Responsibilities<br>● Apply data processing and exploratory data analysis (EDA) to extract business insights.<br>● Apply advanced data analytics on supply chain management.<br>● Apply optimization methods on logistics problems.<br>● Develop and implement data pipelines (e.g., data preprocessing, modeling,<br>performance evaluation, deployment).<br>● Communicate findings and insights effectively to technical and non-technical<br>stakeholders.<br><br>Education / Qualification<br>● Master or PhD ’s student in Computer Science, Data Science, or a related field<br>Experience<br>● Advanced Data Analytics (Python programming & python analytics libraries)<br>● AWS Cloud<br>● Digitalization<br><br>Knowledge & Skills<br>● Open-minded curious person, self-driven<br>● Critical thinking and good root-cause analysis<br>● Strong in time-series analysis, data science algorithms<br>● Thinking out of the box and creative problem solving<br>● Good communication skills, ability to work in an international environment
<p><strong>Job Posting: Administrative Coordinator</strong></p><p><strong>Location: Cromwell, CT</strong></p><p><strong>Position Type:</strong> Contract</p><p><br></p><p><strong>About the Role:</strong></p><p>Our client is seeking a detail-oriented and proactive <strong>Administrative Coordinator</strong> to join their team. This role is ideal for a go-getter who thrives in a fast-paced environment, possesses excellent organizational skills, and enjoys managing multiple priorities simultaneously. As an Administrative Coordinator, you will play an integral role in supporting the day-to-day operations of the business while ensuring seamless communication and efficiency across departments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the team, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare reports, presentations, and documents with accuracy and attention to detail.</li><li>Assist in maintaining and organizing records, files, and databases.</li><li>Answer and respond to phone calls, emails, and other forms of communication professionally.</li><li>Serve as a liaison between departments to facilitate effective collaboration across the organization.</li><li>Monitor, order, and manage office supplies and inventory as needed.</li><li>Assist with event planning and logistics for company meetings, employee engagement initiatives, or other special projects.</li><li>Perform other related administrative tasks as required to meet the needs of the team.</li></ul><p><strong>Qualifications:</strong></p><ul><li>1-3+ years of administrative or coordination experience in a professional office setting.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).</li><li>Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.</li><li>Excellent interpersonal and communication skills.</li><li>High attention to detail and commitment to accuracy.</li><li>Ability to maintain confidentiality and handle sensitive information appropriately.</li><li>A positive attitude and a willingness to adapt and take initiative.</li></ul><p><strong>Education:</strong></p><ul><li>A high school diploma or equivalent is required.</li><li>An associate degree or higher in Business Administration, Management, or a related field is preferred but not mandatory.</li></ul><p><strong>Additional Requirements:</strong></p><ul><li>Previous experience in administrative support roles is essential.</li><li>Familiarity with office productivity tools and project management software is a plus.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and highly organized Executive Assistant to join our team. In this role, you will support executive-level operations by managing schedules, coordinating travel, preparing reports, and handling confidential information. This position requires exceptional communication skills and the ability to work in a fast-paced manufacturing environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain an active calendar of appointments, ensuring scheduling conflicts are resolved promptly.</p><p>• Coordinate and arrange complex travel plans, itineraries, and related meeting documents.</p><p>• Prepare and assist with confidential correspondence, spreadsheets, and database maintenance.</p><p>• Organize and schedule offsite meetings, ensuring all logistics are handled efficiently.</p><p>• Utilize analytic software and Excel to update operational KPIs and generate reports.</p><p>• Communicate effectively with executives, administrative staff, and line management to convey relevant information.</p><p>• Maintain and organize confidential files and records with a high degree of accuracy and discretion.</p><p>• Perform floor walks to observe operational progress and report back on findings.</p><p>• Assist Operations Directors with schedule management and auditing department boards for accuracy.</p><p>• Ensure deadlines are consistently met with minimal supervision and proactive problem-solving.</p>
We are looking for a detail-oriented Corporate Paralegal to join our team in Seattle, Washington. In this role, you will play a critical part in supporting corporate governance and compliance activities for both domestic and international entities. Your expertise will ensure the seamless management of corporate records, filings, and legal processes.<br><br>Responsibilities:<br>• Coordinate the preparation and submission of annual corporate governance documents, including officer and director elections and related consents.<br>• Collaborate with internal legal counsel to manage and update corporate databases and records management systems.<br>• Handle business filings and oversee corporate records for a portfolio of entities across multiple jurisdictions.<br>• Maintain physical and digital corporate record books to ensure accuracy and compliance.<br>• Manage the annual filing of reports and keep corporate minute books current.<br>• Administer certification processes for compliance programs, such as the Foreign Corrupt Practices Act.<br>• Facilitate entity lifecycle events, including formations, dissolutions, and withdrawals.<br>• Provide administrative support by organizing office supplies, coordinating meeting logistics, and managing internal resources.<br>• Assist legal team members with expense reporting and ensure efficient use of e-signature platforms like DocuSign.<br>• Respond to subpoenas by collecting, certifying, and tracking required documents.
<p>Financial Services company seeks an Executive Assistant with prior experience working within a financial institution supporting executives. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Benefit Administration</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
We are looking for an experienced and dedicated Executive Assistant to join our team in New York, New York. In this Contract-to-permanent position, you will provide critical support to our Managing Director of Business Operations and Senior Managing Director of Residential Properties. This role requires a high level of professionalism, confidentiality, and organizational skills to manage day-to-day tasks and ensure seamless operations.<br><br>Responsibilities:<br>• Manage complex calendars, schedule meetings, and coordinate travel logistics for senior executives.<br>• Handle sensitive and confidential information with the utmost discretion.<br>• Prepare and reconcile travel expenses, ensuring timely and accurate submission.<br>• Organize and oversee arrangements for meetings, conferences, and events, both internal and external.<br>• Conduct light research and provide briefings on relevant topics, such as market updates.<br>• Assist with the preparation of PowerPoint presentations and other business documents.<br>• Act as a liaison between executives and internal or external stakeholders, including company principals and senior managers.<br>• Support office management tasks, such as coordinating with vendors for repairs, ordering supplies, and addressing IT-related issues.<br>• Review and submit invoices from the Investment Department to accounts payable.<br>• Provide additional administrative and project support as needed, including personal assistance for executives.
<p>Robert Half is seeking a Legal Assistant for a busy and growing plaintiff personal injury law firm. This is a full-time, in-office role with an excellent opportunity for long-term growth and advancement. The position is located in Santa Barbara, CA (100% on site) and pays $75,000-$90.000 per year with excellent benefits (100% paid for employee).</p><p><br></p><p><br></p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>• E-file documents in both state and federal courts</p><p><br></p><p>• Draft, edit, and format correspondence, pleadings, and legal documents</p><p><br></p><p>• Maintain and organize physical and digital client files</p><p><br></p><p>• Calendar deadlines, hearings, depositions, and appointments</p><p><br></p><p>• Communicate with clients, courts, insurance adjusters, and medical providers</p><p><br></p><p>• Prepare case files for depositions, hearings, mediations, and settlement conferences</p><p><br></p><p>• Propound and serve written discovery</p><p><br></p><p>• Notice and coordinate depositions, mediations, and arbitrations</p><p><br></p><p>• Assist with trial preparation including trial binders, exhibit lists, and logistics</p><p><br></p><p>• Coordinate with expert witnesses (scheduling, records, communication, etc.)</p><p><br></p><p>• Provide general administrative and legal support to attorneys and case managers</p><p><br></p><p><br></p><p><br></p><p><br></p>
<p> Robert Half Legal is partnering with a highly regarded trial firm based in El Segundo to find a Litigation Legal Secretary to join their team. This exciting contract-to-hire opportunity offers a hybrid schedule and the chance to work with a dedicated trial team in a dynamic legal environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to litigation attorneys by managing case files, court documents, and correspondence.</li><li>Handle eDiscovery and e-filing processes in compliance with court rules and deadlines.</li><li>Schedule meetings, depositions, and court appearances, ensuring all logistics are covered.</li><li>Manage incoming and outgoing communications, including drafting correspondence and organizing records.</li><li>Collaborate seamlessly with attorneys, paralegals, and other staff to prepare for trial.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Cost Accountant for our client in Holden, Louisiana. In this short-term contract to full time position, you will play a critical role in analyzing and managing financial impacts related to operations, logistics, and inventory control. The ideal candidate will bring expertise in cost accounting practices, particularly within manufacturing environments, and demonstrate proficiency in financial systems such as Great Plains.</p><p><br></p><p>Responsibilities:</p><p>• Analyze and track sales, cost of sales, and gross margins across product lines to ensure accurate financial reporting.</p><p>• Support financial planning processes, including annual budgets, monthly forecasts, and strategic plans.</p><p>• Monitor job costs to verify proper allocation of materials, labor, and overhead.</p><p>• Perform accurate inventory valuation, including raw materials and finished goods, under average and actual costing methodologies.</p><p>• Coordinate and oversee annual physical inventory processes while implementing cycle count programs to enhance accuracy.</p><p>• Conduct quarterly assessments of excess and obsolete inventory and manage lower cost or market calculations.</p><p>• Provide detailed analysis of manufacturing costs, including labor, overhead, and warranty expenses.</p><p>• Prepare financial reports to support capital investment evaluations and product-related decision-making.</p><p>• Ensure timely month-end reconciliations and journal entries related to cost accounting.</p><p>• Generate and maintain metrics reports, including inventory levels, labor hours, and other operational data.</p>
<p>We are seeking a dedicated and detail-oriented <strong>Litigation Paralegal</strong> to join a top-tier national law firm specializing in defending high-profile manufacturers across the automotive, pharmaceutical, medical device, and consumer product industries. With a reputation built on over 1,000 trials nationwide, our firm offers a dynamic and challenging environment for legal professionals to make an impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, proofread, and edit legal documents, including correspondence, pleadings, and agreements.</li><li>Collaborate with attorneys to maintain forward momentum on litigation, proactively communicating updates and addressing case needs.</li><li>Manage discovery processes, including assisting with requests, subpoenas, and deposition preparation.</li><li>Conduct document review and analysis using technology platforms.</li><li>Organize and maintain case files using a document management system.</li><li>Assist with trial preparation, including compiling materials, coordinating witness logistics, and managing exhibits.</li><li>Review and analyze complex medical records to prepare chronologies.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in City of Industry, California. In this long-term contract role, you will play a key part in supporting daily operational needs, ensuring smooth workflow and effective communication across departments. This position offers an excellent opportunity to contribute to a dynamic work environment while honing your administrative skills.<br><br>Responsibilities:<br>• Provide exceptional customer service by answering inbound calls and addressing inquiries promptly.<br>• Organize and manage calendars, schedule meetings, and coordinate appointments for team members.<br>• Process invoices, payments, and purchase orders with accuracy and attention to detail.<br>• Maintain and update documentation, including filing, distributing incoming and outgoing mail, and managing time sheets.<br>• Assist with travel arrangements, expense account tracking, and vendor communication.<br>• Create dashboards and reports to streamline processes and improve workflow efficiency.<br>• Support training initiatives and ensure proper documentation for process improvements.<br>• Handle onsite administrative tasks such as distributing faxes and providing backup support.<br>• Collaborate with finance teams to manage specifications and review payments.<br>• Facilitate communication with vendors and coordinate logistics as needed.
<p>We are seeking a <strong>Space Planner / Moves Manager</strong> to support a fast-paced facilities team. This role is fully onsite in Santa Clara, CA. This position plays a critical role in overseeing relocations, workplace changes, and space utilization efforts to ensure seamless operations for employees. The role requires strong project management skills, vendor coordination, and the ability to lead moves and change initiatives under tight timelines.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Move & Relocation Project Management</strong></p><ul><li>Manage relocation projects, including scheduling, budgets, and vendor resources.</li><li>Lead RFQs, estimates, and planning for small to large-scale moves.</li><li>Oversee cleaning and preparation before and after moves.</li><li>Audit relocation and reconfiguration work after-hours to ensure readiness for client use.</li><li>Serve as the primary point of contact for all move-related communications.</li></ul><p><strong>Communication & Coordination</strong></p><ul><li>Act as liaison between internal teams, external vendors, and stakeholders.</li><li>Attend planning meetings and ensure alignment across all parties.</li><li>Coordinate move logistics while maintaining health and safety compliance.</li></ul><p><strong>Procurement & Vendor Management</strong></p><ul><li>Submit purchase requests and manage purchase orders.</li><li>Track invoices and vendor performance for move-related services.</li></ul><p><strong>Inventory & Furniture Management</strong></p><ul><li>Partner with warehouse staff to maintain accurate furniture inventory.</li><li>Audit onsite assets and ensure utilization accuracy.</li><li>Act as the point of contact for furniture inventory management.</li></ul><p><strong>Team Support & Back-Up Responsibilities</strong></p><ul><li>Provide back-up support for Client MAC Coordinator on daily scheduling and move activities.</li><li>Assist with name tag installations and workstation updates.</li><li>Mentor and coach junior staff while cross-training team members.</li></ul><p><strong>Documentation, Compliance & Auditing</strong></p><ul><li>Ensure compliance with regulatory and company standards.</li><li>Audit workstations and shared spaces for accuracy, repair, and functionality.</li><li>Troubleshoot and resolve operational issues as needed.</li></ul>
<p>Our client is hiring a Data Entry Specialist to maintain and ensure accuracy in our databases and systems. This role is crucial in maintaining organized, error-free records that support multiple departments and workflows across the organization. The ideal candidate has a sharp eye for detail, strong organizational skills, and the ability to manage high-volume tasks. If you are efficient, dependable, and thorough in your work, we urge you to apply!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Input, update, and maintain accurate information in various databases and systems </li><li>Verify and cross-reference data entry to ensure accuracy and completeness before submission.</li><li>Organize and maintain physical and digital files for easy accessibility.</li><li>Assist in generating reports based on collected data to support departmental needs.</li><li>Communicate effectively with team members or departments to clarify data discrepancies.</li><li>Ensure compliance with company data quality standards and confidentiality requirements.</li></ul><p><br></p>
<p>We are looking for a skilled Hardware Test Engineer to join our team based in Hanover, Maryland. This long-term contract position focuses on ensuring the efficiency and reliability of testing strategies for innovative operational systems. The ideal candidate combines technical proficiency with strong leadership and collaboration skills to deliver impactful solutions.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement detailed test plans to evaluate operational system functionality and reliability.</p><p>• Build and maintain automated testing frameworks to enhance scalability and efficiency.</p><p>• Identify and document software bugs and operational challenges, ensuring timely resolution.</p><p>• Collaborate with cross-functional teams to address technical issues and improve system performance.</p><p>• Create and update testing documentation, including standard operating procedures.</p><p>• Monitor system performance metrics and provide actionable recommendations for optimization.</p><p>• Lead testing phases for new site launches and system upgrades, ensuring seamless transitions.</p><p>• Manage detailed project plans and timelines to meet operational goals.</p><p>• Ensure adherence to best practices in testing methodologies and quality assurance processes.</p><p>• Facilitate risk management and escalation procedures to address critical issues effectively.</p>
We are looking for a skilled Customer Service Representative to join our team on a contract basis in Washington, District of Columbia. In this role, you will provide vital support for meetings, ensuring seamless coordination for both in-person and remote participants. This position requires strong organizational skills and expertise in communication tools.<br><br>Responsibilities:<br>• Facilitate meetings by managing logistics for both remote and in-person attendees.<br>• Provide comprehensive support during meetings, ensuring smooth operations.<br>• Prepare and set up the meeting environment, including boardroom spaces.<br>• Utilize Microsoft Teams to coordinate virtual meeting activities effectively.<br>• Create and edit PowerPoint presentations to support meeting objectives.<br>• Respond to inquiries and provide assistance through inbound and outbound calls.<br>• Handle order entry and maintain accurate records in a timely manner.<br>• Deliver exceptional service in a call center environment, addressing customer needs promptly.<br>• Collaborate with team members to ensure successful execution of events and conferences.<br>• Troubleshoot and resolve technical or logistical issues during meetings.
<p>Our client is seeking a highly organized and detail-oriented Administrative Assistant to support our team in managing a variety of administrative and operational tasks. This role is critical in ensuring the smooth day-to-day operations of the office and providing exceptional support to multiple departments. The ideal candidate has excellent communication skills, a proactive mindset, and a talent for multitasking.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain daily office operations, including scheduling meetings, organizing files, and managing correspondence (Source: Internal Documentation).</li><li>Handle incoming calls and emails, directing inquiries to the appropriate team members.</li><li>Prepare and edit documents, reports, and presentations as needed (Source: RH Acronym Guide.docx).</li><li>Coordinate meetings, events, and travel arrangements, ensuring all logistics are efficiently managed.</li><li>Track and maintain office supply inventory and place orders as necessary.</li><li>Assist with data entry, maintaining accurate records in internal systems and ensuring timely updates.</li><li>Process expense reports and invoices to support finance operations.</li><li>Liaise with internal and external stakeholders to support overall business operations.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and proactive Legal Administrative Assistant to support an Intellectual Property Litigation team. This role requires a high level of organization, discretion, and the ability to manage multiple priorities in a fast-paced legal environment. The ideal candidate will have experience in litigation support, particularly in intellectual property matters, and will be comfortable working with attorneys, clients, and court personnel.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to attorneys in the Intellectual Property Litigation group.</li><li>Prepare, format, and proofread legal documents including pleadings, motions, and correspondence.</li><li>Manage and maintain case files, including electronic filing systems and document management platforms.</li><li>Coordinate and schedule meetings, depositions, court appearances, and travel arrangements.</li><li>Assist with docketing and calendaring deadlines, ensuring compliance with court rules and procedures.</li><li>Handle e-filing in federal and state courts, including PACER and other court portals.</li><li>Communicate professionally with clients, opposing counsel, and court staff.</li><li>Process billing and expense reports, and assist with time entry and tracking.</li><li>Support trial preparation including organizing exhibits, coordinating logistics, and assisting with binders and presentations.</li></ul><p><br></p>
<p>We are looking for a skilled SAP ABAP Consultant to join our team on a 3 month contract basis. In this position, you will play a pivotal role in developing and supporting SAP systems essential to our operations in manufacturing, quality, supply chain, and regulatory functions. This is an excellent opportunity to contribute innovative solutions in a regulated environment, ensuring compliance and efficiency in medical device operations.</p><p><br></p><p>Responsibilities:</p><p>• Design, develop, test, and maintain custom SAP programs and enhancements across multiple modules, including SD, MM, WM, PP, QM, and FI.</p><p>• Collaborate with cross-functional teams to deliver SAP solutions that align with compliance standards and business objectives.</p><p>• Develop various SAP objects such as reports, interfaces, conversions, enhancements, forms, and workflows.</p><p>• Build and support interfaces linking SAP systems with external platforms utilized in manufacturing, quality, and logistics.</p><p>• Ensure system documentation, data integrity, and adherence to change control processes within a validated environment.</p><p>• Provide technical support for audits and regulatory requests by delivering reliable system logic and data retrieval solutions.</p><p>• Work with tools such as SmartForms, SAPScripts, User Exits, BADIs, BAPIs, and enhancement frameworks.</p><p>• Contribute to S/4HANA transformation projects, focusing on code remediation and modernization efforts.</p><p>• Implement SAP security best practices for custom tcodes, reports, tables, and authorization object development.</p>
<p>Our client in the banking industry is seeking a proactive and customer-focused Administrative Assistant to join their team. The ideal candidate will bring 2 years of banking experience, excellent Excel skills, and the ability to create professional presentations while providing top-notch customer service to both internal stakeholders and external clients. The role involves supporting banking operations, ensuring exceptional organizational efficiency, and fostering strong client relationships.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Perform administrative tasks to support departmental operations, including document organization, managing correspondence, and scheduling meetings with a strong focus on client needs.</li><li>Utilize Microsoft Excel to create, update, and analyze spreadsheets for financial reporting, data tracking, and maintaining data accuracy.</li><li>Develop and deliver professional presentations for both internal stakeholders and external clients, ensuring clarity, visual appeal, and brand consistency.</li><li>Serve as a primary point of contact for internal teams and clients, addressing inquiries with professionalism, timeliness, and attention to detail.</li><li>Ensure exceptional customer service by proactively understanding client needs, providing updates, and maintaining open lines of communication.</li><li>Maintain accurate records and documentation relevant to banking transactions, audits, or compliance purposes, ensuring accountability and transparency.</li><li>Coordinate and manage event or meeting logistics, such as preparing materials, taking detailed minutes, and tracking actionable follow-ups.</li><li>Provide administrative support to executives and team members, assisting with deadlines, priorities, and special projects.</li></ul><p><br></p>
<ul><li>Provide general administrative support to ensure smooth daily operations, including scheduling, filing, and correspondence management.</li><li>Coordinate and maintain calendars for meetings, appointments, and events, using scheduling tools like Microsoft Outlook or Google Calendar.</li><li>Assist in preparing reports, presentations, and documents by compiling and formatting data with a high level of accuracy.</li><li>Manage incoming and outgoing communications, such as phone calls, emails, and mail, ensuring prompt responses and follow-ups.</li><li>Perform data entry and maintain accurate records in databases or digital systems.</li><li>Order and stock office supplies, keeping inventory levels up to date and organized.</li><li>Serve as a point of contact for staff and clients, offering information or assistance as needed.</li><li>Monitor office equipment (printers, copiers, etc.) and coordinate repairs or maintenance when necessary.</li><li>Support team members with ad hoc administrative tasks, such as travel arrangements, meeting logistics, and document preparation.</li><li>Maintain confidentiality of sensitive information and comply with company policies and procedures.</li></ul><p><br></p>
<p>Job Summary</p><p><br></p><p>We are seeking a highly skilled and resourceful Executive Assistant to provide direct support to multiple C-suite executives. The ideal candidate has 5+ years of experience supporting senior leaders, with proven expertise in managing demanding schedules, coordinating high-level meetings, and handling confidential information with discretion. This role requires a proactive professional who can anticipate needs, streamline workflows, and ensure executive-level operations run smoothly.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Manage executive offices, including phone coverage, document preparation, file maintenance, visitor reception, and correspondence handling.</p><p><br></p><p>Maintain and update daily schedules, departmental task lists, and ensure timely delivery of requested documents and information.</p><p><br></p><p>Coordinate and support the completion of special projects, including research, data tracking, presentations, and reporting.</p><p><br></p><p>Organize and prepare for meetings by drafting agendas, compiling materials, and recording/distributing minutes.</p><p><br></p><p>Arrange travel itineraries, events, courses, and logistics as needed.</p><p><br></p><p>Maintain and optimize filing systems to improve efficiency and record-keeping.</p><p><br></p><p>Track corporate timetables and provide backup support for executive mail processing and office operations.</p><p><br></p><p>Partner with stakeholders across departments to ensure smooth communication and project execution.</p><p><br></p><p>Perform additional executive support tasks as assigned.</p><p><br></p><p><br></p>
We are looking for a highly organized and detail-oriented Accounting Clerk to join our team in Washington, District of Columbia. In this role, you will provide essential administrative support to Financial Advisors, ensuring smooth operations within a dynamic Wealth Management environment. If you thrive in a fast-paced setting and enjoy working collaboratively to deliver excellent client service, this position is for you.<br><br>Responsibilities:<br>• Schedule and coordinate client meetings, ensuring all necessary materials are prepared in advance.<br>• Plan and organize company events, including logistics and communication with attendees.<br>• Proofread memos and assist in the preparation of well-crafted client reports.<br>• Maintain accurate records of client information, contracts, portfolio logs, and industry-specific forms.<br>• Manage and update calendars for appointments, meetings, and conferences using Outlook.<br>• Monitor pending business paperwork, track outstanding documents, and provide timely updates to Financial Advisors.<br>• Handle incoming calls by prioritizing responses, providing requested information, or redirecting inquiries to the appropriate team member.<br>• Foster strong client relationships through excellent customer service and proactive account maintenance.<br>• Anticipate the needs of Financial Advisors and address them effectively.
<p>The Cash Operations Analyst plays a critical role in managing and supporting the company’s cash-related activities. This includes the daily monitoring, reconciliation, and analysis of cash transactions, ensuring accuracy in recording and resolving discrepancies, and maintaining effective working relationships with banking institutions and armored carrier services. The role also provides financial and administrative support across various departments, contributing to strong internal controls and process improvement initiatives.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate the setup of banking and cash handling services for new business locations, including selecting armored carriers and ordering necessary supplies.</li><li>Oversee and reconcile both operational and corporate bank accounts to maintain accurate financial records.</li><li>Generate and interpret reconciliation reports, identifying trends, investigating variances, and uncovering opportunities for fraud prevention or cost reduction.</li><li>Record general ledger entries for daily and month-end cash activity.</li><li>Investigate and resolve cash deposit discrepancies quickly and effectively.</li><li>Review the work of offshore cash accounting team members for accuracy and adherence to standards.</li><li>Evaluate bank service fees against contractual terms to ensure financial efficiency.</li><li>Keep current on industry developments in banking and secure cash transportation services.</li><li>Collaborate cross-functionally with teams such as Treasury, Revenue Accounting, Sales Accounting, Financial Reporting, and Security.</li><li>Maintain positive and effective communication with financial service providers to ensure smooth day-to-day operations.</li><li>Act as the main point of contact for inquiries related to cash processing, banking services, and armored transport logistics.</li><li>Ensure compliance with Sarbanes-Oxley (SOX) requirements and assist in both internal and external audit processes.</li><li>Contribute to ongoing projects and provide on-demand financial reporting as required.</li><li>Train, support, and manage the performance of offshore staff, ensuring documented procedures are up-to-date and followed consistently.</li></ul><p><strong>Qualifications and Skills</strong></p><ul><li>A bachelor’s degree in Accounting, Finance, or a related field is preferred.</li><li>Minimum of three years’ experience in Treasury or Cash Accounting.</li><li>Familiarity with financial systems, with ReconNet experience being advantageous.</li><li>Strong organizational and analytical skills, with a detail-oriented approach to problem-solving.</li><li>Excellent communication abilities, both written and verbal.</li><li>Proven ability to adapt to shifting priorities and take initiative independently.</li><li>Customer-service mindset with a team-oriented attitude.</li><li>High level of dependability, discretion, and professionalism in all tasks.</li></ul>
We are looking for an experienced Senior Accountant to join our manufacturing team in Warminster, Pennsylvania. In this role, you will be responsible for ensuring the accuracy of financial reporting, managing general ledger activities, and supporting month-end close processes. You will work closely with various departments to analyze inventory data, maintain compliance with internal controls, and drive continuous improvement in accounting practices.<br><br>Responsibilities:<br>• Prepare and record journal entries, accruals, and adjustments related to distribution operations.<br>• Oversee monthly, quarterly, and annual financial close processes to ensure timely and accurate reporting.<br>• Reconcile general ledger accounts, including inventory, cost of goods sold, freight, and vendor accruals.<br>• Monitor inventory transactions and variances, collaborating with operations to address discrepancies.<br>• Track and analyze inventory movements across warehouses, third-party logistics providers, and customer locations.<br>• Conduct cost accounting activities, including landed cost analysis, freight allocations, and updates to standard costing.<br>• Support external audits by providing documentation and ensuring adherence to internal controls.<br>• Evaluate operational data and trends to assist with forecasting and strategic decision-making.<br>• Partner with supply chain and warehouse teams to enhance processes and maintain financial accuracy.<br>• Contribute to the development and refinement of accounting policies, procedures, and internal controls.
<p>We are looking for an organized and proactive Office Manager to oversee daily administrative and operational functions in our San Diego, California office. This Contract to permanent position is ideal for a resourceful individual who thrives in a dynamic setting, enjoys managing diverse tasks, and takes pride in creating an efficient and welcoming workplace.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day office operations to ensure a well-organized and efficient environment.</p><p>• Spearhead an office move, including all logistics and implementation of new onsite vendors</p><p>• Coordinate celebrations and events, including staff birthdays, anniversaries, and team activities.</p><p>• Monitor and manage office supplies, equipment, and inventory, handling orders and repairs promptly.</p><p>• Maintain cleanliness of common areas and office equipment, ensuring a tidy workspace.</p><p>• Provide administrative support to leadership and teams, including scheduling, document preparation, and correspondence.</p><p>• Organize onboarding processes for new hires, including workspace setup, access credentials, and orientation materials.</p><p>• Update company website and social media accounts with relevant content and announcements.</p><p>• Create and edit marketing materials, presentations, and internal documents.</p><p>• Deliver basic IT support by troubleshooting hardware and software issues and liaising with external IT vendors.</p><p>• Lead special projects and support cross-department initiatives as needed.</p>
