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126 results for Loan Administrator jobs

Loan processor

Edwardsville, IL
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Loan Processor to support consumer lending operations in Edwardsville, Illinois. This Long-term Contract opportunity is ideal for someone who enjoys combining customer service with accurate administrative work in a banking environment. In this role, you will help move dealer-submitted loan applications through the funding process, maintain clear records, and communicate professionally with dealers and members. The position requires strong organization, careful document review, and the ability to handle a steady flow of loan-related tasks with accuracy. Responsibilities: • Review incoming dealer and consumer loan documents, confirm all required information is present, and enter complete application details into the lending system to support prompt funding. • Contact dealers or members by phone or email when additional documentation or clarification is needed to keep loan files moving forward. • Examine loan packages for accuracy and completeness, including payment details, supporting documents, and checklist items before processing. • Record updates, progress notes, and key status information within the loan system so files remain current and traceable. • Prepare and manage administrative materials such as correspondence, denial notices, dealer packets, file maintenance records, and other general office documentation. • Track dealer-related information, maintain organized records for new and existing dealer relationships, and assist with reserve verification activities. • Process payoff-related items by confirming incoming checks from dealers and helping route them appropriately. • Request titles from storage or file systems and assist with lien filing and lien release tasks as required.
2026-07-01T00:00:00Z

Lease Administrator

Charlotte, NC
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a Lease Administrator with experience managing lease agreements, operating expenses (OPEX), and capital expenditures (CAPEX) to support accurate lease administration, financial reporting, and occupancy cost management. <ul><li>Administer and maintain lease agreements for multiple properties and locations</li><li>Review, abstract, and track critical lease terms including rent schedules, escalations, renewals, termination options, and operating expense provisions</li><li>Manage lease database and ensure all lease records, amendments, and supporting documentation are accurate and up to date</li><li>Calculate, reconcile, and process monthly rent payments in accordance with lease agreements</li><li>Review and analyze Operating Expenses (OPEX) reconciliations and Common Area Maintenance (CAM) charges for accuracy</li><li>Investigate and resolve discrepancies related to OPEX billings, rent charges, and landlord invoices</li><li>Track and monitor Capital Expenditures (CAPEX) projects, ensuring compliance with lease requirements and budget approvals</li><li>Review CAPEX-related invoices and support the allocation of capital costs across properties and business units</li><li>Partner with Accounting and Finance teams to support monthly accruals, budgeting, forecasting, and financial reporting</li><li>Prepare lease-related reports, schedules, and analyses for management review</li><li>Assist with annual budget preparation, including occupancy costs, OPEX forecasts, and CAPEX planning</li><li>Coordinate with landlords, property managers, vendors, and internal stakeholders to resolve lease and property-related issues</li><li>Support lease audits and ensure compliance with company policies and lease obligations</li><li>Monitor upcoming lease events and notify stakeholders of critical dates and required actions</li><li>Maintain strong internal controls and documentation related to lease administration and financial processes</li></ul>
2026-07-01T00:00:00Z

Lease Administrator

Tempe, AZ
onsite
Temporary / Contract
22 - 26 USD / Hourly
Robert Half Legal is partnering with a publicly traded food and beverage chain in search of a Contract-to-Hire Lease Administrator in Tempe, Arizona. This is a full-time, onsite opportunity offering flexible hours of either 7:00 a.m. to 4:00 p.m. or 8:00 a.m. to 5:00 p.m. The environment is casual, collaborative, and team-oriented, with an open office floor plan and a variety of employee-focused amenities. Position OverviewThis Lease Administrator will serve as a key support partner to the real estate and construction team, lease accounting team, and management. This role is ideal for someone with lease administration, real estate, title, or property management-related experience who enjoys tracking critical lease obligations, reviewing notices, and supporting a large, active retail portfolio. The company currently has approximately 1,200 stores, with about 800 open and this role overseeing roughly 450 open locations. This position functions much like a property management role within a legal and real estate setting, with responsibility for helping manage lease-related documentation, deadlines, and property issues. Key Responsibilities<ul><li>Review, track, and manage lease notices and other lease-related correspondence.</li><li>Abstract and maintain lease data and supporting documentation.</li><li>Draft and assist with ancillary lease documents, including amendments, notices, estoppels, memoranda of lease, rent commencement certificates, and related agreements.</li><li>Monitor and help resolve property management-related issues tied to leased locations.</li><li>Review maintenance costs, real estate taxes, and certificates of insurance.</li><li>Track lease statuses, obligations, critical dates, and deadlines across a large portfolio.</li><li>Partner closely with internal teams including real estate and construction, lease accounting, and managers.</li><li>Organize and maintain lease files and document records in internal systems.</li><li>Support document routing, approvals, and execution processes.</li><li>Respond to lease analysis requests and internal inquiries related to lease terms and property matters.</li></ul>
2026-07-01T00:00:00Z

Loan Processor - Support

La Grange, IL
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Loan Processor - Support team member to join a Financial Services team in La Grange, Illinois. This Long-term Contract position focuses on supporting commercial loan processing activities from due diligence through closing, booking, and post-closing follow-up. The ideal candidate will bring strong organizational skills, sound judgment, and the ability to manage multiple transactions while maintaining accuracy and service excellence. Responsibilities: • Initiate and coordinate pre-closing due diligence by reviewing approved loan packages and ordering required searches, reports, certifications, and lien-related documentation. • Maintain an active portfolio of loan files by updating tracking tools, organizing digital records, and ensuring documents are properly stored in shared electronic systems. • Work closely with lenders and title partners to move commercial loans to closing, confirming that title conditions and required documentation are satisfied in advance. • Perform final reviews of closing documents, assemble complete funding packages, and submit booking information once transactions are ready for system entry. • Prepare closing-related disbursement requests, including wire instructions, while helping ensure accuracy and completeness of supporting documentation. • Monitor post-closing and exception items through regular reporting, following up on recorded documents, insurance or policy requirements, and any outstanding conditions. • Track ongoing credit administration items such as letters of credit and organizational filings, including renewals and continuation deadlines. • Respond to operational and servicing requests from internal teams and external partners, including monetary and non-monetary loan activity, while helping resolve issues efficiently. • Support debit and credit processing with an understanding of general ledger impact, and contribute to team collaboration, training efforts, and coverage during high-volume periods. • Carry out daily work in accordance with regulatory standards, internal controls, and bank policy requirements while assisting with additional departmental needs as assigned.
2026-06-16T00:00:00Z

Loan Processor - Support

Boise, ID
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are seeking an experienced Loan Processor for a contract opportunity. The ideal candidate will manage residential refinance loans from processing through closing while ensuring compliance with agency and company guidelines. Key Responsibilities:<ul><li>Process conventional, FHA, VA, and USDA mortgage loans from application through closing.</li><li>Review loan documentation, verify income, assets, credit, title, and appraisals.</li><li>Ensure complete and accurate loan files for underwriting approval.</li><li>Coordinate with underwriters, title companies, and closing teams to meet deadlines.</li><li>Maintain compliance with investor, agency, and regulatory requirements.</li><li>Update loan information in Encompass and ensure timely, accurate processing.</li><li>Provide exceptional customer service while working collaboratively with internal and external partners.</li><li>Support cross-training, special projects, and team initiatives as needed.</li></ul>
2026-06-30T00:00:00Z

Loan Processor - Support

Meriden, CT
onsite
Temporary / Contract
24 - 28 USD / Hourly
Loan Operations Specialist (Contract) – Meriden, CTAn organization in Meriden, CT is seeking a detail-oriented Loan Operations Specialist on a contract basis. This role is ideal for someone with experience in banking operations, loan servicing, or financial processing who can support the accurate handling of loan documentation and operational workflows.Key Responsibilities:<ul><li>Process and review loan-related transactions and documentation</li><li>Maintain and update loan records in internal systems</li><li>Verify account information, payment activity, and supporting documents for accuracy</li><li>Assist with loan boarding, servicing, payoffs, and maintenance activities</li><li>Research discrepancies and resolve operational issues in a timely manner</li><li>Communicate with internal departments and external partners regarding loan status and documentation</li><li>Ensure compliance with company procedures and regulatory requirements</li><li>Support reporting, filing, and other administrative tasks related to loan operations</li></ul>
2026-06-18T00:00:00Z

Loan Support Specialist

Reading, MA
onsite
Temporary / Contract
21.85 - 23.5 USD / Hourly
We are looking for a detail-oriented Loan Support Specialist to join a mortgage operations team in Reading, Massachusetts. This Long-term Contract opportunity is ideal for someone with strong mortgage administration experience who can help keep loan files accurate, organized, and moving efficiently through the process. The role will work closely with loan staff to support documentation, disclosures, third-party orders, and funding-related activities while maintaining high standards for compliance and service. Responsibilities: • Enter newly received mortgage loan files into the organization’s loan origination platform and confirm records are set up correctly from the start. • Prepare borrower disclosure packages and distribute them within required timelines to support compliant loan processing. • Coordinate requests for title work, property valuations, and flood certification reports through internal systems and approved vendors. • Collect, upload, index, and organize borrower documents so files remain complete and easy to review throughout the loan lifecycle. • Provide operational assistance for funding activities by updating information and supporting documentation in the designated system. • Review loan records regularly to ensure documentation is accurate, current, and properly maintained. • Partner with Loan Officers and related team members to resolve file issues, answer process questions, and keep applications progressing efficiently.
2026-06-29T00:00:00Z

Loan Operations Analyst

Chicago, IL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] You don't have to be a 'people person' to want to work for a company that prioritize cultivating a healthy work environment for their employees while emphasizing the importance of a work-life balance. Responsibilities: • Maintain the Reconciliation and Control functions within the Operations group• Work with offshore reconciliations team and internal/external stakeholders on a daily basis to clear breaks and ensure all cash, position and trading accounts are reconciled• Responsible for processing certain trade-related activity (fees, transfers, assignments, etc.) and fund financing (leverage facilities, subscription lines, etc.) entries in Advent Geneva general ledger• Enter trades into Wall Street Office (“WSO”) and trade capture systems• Set up Agency deals in WSO Agent and assist with other loan operation interfaces with IHS Market services• Update and maintain reference data within the security master application for all securities/contracts applicable to the middle market direct lending strategy − Review transaction documentation to ensure completeness and accuracy within the loan systems.• Ensure all loans are rolled and correct rates are set for the next accrual period• Serve as bridge between Loan Operations (upstream) and Finance/Accounting (downstream) teams• Coordinate and work with outside service providers (servicers, agents, auditors, custodians, third party administrators, etc.) as needed• Work with IT and other internal teams to ensure operational efficiency and accuracy across middle and back office systems• Identify automation opportunities and process improvement/control initiatives, including ad hoc project support and data mapping documentation
2026-06-11T00:00:00Z

Commercial Lending Consultant

Pasadena, CA
onsite
Temporary / Contract
45 - 50 USD / Hourly
We are looking for an experienced Bank Supervisor/Manager to support a high-performing entertainment banking team in Pasadena, California. (This onsite role can sit in Beverly HIlls or Pasadena.) This Long-term Contract position is ideal for a detail-oriented individual who can balance client service, operational oversight, and team leadership in a regulated banking environment. The role focuses on guiding daily deposit account activities, strengthening service quality, and partnering across internal functions to maintain accuracy, compliance, and a strong client experience. Responsibilities:• Lead day-to-day operational work by overseeing associates, providing direction, and stepping in directly when needed to keep service levels on track.• Establish, refine, and maintain operating procedures and training documentation to promote consistency, efficiency, and adherence to banking standards.• Partner with relationship managers, operations, compliance, risk, and other internal teams to ensure client service activities align with policy and regulatory expectations.• Review team output for quality, timeliness, and accuracy, and address performance gaps through coaching, follow-up, and corrective action.• Drive process enhancements that improve workflow efficiency and elevate the overall client experience within deposit account services.• Coordinate account opening activities by collecting required client information, validating documentation, and ensuring new accounts are set up correctly.• Respond to client questions related to account servicing, statements, deposits, and other banking needs, working across departments to deliver prompt resolution.• Oversee time-sensitive deposit operations such as certificate of deposit renewals, manual wire processing with verification steps, and preparation of deposit-related reports.• Support and develop team members through training, performance monitoring, and guidance on complex requests or escalated service issues.
2026-06-30T00:00:00Z

Leasing Consultant

West Seneca, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Property Administrator to support residential property operations in New York. This is a Contract position suited for someone who enjoys balancing leasing activity, resident service, and day-to-day administrative coordination. The ideal candidate will help maintain a well-run community by overseeing documentation, supporting occupancy goals, and contributing to a positive resident experience. Responsibilities: • Oversee daily property administration while applying company policies and operational standards consistently across resident-facing activities. • Promote available units through outreach, referrals, and property tours to help drive occupancy and attract prospective residents. • Prepare lease agreements, complete move-in documentation, and coordinate onboarding steps for new residents. • Receive security deposits and rent payments, maintain accurate records, and handle routine bank deposits in a timely manner. • Support property financial performance by monitoring receivables, assisting with renewals, authorizing appropriate maintenance work, and tracking operating costs. • Partner with leadership on staff onboarding and training to help build an effective on-site team. • Address resident concerns promptly, uphold lease compliance, inspect vacant apartments, and coordinate with maintenance staff to keep the community in strong condition. • Deliver responsive customer service and assist with resident engagement initiatives and community events that encourage retention. • Compile operational and performance reports by gathering information, reviewing trends, and summarizing key findings. • Protect resident and company information by maintaining confidentiality and handling records with discretion.
2026-06-25T00:00:00Z

Leasing Consultant

Metairie, LA
onsite
Temporary / Contract
17.5 - 19.5 USD / Hourly
We are looking for a customer-focused Leasing Consultant to support daily leasing activities for an apartment community in Metairie, Louisiana. This contract position will play an important role in creating a positive experience for prospective and current residents while helping maintain strong occupancy levels. The ideal candidate is organized, detail-oriented, and comfortable balancing leasing coordination, resident communication, and administrative follow-through. Responsibilities:• Welcome prospective residents, respond to inquiries, and guide visitors through available apartment homes and community amenities.• Coordinate and schedule tours, maintain timely follow-up with leads, and encourage successful lease conversions through consistent outreach.• Review rental applications, enter applicant information into property systems, collect required fees and deposits, and monitor approval status.• Prepare lease agreements and move-in documentation, obtain signatures, and ensure completed files are accurately submitted for internal review and recordkeeping.• Introduce new residents to the community by explaining policies, expectations, and key property information before move-in.• Assist current residents by answering questions related to rent, maintenance requests, community guidelines, and general property services.• Keep online apartment availability current by updating listing details across designated marketing and property management platforms.• Support leasing and marketing efforts by helping maintain office materials such as applications, brochures, and other resident-facing documents.
2026-06-25T00:00:00Z

Contract Administrator

Birmingham, MI
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
We are looking for an experienced and highly organized Executive Assistant to support office operations, executive leaders, and front-desk administration in Birmingham, Michigan. This position combines day-to-day administrative leadership with scheduling, travel planning, document oversight, and meeting support in a fast-moving financial services environment. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a consistent presence across the organization. Responsibilities:• Serve as the primary point of contact for visitors, deliveries, and general front-office activity while maintaining an orderly and welcoming workplace environment.• Oversee incoming mail, courier coordination, office supply replenishment, and shared-space organization to support smooth daily operations.• Maintain and organize reports, transaction documentation, and meeting materials retrieved from investment-related portals and internal resources.• Track fund-related approvals, proxy activity, amendments, and other time-sensitive action items to help ensure prompt follow-through by internal stakeholders.• Arrange business travel for team members and executives, including transportation, lodging, and registration details for conferences and annual meetings.• Manage calendars, coordinate appointments, and support scheduling for leadership and other key team members as needed.• Plan logistics for internal gatherings, client-facing meetings, and firm events, including catering, materials preparation, venue coordination, and attendee support.• Provide administrative assistance to senior leadership, including presentation preparation, special projects, continuity-related tasks, and occasional operational support.• Assist with employee onboarding coordination, benefit-related inquiries, vacation tracking, and monitoring routine office expenses and budget items.
2026-06-29T00:00:00Z

Contract Administrator

Parsippany, NJ
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
Our client is seeking an experienced Contract Administration Specialist to join a dynamic, fast-paced organization. This individual will play a key role in managing the full lifecycle of contracts, partnering closely with business units, legal, and leadership to ensure timely, accurate, and compliant contract execution.Responsibilities:<ul><li>Manage the contract administration process end-to-end, including drafting, reviewing, negotiating, and finalizing a wide range of agreements</li><li>Review contracts across multiple areas including HR-related agreements, ALAE Claims, Premium Audit, Facilities, Statements of Work, amendments, and vendor/supplier contracts</li><li>Collaborate cross-functionally with legal, IT, finance, and business stakeholders to ensure proper review and risk mitigation</li><li>Maintain and manage the contract repository, database, and indexing systems (including Ariba), ensuring accuracy and compliance</li><li>Support the RFP process, including drafting and updating terms and conditions</li><li>Assist with more complex agreements such as IT-related license and SaaS agreements</li><li>Track and communicate contract status, follow up on outstanding agreements, and respond to internal and external inquiries</li><li>Contribute to process improvements, template management, and training of business units on contract procedures</li></ul>
2026-06-24T00:00:00Z

Contract Administrator

Mountain View, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Operations Associate (Administrative Assistant) • Excellent Administrative Assistant ready to support Tax team! Will teach everything needed• Assemble copies of Tax returns, assists with IRS notices.• Provides input on evaluating and enhancing tax procedures.• Prepare extensions for filing.• Tax return preparation assistance• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).• Manage client document process.• Scan tax returns and uploads to CCH Document and SurePrep.• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).• Manage client/entities organizational charts.• Maintains PTIN and CAF numbers.• Orders annual tax guides.• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).• Client Interaction (sign documents and notarize, which may require travel to client home/office).• Maintain compliance logs (Officer/Manager designation for respective clients).• Travel arrangement as requested. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• Strong organizational, time management and customer service skills.• Detail-oriented.• Demonstrate analytical and problem-solving abilities.• Ability to demonstrate a high level of professionalism.• Ability to multi-task and work in a fast paced environment with tight deadlines.• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.• Notary not required, but preferred. Full-time on-site.
2026-06-25T00:00:00Z

Commercial Lending & Finance Attorney

Providence, RI
onsite
Permanent / Full Time
185000 - 250000 USD / Yearly
Our client, a successful full-service law firm, is seeking a Commercial Lending & Finance Attorney to join their team. This position is well suited for a senior attorney who brings sound judgment, strong client communication, and a highly organized approach to managing complex transactions. The role offers the opportunity to advise on financing arrangements involving commercial assets and real estate while contributing to high-quality legal service and a strong reputation. Location: Providence, RI Role: Commercial Lending & Finance AttorneySchedule: Hybrid (4 days in office, 1 day remote but can be 3 days in office, 2 days remote if needed)Salary: $185,000 - $250,000 (depending on experience) Responsibilities:<ul><li>Represent banks, institutional lenders, private lenders, and borrowers in complex commercial lending and finance transactions, including first- and second-lien commercial real estate financings.</li><li>Structure, negotiate, document, and close commercial real estate credit facilities secured by mortgages, deeds of trust, and other collateral arrangements.</li><li>Advise clients on all aspects of commercial real estate finance transactions, including acquisition, development, construction, refinancing, and permanent financing matters.</li><li>Draft, review, and negotiate loan agreements, promissory notes, guaranties, security agreements, intercreditor agreements, and other financing-related documentation.</li><li>Conduct and oversee due diligence reviews related to financing transactions, including title, survey, zoning, environmental, organizational, and collateral matters.</li><li>Review title insurance commitments and policies, identify title-related risks, prepare title objection and clearance correspondence, and coordinate resolution of title issues.</li><li>Structure and perfect security interests in real property, personal property, fixtures, equipment, tenant improvements, accounts, and other collateral.</li><li>Advise clients regarding commercial leases, easements, deeds, deeds of trust, and other real estate-related agreements and instruments.</li><li>Represent lenders and borrowers in loan modifications, workouts, restructurings, foreclosures, and other distressed asset matters.</li><li>Provide strategic guidance on risk management, collateral protection, and regulatory compliance throughout the lending process.</li><li>Assist with related commercial real estate acquisitions, dispositions, investments, corporate transactions, and mergers and acquisitions when financing components are involved.</li><li>Coordinate with title companies, surveyors, borrowers, lenders, investors, consultants, and other stakeholders to facilitate successful transaction execution.</li><li>Maintain organized transaction records and client files while ensuring timely communication and exceptional client service throughout all phases of representation.</li></ul>
2026-06-10T00:00:00Z

Commerical Loan Servicer

Brockton, MA
onsite
Temporary / Contract
26.5 - 30 USD / Hourly
We are looking for an experienced Commercial Loan Servicer to support a growing commercial lending operation in the South Shore - Massachusetts. This Long-term Contract position is well suited for someone who thrives in a detail-focused banking environment and can manage servicing activities across a range of commercial loan products. The role plays an important part in maintaining accurate records, supporting compliance efforts, and delivering responsive service to both internal partners and borrowers. Responsibilities:• Oversee day-to-day servicing activities throughout the life of commercial loans, including commercial real estate, commercial and industrial, and construction facilities.• Enter new loans into servicing systems, coordinate disbursements, and complete updates related to renewals, changes in terms, and final payoff processing.• Examine loan files and supporting documents to confirm completeness, accuracy, and alignment with bank policies and regulatory standards.• Track covenant reporting, exception items, and critical follow-up dates to help ensure timely resolution of servicing requirements.• Partner with lending, credit, closing, and treasury teams to keep loan administration processes organized and running smoothly.• Respond to borrower and internal staff questions regarding balances, payment activity, escrow matters, and other servicing-related items.• Maintain reliable data within the bank’s core and loan servicing platforms while identifying and correcting discrepancies when needed.• Produce servicing and portfolio reports to support management oversight, examinations, audits, and compliance reviews.• Assist with participation or syndicated loan administration, including payment distribution, remittance activity, and related reporting.• Apply internal procedures and banking regulations consistently across servicing tasks to help protect operational quality and compliance.
2026-07-02T00:00:00Z

Consumer Lender - Support

El Paso, TX
onsite
Temporary to Hire
15.979 - 18.502 USD / Hourly
We are looking for a detail-oriented Consumer Lender - Support specialist to join our team in El Paso, Texas in a Contract to Permanent capacity. This position supports the loan closing process from early disclosure activity through funding and final post-closing review, helping ensure each file moves forward accurately and on schedule. The right candidate thrives in a high-volume environment, adapts quickly to changing priorities, and works collaboratively to maintain compliance and service quality throughout the lending lifecycle. Responsibilities: • Support multiple loan operations functions, including disclosures, closing coordination, funding activities, and post-closing follow-up, to keep files progressing efficiently. • Assist teammates across the department during peak periods or coverage gaps to help meet deadlines and maintain consistent workflow. • Prepare preliminary and final loan estimate documentation for lending staff while verifying that fees, program terms, and disclosures align with current requirements. • Create and distribute closing disclosures and closing document packages in accordance with scheduled closing timelines and internal quality standards. • Reconcile closing figures with title partners and internal records to confirm documentation and funding amounts are complete and accurate. • Review signed closing packages, validate final loan information, and initiate funding-related transactions, including applicable fee payments through designated portals. • Assemble and organize closed loan files for investor delivery, resolve outstanding conditions, and support purchase advice processing. • Manage post-closing documentation by receiving original documents, scanning and uploading records, preparing borrower correspondence, and responding to accounting or banking documentation requests.
2026-07-02T00:00:00Z

Legal Administrator

Kennebunk, ME
onsite
Temporary / Contract
18 - 24 USD / Hourly
We are looking for a detail-oriented Legal Administrator to support daily legal and administrative operations in Kennebunk, Maine. This is ideal for someone who can manage sensitive documentation, coordinate communications, and keep legal records organized in a fast-paced environment. The role requires strong professionalism, accuracy, and the ability to respond effectively to inbound inquiries while supporting legal file administration. Responsibilities:• Maintain and organize legal documents, case materials, and related records to ensure accuracy and easy retrieval.• Respond to inbound calls professionally, direct inquiries appropriately, and relay important information to the relevant parties.• Prepare, update, and track legal and administrative paperwork while ensuring all records remain current.• Support day-to-day office coordination by handling correspondence, scheduling, and document distribution.• Monitor file activity and follow established procedures for storing confidential information securely.• Assist internal teams with administrative tasks related to legal operations and documentation needs.
2026-06-11T00:00:00Z

Legal Administrator

Houston, TX
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
We are looking for an experienced Legal Administrator to join a legal and contract services team in Houston, Texas. This position supports attorneys, contract professionals, and department leadership by coordinating documentation, maintaining organized records, and helping keep legal and contractual processes on schedule. The ideal candidate brings strong judgment, exceptional attention to detail, and the ability to manage sensitive information in a regulated, deadline-driven environment. Responsibilities: • Support legal counsel, contract staff, and department leaders with administrative coordination, documentation, and day-to-day operational tasks. • Oversee the movement of agreements and related documents through drafting, review, approval, execution, and storage to ensure each step is completed accurately and on time. • Maintain organized legal, contract, procurement, and property records in alignment with retention standards, internal policies, and compliance expectations. • Prepare materials for board or committee review, including summaries, resolutions, reports, agenda content, and supporting documentation. • Update and manage electronic repositories and contract management platforms to keep records complete, accessible, and current. • Assist with procurement support activities such as vendor paperwork, requisitions, and approval routing tied to contractual engagements. • Research legal, regulatory, corporate, and background information using applicable federal, state, and local sources. • Monitor renewal schedules, expiration dates, insurance documentation, and other compliance-related deadlines to reduce risk and prevent lapses. • Coordinate calendars, meetings, legal deadlines, correspondence, and communications with internal teams, outside counsel, agencies, and vendors. • Provide support for subpoenas, public records matters, audits, special projects, and continuous improvement efforts within the department.
2026-06-23T00:00:00Z

Legal Administrator

Cheviot Hills, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Legal Administrator to support daily office operations for a busy legal environment. This Long-term Contract position is ideal for someone who enjoys keeping administrative workflows organized, ensuring smooth front-office coordination, and providing dependable support to attorneys and staff. The role combines mail handling, document preparation, call management, meeting space readiness, and supply coordination to help maintain an efficient and well-organized workplace. Responsibilities: • Manage incoming and outgoing mail by opening, sorting, scanning, copying, and distributing documents to the appropriate recipients • Answer and direct telephone calls courteously, ensuring messages are relayed accurately and promptly • Prepare and maintain conference rooms by tidying spaces, arranging materials, and supporting meeting readiness throughout the day • Monitor office supply levels, place replenishment orders, and help keep shared work areas stocked with essential items • Provide beverage and hospitality support, including maintaining coffee service for staff and visitors • Assist with document handling and administrative support using legal and office software to keep records accessible and organized • Support calendar-related coordination and help maintain orderly scheduling for meetings and office activities • Contribute to billing, claims, collections, or case-related administrative tasks as needed within legal support operations
2026-06-26T00:00:00Z

Legal Administrator

Boston, MA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Legal Administrator to support estate planning and probate matters for a Contract position based in Boston, Massachusetts. This role focuses on preparing legal documentation, coordinating client interactions, and keeping case activity organized from intake through filing. The ideal candidate is comfortable managing deadlines, maintaining accurate records, and providing dependable administrative support in a legal environment. Responsibilities: • Draft, revise, and assemble estate planning materials such as wills, trusts, and powers of attorney for attorney review and finalization. • Assist with probate and trust administration filings by preparing documentation, submitting materials electronically or with the court, and monitoring key due dates. • Serve as a point of contact for clients by scheduling meetings, gathering required information, and communicating next steps clearly and effectively. • Organize and maintain matter files, legal records, and supporting asset documentation to ensure information is current and easily accessible. • Manage calendars for appointments, filing deadlines, and case-related milestones to help keep legal matters on track. • Provide administrative support through correspondence preparation, document handling, and routine office coordination related to active legal matters. • Support billing activities by helping prepare invoices, tracking time-related information, and maintaining accurate administrative records. • Use case management software to update matter status, store documentation, and track progress across multiple files.
2026-06-16T00:00:00Z

Legal Administrator

Chesterfield, MO
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a Legal Administrator to provide dependable administrative support for legal and regulatory operations. This long-term contract position is ideal for a highly organized, detail-oriented individual who can keep records accurate, manage recurring tasks, and help maintain momentum across compliance-related activities. The role will contribute to documentation, reporting coordination, payment processing, and day-to-day support for a fast-paced cross-functional team. Responsibilities: • Support daily administrative activities for legal and regulatory functions by managing records, preparing documents, handling correspondence, and maintaining orderly filing systems. • Collect, organize, and monitor materials needed for legal, regulatory, vendor, customer, and internal business matters to ensure information is complete and easy to retrieve. • Process administrative payment items such as check requests, invoices, filing costs, state fees, and related documentation with accuracy and timeliness. • Maintain both digital and hard-copy files using consistent naming, storage, and recordkeeping practices so critical documents remain accessible. • Track timelines, recurring deliverables, follow-up items, and pending actions to help legal and regulatory work stay on schedule. • Coordinate administrative steps for signatures, approvals, notarizations, certificates, apostilles, and similar documentation requirements. • Assist with the preparation and submission of feed tonnage reports by compiling supporting sales, product, volume, and state-specific information. • Partner with internal teams to obtain missing reporting details, resolve routine documentation questions, and maintain records of submissions, confirmations, and fee payments. • Provide support for export-related administrative activities, including monitoring secretary of state information and assisting with trade compliance documentation when needed. • Contribute to special assignments, audits, and information requests while collaborating with Finance, Sales, Customer Service, Supply Chain, and other departments.
2026-07-01T00:00:00Z

Legal Administrator

Denver, CO
onsite
Permanent / Full Time
110000 - 145000 USD / Yearly
Legal Office Administrator Our client, a leading law firm with office in Denver is seeking a 7 plus years experienced law office manager. The legal administrator will serve as a key operational leader, acting as a primary point of contact and helping ensure the office runs efficiently on a day-to-day basis.This role partners with attorneys and staff to assess support needs, coordinate office and client events, and ensure team members have the tools, resources, and training needed to perform effectively. Key ResponsibilitiesRecruit, hire, and supervise administrative support staff, including legal support and front desk/office services personnelManage the onboarding and offboarding process for attorneys and staffConduct annual performance reviews for designated support staffAssist with compensation review processes, including salary analysis for annual increasesAddress employee relations matters, including coaching, counseling, and disciplinary actions, in partnership with leadership as appropriateLead staff meetings and promote a collaborative, positive office cultureBuild and maintain strong working relationships among attorneys, staff, and office leadershipCoordinate office moves, renovations, and space-related changes with internal departmentsPartner with leaders and cross-functional teams to support efficient day-to-day office operationsSupport office leadership with overall office management and budget coordinationServe as a liaison across office locations to assist with implementation of policies, procedures, and culture initiativesWork with facilities and building management to address maintenance and operational needs.Collaborate with department leaders regarding support for in-office staff.Arrange backup coverage for essential office functions, including reception and other critical support areasPartner with leadership, marketing, attorneys, and staff to plan and execute office, practice group, and client eventsOversee hospitality and office services support related to event coordination and coverageQualificationsStrong administrative, operational, and leadership skills, with the ability to provide guidance and support across multiple levels of the organizationWillingness and ability to travel between office locations as needed.Education and ExperienceBachelor’s degree required5 plus years of law office management experience is required.Our client offers an excellent pay and excellent benefits. If you are qualified for this position please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-06-17T00:00:00Z

Property Administrator

Middleton, WI
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Property Administrator to support compliance activities for an affordable housing portfolio in Middleton, Wisconsin. This Long-term Contract position focuses on maintaining accurate records, coordinating documentation, and helping ensure properties operate in line with applicable housing program regulations and internal standards. The ideal candidate is organized, dependable, and comfortable managing multiple priorities while communicating effectively with teams, residents, and external agencies. **ON SITE ONLY** Responsibilities:• Manage compliance-related files, records, and reporting for an assigned portfolio of affordable housing properties.• Review documentation for completeness and accuracy, and resolve day-to-day administrative issues that affect compliance operations.• Coordinate with property teams, supervisors, and external agencies to help maintain adherence to applicable housing regulations and program requirements.• Prepare letters, forms, and other written communications using standard office software and document management tools.• Enter and update data in Yardi, spreadsheets, and other tracking systems to support audits, certifications, and ongoing portfolio oversight.• Assist with scheduling meetings, deadlines, and recurring compliance activities across multiple properties and office locations.• Handle confidential information with discretion while providing responsive service to internal stakeholders and residents.• Support training efforts, follow established policies and procedures, and participate in meetings or site-related activities as needed, including occasional evening or weekend commitments.
2026-06-30T00:00:00Z

Property Administrator

Irvine, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Property Administrator to support daily property operations in California. This Long-term Contract opportunity is ideal for an administrative specialist who communicates confidently with tenants, keeps office activities organized, and helps ensure service requests and documentation are handled efficiently. The position is fully onsite and offers the chance to contribute to a collaborative office environment while supporting property management functions. Responsibilities: • Coordinate day-to-day administrative activities for the property management office and maintain organized records, files, and correspondence. • Track incoming work orders, update their status, and help ensure service requests are routed and followed through in a timely manner. • Serve as a point of contact for tenants by responding to routine questions and relaying information clearly and professionally. • Assist with invoice processing, including coding support and maintaining accurate payment-related documentation when needed. • Prepare, update, and maintain reports, logs, and spreadsheets using Microsoft Office tools, especially Excel. • Support the property management team with general office tasks, scheduling, and operational follow-up to keep daily activities running smoothly. • Help maintain accurate property and administrative data within relevant systems, including Yardi when applicable.
2026-07-03T00:00:00Z