lead coding and charge capture performance, guide operational oversight, and partner with clinical and compliance stakeholders to strengthen accuracy, productivity, and reimbursement outcomes. The ideal Revenue Cycle Coding Manager candidate must bring deep knowledge of revenue cycle operations, medical coding standards, and team leadership within a fast-paced healthcare environment. This is a hybrid remote role Monday - Friday with equipment provided. Responsibilities:• Direct daily coding operations by assigning work, reviewing team output, and ensuring tasks are completed accurately, efficiently, and in alignment with established procedures.• Analyze weekly and monthly performance results using key operational and quality indicators, then present trends and improvement opportunities to senior leadership.• Supervise coding work queues and charge capture activity to confirm diagnosis, procedure, and billing details are properly documented and coded.• Ensure urgent coding requests are prioritized and completed within required turnaround expectations.• Partner with physicians, surgeons, and clinical leadership to address coding questions, resolve workflow issues, and escalate concerns when broader intervention is needed.• Coordinate with compliance and coding leadership to support audits, communicate findings, implement corrective actions, and reinforce timely staff education.• Lead team meetings, provide coaching on complex coding scenarios, and promote consistent adherence to departmental policies and quality standards.• Oversee updates to charge documents, procedure listings, and code requests while supporting coding system conversions and related operational changes when required.• Monitor regulatory updates, payer guidance, and industry developments, and communicate relevant coding changes to internal stakeholders.• Conduct quality reviews, operational studies, and other assigned analyses to improve coding accuracy, team performance, and revenue cycle effectiveness.
2026-09-18T00:00:00Z

Medical Receptionist

Hamden, Connecticut
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
Are you an organized, reliable detail oriented with healthcare front office experience? Join our team as a Medical Receptionist, supporting five locations and contributing to exceptional patient care and service. We are seeking at least two candidates who have proven stability in prior roles and a strong commitment to delivering a positive patient experience. Key Responsibilities: Welcome and assist patients and visitors at the front desk, ensuring a detail oriented and friendly atmosphere. Manage appointment scheduling for medical procedures and efficiently coordinate patient flow. Process prior authorizations for medical procedures. Utilize EPIC or other EMR systems for patient scheduling and records management. Collaborate with clinical and administrative staff to ensure timely and accurate service. Required Skills and Experience: Prior experience with EPIC (preferred), or other EMR systems. Previous employment in a healthcare setting. Experience processing prior authorizations. Proven ability to handle scheduling for medical procedures efficiently. Soft Skills and detail oriented Attributes: Reliability: Consistently punctual and dependable; must demonstrate low absenteeism and minimal personal cell phone use during work hours. Courteous & Personable: Maintain a welcoming and detail oriented demeanor with patients and colleagues. Responsible & Patient-centric: Ability to stay organized, multitask, and prioritize patient needs. Locations: Multiple—must be available and willing to travel as needed between local offices. Why Join Us? Make an impact daily by being a key part of the patient experience. Leverage your healthcare and EMR skills in a reputable, team-oriented practice environment. Competitive compensation and opportunities for growth. Ready to build your healthcare career? Apply today if you have the experience and dedication needed to keep our practice running smoothly and are committed to excellence in patient care.
2026-09-18T00:00:00Z

Medical Receptionist

Lawrenceville, New Jersey
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping appointments, records, and administrative tasks organized. The role requires strong communication skills, attention to detail, and the ability to manage patient intake, insurance verification, and payment processing in a detail-focused healthcare setting. Responsibilities: • Welcome patients and visitors warmly, ensuring each interaction reflects courtesy and respect. • Manage incoming phone calls and direct inquiries to the appropriate staff members in a timely manner. • Coordinate appointment scheduling and provide patients with clear instructions regarding forms and visit preparation. • Confirm demographic and insurance details, updating records accurately within the office system. • Organize patient charts and documentation ahead of scheduled visits to support efficient clinical workflows. • Collect copays and other payments, document transactions accurately, and assist patients with payment plan arrangements when needed. • Gather required insurance and billing documentation to help facilitate timely claims processing. • Communicate with patients, providers, and external contacts to obtain missing information and resolve administrative questions. • Monitor front-office inventory and place orders for essential supplies to maintain daily operations. • Perform additional administrative support duties as needed to assist the practice.
2026-09-24T00:00:00Z

Medical Receptionist

Syracuse, New York
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a professional and personable Medical Receptionist to join a busy healthcare office. This individual will serve as the first point of contact for patients while providing front-desk and administrative support to the medical team.The ideal candidate will have strong customer service skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment. Responsibilities<ul><li>Greet and check in patients in a professional and welcoming manner</li><li>Answer, screen, and route incoming phone calls</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Collect and verify patient demographic and insurance information</li><li>Update patient information within the electronic medical record system</li><li>Assist with patient registration and intake documentation</li><li>Collect copays and process patient payments as needed</li><li>Respond to patient questions and provide general information regarding appointments and office procedures</li><li>Communicate with clinical staff regarding patient arrivals, scheduling concerns, and other needs</li><li>Scan, file, and maintain accurate patient documentation</li><li>Process incoming and outgoing correspondence, faxes, and medical records requests</li><li>Maintain patient confidentiality and follow HIPAA requirements</li><li>Keep the reception and waiting areas organized and professional</li><li>Provide additional administrative support to the medical office as needed</li></ul>
2026-09-18T00:00:00Z

Medical Receptionist

Pittsburgh, Pennsylvania
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-desk operations for a healthcare setting in Warrendale and South Point. . This contract to hire position is ideal for someone who enjoys creating a welcoming patient experience while managing scheduling, check-in activities, and administrative coordination. The role requires strong communication, attention to detail, and the ability to keep the front office organized in a fast-paced medical environment. Monday - Friday 7:15am - 3:30pm, pay range $16- $18/hr. Responsibilities:• Welcome patients and visitors warmly, provide front-desk assistance, and help maintain an efficient and organized reception area.• Coordinate appointment calendars by arranging, confirming, and updating patient visits based on office procedures and provider availability.• Manage patient check-in processes by collecting required information, verifying details, and preparing records for upcoming appointments.• Answer incoming calls, respond to routine questions, and direct messages or requests to the appropriate clinical or administrative team members.• Perform day-to-day administrative support tasks such as filing, data entry, and maintaining accurate front-office documentation.• Communicate clearly with patients regarding scheduling changes, office expectations, and general visit preparation instructions.• Support office workflow by identifying appointment updates or registration issues and escalating concerns when needed.
2026-09-23T00:00:00Z

Medical Receptionist

Philadelphia, Pennsylvania
onsite
Temporary to Hire
16 - 20 USD / Hourly
We are looking for a Medical Receptionist to join a welcoming healthcare office. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive patient experience while keeping front-desk operations organized and efficient. In this role, you will support appointment coordination, handle incoming inquiries, and serve as a key point of contact for patients, providers, and referral partners. Responsibilities: • Welcome patients and visitors professionally, ensuring a smooth and courteous front-desk experience. • Coordinate appointments by matching patient needs with provider and staff availability. • Answer phone calls, relay messages accurately, and respond to routine questions in a timely manner. • Communicate with referral sources, patients, and insurance representatives to support continuity of care. • Address scheduling or service concerns promptly and escalate patient complaints to the appropriate quality or leadership contacts. • Work closely with practitioners and office leadership to help meet patient access and service needs. • Maintain clear and organized documentation related to appointments, communications, and office activity. • Provide additional administrative support as needed to keep daily operations running efficiently.
2026-09-22T00:00:00Z

Medical Receptionist

Taunton, Massachusetts
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily administrative and patient-facing operations in Taunton, Massachusetts. This Long-term Contract position plays an important role in maintaining accurate records, coordinating insurance-related tasks, and ensuring clients receive a welcoming and organized experience throughout their care journey. The ideal candidate is comfortable working with healthcare software, managing documentation, and communicating effectively with patients, guardians, providers, and insurance representatives. Responsibilities: • Process and monitor claims information, enter data accurately, and investigate any billing inconsistencies to support timely follow-up and resolution. • Confirm insurance eligibility and coverage for both incoming and current clients by contacting payers and documenting benefit details clearly. • Maintain complete, current, and confidential medical records while ensuring client files are organized and compliant with documentation standards. • Open, update, and close client cases in the electronic health record system and upload required forms and supporting documents into each chart. • Coordinate paperwork completion by tracking missing signatures, obtaining provider approvals, and confirming guardian authorization when applicable. • Support intake activities for new clients, including preparing admission documents, entering referral details, and placing clients into the appropriate program groups. • Welcome new clients to the program, provide basic orientation, answer questions, and help create a positive first impression of the office. • Prepare outgoing correspondence to primary care providers, manage PT-1 requests and renewals, maintain schedules, and handle routine office mail and supply ordering.
2026-09-25T00:00:00Z

Medical Receptionist

Minneapolis, Minnesota
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a personable and organized Medical Receptionist to support a busy specialty clinic team in Minneapolis, Minnesota. This opportunity is ideal for someone who enjoys creating a welcoming patient experience while keeping front desk operations accurate and efficient. In this role, you will coordinate patient-facing administrative tasks, support scheduling needs, and help ensure smooth communication between patients, providers, and clinic staff. Responsibilities:• Welcome patients and visitors upon arrival, complete appointment check-in for clinic and radiology visits, and provide a welcoming first point of contact.• Guide patients through required forms and intake documents, answering routine questions to help them complete paperwork correctly.• Collect and verify demographic, insurance, and eligibility details, then enter information accurately into the practice management system to support timely claims processing.• Receive co-payments and other patient balances, record transactions properly, and follow established front desk payment procedures.• Prepare daily appointment materials and maintain accurate charts to keep providers and staff organized throughout the day.• Arrange follow-up visits and other future appointments while helping patients understand next steps in their care.• Introduce patients to the online portal, assist with enrollment, and explain how to use available self-service features.• Coordinate interpreter services when needed and respond to patient or visitor questions, directions, and general concerns in a courteous manner.• Maintain front office organization by keeping the lobby presentable, monitoring basic supplies, and updating provider referral information in NextGen for accurate records.• Partner with clinical and administrative staff to support steady patient flow and continuity of care across the clinic.
2026-09-16T00:00:00Z

Medical Receptionist

Los Angeles, California
onsite
Temporary / Contract
18 - 20 USD / Hourly
A healthcare company is looking for a Medical Receptionist to support a non-profit residential treatment program in Los Angeles, California. This Medical Receptionist position is suited for someone who brings professionalism, sound judgment, and a compassionate approach to front-desk operations in a sensitive care setting. The Medical Receptionist will create a welcoming experience for visitors and clients while handling confidential information with discretion and maintaining respectful boundaries in daily interactions. Key Responsibilities:• Welcome clients, visitors, and staff in a courteous manner and serve as the first point of contact for the facility.• Coordinate appointment calendars, manage patient scheduling needs, and help keep the front office running smoothly throughout the day.• Handle patient check-in procedures accurately, confirm basic information, and direct individuals to the appropriate staff or service area.• Answer incoming calls, respond to routine front-desk inquiries, and relay messages promptly and professionally.• Maintain organized reception and administrative records while safeguarding sensitive information in accordance with confidentiality standards.• Support general medical front office tasks such as filing, document preparation, and routine clerical assistance for the care team.• Communicate with individuals from diverse backgrounds in a calm, respectful, and nonjudgmental manner within a residential behavioral health environment. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-09-25T00:00:00Z

Medical Receptionist

Torrance, California
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a friendly and organized Medical Receptionist to support daily front-desk operations in Torrance, California. This Contract Medical Receptionist is ideal for someone who enjoys helping patients, managing administrative tasks, and creating a welcoming experience in a busy healthcare setting. The person in this role will handle appointment coordination, patient intake support, and routine office activities while maintaining accuracy and professionalism throughout each interaction. Apply to become a Medical Receptionist today! Responsibilities:• Welcome patients and visitors, provide courteous assistance, and guide them to the appropriate clinic areas or team members.• Review patient demographic details and insurance information for accuracy, and assist with collecting required copays or other front-desk payments.• Support the check-in process by distributing forms, gathering completed documents, and ensuring required paperwork is properly handled.• Track missed visits and schedule changes, then promptly communicate no-shows and cancellations to the appropriate clinical support staff.• Arrange return visits and outreach to patients by phone to confirm upcoming appointments and help maintain schedule readiness.• Manage incoming calls, respond to routine front-office questions, and direct inquiries to the correct department when needed.• Carry out general administrative and clerical tasks that keep reception and patient-facing operations running smoothly in a high-volume environment.
2026-09-21T00:00:00Z

Medical Receptionist

Boise, Idaho
onsite
Temporary / Contract
21 - 25 USD / Hourly
Are you a caring and compassionate individual who enjoys helping others? Robert Half is looking for dynamic Medical Receptionists with healthcare specific experience to assist our clients in the area. These important care positions frequently become available and we’re looking for vibrant individuals to grow our talent pool. The ideal Medical Receptionist will have experience working in a community health center and have medical insurance knowledge. The Medical Receptionist will enter and review referrals and prior authorization requests, including researching and obtaining additional information as necessary or returning to sender, per standard policies and procedures. The Patient Access Specialist will also review claims for appropriate billing and correct payment, identify and route claims for advanced or clinical review, and assist in providing coordinated care.
2026-09-11T00:00:00Z

Medical Front Desk

Indianapolis, Indiana
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are seeking a professional and compassionate Medical Front Desk Coordinator to serve as the first point of contact for patients and visitors. This role is responsible for managing front office operations, greeting patients, scheduling appointments, verifying insurance information, handling intake paperwork, and supporting a positive patient experience in a fast-paced healthcare setting. Hours: Monday - Friday 8am - 5pm Key Responsibilities:<ul><li>Greet patients, visitors, and vendors in a courteous and professional manner</li><li>Answer and route incoming phone calls</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Check patients in and out and maintain accurate records</li><li>Verify insurance eligibility and collect copays or outstanding balances</li><li>Assist with patient intake forms and update demographic information</li><li>Maintain confidentiality of patient information and follow HIPAA guidelines</li><li>Coordinate with clinical staff to ensure smooth patient flow</li><li>Manage filing, scanning, faxing, and other administrative duties</li><li>Address patient questions and escalate concerns when appropriate</li></ul>
2026-09-24T00:00:00Z

Payroll/Office Administrator

Del Rey Oaks, California
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Payroll/Office Administrator to support payroll operations and day-to-day administrative functions for a team in Del Rey Oaks, California. This Contract position is ideal for someone with hands-on payroll experience who can manage deadlines, maintain accuracy, and provide dependable office support. The role requires strong familiarity with multi-state payroll processing and confidence working within ADP Workforce Now in a fast-paced environment. Responsibilities: • Process payroll accurately and on schedule for an employee population ranging from approximately 100 to 500 team members across multiple states. • Maintain payroll records, review data for completeness, and resolve discrepancies before final submission. • Use ADP Workforce Now to enter, validate, and update payroll information, employee changes, and related documentation. • Coordinate with internal stakeholders to address questions involving pay, deductions, time reporting, and payroll adjustments. • Support general office administration by organizing documents, assisting with routine operational tasks, and helping keep workflows efficient. • Prepare payroll-related reports and provide timely information to management as needed. • Ensure payroll activities follow applicable policies, compliance standards, and established processing procedures. • Assist with special administrative or payroll projects, including process updates or system-related changes when required.
2026-09-16T00:00:00Z

Medical Front Desk Specialist

Charlotte, North Carolina
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily front office operations for a non-profit healthcare organization in Charlotte, North Carolina. This contract position with permanent potential is ideal for someone who brings professionalism, warmth, and strong administrative skills to a patient-facing environment. The person in this role will serve as a key point of contact for patients, visitors, and staff while helping keep scheduling, communication, and office workflows organized and efficient. Responsibilities: • Welcome patients, guests, and vendors, provide direction upon arrival, and ensure each visitor is routed appropriately. • Answer and manage a high volume of incoming calls, respond to routine questions, and relay messages to the correct departments in a timely manner. • Coordinate front desk activities such as patient check-in, appointment support, visitor assistance, and general reception coverage. • Create, format, and update office documents, reports, presentations, and correspondence using standard business software. • Maintain organized records by filing, retrieving, and updating documentation and reference materials as needed. • Support office operations by monitoring incoming communications, scheduling meetings or events, and assisting with administrative projects. • Order and track office supplies, help maintain equipment functionality, and assist with routine clerical and bookkeeping-related tasks. • Work closely with internal teams and external contacts to ensure clear communication and smooth day-to-day operations. • Follow all applicable privacy, compliance, and confidentiality standards, including appropriate handling of protected health information. • Identify opportunities to improve office procedures and contribute to additional assignments that support the organization’s needs.
2026-09-25T00:00:00Z

Medical Front Desk Specialist

West Palm Beach, Florida
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily front office operations for a cosmetics surgeon in West Palm Beach, Florida. This temp to perm Contract position is ideal for someone who provides a welcoming patient experience while keeping scheduling, registration, and administrative workflows organized and accurate. The role requires strong communication, attention to detail, and the ability to manage a busy reception area effectively. Responsibilities:• Welcome patients and visitors, provide front-desk support, and maintain a courteous and attentive reception experience.• Coordinate appointment calendars, confirm visit details, and assist patients with scheduling, rescheduling, and cancellations.• Complete patient check-in activities by verifying demographic information, updating records, and collecting required documentation.• Answer incoming calls, respond to routine questions, and direct messages or inquiries to the appropriate clinical or administrative staff.• Maintain accurate front office records and support day-to-day administrative tasks that keep patient flow running smoothly.• Communicate clearly with patients regarding office procedures, appointment timing, and basic registration requirements.• Assist with operational updates or workflow changes, including front-desk process adjustments, as needed by the practice.
2026-09-25T00:00:00Z

Medical Front Desk Specialist

Charlotte, North Carolina
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily patient-facing operations in North Carolina. This long-term contract opportunity is ideal for someone who is organized, detail-oriented, and comfortable assisting a diverse patient population in a fast-paced clinical setting. The person in this role will help create a welcoming experience while ensuring scheduling, registration, and communication tasks are handled accurately and efficiently. Responsibilities: • Welcome patients and visitors courteously, providing front desk support and creating a positive first impression. • Coordinate procedure and appointment scheduling in accordance with office guidelines, while managing cancellations, confirmations, and open time slots effectively. • Verify patient identity and review registration details to ensure records are complete, accurate, and ready for care delivery. • Collect and relay important patient information to the appropriate clinical or administrative team members in a timely manner. • Communicate clearly with patients, providers, and coworkers, using interpreter support when needed to ensure understanding. • Assist with front office workflow by maintaining organized schedules, supporting referral or priority lists, and helping optimize daily coverage. • Follow established policies, safety practices, and patient rights standards in all interactions and administrative activities. • Contribute to quality improvement efforts by participating in meetings, training, and process feedback activities that support excellent patient service.
2026-09-24T00:00:00Z

Medical Front Desk Specialist

Greenwood, Indiana
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a dependable and detail-oriented Medical Front Office Specialist to support daily operations in a busy healthcare office. This role is ideal for someone who thrives in a fast-paced environment, provides excellent patient service, and can manage multiple administrative responsibilities with accuracy and professionalism. This position works 3 days per week in Carmel, Mondays in Greenwood, and every other Friday in Greenwood. On alternating Fridays, the work location will be Muncie. Shift: 8 hours between 8am and 6:30pm (either 8am- 5pm or 9:30am - 6:30pm) Key Responsibilities:<ul><li>Print and prepare the daily patient schedule for the office</li><li>Check out patients promptly and accurately following appointments</li><li>Collect copays and process patient payments</li><li>Enter and verify patient insurance information accurately in the system</li><li>Receive incoming referrals and ensure they are handled appropriately</li><li>Send outgoing referrals to specialists and other providers as needed</li><li>Call patients to confirm upcoming appointments and assist with scheduling</li><li>Retrieve incoming faxes and work them as needed, including routing and follow-up</li></ul>
2026-09-23T00:00:00Z

Medical Front Desk Specialist

Portland, Oregon
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Medical Front Desk Specialist to support a healthcare environment in Portland, Oregon through a Contract position. This role serves as the first point of contact for patients, helping create an organized and welcoming experience while managing key front office operations. The ideal candidate is comfortable coordinating appointments, handling administrative tasks, and maintaining accurate patient information in a fast-paced medical setting. Responsibilities:• Welcome patients and visitors professionally, ensuring a positive arrival experience and efficient front desk flow.• Coordinate appointment scheduling, confirmations, and changes while helping maintain provider calendars and clinic efficiency.• Manage patient check-in processes by collecting required information, verifying details, and preparing records for visits.• Review insurance information and confirm eligibility to support accurate registration and billing procedures.• Enter, update, and maintain patient data within electronic medical records systems with strong attention to accuracy.• Handle incoming calls, respond to routine questions, and direct inquiries to the appropriate clinical or administrative staff.• Perform daily reception and administrative duties such as filing, document handling, and communication support for the office.• Use basic medical terminology appropriately when assisting with patient information and coordinating with healthcare team members.
2026-09-25T00:00:00Z

Legal Administrative Assistant/Office Manager

Rochester, New York
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
Our client, a successful law firm, is seeking a Legal Administrative Assistant/Office Manager in Rochester, New York. This role is ideal for someone who can create a welcoming client experience while providing strong administrative and legal support to attorneys. The position combines office coordination with document preparation, court filing support, and assistance with transactional and motion-related matters. Location: Rochester, NYSchedule: In Office M-FSalary: $50,000 - $75,000 (depending on experience) + amazing benefits Responsibilities:<ul><li>Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition.</li><li>Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance.</li><li>Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence.</li><li>Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials.</li><li>Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies.</li><li>Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records.</li><li>Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements.</li><li>Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance.</li><li>Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality.</li><li>Conduct basic legal and factual research and gather information needed to support attorneys in active matters.</li><li>Coordinate with clients, opposing counsel, courts, title companies, and other third parties regarding case and transaction-related matters.</li><li>Schedule payments of invoices, firm expenses, and other accounts payable obligations.</li><li>Record attorney time entries and maintain accurate billing records.</li><li>Prepare client invoices and assist with billing and accounts receivable functions.</li><li>Arrange for the delivery, service, and receipt of legal documents, packages, and other materials.</li><li>Track, record, deposit, and reconcile client and firm payments, including checks.</li><li>Provide general administrative and paralegal support to attorneys and the firm as needed, including special projects and case management responsibilities.</li></ul>
2026-09-21T00:00:00Z

Medical Records Clerk

Minneapolis, Minnesota
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a detail-oriented Medical Records Clerk to support order processing and documentation activities for a manufacturing organization in Minneapolis, Minnesota. This Long-term Contract position focuses on coordinating medical record review, maintaining accurate patient information, and helping move orders efficiently from documentation collection through claim submission and shipment. The ideal candidate is comfortable working with clinicians, clinic staff, patients, and internal teams while managing sensitive records with accuracy and professionalism. Responsibilities: • Review clinical documentation to confirm it meets payer guidelines and supports timely order completion. • Communicate with clinicians, clinic staff, patients, and internal partners to secure required records and paperwork for insurance claims and shipment readiness. • Enter, update, and maintain patient and order information in electronic systems with a high level of accuracy and completeness. • Track orders through each stage of the process, helping remove delays and supporting established turnaround-time expectations. • Manage payer portal access and registration details to keep documentation workflows running smoothly. • Participate in team meetings and training sessions while sharing updates, questions, and process ideas. • Provide cross-functional support to coworkers as needed, including account assistance, onboarding support, and related order activities. • Follow all applicable internal standards, external regulations, and departmental procedures when handling records and documentation. • Identify opportunities to improve workflow efficiency and contribute ideas that enhance service quality and speed.
2026-09-11T00:00:00Z

Dental Administrative Assistant

San Mateo, California
onsite
Temporary / Contract
25 - 30 USD / Hourly
Dental Administrative Assistants!: We're partnering with local dental practices throughout San Mateo County and are actively building our network of talented Dental Administrative Assistants for upcoming opportunities. If you're passionate about patient care, thrive in a fast-paced dental environment, and enjoy keeping an office running smoothly, we'd love to connect with you. What you will do: <ul><li>Serve as the first point of contact for patients, delivering exceptional customer service in person, by phone, and via email.</li><li>Schedule, confirm, and coordinate patient appointments while maintaining an efficient office calendar.</li><li>Manage patient intake paperwork and maintain accurate electronic health and dental records.</li><li>Verify dental insurance eligibility, benefits, and coverage prior to appointments.</li><li>Process patient registrations, referrals, pre-authorizations, and other required documentation.</li><li>Respond to billing inquiries, collect payments, and assist with account reconciliations.</li><li>Coordinate communication between patients, dentists, hygienists, and office staff.</li><li>Ensure compliance with HIPAA regulations and maintain strict patient confidentiality.</li><li>Support daily administrative operations, including filing, scanning, data entry, and record management.</li><li>Maintain office supplies and assist with front office organization and workflow.</li><li>Address patient questions and concerns with professionalism, empathy, and attention to detail.</li><li>Contribute to a welcoming, organized, and patient-focused office environment.</li></ul>
2026-09-16T00:00:00Z