185 Results for Legal Operations Specialist Jobs

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Legal Operations Specialist

New York, New York
onsite
Permanent / Full Time
100000 - 150000 USD / Yearly
We are looking for a Legal Operations Specialist to strengthen the Legal team in New York, New York by improving the systems, workflows, and reporting that support day-to-day legal operations. This position partners closely with legal, technology, and business stakeholders to refine core platforms, connect data across tools, and introduce practical solutions that increase efficiency. The role also contributes to corporate governance support, compliance-related administration, and operational planning through a blend of technical knowledge and legal operations experience. Responsibilities:• Act as the main point of contact for legal technology matters, partnering with internal teams to align tools and processes with department needs.• Oversee the administration and continuous improvement of legal platforms such as contract management, e-signature, matter management, and spend tracking systems.• Configure and maintain contract workflows, templates, approval paths, renewal processes, entity records, playbooks, and AI-enabled features within the legal technology environment.• Connect legal systems with broader business applications to support seamless data flow, automation, and cross-functional visibility.• Develop reports, dashboards, and performance metrics that help leadership evaluate legal operations, spending, and service effectiveness.• Identify opportunities to simplify legal procedures by introducing automation, improving approvals, and standardizing documentation practices.• Maintain strong controls around legal data quality, access, governance, and security across all supported platforms.• Support corporate governance activities by coordinating entity records, required registrations, annual filings, and related documentation.• Deliver user training and practical guidance to encourage adoption of new legal tools and workflows across the organization.• Assist with additional legal operations needs such as budgeting support, outside counsel spend tracking, compliance coordination, procurement-related matters, litigation holds, and responses to subpoenas or discovery requests.
2026-09-16T00:00:00Z

Legal Operations Specialist

San Francisco, California
remote
Temporary / Contract
45 - 60 USD / Hourly
Our client, a San Francisco-based healthcare AI company, is seeking a temporary Legal Operations Specialist to support the buildout of its legal function as the company continues to expand internationally.This contractor will partner closely with the internal team to establish foundational legal operations infrastructure, with an initial focus on building and organizing the company's core legal folder system and developing practical workflows for managing legal documents and processes. The role is well suited for a paralegal or legal operations professional who has experience creating structure within a growing legal function and can independently organize information, establish repeatable processes, and help build systems that can scale with the business. Responsibilities<ul><li>Partner with internal stakeholders to build and organize the company's core legal folder and document management structure</li><li>Review and organize existing legal documents, agreements, corporate records, and other legal materials into a consistent and accessible filing system</li><li>Develop file naming conventions, folder structures, document categorization standards, and related organizational protocols</li><li>Establish and document legal operations workflows for the intake, organization, tracking, and maintenance of legal matters and documents</li><li>Create trackers, templates, checklists, and other tools to improve visibility into legal work and support consistent processes</li><li>Assist with organizing contracts and maintaining key agreement information, deadlines, renewal dates, and related records as needed</li><li>Identify gaps or inefficiencies in existing legal administrative processes and help implement practical solutions appropriate for a growing company</li><li>Coordinate with business stakeholders to gather legal documents and information and ensure materials are appropriately maintained</li><li>Document newly established processes to support ongoing use by the company's legal and business teams</li><li>Provide additional paralegal and legal operations support as the legal function develops and priorities evolve</li></ul>
2026-09-30T00:00:00Z

Legal Operations Specialist – Legal Support

Boston, Massachusetts
onsite
Permanent / Full Time
80000 - 170000 USD / Yearly
We are looking for a proactive Legal Operations Specialist – Legal Support to join a growing team in Boston, Massachusetts. In this role, you will partner closely with the Director of Operations to coordinate legal matters, oversee document-driven workflows, and help keep high-priority initiatives moving efficiently. This position is well suited for someone who is detail-oriented, comfortable handling sensitive information, and motivated by working across a broad range of operational and legal support activities. Responsibilities:• Coordinate legal and operational initiatives by working with external counsel, internal stakeholders, and the Director of Operations to keep matters progressing on schedule.• Review contracts and vendor-related agreements to identify key terms, obligations, and deadlines.• Monitor active matters closely, maintain organized records, and raise issues to legal professionals when risks or exceptions require further review.• Support the development of internal capabilities by assisting with cross-functional projects that improve workflows, documentation practices, and operational execution.• Manage document-intensive processes, ensuring materials are accurate, complete, and handled with a high level of confidentiality.• Prioritize multiple assignments in a fast-paced environment and adapt quickly as new needs and time-sensitive projects arise.• Maintain clear communication with senior outside advisors and help align follow-up actions to meet business and legal timelines.
2026-09-18T00:00:00Z

Legal Operations Specialist – Legal Support

Aliso Viejo, California
remote
Temporary / Contract
43.5385 - 50.413 USD / Hourly
We are looking for a Legal Operations Specialist – Legal Support to join a corporate legal team in California. This Long-term Contract position will focus on improving legal service delivery through process optimization, technology support, and cross-functional collaboration. The role is ideal for someone who can strengthen legal workflows, maintain key systems, and provide operational insight that helps the department work more efficiently. Responsibilities: • Drive enhancements to legal intake, approval routing, referral handling, and legal hold processes to increase operational efficiency. • Administer and support legal technology tools such as matter management and contract lifecycle platforms, ensuring reliable day-to-day performance. • Contribute to the unification and refinement of case or matter tracking solutions within a centralized environment. • Build and maintain organized repositories for legal documents, standard templates, forms, and self-service resources. • Coordinate system connections, workflow configurations, API-supported processes, and automation initiatives across legal platforms. • Work closely with Legal, IT, Compliance, and business partners to identify improvement opportunities and implement effective operational solutions. • Produce dashboards, reporting, and performance metrics that support visibility, planning, and informed decision-making within the legal department.
2026-09-17T00:00:00Z

Legal Operations Paralegal

San Francisco, California
onsite
Temporary / Contract
50 - 70 USD / Hourly
Our client, a San Francisco-based healthcare AI company, is seeking a temporary Legal Operations Paralegal to support a focused legal infrastructure project anticipated to last approximately 2–4 weeks. This contractor will work closely with internal stakeholders to build and populate the company's core legal folder system, consolidate historical legal documentation, and establish a structure for maintaining legal records going forward.The company has developed an initial framework for how it would like its legal documentation organized and is seeking an experienced paralegal or legal operations professional who can both execute the buildout and provide recommendations based on prior experience. The ideal candidate is meticulous, systems-oriented, and experienced working with corporate legal documentation, with the judgment to identify gaps, inconsistencies, or opportunities to improve the proposed structure. Responsibilities<ul><li>Build and populate a centralized legal folder and document management structure within Google Drive</li><li>Gather and consolidate historical legal documents, agreements, corporate records, and related materials currently maintained across multiple sources and systems</li><li>Review legal documentation for completeness and consistency, proactively identifying missing information, discrepancies, or organizational gaps</li><li>Organize and categorize legal materials using consistent folder structures, naming conventions, and documentation standards</li><li>Partner closely with internal stakeholders to obtain documents and information needed to create a comprehensive legal record</li><li>Evaluate the company's proposed legal folder structure and recommend practical improvements based on prior experience and legal operations best practices</li><li>Help establish a clear process for maintaining and updating the legal repository going forward</li><li>Develop supporting workflows, documentation, and standard operating procedures to promote consistency and ongoing maintenance</li><li>Provide recommendations regarding systems, tools, or frameworks that could support the company's legal operations as the function continues to develop</li></ul>
2026-09-30T00:00:00Z

Legal Operations Manager – Paralegal

Denver, Colorado
onsite
Permanent / Full Time
140000 - 170000 USD / Yearly
Legal Operations & Paralegal Director A well-established law firm is seeking a senior legal operations professional to oversee its paralegal function and drive operational excellence across multiple practice areas. This position combines team leadership, resource management, process improvement, and strategic planning to support attorneys and enhance client service. Key Responsibilities Lead the recruitment, onboarding, supervision, and career development of a large paralegal team.Manage staffing, workflow distribution, and resource planning to ensure efficient support across legal matters.Develop and implement training programs, performance standards, and best practices.Analyze utilization, productivity, and financial metrics to improve efficiency and profitability.Partner with firm leadership on budgeting, compensation planning, and workforce strategy.Identify and implement technology solutions, automation tools, and process improvements to streamline operations.Oversee timekeeping, policy compliance, and coverage planning while fostering collaboration across departments.Qualifications Bachelor’s degree or equivalent professional experience; paralegal certification or advanced legal education is a plus.10+ years of experience as a paralegal or legal operations professional, including 5+ years in a leadership or management role within a law firm or comparable legal environment.Demonstrated success managing legal support teams and improving operational performance.Strong understanding of litigation and transactional workflows, legal technology, and project management principles.Excellent leadership, analytical, organizational, and interpersonal skills with the ability to influence stakeholders at all levels.The firm offers an excellent pay, bonus, and benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-09-14T00:00:00Z

Legal Operations Manager – Paralegal

Washington, District of Columbia
onsite
Temporary / Contract
76 - 88 USD / Hourly
We are looking for an accomplished, detail-oriented legal operations leader to lead and improve patent prosecution support within a dynamic legal environment in Washington, District of Columbia. This Long-term Contract position is suited for someone who can work directly within the function, evaluate current procedures, and implement stronger operational standards that support consistency and accountability. The role calls for a hands-on leader who can guide staff, enhance quality oversight, and build a durable framework for long-term success. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Review existing patent prosecution and legal support workflows, identify operational gaps, and introduce practical improvements that increase accuracy and efficiency.• Oversee docket and calendar-related activities to help ensure critical deadlines, filings, and legal milestones are tracked and managed reliably.• Establish and reinforce quality control measures across legal support processes to reduce risk and improve overall execution.• Provide direct leadership, coaching, and day-to-day guidance to support staff to strengthen performance and accountability.• Develop training materials and operating procedures that create consistency across patent prosecution and related legal operations tasks.• Assess the structure of the legal support function and recommend sustainable process enhancements that support long-term stability.• Partner with legal and administrative stakeholders to align operational priorities with business and case management needs.• Contribute hands-on support where needed, stepping into core operational activities rather than serving only in an advisory capacity.
2026-09-18T00:00:00Z

Legal Operations Manager – Paralegal

Chicago, Illinois
remote
Permanent / Full Time
120000 - 160000 USD / Yearly
Robert Half is seeking a Director of Firm Operations on behalf of a rapidly growing boutique litigation firm. This fully remote leadership opportunity is ideal for an experienced operations professional looking to make a meaningful impact within a dynamic and entrepreneurial environment. The Director of Firm Operations will oversee the firm's day-to-day business functions, including financial reporting, HR and benefits administration, client services, and intake operations, while partnering closely with executive leadership. The ideal candidate is a confident, personable professional with strong business acumen, exceptional communication skills, and a client-first mindset who can maintain and optimize existing processes while enhancing the overall client experience and supporting the firm's continued growth. Responsibilities:<ul><li>Manage financial reporting, forecasting, budgeting, and vendor relationships.</li><li>Oversee HR functions, including payroll, benefits administration, onboarding, and compliance.</li><li>Serve as a primary point of contact for clients, ensuring proactive communication and exceptional service. </li><li>Manage client intake processes and case management systems. </li><li>Support operational initiatives and collaborate closely with firm leadership. </li></ul>
2026-09-10T00:00:00Z

Legal Operations Administrative Assistant

Solon, Ohio
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are seeking a highly organized and proactive Legal Operations Administrative Assistant to support the legal function of Real Estate Software organization on an approximately 4-month contract assignment. This position will provide project-based administrative support focused on helping the team address several critical backlogs and time-sensitive initiatives.This is an excellent opportunity for a resourceful, detail-oriented professional who is comfortable working in a fast-paced corporate environment and interacting with stakeholders at all levels of an organization. Key Responsibilities<ul><li>Support a backlog of corporate registration filings, including gathering, organizing, verifying, and tracking required information.</li><li>Assist with information gathering and documentation for an AI repository project.</li><li>Proactively reach out to internal stakeholders to obtain missing information, confirm details, and keep projects moving forward.</li><li>Track outstanding requests and follow up consistently to ensure deadlines and project requirements are met.</li><li>Maintain accurate records, spreadsheets, project documentation, and status updates.</li><li>Organize and manage information using Excel and SharePoint.</li><li>Work independently to identify the appropriate contacts and resources needed to resolve outstanding items.</li><li>Provide additional administrative and operational support to the legal team as needed.</li></ul> Assignment Details<ul><li>Contract Length: Approximately 4 months</li><li>Primary Focus: Project backlog support, corporate registration filings, information gathering, and legal operations administration</li><li>Environment: Fast-paced corporate setting requiring a high degree of independence, accuracy, initiative, and follow-through</li></ul>
2026-09-25T00:00:00Z

Legal Billing Specialist

Sacramento, California
onsite
Permanent / Full Time
28 - 30 USD / Hourly
We are looking for a detail-oriented Legal Billing Specialist to support accurate invoicing and payment activity for a professional services firm in Sacramento, California. This role focuses on preparing billing documentation, maintaining reliable records, and helping ensure timely follow-up on outstanding balances. The ideal candidate is comfortable working with computerized billing platforms and can manage billing tasks with accuracy, organization, and professionalism. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Prepare and issue client invoices with careful attention to accuracy, supporting documentation, and established billing schedules.• Review account activity, reconcile billing information, and resolve discrepancies to maintain complete and reliable financial records.• Monitor outstanding balances and follow up on overdue payments in a timely manner to support collection efforts.• Generate and distribute billing statements, ensuring clients receive clear and timely account information.• Enter, update, and maintain billing data within computerized billing systems to keep records current and audit-ready.• Support legal billing processes by applying client-specific guidelines, matter details, and required formatting standards.• Work with billing platforms such as TABS3 or Tymetrix to process invoices and address submission issues when needed.
2026-09-23T00:00:00Z

Legal Billing Specialist

Livingston, New Jersey
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
A busy firm in the Livingston area is seeking a Legal Billing Specialist to join their growing firm. This Legal Billing Specialist will get the chance to join a growing team that loves promoting from within and offers a flexible working schedule. The ideal Legal Billing Specialist will have 3+ years of prior legal billing experience and has prior experience with systems such as Aderant, E3, etc. This Legal Billing Specialist role requires strong judgment, clear communication, and hands-on experience with legal billing systems and electronic invoicing platforms. Other responsibilities of this Legal Billing Specialist will include but not be limited to: Legal Billing Specialist Responsibilities:• Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate issue resolution, and responses to client billing questions.• Partner with attorneys, secretaries, management, and accounting staff to ensure timely and accurate completion of monthly and annual billing targets.• Process electronic invoices through client-specific e-billing platforms and monitor submissions to help reduce delays or rejections.• Update billing rates within the system and create rate structures as needed to support client and matter requirements.• Open new client and matter records in Elite 3E and maintain billing data to ensure records remain complete and accurate.• Establish and maintain client matters in electronic billing systems, ensuring setup aligns with outside counsel guidelines and billing requirements.• Produce recurring and ad hoc billing reports for internal review, tracking, and management decision-making.• Assist with billing-related collection outreach through written follow-up and phone communication when needed.• Coordinate with accounting on cash application questions, duplicate payment review, and the handling of funds held in trust.• Record billing-related communications and supporting notes in the document management system to maintain clear documentation. This Legal Billing Specialist position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Billing Specialist role, apply today!
2026-09-29T00:00:00Z

Legal Billing Specialist

Buffalo, New York
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is looking for a Legal Billing Specialist to support legal billing operations with a firm in Buffalo, New York. This Legal Billing Specialist position plays a key role in preparing accurate invoices, reviewing billing details against client-specific requirements, and ensuring timely submission through email and electronic billing platforms. The ideal Legal Billing Specialist candidate brings strong attention to detail, solid organizational skills, and the ability to manage multiple billing tasks in a deadline-driven office environment. This position offers a hybrid working schedule! Responsibilities:<ul><li>Examine attorney time entries and expense records in detail to confirm they meet client billing rules and outside counsel guidelines.</li><li>Prepare, adjust, and finalize invoices for both corporate and litigation matters, including paper and electronic billing formats.</li><li>Submit invoices through client e-billing portals and email channels while tracking successful posting in the accounting system.</li><li>Review pre-bills to apply flat-fee arrangements, task-based billing structures, and other matter-specific billing terms.</li><li>Maintain accurate client, matter, rate, and billing profile information within billing and accounting databases, including PerfectLaw.</li><li>Coordinate split billing and other specialized invoicing arrangements involving multiple responsible parties or payors.</li><li>Process billing corrections, write-offs, rate updates, and matter closures based on attorney requests and billing needs.</li><li>Generate month-end billing reports, prepare requested pre-bill packages, and create spreadsheet trackers for invoice activity.</li><li>Respond to internal questions related to time entries, costs, disbursements, and matter billing status, and allocate research charges to the appropriate matters.</li></ul>
2026-09-16T00:00:00Z

Legal Billing Specialist

Oakland, California
onsite
Temporary / Contract
29 - 35 USD / Hourly
Robert Half is seeking a Legal Billing Specialist for our client, a local law firm. This contract-to-hire role offers a strong opportunity for professional growth as part of a reputable firm committed to excellence in legal services. Job Responsibilities:<ul><li>Manage and execute end-to-end legal billing functions, ensuring accuracy and compliance with firm protocols.</li><li>Prepare, review, and process detailed client invoices in adherence to client-specific billing guidelines.</li><li>Monitor and track billing timelines, resolving delayed or rejected bills proactively.</li><li>Address inquiries regarding billing discrepancies and collaborate with attorneys and staff for resolution.</li><li>Ensure compliance with electronic billing (e-Billing) systems and resolve e-Billing rejections or adjustments.</li><li>Maintain proper documentation of all billing activities for reporting purposes.</li><li>Offer continuous support to attorneys, paralegals, and other staff regarding billing and time entry best practices.</li></ul>
2026-09-24T00:00:00Z

Legal Billing Specialist

La Jolla, California
remote
Temporary to Hire
34 - 36 USD / Hourly
We are looking for a detail-oriented Legal Biller to join a legal organization in La Jolla, California in a contract capacity with permanent potential. This position supports the full billing cycle by preparing accurate invoices, coordinating electronic submissions, and addressing billing questions in a timely manner. The ideal candidate brings strong legal billing experience, sound judgment, and the ability to manage a high-volume workload while meeting client-specific requirements. Responsibilities: • Prepare, revise, and finalize prebills based on attorney direction, including tasks such as allocating charges among clients, applying retainer balances, and readying invoices for submission. • Process billable time and related charges for attorneys and paralegals in accordance with client billing instructions and firm standards. • Transmit invoices through electronic billing platforms and investigate submission rejections or technical issues until resolved. • Manage a substantial billing volume each cycle while maintaining accuracy, completeness, and timeliness. • Verify invoice details and supporting records to ensure all billing information is correct before release. • Research billing discrepancies, respond to inquiries, and provide practical solutions to resolve account-related concerns. • Apply client guidelines consistently, including requirements tied to rates, billing schedules, documentation, and cost controls. • Partner with the Billing Manager, billing team, and legal staff to address exceptions, coordinate priorities, and support billing-related projects. • Use billing software effectively, including troubleshooting system issues that affect invoice preparation or submission.
2026-10-01T00:00:00Z

Legal Collections Specialist

La Jolla, California
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a Legal Collections Specialist to support a legal organization in La Jolla, California through effective account follow-up and client communication. This Long-term Contract position is ideal for someone who can manage a high-volume workload, maintain accurate records, and build productive relationships while resolving outstanding balances. The role works closely with accounting and client contacts to keep collections activity organized, thorough, and results-driven. Responsibilities: • Manage a large portfolio of outstanding client accounts and invoices, following up consistently to drive timely payment resolution. • Conduct a high volume of daily outreach regarding overdue balances and unresolved appeals, using clear and tactful communication. • Document collection activity thoroughly and keep account records current in accordance with established firm procedures. • Create, review, and interpret daily reporting to monitor aging accounts, payment activity, and collection progress. • Serve as a primary point of contact between the organization and clients on matters related to receivables and payment status. • Partner with accounting colleagues to investigate discrepancies, address billing concerns, and help clear past-due amounts. • Maintain a service-oriented approach that supports strong client relationships while advancing collection efforts. • Assist with additional assignments and special projects related to collections operations as needed.
2026-10-01T00:00:00Z

Operations Specialist

Bridgewater, New Jersey
remote
Temporary / Contract
32 - 35 USD / Hourly
We are seeking an organized and detail-oriented Operations Specialist to support day-to-day program and administrative operations. This long-term contract opportunity focuses on coordinating invoices, expense tracking, travel arrangements, documentation management, onboarding support, and cross-functional collaboration. Responsibilities:<ul><li>Process invoices and reimbursement requests, ensuring accuracy and timely completion.</li><li>Respond to inquiries and provide operational support to internal and external stakeholders.</li><li>Review expense reports and supporting documentation for compliance with company policies and procedures.</li><li>Coordinate travel arrangements, including airfare, hotel accommodations, and transportation.</li><li>Maintain organized records and documentation to support audits and reporting needs.</li><li>Assist with onboarding activities, including scheduling, documentation, and administrative support.</li><li>Support training and meeting logistics by coordinating schedules, materials, and communications.</li><li>Partner with Finance, Compliance, and other departments to ensure smooth operational processes.</li><li>Track expenses, compile reports, and identify opportunities to improve efficiency and accuracy.</li><li>Perform additional administrative and operational duties as needed.</li></ul>
2026-09-30T00:00:00Z

Operations Specialist

Bala Cynwyd, Pennsylvania
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an Operations Specialist to support day-to-day business activities for a services firm located in the Greater Philadelphia Region. This Long-term contract position is fully on-site and offers the opportunity to contribute to a fast-paced insurance-related environment while partnering with multiple teams. The ideal Operations Specialist candidate is organized, detail-oriented, and comfortable handling administrative work, data accuracy, and project support. What you get to do every single day:• Deliver administrative and clerical assistance to support the product and operations teams in their daily workflow• Enter, update, and maintain records with a high degree of accuracy across internal databases and tracking systems• Organize, file, and retrieve electronic and physical documents to ensure information is properly maintained and accessible• Support special assignments and team initiatives by coordinating tasks, tracking progress, and assisting with follow-up activities• Communicate professionally with colleagues across departments to gather information and help keep work moving efficiently• Review data and documentation for completeness, consistency, and accuracy before submission or distribution
2026-09-22T00:00:00Z

Operations Specialist

Akron, Ohio
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Operations Specialist to support a manufacturing organization in Akron, Ohio through a Contract assignment. This position focuses on coordinating day-to-day operational activities, organizing schedules and meetings, and helping maintain compliance-related documentation and processes. The ideal candidate brings strong administrative judgment, solid communication skills, and confidence using Microsoft Word and Excel in a fast-paced environment. Responsibilities: • Coordinate schedules, meetings, and recurring calendar commitments to keep operational priorities on track. • Prepare meeting materials, develop organized agendas, and distribute documentation to participants in advance of department discussions. • Support daily operational workflows by tracking tasks, following up on action items, and helping teams stay aligned on deadlines. • Assist with compliance-related activities by maintaining accurate records and ensuring required documentation is completed on time. • Monitor and organize materials associated with operational projects, including hybrid work-related coordination when needed. • Partner with internal stakeholders to arrange department meetings and communicate updates, changes, and next steps clearly. • Use Microsoft Word and Excel to create reports, maintain logs, and support administrative and project coordination needs. • Help manage multiple priorities across operational and project-based assignments while maintaining accuracy and responsiveness.
2026-09-16T00:00:00Z

Operations Specialist

Colusa, California
onsite
Temporary to Hire
50 - 72 USD / Hourly
Our client operates a food manufacturing and milling facility in Northern California and is hiring a General Manager to own day-to-day plant performance. This is a direct-hire role covering production, people, safety, food safety, quality, maintenance, and plant financial results.The ideal candidate has hands-on food manufacturing or processing experience and can run a plant to USDA, FDA, OSHA, and customer food-safety standards—not just keep the line moving. Plant operations• Lead manufacturing, milling, packaging, warehousing, and shipping to hit volume, yield, quality, and on-time delivery goals.• Build production schedules that balance mill capacity, incoming raw product, labor, and customer commitments.• Drive continuous improvement in throughput, yield, shrink, downtime, and cost per unit.• Oversee preventative maintenance, sanitation, and capital projects so equipment stays reliable and audit-ready. Food safety, quality, and compliance• Own the site food-safety program: HACCP/HARPC, GMPs, allergen control, sanitation, and pest control.• Maintain FDA, USDA (as applicable), FSMA, and customer audit compliance (SQF, BRC, or equivalent).• Lead third-party, customer, and regulatory audits and close CAPAs on time.• Partner with Quality on specs (grade, moisture, foreign material, pack integrity), holds, complaints, and traceability. Safety and workforce• Run a visible OSHA program: LOTO, confined space, forklift, grain-handling/combustible dust, PPE, incident investigation, and training.• Hire, develop, and hold accountable supervisors and hourly teams in operations, maintenance, sanitation, and shipping.• Staff for seasonal peaks and enforce California wage-and-hour, meal/rest, and injury-reporting rules.• Build a floor culture that treats safety and food safety as non-negotiable. Financial and commercial support• Own or strongly influence plant P&L: labor, yield, supplies, maintenance, and overhead versus budget.• Partner with sales and logistics on customer requirements, load-out, and service recovery.• Report operating results to ownership or senior leadership and flag capacity, quality, or cost issues early.
2026-09-14T00:00:00Z

Operations Specialist

Sacramento, California
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are looking for a Business Operations Specialist to support a legal-focused organization in Sacramento, California through a Long-term Contract engagement. This position is ideal for someone who can turn operational data into clear insights, strengthen reporting practices, and help improve day-to-day performance across service and support functions. The role combines analytics, coordination, and process oversight, with a strong emphasis on KPI tracking, vendor collaboration, and project execution. Responsibilities:• Develop and maintain performance dashboards and recurring reports that highlight service trends, productivity, and key operational outcomes.• Analyze call center and business metrics to identify patterns, surface risks, and recommend practical actions that improve efficiency and service quality.• Use Power BI and other reporting tools to transform raw data into clear visual summaries for leadership and operational teams.• Coordinate with external partners and internal stakeholders to monitor vendor performance, address service issues, and support accountability measures.• Manage operational projects by tracking milestones, organizing deliverables, and ensuring work progresses according to priorities and timelines.• Support learning and compliance activities by administering or coordinating Learning Management System processes, records, and reporting needs.• Perform criticality assessments to help prioritize operational issues, resource needs, and business-impacting activities.• Contribute to process updates and operational changes, including implementation-related tasks when business systems or workflows are adjusted.
2026-09-20T00:00:00Z

Operations Specialist

Honolulu, Hawaii
onsite
Temporary to Hire
24 - 27 USD / Hourly
We are looking for an Operations Specialist to support repair coordination, vendor oversight, and budget tracking for facility and unit-related operations in Honolulu, Hawaii. This contract position has the potential to become permanent and is ideal for someone who can balance day-to-day operational needs with cost control and service quality. The role requires strong organizational skills, sound judgment when reviewing repair expenses, and the ability to work effectively with internal and external partners. Responsibilities:• Manage the scheduling and follow-through of unit and facility repairs to help maintain efficient operations and timely issue resolution.• Direct relationships with outside vendors, contractors, and service providers to ensure work is completed to expected standards and within agreed timelines.• Monitor spending tied to repairs and operational services, reviewing charges and authorizing costs in alignment with approved budgets.• Evaluate the urgency and business impact of maintenance and service issues using criticality analysis to support informed operational decisions.• Maintain accurate records of repair activity, vendor performance, service history, and budget usage for reporting and planning purposes.• Collaborate with internal teams to prioritize operational needs, communicate status updates, and address service-related concerns promptly.
2026-09-21T00:00:00Z

Operations Specialist

Willamson, New York
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a detail-oriented Operations Specialist to support daily office operations in Willamson, New York. This Contract position will play an important role in keeping records accurate, accessible, and well organized while assisting the office and management team with routine administrative tasks. The ideal candidate is comfortable handling document organization, data updates, and general clerical work in a fast-paced environment. Responsibilities:• Maintain organized physical and digital filing systems so business records can be retrieved quickly and accurately.• Review, sort, and update documents, spreadsheets, and office records to ensure information remains current.• Enter and verify data with a high level of accuracy while supporting routine administrative workflows.• Scan, label, and archive paperwork in accordance with office procedures and recordkeeping standards.• Assist the management team and office staff with day-to-day clerical tasks and general administrative support.• Prepare files for storage, distribution, or internal use while ensuring confidential materials are handled appropriate
2026-09-23T00:00:00Z

Operations Specialist

Hartford, Connecticut
remote
Temporary / Contract
23 - 28 USD / Hourly
We are looking for an Operations Specialist to support delivery execution for an organization in Connecticut. This is a Contract position focused on building effective delivery plans, maintaining accurate order information, and coordinating with store and warehouse teams to keep service levels on track. The ideal candidate brings logistics experience, strong analytical ability, and a practical approach to resolving routing and scheduling challenges in a fast-paced environment. Responsibilities:• Develop and adjust delivery routes to improve efficiency, control transportation costs, and meet daily service commitments across multiple service areas.• Review orders and supporting documents for completeness, verify customer and delivery details, and correct discrepancies before routes are finalized.• Use dispatching and logistics platforms to oversee delivery activity, track order progression, and manage special handling needs or delivery limitations.• Partner with store associates, warehouse personnel, and delivery teams to confirm capacity, address order issues, and support smooth day-to-day operations.• Monitor open stops and route capacity throughout the planning cycle, making updates that balance distance, timing, and customer experience.• Evaluate delivery constraints such as access requirements, scheduling windows, returns, and exchanges to determine the most effective routing approach.• Maintain operational records and communicate updates clearly to stakeholders to support compliance with service expectations and internal standards.• Assist with additional operational tasks as needed to support changing business demands.
2026-09-30T00:00:00Z

Senior Operations Specialist

Spring, Texas
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Our client in The Woodlands, TX is seeking a highly organized, proactive, and tech-savvy Senior Operations Specialist to support senior leadership and help drive operational efficiency across a fast-paced business environment. This role is ideal for a detail-oriented professional who thrives on managing complex projects, coordinating multiple moving parts, and supporting critical business functions with precision and professionalism. The Senior Operations Specialist will play a key role in administrative operations, workforce coordination, project support, documentation management, and communication across teams. The ideal candidate is a critical thinker who can anticipate needs, adapt quickly, and remain composed in a dynamic environment. Key ResponsibilitiesProvide high-level operational and administrative support to senior leaders, managers, and cross-functional teamsCoordinate day-to-day operational activities, ensuring deadlines, deliverables, and priorities are metPrepare and manage business documents, reports, presentations, meeting materials, and client-facing communicationsSupport project coordination efforts involving multiple stakeholders, timelines, and shifting prioritiesAssist with workforce coordination, scheduling, onboarding support, and documentation managementTrack operational processes and help improve workflow efficiencyManage complex assignments with a high degree of accuracy, urgency, and follow-throughCommunicate effectively with internal teams, leadership, clients, and external partnersAnticipate needs, identify issues proactively, and recommend practical solutionsSupport business needs outside of standard working hours on occasion, as requiredTravel up to 40% based on business and project demands
2026-09-04T00:00:00Z

Legal Secretary/ Legal Support Specialist

San Francisco, California
onsite
Permanent / Full Time
110000 - 125000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support attorneys handling litigation matters in San Francisco, California. This role combines legal administrative coordination with document preparation, court filing support, calendar management, and case organization across active matters. The ideal candidate brings strong judgment, a disciplined approach to deadlines, and the ability to work effectively with attorneys, clients, courts, and internal teams in a fast-paced law firm environment. Responsibilities:• Oversee the organization and upkeep of case records in both digital and paper formats, maintaining complete, accurate, and court-compliant files throughout each matter.• Draft, revise, format, and proof legal materials such as pleadings, motions, discovery documents, correspondence, and other case-related documentation before submission or distribution.• Submit filings through state and federal electronic court systems while monitoring jurisdiction-specific procedures, timing requirements, and filing deadlines.• Maintain attorney and matter calendars by tracking hearings, depositions, court appearances, meetings, and other critical milestones to support timely case progression.• Support discovery activities by gathering, reviewing, labeling, and organizing materials for production, internal use, and case strategy needs.• Prepare exhibits, deposition packets, hearing materials, trial notebooks, and closing binders to ensure attorneys have organized resources for proceedings and transactions.• Communicate professionally with clients, opposing counsel, court personnel, and colleagues while handling document delivery, service tracking, reporting, and general legal support tasks.
2026-10-01T00:00:00Z

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