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137 results for Loan Administrator jobs

Leasing Administrator

Parsippany, NJ
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
Our client is seeking a detail‑oriented Leasing Administrator to support a multi‑community residential portfolio in a fast‑paced, high‑volume environment. This role focuses on application processing, lease administration, renewals, and day‑to‑day support of the onsite leasing team while delivering a positive experience for both prospects and residents. Key responsibilities include:<ul><li>Reviewing and processing rental applications, verifying income and supporting documentation, and identifying inconsistencies.</li><li>Preparing and distributing electronic lease agreements and monthly lease renewals, ensuring accuracy and compliance.</li><li>Coordinating application deadlines, lease execution, and move‑in requirements including utilities, insurance, and required forms.</li><li>Supporting and guiding leasing consultants, assisting with training, workflow coordination, and daily office operations.</li><li>Responding to resident and applicant inquiries and assisting with lease changes such as roommate additions or removals.</li><li>Providing administrative support to property management and maintenance teams as needed.</li></ul>
2026-07-29T00:00:00Z

Special Loans Administrator

Arlington Heights, IL
onsite
Permanent / Full Time
45000 - 60000 USD / Yearly
We are looking for a detail-oriented Special Loans Administrator to support specialized mortgage servicing activities in northwest suburbs of Chicago, Illinois. In this role, you will handle a range of complex loan administration tasks, ensure servicing records remain accurate, and help resolve borrower, client, and internal inquiries. This position plays an important part in maintaining compliance with servicing standards, investor requirements, and client expectations while delivering dependable operational support. Responsibilities:• Manage approved loan changes such as modifications, assumptions, subordinations, recasts, and other non-routine servicing updates while ensuring records are properly maintained.• Oversee adjustable-rate mortgage servicing by reviewing rate changes, maintaining index information, issuing borrower notices, and addressing exceptions that arise.• Support billing-related administration through statement activity, account updates, research of discrepancies, and follow-up on servicing exceptions.• Complete loan maintenance work, documentation updates, and specialized account transactions in line with company procedures and servicing guidelines.• Conduct detailed account analysis, payment reconstruction, and balancing activities to identify issues and support accurate loan servicing.• Respond to borrower, client, and internal questions regarding special loan activity, providing clear information and timely resolution.• Coordinate with outside parties such as attorneys, title companies, and investors, as well as internal departments, to move specialized servicing requests forward.• Process compliance and documentation tasks including residency verification, borrower affidavits, filing renewals, and related servicing records management.• Contribute to quality review efforts by identifying inconsistencies, researching root causes, and assisting with corrective action.
2026-07-24T00:00:00Z

Loan Processor - Support

Meriden, CT
onsite
Temporary / Contract
19 - 22 USD / Hourly
About the OpportunityOur client, a reputable financial services organization in Meriden, CT, is seeking a detail-oriented Loan Processor to provide support on a short-term assignment. This role is ideal for an experienced professional who thrives in a fast-paced environment and enjoys working collaboratively to ensure loan applications are processed accurately and efficiently.Key Responsibilities<ul><li>Review loan applications and supporting documentation for completeness and accuracy.</li><li>Verify applicant information, including income, employment, assets, and credit-related documentation.</li><li>Communicate with borrowers, lenders, underwriters, and third parties to obtain required documentation and resolve outstanding conditions.</li><li>Monitor loan files throughout the processing cycle and ensure deadlines are met.</li><li>Maintain accurate records and enter data into lending and internal systems.</li><li>Identify and address discrepancies within loan files.</li><li>Ensure compliance with company policies and applicable lending regulations.</li><li>Provide administrative support to the lending and underwriting teams as needed.</li></ul>
2026-08-18T00:00:00Z

Loan Processor - Support

Detroit, MI
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Loan Processor - Support to join a credit union team in Detroit, Michigan. This Contract position will focus on reviewing mortgage documentation, maintaining accurate loan records, and helping ensure each file moves efficiently through the lending process. The role is well suited for someone who understands mortgage processing requirements, values accuracy, and can manage multiple priorities in a deadline-driven environment. Responsibilities: • Examine mortgage applications and supporting records to confirm completeness, accuracy, and readiness for review by lending and underwriting teams. • Maintain organized loan documentation in both paper and digital formats, ensuring records are updated, accessible, and compliant with established requirements. • Oversee activities related to lien perfection, title review, flood certification tracking, and insurance follow-up to support proper loan administration. • Review tax service documentation and coordinate property tax disbursement tasks when required for active loan files. • Assist with the setup and ongoing administration of escrow accounts, including related documentation and monitoring activities. • Support regulatory reporting by helping track data connected to home mortgage disclosure requirements and other lending obligations. • Prepare recurring loan activity and status reports for management and contribute to additional operational requests as business needs arise. • Communicate with internal partners and external stakeholders to help resolve documentation issues and keep mortgage files progressing on schedule.
2026-08-12T00:00:00Z

Loan Processor - Support

Allentown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Loan Processor - Support team member to assist the consumer lending team in Pennsylvania. This is a Long-term Contract opportunity supporting loan processing activities through year-end with the possibility of extending into January. The person in this role will help maintain accurate loan documentation, coordinate processing steps, and support daily lending operations in a fast-paced environment. Responsibilities: • Review consumer loan files for completeness, accuracy, and alignment with supporting documentation before moving them forward in the process. • Organize, save, and retrieve lending documents within designated folders and shared systems to maintain orderly records. • Communicate with team members and managers through internal platforms to support training and day-to-day workflow coordination. • Compare identification, account information, and related documents to verify consistency and reduce processing errors. • Assist with loan administration tasks tied to mortgage and consumer lending activities, including preparation for closing-related steps when needed. • Use lending and operational software and similar tools to update records and track application progress. • Support adverse action processing and other time-sensitive follow-up items through accurate data entry and prompt communication. • Contribute to department efforts related to loan origination system implementation by completing assigned processing and documentation tasks as needed.
2026-08-17T00:00:00Z

Loan Processor - Support

Clawson, MI
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Loan Processor - Support specialist to join a credit union team in Michigan. This Long-term Contract position focuses on managing mortgage loan documentation, maintaining compliance throughout the lending process, and supporting efficient file progression from application through post-closing activities. The ideal candidate brings hands-on mortgage processing experience, strong organizational skills, and the ability to work accurately in a deadline-driven environment. Responsibilities: • Examine mortgage applications and supporting records to confirm completeness, accuracy, and readiness for lending and underwriting review. • Maintain loan files in both digital and paper formats, ensuring documents are organized, current, and properly retained. • Apply knowledge of lending regulations and documentation standards to support compliant processing across the mortgage lifecycle. • Coordinate lien-related documentation and follow-up activities to help secure proper mortgage recording and perfection. • Monitor insurance, flood certification, and title-related items to keep required collateral documentation active and complete. • Review tax service records and assist with property tax disbursement tasks when applicable. • Help set up and maintain escrow accounts while supporting related tracking and reconciliation activities. • Contribute to mortgage reporting needs, including assistance with Home Mortgage Disclosure Act data tracking and preparation of recurring loan reports. • Provide responsive operational support for additional processing and documentation needs as assigned by leadership.
2026-08-19T00:00:00Z

Loan Closer Intermediate

Westerville, OH
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Loan Closer Intermediate to join a team in Westerville, Ohio on a Long-term Contract assignment. In this role, you will support loan modification documentation activities by reviewing approved credit requests, assembling accurate documentation, and helping ensure each file meets regulatory and internal standards. This position works closely with lending, underwriting, legal, and compliance partners in a fast-paced environment and requires strong analytical ability, sound judgment, and clear communication. The role is permanent and in office with standard business hours and occasional overtime based on workflow demands. Responsibilities: • Examine approved credit requests to confirm transaction terms, structure, covenants, and support requirements before documentation is prepared. • Produce loan modification documents that reflect approved deal terms and comply with legal, regulatory, and internal policy expectations. • Confirm that pre-closing items, due diligence steps, and compliance checks are completed before documents move forward for execution. • Review legal and financial documentation carefully to identify discrepancies, missing information, or potential operational risk. • Perform quality control on documentation completed by teammates to promote accuracy, completeness, and consistency across deliverables. • Coordinate with underwriting, compliance, legal, and lending teams to resolve documentation issues and keep transactions moving on schedule. • Send completed modification packages to clients or relevant parties and track timely follow-up through final execution. • Manage a high-volume pipeline by prioritizing tasks effectively while maintaining service quality and turnaround expectations.
2026-08-17T00:00:00Z

Loan Operations Analyst

Chicago, IL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] You don't have to be a 'people person' to want to work for a company that prioritize cultivating a healthy work environment for their employees while emphasizing the importance of a work-life balance. Responsibilities: • Maintain the Reconciliation and Control functions within the Operations group• Work with offshore reconciliations team and internal/external stakeholders on a daily basis to clear breaks and ensure all cash, position and trading accounts are reconciled• Responsible for processing certain trade-related activity (fees, transfers, assignments, etc.) and fund financing (leverage facilities, subscription lines, etc.) entries in Advent Geneva general ledger• Enter trades into Wall Street Office (“WSO”) and trade capture systems• Set up Agency deals in WSO Agent and assist with other loan operation interfaces with IHS Market services• Update and maintain reference data within the security master application for all securities/contracts applicable to the middle market direct lending strategy − Review transaction documentation to ensure completeness and accuracy within the loan systems.• Ensure all loans are rolled and correct rates are set for the next accrual period• Serve as bridge between Loan Operations (upstream) and Finance/Accounting (downstream) teams• Coordinate and work with outside service providers (servicers, agents, auditors, custodians, third party administrators, etc.) as needed• Work with IT and other internal teams to ensure operational efficiency and accuracy across middle and back office systems• Identify automation opportunities and process improvement/control initiatives, including ad hoc project support and data mapping documentation
2026-08-13T00:00:00Z

Loan Closer - Support

Schaumburg, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Loan Closer - Support specialist to join a team in Schaumburg, Illinois on a Long-term Contract basis. This position plays a key role in guiding mortgage files through the closing stage by coordinating disclosures, validating critical loan data, and keeping timelines on track. The ideal candidate brings strong closing knowledge, a customer-focused approach, and the ability to produce accurate documentation in a fast-paced lending environment. Responsibilities: • Manage an active pipeline within Encompass and track each file closely to ensure closing deadlines and service expectations are consistently achieved. • Deliver responsive support to both internal partners and external stakeholders, including loan officers and other parties involved in the closing process. • Review loan file details for completeness and accuracy, including borrower and seller information, property details, rate lock terms, and escrow data. • Evaluate prior loan disclosures against closing figures to identify valid changes in circumstance and determine when updated documentation is required. • Create and issue initial closing disclosures, along with any necessary revised disclosures and final closing packages for borrowers. • Coordinate with loan officers regarding disclosure timing, delivery methods, signature requirements, and final closing communication. • Assemble closing documents in alignment with investor standards, product guidelines, and loan-specific requirements while confirming underwriting conditions have been satisfied. • Oversee hybrid closing activity, confirm required electronic signatures are completed, request funding wires, and verify documentation is error-free before authorizing funding. • Support resolution of post-closing documentation issues and outstanding deficiencies to help complete the file accurately.
2026-07-17T00:00:00Z

Trust Administrator

Princeton, NJ
onsite
Temporary / Contract
30 - 45 USD / Hourly
We are looking for a Trust Administrator to support trust and estate matters for a long-term contract opportunity in Princeton, New Jersey. This position is suited for an individual with strong attention to detail and experience handling estate administration, trust documentation, and grant-related matters across private, foundation, and government funding environments. The role requires sound judgment, strong organizational skills, and the ability to coordinate legal and administrative activities with accuracy and discretion. Responsibilities: • Oversee day-to-day trust and estate administration activities, ensuring records, filings, and related documentation are maintained accurately and on schedule. • Prepare and review materials related to wills, inheritance matters, probate processes, and estate settlements in coordination with internal and external stakeholders. • Administer grant documentation and compliance support for foundation, private, and government-funded programs, including federal grant activity where applicable. • Coordinate real estate transfer paperwork connected to estate and trust matters, helping ensure transactions are completed in accordance with legal requirements. • Track deadlines, disbursements, tax-related items, and beneficiary communications to support efficient administration of trusts and estates. • Assist with the preparation and organization of documents tied to gift tax considerations, asset distributions, and fiduciary reporting. • Partner with legal, financial, and administrative contacts to resolve case issues, collect required information, and maintain consistent workflow progress.
2026-07-27T00:00:00Z

Commercial Lending Consultant

Pasadena, CA
onsite
Temporary / Contract
45 - 50 USD / Hourly
We are looking for an experienced Bank Supervisor/Manager to support a high-performing entertainment banking team in Pasadena, California. (This onsite role can sit in Beverly HIlls or Pasadena.) This Long-term Contract position is ideal for a detail-oriented individual who can balance client service, operational oversight, and team leadership in a regulated banking environment. The role focuses on guiding daily deposit account activities, strengthening service quality, and partnering across internal functions to maintain accuracy, compliance, and a strong client experience. Responsibilities:• Lead day-to-day operational work by overseeing associates, providing direction, and stepping in directly when needed to keep service levels on track.• Establish, refine, and maintain operating procedures and training documentation to promote consistency, efficiency, and adherence to banking standards.• Partner with relationship managers, operations, compliance, risk, and other internal teams to ensure client service activities align with policy and regulatory expectations.• Review team output for quality, timeliness, and accuracy, and address performance gaps through coaching, follow-up, and corrective action.• Drive process enhancements that improve workflow efficiency and elevate the overall client experience within deposit account services.• Coordinate account opening activities by collecting required client information, validating documentation, and ensuring new accounts are set up correctly.• Respond to client questions related to account servicing, statements, deposits, and other banking needs, working across departments to deliver prompt resolution.• Oversee time-sensitive deposit operations such as certificate of deposit renewals, manual wire processing with verification steps, and preparation of deposit-related reports.• Support and develop team members through training, performance monitoring, and guidance on complex requests or escalated service issues.
2026-07-31T00:00:00Z

Leasing Consultant

Tampa, FL
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Leasing Consultant to support lease administration activities for a portfolio of leased and owned properties in Temple Terrace, Florida. This Long-term Contract position focuses on reviewing property agreements, maintaining accurate lease and financial records, and coordinating with landlords, clients, and internal teams to keep obligations and critical dates on track. The ideal candidate brings strong analytical skills, sound judgment, and the ability to manage multiple priorities in a fast-paced real estate support environment. Responsibilities: • Examine lease, ownership, and related property documents and capture key terms, obligations, and dates in company systems with a high degree of accuracy. • Maintain organized electronic and physical records by handling document storage, retrieval, scanning, filing, and incoming mail distribution in accordance with established procedures. • Validate landlord and billing invoices against lease terms, obtain supporting documentation, and confirm that charges, calculations, and payment obligations are correct. • Perform desktop reviews of common area maintenance, insurance, and real estate tax reconciliations, identifying discrepancies and leading follow-up discussions to resolve billing issues. • Manage subtenant administrative activities, including tracking monthly rent collections and coordinating the pass-through of invoices and year-end adjustments. • Communicate with clients, landlords, and internal stakeholders regarding lease obligations, policy-related questions, critical dates, and general property administration matters. • Review estoppels and subordination, non-disturbance, and attornment agreements to ensure alignment with existing lease provisions. • Prepare accurate financial and critical date reporting, document exceptions or savings opportunities, investigate root causes, and recommend practical solutions. • Support portfolio planning by organizing priorities, maintaining schedules, updating process documentation, and contributing to special projects or process improvements as needed. • Provide day-to-day guidance to team members on administrative tasks while staying current on real estate industry practices and standards.
2026-08-18T00:00:00Z

Leasing Consultant

Glen Burnie, MD
onsite
Temporary to Hire
18 - 26 USD / Hourly
We are seeking an experienced Residential Leasing Consultant who understands the value of leasing while delivering an exceptional customer experience. This individual will be responsible for driving occupancy, converting leads into leases, and building strong relationships with prospective and current residents. the market is changing and they have a lot of long-term staff and need drivers, people to respond to internet leads, Zillow, AppFolio excellent communication and negotiation skills This opportunity is ideal for someone who thrives in a fast-paced multifamily environment and has a proven history of increasing occupancy and meeting leasing goals.Community• Approximately 385-unit residential community• Traditional multifamily leasing environment• Glen Burnie, MarylandResponsibilities• Generate and follow up on leasing leads• Conduct apartment tours and convert prospects into signed leases• Achieve occupancy and leasing goals while maximizing property revenue• Maintain strong customer service throughout the resident lifecycle• Process rental applications and lease documentation• Coordinate move-ins and resident communications• Maintain prospect traffic reports and leasing activity• Assist with marketing and outreach initiatives• Work closely with the Property Manager to improve occupancy and resident retention• Stay informed on local market conditions and competitor activityexperienc
2026-08-13T00:00:00Z

Loan Insurance Escrow Specialist

Charleston, SC
onsite
Temporary / Contract
20.9 - 26 USD / Hourly
We are looking for a detail-oriented Loan Insurance Escrow Specialist to support a high-volume banking operation in North Charleston, South Carolina. This Long-term Contract position is ideal for someone who enjoys loan servicing work, thrives in an on-site team environment, and can manage time-sensitive escrow and tax-related tasks with accuracy. The role offers an opportunity to contribute during a busy production period while working with loan documentation, vendor reporting, and servicing platforms such as Fiserv. Responsibilities: • Review non-escrowed loan accounts to identify overdue property taxes and take appropriate follow-up action to address delinquencies. • Analyze tax vendor exception reports to resolve issues involving missing legal descriptions and incorrect property address information. • Complete manual tax processing activities based on files received from external vendors, ensuring payments are handled accurately and on schedule. • Examine documentation for newly boarded loans and submit legal description details through the appropriate vendor portal. • Maintain accurate escrow and loan servicing records by updating account information and supporting documentation in internal systems. • Coordinate with vendors and internal teams to research discrepancies, clarify data issues, and keep tax-related items moving toward resolution. • Use Fiserv and related servicing tools to support daily loan administration activities and manage assigned processing tasks efficiently.
2026-08-12T00:00:00Z

Commercial Lending & Finance Attorney

Providence, RI
onsite
Permanent / Full Time
185000 - 250000 USD / Yearly
Our client, a successful full-service law firm, is seeking a Commercial Lending & Finance Attorney to join their team. This position is well suited for a senior attorney who brings sound judgment, strong client communication, and a highly organized approach to managing complex transactions. The role offers the opportunity to advise on financing arrangements involving commercial assets and real estate while contributing to high-quality legal service and a strong reputation. Location: Providence, RI Role: Commercial Lending & Finance AttorneySchedule: Hybrid (4 days in office, 1 day remote but can be 3 days in office, 2 days remote if needed)Salary: $185,000 - $250,000 (depending on experience) Responsibilities:<ul><li>Represent banks, institutional lenders, private lenders, and borrowers in complex commercial lending and finance transactions, including first- and second-lien commercial real estate financings.</li><li>Structure, negotiate, document, and close commercial real estate credit facilities secured by mortgages, deeds of trust, and other collateral arrangements.</li><li>Advise clients on all aspects of commercial real estate finance transactions, including acquisition, development, construction, refinancing, and permanent financing matters.</li><li>Draft, review, and negotiate loan agreements, promissory notes, guaranties, security agreements, intercreditor agreements, and other financing-related documentation.</li><li>Conduct and oversee due diligence reviews related to financing transactions, including title, survey, zoning, environmental, organizational, and collateral matters.</li><li>Review title insurance commitments and policies, identify title-related risks, prepare title objection and clearance correspondence, and coordinate resolution of title issues.</li><li>Structure and perfect security interests in real property, personal property, fixtures, equipment, tenant improvements, accounts, and other collateral.</li><li>Advise clients regarding commercial leases, easements, deeds, deeds of trust, and other real estate-related agreements and instruments.</li><li>Represent lenders and borrowers in loan modifications, workouts, restructurings, foreclosures, and other distressed asset matters.</li><li>Provide strategic guidance on risk management, collateral protection, and regulatory compliance throughout the lending process.</li><li>Assist with related commercial real estate acquisitions, dispositions, investments, corporate transactions, and mergers and acquisitions when financing components are involved.</li><li>Coordinate with title companies, surveyors, borrowers, lenders, investors, consultants, and other stakeholders to facilitate successful transaction execution.</li><li>Maintain organized transaction records and client files while ensuring timely communication and exceptional client service throughout all phases of representation.</li></ul>
2026-08-19T00:00:00Z

Commercial Loan Underwriter

Hartford, CT
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Commercial Loan UnderwriterHartford, CTContact: Brittany Rizzo / [email protected]Reference ID: BR0013480307 Position SummaryThe Commercial Loan Underwriter is responsible for evaluating, analyzing, and underwriting commercial loan requests that support the mission of the Community Development Financial Institution (CDFI). This role balances sound credit practices with the organization's commitment to expanding access to capital for underserved businesses, nonprofit organizations, and communities. The Underwriter works closely with Loan Officers, Credit Administration, and Executive Management to ensure loan recommendations align with both prudent lending standards and the CDFI's impact objectives.The ideal candidate has commercial credit underwriting experience gained through a bank, credit union, CDFI, or other financial services organization and possesses strong analytical, financial, and communication skills. Essential Duties and Responsibilities<ul><li>Analyze commercial loan applications, including business, commercial real estate, nonprofit, and small business lending opportunities.</li><li>Review financial statements, tax returns, cash flow projections, collateral, business plans, and supporting documentation to assess creditworthiness.</li><li>Prepare comprehensive credit memorandums that include financial analysis, risk assessment, repayment capacity, collateral evaluation, and loan recommendations.</li><li>Calculate and interpret key financial ratios, debt service coverage, global cash flow, leverage, liquidity, and other credit metrics.</li><li>Assess borrower management experience, industry conditions, and market risks.</li><li>Structure loan terms, covenants, collateral requirements, and pricing consistent with organizational lending policies.</li><li>Present loan recommendations to management and Loan Committee.</li><li>Ensure compliance with internal credit policies, regulatory requirements, and CDFI program guidelines.</li><li>Work collaboratively with Loan Officers to identify strengths, weaknesses, and mitigating factors within loan requests.</li><li>Assist with annual loan reviews, portfolio monitoring, risk rating updates, and covenant compliance.</li><li>Support the development and refinement of underwriting policies and procedures.</li><li>Maintain accurate documentation within the loan origination and servicing systems.</li><li>Participate in credit discussions and portfolio management activities to help maintain a high-quality loan portfolio.</li><li>Stay current on commercial lending trends, regulatory changes, and community development financing programs.</li></ul>
2026-07-30T00:00:00Z

Lease Administrator/Analyst 1

Charlotte, NC
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Lease Administrator/Analyst 1 to support lease administration activities for a Contract position based in Charlotte, North Carolina. This role focuses on examining lease documents, extracting key business and financial terms, and maintaining accurate records to support day-to-day operations. The ideal candidate is comfortable working in a deadline-driven environment, communicates clearly with internal teams and external partners, and brings strong analytical skills to financial review and compliance-related tasks. Responsibilities: • Review commercial lease agreements and related records to capture essential terms, payment obligations, renewal dates, and other critical details with accuracy. • Maintain lease data and supporting documentation within internal platforms, ensuring records remain current, organized, and audit-ready. • Perform financial reconciliations and monthly reviews to verify rent schedules, charges, and other monetary obligations against source documents. • Support budget oversight by examining lease-related expenses, identifying discrepancies, and helping resolve issues in a timely manner. • Coordinate correspondence with landlords, service partners, and internal stakeholders regarding documentation, claims, transmittals, and lease administration matters. • Track critical dates and workflow items to ensure renewals, notices, approvals, and other time-sensitive obligations are completed on schedule. • Assist with audit and quality assurance activities by preparing files, validating data, and responding to requests for lease and financial information. • Use ticketing systems and specialized software tools to manage tasks, document updates, and ad hoc financial requests efficiently.
2026-08-19T00:00:00Z

Legal Administrator

Worcester, MA
onsite
Temporary / Contract
19 - 25 USD / Hourly
We are looking for a detail-oriented Legal Administrator to support daily legal operations in Worcester, Massachusetts. This position is ideal for someone who can keep case materials organized, manage time-sensitive filings, and serve as an effective first point of contact for incoming communications. The role requires strong administrative judgment, accuracy under deadlines, and the ability to coordinate calendars and documentation in a fast-paced legal environment. Responsibilities:• Maintain and organize legal records, correspondence, and case documentation to ensure files remain accurate and easy to retrieve.• Prepare, submit, and track electronic filings and other court-related documents in accordance with deadlines and procedural requirements.• Coordinate schedules, appointments, hearings, and key legal deadlines to support efficient calendar management.• Respond to inbound calls courteously, direct inquiries appropriately, and relay important messages to the legal team.• Assist with the preparation, review, and distribution of legal paperwork while ensuring completeness and consistency.• Monitor filing timelines and follow up on outstanding items to help keep matters progressing on schedule
2026-08-03T00:00:00Z

Legal Administrator

Pleasanton, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
A well-established company is seeking an experienced Legal Administrative Assistant to support its Legal Department, assisting with managing daily workflows, communications, document preparation, and department operations. This role works closely with legal professionals and cross-functional teams and requires strong organizational skills, professionalism, and the ability to handle sensitive and confidential information. Key Responsibilities<ul><li>Review, organize, prioritize, and route incoming communications through department workflow systems and shared inboxes.</li><li>Assist with tracking legal matters, coordinating follow-up activities, and ensuring timely handling of requests.</li><li>Prepare, review, process, and electronically file routine legal documents, correspondence, and agreements for attorney review.</li><li>Coordinate calendars, meetings, travel arrangements, and other administrative activities for legal team members.</li><li>Manage daily administrative duties including scanning, filing, mailing, document organization, and records maintenance.</li><li>Maintain electronic filing systems, databases, and departmental records.</li><li>Assist with expense reporting, event coordination, office supply management, and other operational support tasks.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li></ul>
2026-07-17T00:00:00Z

Legal Administrator

Columbus, OH
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a Legal Operations Project Coordinator for a short-term, project-based engagement expected to last up to three months. This is an excellent opportunity for a legal professional who enjoys improving processes, organizing contracts, and working with technology to create structure within a legal department. Key Responsibilities<ul><li>Organize and centralize legal documents, contracts, and related records.</li><li>Review, categorize, and migrate agreements into a centralized contract repository.</li><li>Manage and track contracts, including NDAs, service agreements, purchase agreements, and other commercial documents.</li><li>Extract agreements from shared drives, DocuSign, and other storage locations.</li><li>Assist with the creation and maintenance of a new contract database and matter tracking system.</li><li>Support electronic signature workflows and document management processes.</li><li>Maintain accurate records and ensure documents are properly indexed and easily searchable.</li><li>Partner closely with internal stakeholders to improve legal operations and document organization.</li><li>Identify opportunities to streamline processes through technology and cloud-based solutions.</li></ul>
2026-07-27T00:00:00Z

Legal Administrator

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Prominent Texas based Law Firm is looking for an experienced Legal Recruiting Manager to support talent acquisition operations within a legal environment. This position focuses on coordinating high-volume hiring activity, strengthening recruitment workflows, and helping the organization attract professionals with relevant experience through well-executed sourcing and outreach efforts. The ideal candidate brings a strong background in full-cycle recruiting, process improvement, and stakeholder collaboration. Responsibilities:• Lead end-to-end hiring activities for a high volume of open positions, from initial intake discussions through offer coordination and onboarding support.• Build and maintain candidate pipelines by using diverse sourcing channels, networking methods, and targeted outreach strategies.• Partner with hiring leaders to understand staffing priorities and translate business needs into practical recruiting plans.• Organize and support hiring events, interview scheduling, and other recruitment-related activities to ensure a smooth candidate experience.• Evaluate and refine recruiting workflows to improve efficiency, consistency, and overall hiring outcomes.• Track recruitment progress, analyze sourcing effectiveness, and share updates with stakeholders to support informed decision-making.• Contribute to the development of talent acquisition initiatives that strengthen employer visibility and improve candidate engagement.• Maintain accurate hiring records and ensure recruitment activities align with internal policies and legal standards.If you have the Recruiting qualifications and this job description is speaking to you, Email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-08-15T00:00:00Z

Legal Administrator

Louisville, CO
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
Law Office HR Manager Robert Half has partnered with a well-established, law firm with offices across Colorado, Washington, D.C., and North Dakota. The firm serves American Indian tribes, tribal entities, and individual tribal members nationwide. Its Colorado office is located in the greater Boulder/Denver area.The firm is seeking an Assistant Firm Administrator to lead Human Resources functions while supporting the Firm Administrator with broader firm operations. <ul><li>Lead day-to-day Human Resources administration for the firm</li><li>Manage employee onboarding and offboarding</li><li>Conduct and coordinate employee complaint investigations</li><li>Develop job descriptions, post positions, work with recruiters, and coordinate interviews</li><li>Conduct reference checks and support hiring activities</li><li>Update and maintain firm policies and the employee handbook</li><li>Prepare year-end performance reviews and compensation adjustment letters</li><li>Assist with employee benefits administration and annual open enrollment</li><li>Coordinate firm events, partner and employee training, professional development, and culture initiatives</li><li>Manage firm vendor accounts and resolve vendor questions or issues</li><li>Assist with management of office facilities, repairs, contracts, leases, and other operational matters</li><li>Attend Equity Partner meetings and provide administrative support as needed</li><li>Collaborate with the Firm Administrator and Legal Operations Manager on firm-wide initiatives</li><li>3+ years of Human Resources experience, preferably within a law firm or professional services environment</li><li>Strong organizational, planning, time-management, and problem-solving abilities</li><li>Ability to multitask, prioritize competing demands, and work independently with minimal supervision</li><li>Strong attention to detail and a collaborative, team-oriented approach</li><li>Proficiency with Microsoft Office and Adobe</li><li>Experience with NetDocuments and/or Clio is a plus</li><li>The firm offers competitive compensation commensurate with experience along with a generous benefits package, including:</li><li>Medical insurance</li><li>Dental insurance</li><li>Vision insurance</li><li>401(k) contributions</li><li>A firm offers a competitive pay and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com]for immediate consideration!</li></ul>
2026-08-19T00:00:00Z

Property Administrator

Oakland, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Property Administrator to support the daily management of a residential community in Oakland, California. This is a Long-term Contract position focused on maintaining organized operations, supporting residents, and helping ensure the property runs efficiently, safely, and within established compliance standards. The ideal candidate brings strong administrative and financial coordination skills, sound judgment, and the ability to work effectively with staff, residents, vendors, and leadership. Responsibilities: • Oversee daily property operations to help maintain a safe, clean, and well-managed residential environment for residents and staff. • Guide and support onsite team members through hiring coordination, onboarding, training, scheduling, and day-to-day performance oversight. • Administer resident waitlists, leasing documentation, move-ins, and recertifications in alignment with applicable housing regulations and fair housing standards. • Coordinate maintenance activity by assigning work, tracking completion timelines, and partnering with vendors and internal teams on repairs, improvements, and preventative service. • Prepare the property for inspections and audits by organizing required records, reviewing compliance materials, and ensuring documentation is readily available. • Monitor site finances by maintaining records, supporting budget planning, tracking expenses, and helping keep operations within approved financial targets. • Supervise rent collection, deposit tracking, occupancy reporting, and follow-up on delinquent balances in collaboration with management. • Support unit marketing and leasing efforts in accordance with approved plans and relevant federal, state, and local requirements. • Conduct unit and property inspections, issue follow-up notices when needed, and coordinate related work orders or resident chargebacks. • Build productive working relationships with residents, board members, regulatory contacts, vendors, and internal partners to support effective property administration.
2026-08-20T00:00:00Z

Property Administrator

Emmaus, PA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Robert Half is seeking a detail-oriented and organized Property Administrator to support the day-to-day operations of a local property management team. The ideal candidate will assist with administrative tasks, tenant communication, lease documentation, vendor coordination, and general office support to help ensure properties are managed efficiently and professionally. Key Responsibilities:<ul><li>Provide administrative support to the property management team</li><li>Answer tenant inquiries and respond to requests in a timely manner</li><li>Prepare, file, and maintain leases, contracts, and other property-related documents</li><li>Coordinate maintenance requests and follow up with vendors and tenants</li><li>Assist with rent collection, invoice processing, and recordkeeping</li><li>Maintain accurate tenant, vendor, and property files</li><li>Schedule appointments, inspections, and property meetings</li><li>Support move-in and move-out processes, including documentation and communication</li><li>Help prepare reports, correspondence, and notices as needed</li><li>Ensure office operations run smoothly and efficiently</li></ul>
2026-08-07T00:00:00Z

Property Administrator

Woodbridge, NJ
onsite
Temporary / Contract
30 - 55.19 USD / Hourly
We are looking for a Property Administrator to support day-to-day property management operations. This Long-term Contract position is ideal for someone who enjoys balancing tenant support, document control, invoice coordination, and office administration in a fast-paced environment. The role works closely with the property management team to keep records accurate, vendors compliant, and administrative processes running smoothly. Responsibilities:• Manage incoming property management correspondence, organize mail, and route tenant-related deliveries appropriately.• Coordinate calendars and logistics for meetings, tenant activities, inspections, and other property-related events.• Support vendor setup activities by using internal platforms such as Salesforce, Service Edge, Yardi, and Nexus to maintain accurate records.• Review, code, and enter a high volume of invoices each month, while helping ensure charges are processed correctly and submitted on schedule.• Prepare recurring billings for property expenses and assist in tracking payment status, past-due items, and follow-up needs with vendors or internal teams.• Maintain contract and certificate of insurance records, monitor expiration dates, and request updated documentation when needed.• Organize lease, vendor, tenant, insurance, and operational files in both digital and paper formats for easy retrieval and proper retention.• Provide administrative support through report preparation, spreadsheet updates, correspondence drafting, and other ad hoc projects for the property management team.• Oversee office supply levels and help maintain an orderly and welcoming property management office environment.• Build positive working relationships with tenants, vendors, clients, and colleagues while handling sensitive information with discretion.
2026-08-18T00:00:00Z