143 Results for Legal Operations Specialist Jobs

Add your latest resume to match with open positions.

Legal Operations Specialist Legal Support

Aliso Viejo, CA
remote
Temporary / Contract
43.5385 - 50.413 USD / Hourly
We are looking for a Legal Operations Specialist – Legal Support to join a corporate legal team in California. This Long-term Contract position will focus on improving legal service delivery through process optimization, technology support, and cross-functional collaboration. The role is ideal for someone who can strengthen legal workflows, maintain key systems, and provide operational insight that helps the department work more efficiently. Responsibilities: • Drive enhancements to legal intake, approval routing, referral handling, and legal hold processes to increase operational efficiency. • Administer and support legal technology tools such as matter management and contract lifecycle platforms, ensuring reliable day-to-day performance. • Contribute to the unification and refinement of case or matter tracking solutions within a centralized environment. • Build and maintain organized repositories for legal documents, standard templates, forms, and self-service resources. • Coordinate system connections, workflow configurations, API-supported processes, and automation initiatives across legal platforms. • Work closely with Legal, IT, Compliance, and business partners to identify improvement opportunities and implement effective operational solutions. • Produce dashboards, reporting, and performance metrics that support visibility, planning, and informed decision-making within the legal department.
2026-09-17T00:00:00Z

Legal Operations Administrative Assistant

Solon, OH
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are seeking a highly organized and proactive Legal Operations Administrative Assistant to support the legal function of Real Estate Software organization on an approximately 4-month contract assignment. This position will provide project-based administrative support focused on helping the team address several critical backlogs and time-sensitive initiatives.This is an excellent opportunity for a resourceful, detail-oriented professional who is comfortable working in a fast-paced corporate environment and interacting with stakeholders at all levels of an organization. Key Responsibilities<ul><li>Support a backlog of corporate registration filings, including gathering, organizing, verifying, and tracking required information.</li><li>Assist with information gathering and documentation for an AI repository project.</li><li>Proactively reach out to internal stakeholders to obtain missing information, confirm details, and keep projects moving forward.</li><li>Track outstanding requests and follow up consistently to ensure deadlines and project requirements are met.</li><li>Maintain accurate records, spreadsheets, project documentation, and status updates.</li><li>Organize and manage information using Excel and SharePoint.</li><li>Work independently to identify the appropriate contacts and resources needed to resolve outstanding items.</li><li>Provide additional administrative and operational support to the legal team as needed.</li></ul> Assignment Details<ul><li>Contract Length: Approximately 4 months</li><li>Primary Focus: Project backlog support, corporate registration filings, information gathering, and legal operations administration</li><li>Environment: Fast-paced corporate setting requiring a high degree of independence, accuracy, initiative, and follow-through</li></ul>
2026-09-25T00:00:00Z

Legal Operations Manager Paralegal

Washington, DC
onsite
Temporary / Contract
76 - 88 USD / Hourly
We are looking for an accomplished, detail-oriented legal operations leader to lead and improve patent prosecution support within a dynamic legal environment in Washington, District of Columbia. This Long-term Contract position is suited for someone who can work directly within the function, evaluate current procedures, and implement stronger operational standards that support consistency and accountability. The role calls for a hands-on leader who can guide staff, enhance quality oversight, and build a durable framework for long-term success. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Review existing patent prosecution and legal support workflows, identify operational gaps, and introduce practical improvements that increase accuracy and efficiency.• Oversee docket and calendar-related activities to help ensure critical deadlines, filings, and legal milestones are tracked and managed reliably.• Establish and reinforce quality control measures across legal support processes to reduce risk and improve overall execution.• Provide direct leadership, coaching, and day-to-day guidance to support staff to strengthen performance and accountability.• Develop training materials and operating procedures that create consistency across patent prosecution and related legal operations tasks.• Assess the structure of the legal support function and recommend sustainable process enhancements that support long-term stability.• Partner with legal and administrative stakeholders to align operational priorities with business and case management needs.• Contribute hands-on support where needed, stepping into core operational activities rather than serving only in an advisory capacity.
2026-09-18T00:00:00Z

Legal Billing Specialist

Sacramento, CA
onsite
Permanent / Full Time
28 - 30 USD / Hourly
We are looking for a detail-oriented Legal Billing Specialist to support accurate invoicing and payment activity for a professional services firm in Sacramento, California. This role focuses on preparing billing documentation, maintaining reliable records, and helping ensure timely follow-up on outstanding balances. The ideal candidate is comfortable working with computerized billing platforms and can manage billing tasks with accuracy, organization, and professionalism. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Prepare and issue client invoices with careful attention to accuracy, supporting documentation, and established billing schedules.• Review account activity, reconcile billing information, and resolve discrepancies to maintain complete and reliable financial records.• Monitor outstanding balances and follow up on overdue payments in a timely manner to support collection efforts.• Generate and distribute billing statements, ensuring clients receive clear and timely account information.• Enter, update, and maintain billing data within computerized billing systems to keep records current and audit-ready.• Support legal billing processes by applying client-specific guidelines, matter details, and required formatting standards.• Work with billing platforms such as TABS3 or Tymetrix to process invoices and address submission issues when needed.
2026-09-23T00:00:00Z

Legal Billing Specialist

Livingston, NJ
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
A busy firm in the Livingston area is seeking a Legal Billing Specialist to join their growing firm. This Legal Billing Specialist will get the chance to join a growing team that loves promoting from within and offers a flexible working schedule. The ideal Legal Billing Specialist will have 3+ years of prior legal billing experience and has prior experience with systems such as Aderant, E3, etc. This Legal Billing Specialist role requires strong judgment, clear communication, and hands-on experience with legal billing systems and electronic invoicing platforms. Other responsibilities of this Legal Billing Specialist will include but not be limited to: Legal Billing Specialist Responsibilities:• Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate issue resolution, and responses to client billing questions.• Partner with attorneys, secretaries, management, and accounting staff to ensure timely and accurate completion of monthly and annual billing targets.• Process electronic invoices through client-specific e-billing platforms and monitor submissions to help reduce delays or rejections.• Update billing rates within the system and create rate structures as needed to support client and matter requirements.• Open new client and matter records in Elite 3E and maintain billing data to ensure records remain complete and accurate.• Establish and maintain client matters in electronic billing systems, ensuring setup aligns with outside counsel guidelines and billing requirements.• Produce recurring and ad hoc billing reports for internal review, tracking, and management decision-making.• Assist with billing-related collection outreach through written follow-up and phone communication when needed.• Coordinate with accounting on cash application questions, duplicate payment review, and the handling of funds held in trust.• Record billing-related communications and supporting notes in the document management system to maintain clear documentation. This Legal Billing Specialist position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Billing Specialist role, apply today!
2026-09-29T00:00:00Z

Legal Billing Specialist

Dallas, TX
onsite
Temporary / Contract
26 - 30 USD / Hourly
Our client is seeking a Legal Billing Specialist to join a fast-paced professional services environment. This role is ideal for a candidate with prior law firm billing experience who thrives in a high-volume setting and can quickly contribute with minimal training. The Legal Billing Specialist will manage the full billing cycle, work closely with attorneys and staff, and ensure client invoices are processed accurately and timely.Key Responsibilities<ul><li>Prepare, review, edit, and process attorney billing in a high-volume environment.</li><li>Manage monthly billing cycles, including pre-bills, revisions, approvals, and final invoicing.</li><li>Review and maintain Work-in-Progress (WIP) reports, ensuring billing accuracy and timely resolution of issues.</li><li>Partner with attorneys and legal staff to resolve billing inquiries and client-specific billing requirements.</li><li>Process electronic billing submissions and monitor invoice status.</li><li>Analyze billing trends, identify discrepancies, and recommend solutions.</li><li>Maintain accurate client and matter information within the firm's billing system.</li><li>Ensure compliance with outside counsel guidelines and client billing requirements.</li><li>Assist with reporting, account analysis, and special projects as needed.</li></ul>
2026-10-16T00:00:00Z

Legal Billing Specialist

La Jolla, CA
onsite
Temporary to Hire
33 - 38 USD / Hourly
We are looking for a Legal Billing Specialist to join a legal organization in La Jolla, California in a contract capacity with the potential to become permanent. This position is ideal for a detail-focused billing specialist who can manage complex invoicing workflows, support accurate client billing, and navigate electronic billing platforms with confidence. The role works closely with attorneys, billing leadership, and fellow billing team members to keep invoices timely, compliant, and aligned with client-specific requirements. Responsibilities: • Prepare, revise, and finalize pre-bills based on attorney direction, including tasks such as client bill splits, retainer application, and electronic submission setup. • Process billable time and related charges for attorneys and paralegals while ensuring invoices follow client billing rules and firm standards. • Submit invoices through e-billing portals and address rejections, errors, or other submission-related issues to avoid delays. • Manage a substantial billing volume within established cycle deadlines while maintaining accuracy and consistency. • Verify billing details and supporting records before release to confirm completeness and correctness. • Investigate billing questions, troubleshoot discrepancies, and provide clear responses to attorneys, staff, and clients as needed. • Apply client guidelines carefully, including requirements tied to rates, timing, documentation, and cost controls. • Partner with the Billing Manager and other billing team members to meet invoicing goals and improve billing processes over time. • Resolve exception items promptly and work with team members to ensure invoices are submitted on schedule. • Use legal billing systems effectively and identify or troubleshoot software-related issues that impact billing operations.
2026-10-14T00:00:00Z

Legal Office Manager

Tacoma, WA
onsite
Permanent / Full Time
75000 - 110000 USD / Yearly
Top, midsize litigation law firm is seeking an Assistant Office Manager to join their team in Tacoma, WA. This role will support all aspects of the firm's operations, either directly or partnering with heads of departments including: HR, overseeing legal support staff, facilities, IT, accounting, financial reporting, and client settlement disbursements.This firm offers competitive compensation, strong benefits, onsite stability, and a succession-track opportunity.Key Responsibilities Include:<ul><li>Support day-to-day office administration for a busy legal practice.</li><li>Assist with client disbursements and related administrative processes.</li><li>Help coordinate employee management and human resources-related tasks.</li><li>Assist with internal events and general administrative projects.</li><li>Provide accounting and payroll support.</li><li>Partner with firm leadership on evolving administrative needs over time.</li></ul>Salary and Benefits: The salary range for this position is $75,000 to $110,000. Benefits include medical, dental, vision coverage with 100% employer-paid premiums for employees; retirement benefits and participation in a 401(k) with company contribution through a profit-sharing pension plan; 3 weeks of paid time off + sick leave; 12 paid holidays; cell phone stipend; long-term disability insurance; short-term disability insurance; free parking.To apply confidentially, send your resume to Cindy[period]Dovinh[at]RobertHalf[period]com
2026-10-06T00:00:00Z

Operations Specialist

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Operations Specialist to support transportation and delivery performance for a Long-term Contract position based in Carlsbad, California. In this role, you will help ensure shipments move efficiently from origin to final delivery by coordinating updates, resolving service issues, and keeping stakeholders informed. This opportunity is well suited for someone who thrives in a fast-moving environment, stays organized under pressure, and brings strong communication and logistics coordination skills. Responsibilities: • Oversee shipment movement from pickup through delivery and provide timely progress updates during transit. • Follow freight activity across a range of carriers and transportation partners to maintain visibility on shipment status. • Arrange last-mile delivery scheduling and work with involved parties to support successful delivery completion. • Serve as a key point of contact for customers, consignees, agents, drivers, and carriers to keep communication clear and proactive. • Recognize potential disruptions early, escalate concerns to the appropriate teams, and support issue resolution before service is impacted. • Maintain accurate operational records by logging shipment events, status changes, and related activities in a timely manner. • Research delays, exceptions, damage claims, and delivery-related problems to determine next steps and support recovery actions. • Confirm proof of delivery and verify that all completion requirements have been met for each shipment. • Balance competing priorities effectively while meeting deadlines in a high-volume, fast-paced operations setting.
2026-10-15T00:00:00Z

Operations Specialist

Sacramento, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are looking for a Business Operations Specialist to support a legal-focused organization in Sacramento, California through a Long-term Contract engagement. This position is ideal for someone who can turn operational data into clear insights, strengthen reporting practices, and help improve day-to-day performance across service and support functions. The role combines analytics, coordination, and process oversight, with a strong emphasis on KPI tracking, vendor collaboration, and project execution. Responsibilities:• Develop and maintain performance dashboards and recurring reports that highlight service trends, productivity, and key operational outcomes.• Analyze call center and business metrics to identify patterns, surface risks, and recommend practical actions that improve efficiency and service quality.• Use Power BI and other reporting tools to transform raw data into clear visual summaries for leadership and operational teams.• Coordinate with external partners and internal stakeholders to monitor vendor performance, address service issues, and support accountability measures.• Manage operational projects by tracking milestones, organizing deliverables, and ensuring work progresses according to priorities and timelines.• Support learning and compliance activities by administering or coordinating Learning Management System processes, records, and reporting needs.• Perform criticality assessments to help prioritize operational issues, resource needs, and business-impacting activities.• Contribute to process updates and operational changes, including implementation-related tasks when business systems or workflows are adjusted.
2026-09-20T00:00:00Z

Operations Specialist

Hartford, CT
remote
Temporary / Contract
23 - 28 USD / Hourly
We are looking for an Operations Specialist to support delivery execution for an organization in Connecticut. This is a Contract position focused on building effective delivery plans, maintaining accurate order information, and coordinating with store and warehouse teams to keep service levels on track. The ideal candidate brings logistics experience, strong analytical ability, and a practical approach to resolving routing and scheduling challenges in a fast-paced environment. Responsibilities:• Develop and adjust delivery routes to improve efficiency, control transportation costs, and meet daily service commitments across multiple service areas.• Review orders and supporting documents for completeness, verify customer and delivery details, and correct discrepancies before routes are finalized.• Use dispatching and logistics platforms to oversee delivery activity, track order progression, and manage special handling needs or delivery limitations.• Partner with store associates, warehouse personnel, and delivery teams to confirm capacity, address order issues, and support smooth day-to-day operations.• Monitor open stops and route capacity throughout the planning cycle, making updates that balance distance, timing, and customer experience.• Evaluate delivery constraints such as access requirements, scheduling windows, returns, and exchanges to determine the most effective routing approach.• Maintain operational records and communicate updates clearly to stakeholders to support compliance with service expectations and internal standards.• Assist with additional operational tasks as needed to support changing business demands.
2026-09-30T00:00:00Z

Operations Specialist

Tucson, AZ
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a highly organized Operations Specialist to support investment operations for a biotechnology-focused team in Tucson, Arizona. This position plays an important role in coordinating documentation, research, compliance tracking, and administrative activities tied to the evaluation, oversight, and progression of life science investments. The role works closely with internal colleagues, portfolio companies, legal partners, and external stakeholders, requiring sound judgment, precision, and strong follow-through in a fast-moving environment. Responsibilities: • Prepare, organize, and maintain a range of business and transaction-related documents, including standard agreements, amendments, and supporting materials for investment and portfolio activities. • Monitor key contractual, licensing, and investment obligations to help ensure reporting deadlines, compliance requirements, and follow-up actions are completed on time. • Maintain orderly and secure records for investment matters, project documentation, and legal files, ensuring information is accessible and properly tracked. • Conduct targeted research to support due diligence, market understanding, and decision-making for prospective and existing investments. • Oversee the organization of digital and physical information resources, including databases, subscriptions, publications, filings, and intellectual property reference materials. • Assist with project coordination by tracking portfolio activity, monitoring relevant patents and licensed assets, compiling data for internal reporting, and preparing notices or signature-ready documents. • Collaborate with internal team members, legal counsel, portfolio companies, and other external contacts to keep operational tasks moving efficiently and accurately. • Provide calendar and meeting coordination support when needed to help maintain smooth execution of team priorities and investment-related workflows.
2026-10-02T00:00:00Z

Legal Secretary/ Legal Support Specialist

San Francisco, CA
onsite
Permanent / Full Time
110000 - 125000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support attorneys handling litigation matters in San Francisco, California. This role combines legal administrative coordination with document preparation, court filing support, calendar management, and case organization across active matters. The ideal candidate brings strong judgment, a disciplined approach to deadlines, and the ability to work effectively with attorneys, clients, courts, and internal teams in a fast-paced law firm environment. Responsibilities:• Oversee the organization and upkeep of case records in both digital and paper formats, maintaining complete, accurate, and court-compliant files throughout each matter.• Draft, revise, format, and proof legal materials such as pleadings, motions, discovery documents, correspondence, and other case-related documentation before submission or distribution.• Submit filings through state and federal electronic court systems while monitoring jurisdiction-specific procedures, timing requirements, and filing deadlines.• Maintain attorney and matter calendars by tracking hearings, depositions, court appearances, meetings, and other critical milestones to support timely case progression.• Support discovery activities by gathering, reviewing, labeling, and organizing materials for production, internal use, and case strategy needs.• Prepare exhibits, deposition packets, hearing materials, trial notebooks, and closing binders to ensure attorneys have organized resources for proceedings and transactions.• Communicate professionally with clients, opposing counsel, court personnel, and colleagues while handling document delivery, service tracking, reporting, and general legal support tasks.
2026-10-01T00:00:00Z

Accounting Operations Specialist

West Chester, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
State of the art company located in the Chester County area is looking to hire an Accounting Operations Specialist with proven cash applications and collections experience. As the Accounting Operations Specialist, you will prepare journal entries, review/process invoices, process accounts receivable and payable transactions, assist with month-end and year-end close activities, prepare bank reconciliations, process cost and inventory accounting, provide documentation for internal and external audits, and assist the accounting team as necessary. The ideal candidate will have strong technical skills, experience working with ERP systems, and the ability to manage multiple financial processes in a fast-paced environment. Primary Responsibilities· Ensure transparency and efficiency in all transactions· Assist with journal entries· Maintain accounts payable/receivable records· Code invoices into ERP system· Prepare financial reports and statements· Coordinate vendor invoicing payment selections· Assist with cost accounting activities· General ledger/account reconciliations· Financial Documentation· Inventory Analysis
2026-09-24T00:00:00Z

Legal Conflicts Analyst

San Francisco, CA
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
We are looking for a Conflicts Analysts join our firm in San Francisco This role focuses on evaluating conflicts of interest for new matters and attorney hires, helping the firm meet ethical standards while supporting business growth. The position works closely with attorneys and risk partners to assess issues, guide resolution steps, and maintain compliance with firm policies and conduct requirements. Responsibilities:• Assess submissions for new matters and attorney onboarding to identify potential legal or business conflicts and summarize findings for stakeholders.• Research clients, related parties, and corporate relationships to build a complete picture for conflict analysis.• Prepare and interpret conflict reports, highlighting key risks, affected parties, and items requiring follow-up.• Examine waivers, disclosure documents, and engagement terms to confirm they address conflict concerns and align with firm standards.• Support review of outside counsel guidelines and apply those requirements when evaluating conflict and ethical wall obligations.• Coordinate with attorneys, conflicts personnel, and risk management leaders to resolve issues tied to new business intake and lateral hires.• Establish and maintain ethical screens when required, including drafting supporting notices and documentation.• Protect highly sensitive client and firm information by exercising sound judgment, discretion, and confidentiality at all times.• Contribute to refinements in conflicts and intake procedures, including testing process improvements and assisting with coverage outside standard business hours when needed.
2026-10-05T00:00:00Z

Legal Secretary

Phoenix, AZ
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for a skilled Legal Secretary to support attorneys and legal staff in a busy office. This Long-term Contract position requires someone who is detail oriented and can manage competing priorities, handle sensitive information with discretion, and provide dependable administrative and legal support in a fast-moving environment. The ideal candidate brings strong organizational ability, sound judgment, and a service-oriented approach to working with internal teams and external clients. Responsibilities: • Manage attorney calendars, coordinate meetings, and arrange conference rooms with appropriate technology, hospitality, and facility support. • Prepare, format, proofread, and revise legal documents, including transcription from dictation and comparison of document versions when needed. • Maintain organized client and matter records in both electronic and paper formats, working with records personnel to update and retrieve files accurately. • Process conflict check requests, assist with opening new clients and matters, and support matter administration in accordance with firm procedures. • Enter attorney time promptly, submit expense reports and check requests, and assist with billing review and invoice preparation in coordination with accounting. • Coordinate travel plans and develop detailed itineraries for assigned attorneys and legal staff. • Support court and legal filing activities, including e-filing and other filing-related administrative tasks. • Conduct basic legal research and gather relevant case law, statutes, regulations, and related materials from multiple jurisdictions. • Collaborate with attorneys, administrative colleagues, and shared services teams to meet deadlines, balance workload demands, and provide high-quality support. • Assist with event coordination and provide detail-oriented support during matters involving confidential or sensitive discussions.
2026-09-30T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a detail-oriented Legal Secretary to provide immediate on-site support for a busy legal team in Oakland, California that handles plaintiff-side personal injury matters. This contract-to-hire position is ideal for someone who can keep case activity organized, manage deadlines accurately, and handle court-related filings with confidence. The role will primarily assist attorneys with day-to-day administrative and legal support, including work that may involve personal injury matters. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems in accordance with court deadlines and procedural requirements.• Maintain attorney calendars by tracking hearings, filing dates, appointments, and other critical case milestones.• Coordinate court filings and related documentation to help ensure matters move forward efficiently and on schedule.• Provide administrative and legal support to attorneys by organizing case materials, correspondence, and records.• Monitor deadlines and follow up on time-sensitive tasks to support accurate and timely case management.• Communicate professionally with courts, clients, and internal team members regarding scheduling and document handling.• Assist with legal matters that may include personal injury cases, depending on team needs and assignment priorities
2026-09-30T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support a growing litigation practice in San Francisco, California. This position will provide day-to-day administrative and document support to three law clerks and associates, with the potential to assist additional legal staff as needs evolve. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage competing priorities in a fast-paced legal environment. Responsibilities: • Prepare, proofread, and format litigation documents, correspondence, discovery materials, and other legal paperwork before filing or distribution. • Draft routine legal documents such as pleadings, memoranda, notices, subpoenas, and court-related forms using firm-approved software and templates. • Submit filings in state and federal courts, including electronic filings, while ensuring compliance with applicable procedural requirements. • Manage attorney calendars by tracking hearings, meetings, deadlines, and follow-up items to help the legal team stay ahead of key case obligations. • Coordinate court date reservations and communicate with court personnel as needed to secure hearing availability and confirm scheduling details. • Organize and maintain case records in document management systems, including saving, scanning, and indexing incoming legal and case-related materials. • Support litigation logistics by assembling binders for depositions, trials, and hearings, and by arranging meeting spaces and visitor notifications when required. • Review vendor billing information and prepare related payment or submission documentation in accordance with attorney direction and internal procedures. • Provide backup administrative assistance to other team members and take on additional support tasks based on attorney and case needs.
2026-09-29T00:00:00Z

Legal Secretary

Santa Rosa, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for an experienced Legal Secretary to support litigation attorneys in a fast-paced services environment in California. This role is ideal for someone who brings strong organizational skills, excellent written communication, and a sharp eye for detail to legal administrative work. The position involves managing critical deadlines, preparing court-related documents, and helping attorneys stay organized and responsive throughout the litigation process. Responsibilities: • Coordinate attorney calendars, schedule meetings, and track important court dates and filing deadlines. • Prepare, format, and submit legal documents through electronic court filing systems in accordance with court rules. • Review correspondence, pleadings, and other legal materials for accuracy, grammar, and formatting before distribution or filing. • Transcribe dictated notes, legal content, and attorney instructions into clear and accurate documents. • Maintain organized case files and ensure records, pleadings, and supporting materials are updated and easy to retrieve. • Communicate with courts, clients, and internal team members regarding scheduling, filings, and document requirements. • Provide day-to-day administrative support to litigation attorneys to help move matters forward efficiently.
2026-09-29T00:00:00Z

Legal Secretary

Atlanta, GA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for a Legal Secretary to support legal operations within a government environment in Atlanta, Georgia. This Contract to permanent position is suited for a detail-oriented individual who can manage legal documentation, coordinate administrative workflows, and help maintain organized case and ordinance-related records. The role offers the opportunity to work closely with legal stakeholders while ensuring timely, accurate, and confidential handling of sensitive materials. Responsibilities: • Prepare, format, proofread, and organize legal correspondence, filings, agendas, and other official documents for municipal and government-related matters. • Maintain calendars, schedule meetings, track deadlines, and coordinate appointments to support attorneys and legal staff in a fast-paced office setting. • Manage case files and records by ensuring documents are accurately labeled, stored, retrieved, and handled in accordance with established procedures. • Assist with research and administrative support related to local ordinances, municipal regulations, and other legal reference materials. • Communicate effectively with internal departments, outside agencies, and members of the public regarding routine legal and administrative matters. • Monitor incoming mail, emails, and legal notices, then route or prioritize materials to support timely responses and follow-up actions. • Support the preparation of reports, hearing materials, and presentation packets for legal proceedings, board meetings, or government reviews. • Help implement updates to filing methods, document tracking practices, or administrative processes as assigned within the legal department.
2026-10-14T00:00:00Z

Legal Secretary

Troy, Michigan, United States, MI
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for a Legal Secretary to join a respected law firm in Michigan. This opportunity is ideal for an experienced and organized individual who enjoys supporting attorneys in a fast-paced, client-centered practice. The role offers a strong foundation for someone who can manage legal administrative work accurately, communicate effectively, and maintain high standards of confidentiality. Responsibilities: • Prepare, revise, and submit legal filings through Michigan court e-filing platforms and applicable federal systems with close attention to accuracy and timing. • Create and review correspondence, pleadings, and other routine legal documents to ensure formatting, grammar, and content meet high standards. • Oversee attorney schedules by coordinating hearings, meetings, and deadlines while keeping calendars current and well organized. • Maintain both paper and digital case records so documents are easy to access, complete, and up to date. • Arrange service of process and monitor critical response dates and filing requirements in accordance with Michigan court procedures. • Serve as a primary point of contact for clients, court personnel, and opposing counsel regarding scheduling and case-related communications. • Organize depositions, mediations, court appearances, and conferences, including logistics and supporting documentation. • Manage incoming and outgoing legal mail, notices, and court correspondence while ensuring timely distribution and follow-up. • Assemble exhibits, hearing materials, binders, and other case support documents for depositions, hearings, and trial preparation. • Enter and update case information in legal management software and provide broader administrative support to attorneys as needed.
2026-10-01T00:00:00Z

Legal Secretary

Southfield, MI
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy legal team in Southfield, Michigan. This position is well suited for someone who can manage litigation-related administrative work with accuracy, strong organization, and a sense of urgency. The ideal candidate brings a solid background in legal support, ideally with experience in multi-jurisdiction matters or insurance defense environments. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems in accordance with court rules and deadlines.• Coordinate attorney calendars, schedule hearings, meetings, and case-related appointments, and monitor critical dates to keep matters on track.• Draft, format, revise, and finalize correspondence, pleadings, and other legal materials from dictation, notes, or attorney instruction.• Maintain organized case files and ensure records, filings, and supporting documentation are accurate and readily accessible.• Communicate with courts, clients, opposing counsel, and vendors in a clear and organized manner regarding case logistics and documentation.• Track filing requirements across jurisdictions and help ensure compliance with varying procedural expectations in litigation matters.• Provide day-to-day administrative support to attorneys handling defense-related or subrogation matters, as needed.• Assist with document management and workflow coordination to support efficient handling of active legal cases
2026-10-13T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-10-12T00:00:00Z

Legal Secretary

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a skilled Legal Secretary to support a busy civil litigation team in Santa Ana, California. This role is well suited for someone who thrives in a fast-paced law firm environment, brings strong organizational judgment, and can manage multiple attorney needs with accuracy and professionalism. The position offers the opportunity to contribute to a respected national practice while working closely with attorneys on civil litigation matters. Responsibilities:• Support a group of attorneys by coordinating day-to-day administrative and litigation-related tasks across an active caseload.• Prepare, format, revise, and finalize legal documents, correspondence, tables of contents, and tables of authorities with close attention to detail.• Handle electronic court filings in state and, when needed, federal courts while ensuring submissions meet procedural requirements and deadlines.• Maintain attorney schedules by organizing meetings, tracking commitments, and helping keep calendars and priorities aligned.• Process attorney expense reports and related administrative documentation in a timely and accurate manner.• Assist with client-facing materials, including drafting and editing routine correspondence and other legal support documents.• Work within document management platforms to organize files, retrieve records, and maintain efficient document control practices.• Provide dependable office support that helps attorneys stay prepared, responsive, and organized throughout the litigation process.
2026-10-09T00:00:00Z

Legal Secretary

Southfield, MI
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an experienced Legal Secretary to support attorneys in a busy family law practice based in Southfield, Michigan. This Long-term Contract opportunity is ideal for someone who thrives in a deadline-driven legal environment, handles confidential information with care, and brings strong organizational judgment to daily case support. The role involves a blend of legal document preparation, court filing coordination, calendar oversight, and communication with clients and external parties. Success in this position requires accuracy, sound judgment, and the ability to keep multiple matters moving efficiently. Responsibilities: • Support attorneys with daily legal and administrative work related to active family law matters, helping keep cases organized and on schedule. • Prepare, edit, and finalize legal correspondence, pleadings, motions, and related documents with close attention to formatting and accuracy. • Submit electronic filings with the appropriate courts and track important due dates to help ensure timely compliance. • Manage attorney schedules by coordinating hearings, depositions, mediations, meetings, court appearances, and client consultations. • Create, organize, and maintain both digital and paper case records so files remain current and easy to access. • Serve as a detail-focused point of contact for clients, court personnel, opposing counsel, and other involved parties regarding scheduling and case updates. • Assemble and organize case materials needed for hearings, mediations, depositions, and trial preparation. • Review and route incoming mail, court notices, and other legal documents, ensuring information is properly recorded and distributed. • Handle sensitive client and case information with a high level of discretion and confidentiality. • Provide broader office and attorney support as priorities shift, including assistance with additional legal and administrative projects.
2026-09-21T00:00:00Z

143 results for Legal Operations Specialist jobs