We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations.<br><br>Responsibilities:<br>• Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations.<br>• Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication.<br>• Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports.<br>• Coordinate schedules, meetings, events, and logistics for property-related activities.<br>• Maintain accurate records and support the preparation of compliance and audit documentation.<br>• Respond to resident inquiries promptly and provide excellent customer service.<br>• Facilitate communication between property teams and corporate staff to ensure efficient workflows.<br>• Monitor office inventory and order supplies as needed to maintain a well-equipped workspace.<br>• Assist with general administrative tasks, including answering inbound calls and data entry.<br>• Support special projects and initiatives as assigned by management.
<p>Our real estate client is seeking a motivated Bilingual Administrative Assistant to join our team. The ideal candidate will be fluent in English and Spanish, possess strong organizational skills, and deliver exceptional customer service in a fast-paced office environment.</p><p>Responsibilities:</p><p>· Prepare contracts, tenant files, and lease booklets.</p><p>· Assist with rent postings and basic reporting.</p><p>· Schedule contractor visits and inspections.</p><p>· Maintain compliance documents and filing systems.</p><p>· Serve as bilingual contact for vendors and residents.</p>
We are looking for an Administrative Assistant to join our team in Fairfield, New Jersey. This Contract to permanent position offers an excellent opportunity to contribute to the daily operations of our residential property management office. The ideal candidate will excel in administrative tasks while being comfortable handling various responsibilities related to resident services and office support.<br><br>Responsibilities:<br>• Perform general administrative tasks such as filing, scanning, and data entry to maintain organized office records.<br>• Assist with the preparation and distribution of lease agreements and other property-related documents.<br>• Provide support to residents by creating move-in packets, parking passes, and pet documentation.<br>• Handle inbound and outbound calls to address resident inquiries and provide excellent customer service.<br>• Manage email correspondence in a timely and efficient manner.<br>• Offer receptionist coverage as needed, ensuring smooth front desk operations.<br>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.<br>• Collaborate with the property management team to ensure efficient daily operations.<br>• Participate in training sessions to develop proficiency in company systems and procedures.
We are looking for a dedicated Assistant Property Manager to join our team in Los Angeles, California. In this long-term contract role, you will play a pivotal part in managing the administrative, financial, and operational aspects of residential or commercial properties. This position offers the opportunity to contribute to the smooth operation and financial success of properties while fostering positive tenant relationships.<br><br>Responsibilities:<br>• Oversee daily operations of residential or commercial properties, ensuring maintenance and administrative tasks are completed efficiently.<br>• Develop and manage property budgets, including forecasting expenses, collecting rent, and analyzing variances.<br>• Address tenant concerns by investigating complaints, enforcing occupancy rules, and coordinating necessary repairs.<br>• Secure properties by managing security services, maintaining devices, and implementing safety policies and procedures.<br>• Facilitate leasing activities such as preparing lease agreements, negotiating terms, and ensuring compliance with legal requirements.<br>• Supervise building systems by contracting maintenance services, scheduling repairs, and inspecting vacant units.<br>• Ensure adherence to federal, state, and local regulations, advising management on necessary actions and compliance updates.<br>• Monitor financial performance by preparing annual budgets, conducting variance analysis, and taking corrective actions as needed.<br>• Negotiate contracts with vendors and service providers to optimize operations and reduce costs.<br>• Support asset management initiatives by maintaining accurate records and ensuring the long-term value of properties.
<p>Established Sacramento firm is seeking a dedicated transactional associate attorney to join their esteemed real estate and transactions team. This role offers an exciting opportunity to work on complex commercial real estate and business transactions across Northern California. The ideal candidate will bring strong analytical skills, exceptional writing abilities, and a commitment to delivering excellent client service. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits.</p><p><br></p><p>Responsibilities:</p><p>• Draft, review, and negotiate legal documents related to commercial real estate and business transactions.</p><p>• Conduct thorough due diligence to ensure compliance and mitigate risks in transactions.</p><p>• Collaborate with team members to provide strategic legal advice to clients.</p><p>• Manage multiple projects efficiently while maintaining high-quality work and meeting deadlines.</p><p>• Build and maintain strong client relationships by delivering tailored solutions.</p><p>• Perform legal research to support case strategies and decision-making.</p><p>• Assist in commercial leasing matters, including negotiating lease agreements.</p><p>• Exhibit sound judgment and initiative in handling complex legal matters.</p><p>• Contribute to team discussions and provide input to enhance overall service delivery.</p><p>• Participate in development and mentoring programs offered by the firm.</p>
<p>We are seeking a highly motivated and detail‑oriented financial leader to support the CFO and help drive excellence across our organization’s financial operations. The ideal candidate possesses strong accounting and analytical skills, demonstrates intellectual curiosity, and works effectively both independently and in a collaborative team environment. This role is hands‑on and suited for someone who is a quick study, proactive problem solver, and energized by improving systems and processes.</p><p>In this key position, you will oversee core accounting functions—including month‑end close, general ledger management, asset and lease accounting, and financial analysis/reporting—while guiding and developing a talented accounting team. This role includes regular interaction with senior leadership and meaningful involvement in process optimization and operational decision‑making.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Leadership & Team Management</strong></p><ul><li>Lead and direct professional accounting staff, including supervisory team members.</li><li>Provide coaching, guidance, and performance management to support team development.</li><li>Foster a collaborative, accountable, and high‑performing work environment.</li></ul><p><strong>Accounting Operations</strong></p><ul><li>Oversee and coordinate the full month‑end close process, ensuring accuracy and timeliness.</li><li>Maintain and review general ledger activity, ensuring compliance with accounting standards.</li><li>Prepare and review balance sheet account reconciliations.</li><li>Manage asset accounting, including fixed asset schedules and lease accounting.</li></ul><p><strong>Financial Reporting & Analysis</strong></p><ul><li>Prepare and analyze internal financial statements and management reports.</li><li>Deliver insights and recommendations to senior leadership to support strategic decisions.</li><li>Ensure consistent application of accounting best practices and internal controls.</li></ul><p><strong>Process Improvement & Compliance</strong></p><ul><li>Evaluate existing accounting workflows and recommend improvements under the guidance of the CFO/Controller.</li><li>Help implement updated policies, procedures, and best practices to enhance efficiency and accuracy.</li><li>Ensure all financial practices comply with applicable laws, regulations, and accounting standards.</li></ul>
<p><strong>Property Management Assistant</strong></p><p><strong>Description:</strong></p><p>Provide administrative support to property management teams, assisting with tenant relations and property records.</p><p><strong>Responsibilities:</strong></p><ul><li>Support property managers with tenant coordination</li><li>Process maintenance requests and vendor invoices</li><li>Prepare lease agreements and paperwork</li><li>Maintain property records and databases</li><li>Assist with property tours and inspections</li></ul>
<p>Robert Half is partnering with a commercial real estate company in the Greater Hartford area in their search for a Commercial Real Estate Paralegal with extensive leasing experience. In this role, you will play a pivotal part in managing and overseeing commercial real estate leases, ensuring all legal and administrative aspects are handled efficiently. This position offers an excellent opportunity to work in a dynamic environment and contribute to high-value real estate transactions.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain commercial real estate lease documentation with accuracy and attention to detail.</p><p>• Review lease agreements to ensure compliance with legal standards and organizational policies.</p><p>• Provide support in drafting, editing, and finalizing lease contracts and amendments.</p><p>• Conduct research on real estate laws and regulations to advise on compliance matters.</p><p>• Collaborate with internal teams and external stakeholders to facilitate lease negotiations.</p><p>• Ensure timely processing and tracking of lease agreements and related documentation.</p><p>• Assist in resolving lease-related issues by coordinating with legal and business teams.</p><p>• Maintain organized records of all lease transactions and updates in the company database.</p><p>• Support the preparation of reports and summaries related to leasing activities.</p><p>• Stay informed about changes in real estate laws and practices to enhance operational efficiency.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in South Lake Tahoe, California. In this role, you will manage various administrative tasks to ensure smooth operations, including assisting residents, maintaining accurate records, and supporting financial processes. This is an excellent opportunity for someone with strong organizational skills and a commitment to providing high-quality administrative support.<br><br>Responsibilities:<br>• Handle resident recertifications and interim recertifications, ensuring compliance with applicable regulations and requirements.<br>• Input and maintain resident data in Real Page/OneSite systems to ensure accuracy and completeness.<br>• Collect monthly rent payments, issue receipts, and monitor financial reports such as deposit summaries and tenant assistance records.<br>• Assist prospective residents by providing information, scheduling interviews, preparing leasing documentation, and calculating rent.<br>• Manage accounts receivable tasks, including processing payments, preparing Section 8 vouchers, and maintaining aging reports.<br>• Maintain detailed records of maintenance and unit-related activities, including serial numbers, repairs, and installations.<br>• Prepare and reconcile bank deposits and oversee petty cash transactions.<br>• Support the Administrator with budget-related tasks and data management as needed.<br>• Deliver administrative services to assist residents and ensure their needs are met effectively.<br>• Perform other assigned duties to support the smooth operation of the facility.
<p>We have partnered with a commercial property management company on their search for a Property Accountant with proven YARDI expertise. As the Property Accountant, you will manage all accounting/bookkeeping transactions, assist with journal entry preparation, perform month end close activities, analyze leasing costs, assist with CAM reconciliations, perform accounting analysis, review and approve vendor invoices, assist with the year-end financial audit process, prepare monthly bank reconciliations, review and maintain property budget, and assist with annual entity tax returns. The ideal candidate for this role should have strong knowledge of generally accepted accounting principles, experience with real estate accounting software, and advanced financial analysis skills.</p><p><br></p><p>What you get to do daily</p><p>· Prepare financial statements/reporting </p><p>· Maintain capital lease and monthly payment schedules</p><p>· Prepare and review bank reconciliations</p><p>· Analyze budget metrics activities</p><p>· Manage and update tenant aging reports</p><p>· Support and facilitate the auditing process</p><p>· Prepare property projections</p><p>· Assist with cash flow analysis</p><p>· Prepare complex journal entries and account reconciliations</p>
<p><strong>Position Summary:</strong></p><p>The Property Administrator supports daily operations of commercial or residential properties, ensuring smooth coordination between tenants, vendors, and property management. This role is responsible for administrative support, lease coordination, maintenance scheduling, and accurate financial/operational record‑keeping.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Tenant & Customer Support</strong></p><ul><li>Serve as the primary point of contact for tenants regarding inquiries, service requests, lease questions, and building procedures.</li><li>Track, log, and follow up on maintenance and repair requests to ensure timely completion.</li><li>Assist with tenant onboarding, move-ins/move-outs, and communication of building policies.</li></ul><p><strong>Administrative & Operational Support</strong></p><ul><li>Maintain accurate property files, vendor contracts, certificates of insurance, and compliance documentation.</li><li>Prepare correspondence, memos, notices, and property communication for management and tenants.</li><li>Assist in scheduling inspections, site visits, and preventive maintenance services.</li></ul><p><strong>Financial & Lease Administration</strong></p><ul><li>Process invoices, track expenses, and assist with monthly financial reporting.</li><li>Support lease administration, including abstracting lease terms, updating rent schedules, and maintaining databases.</li><li>Assist with annual budgeting activities and reconciliation processes (e.g., CAM, utilities).</li></ul><p><strong>Vendor & Facilities Coordination</strong></p><ul><li>Liaise with contractors and vendors for property services, repairs, and scheduled maintenance.</li><li>Verify completion of work orders and maintain accurate records of service logs.</li><li>Ensure compliance with building safety, security, and regulatory standards.</li></ul><p>e<strong>Qualifications</strong></p><ul><li>2–4 years of administrative or property management experience preferred.</li><li>Working knowledge of property management systems (e.g., Yardi, MRI, AppFolio) preferred.</li><li>Strong proficiency in Microsoft Office (Excel, Outlook, Word).</li><li>Excellent communication, organizational, and multitasking abilities.</li><li>Ability to interact professionally with tenants, vendors, and internal teams.</li></ul>
<p>Established, privately held company known for employee tenure and exceptional culture is hiring!</p><p><br></p><p>We are looking for a skilled and detail-oriented Attorney/Lawyer to join our team in Baltimore, Maryland. In this role, you will handle complex real estate transactions, including lease negotiations and legal document preparation, ensuring compliance with applicable laws and regulations. This position offers the opportunity to collaborate across departments and contribute to the success of our real estate operations.</p><p><br></p><p>Responsibilities:</p><p>• Draft, review, and negotiate leases and other transactional documents to ensure accuracy and compliance.</p><p>• Communicate effectively with lenders, opposing legal counsel, brokers, tenants, and financial institutions regarding leasing matters.</p><p>• Prepare concise lease abstracts and analyze lease agreements for key terms and conditions.</p><p>• Organize, draft, and circulate legal documents pertinent to real estate transactions.</p><p>• Monitor and ensure compliance with contracts, governing laws, and company standards.</p><p>• Collaborate with internal departments during lease negotiations to address deal-specific details.</p><p>• Advise teams on deadlines, legal processes, and potential issues to facilitate smooth operations.</p><p>• Maintain confidentiality of sensitive information related to the company and its clients.</p><p>• Provide support to the Assistant Vice President of Legal and contribute to the overall leasing team.</p><p>• Participate in special projects and other duties as assigned.</p>
We are looking for a dedicated Real Estate Associate to join a globally recognized corporate real estate firm in Moon Township, Pennsylvania. This is a long-term contract position, offering an exciting opportunity to contribute to impactful real estate projects while working in a dynamic and collaborative environment. The ideal candidate will bring strong analytical skills, professionalism, and a commitment to excellence in supporting clients and managing real estate transactions.<br><br>Responsibilities:<br>• Coordinate and manage leasing processes for industrial properties, including conducting property tours, preparing and analyzing lease proposals, and generating detailed reports.<br>• Act as the primary liaison between clients and landlords, ensuring smooth communication and accurate information flow.<br>• Perform comprehensive financial analyses for various types of lease transactions, providing actionable insights.<br>• Conduct market research to assess feasibility and identify opportunities for real estate transactions.<br>• Prepare budgets and surveys to support transaction decisions and ensure alignment with client goals.<br>• Review and interpret lease documents to ensure compliance and accuracy.<br>• Execute administrative tasks essential to business operations, ensuring deadlines are met.<br>• Collaborate with clients to understand internal processes and adapt as needed.<br>• Maintain a strong focus on professionalism, ethics, and integrity in all interactions and tasks.
Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Assistant Controller role for a company in Truckee. This is a great opportunity for a strong Senior Accountant with ambition to move into leadership, or an experienced Accounting Manager accustomed to managing a small team. Responsibilities include:<br>- Perform month-end closing procedures, including journal entries, account reconciliations, and financial statement preparation.<br>- Collaborate with the Director of Accounting, Human Resources & IT to prepare and analyze monthly financial reports, including variance analysis and key performance indicators.<br>- Function as a key member of the management team, supporting department heads with financial information and providing support in helping achieve KPI’s, budget targets, and efficiencies.<br>- Assist with the annual budget process.<br>- Oversight of several funds required to operate and plan for capital improvements.<br>- Assist the Staff Accountant with day-to-day management of accounts payable, accounts receivable, and payroll.<br>- Develop and implement internal controls to safeguard the company's assets and ensure the accuracy of financial records.<br>- Collaborate with the Director of Accounting, Human Resources & IT to ensure compliance with regulatory requirements, including tax filings and financial audits.<br>- Properly identify, analyze, and record leases to the general ledger and complete monthly reconciliation of lease payments.<br>- Input new capital assets in asset management software, balance with general ledger, maintain depreciation schedules, and dispose of assets on a timely basis.<br>- Review and approve payroll on a bi-weekly schedule.<br>- Assist with the annual audit process.<br>- Supervise the Staff Accountant.<br>- Support software implementations.<br>EDUCATION AND EXPERIENCE<br>Bachelor’s degree in Finance or Accounting required, along with 3–5 years of general ledger accounting experience. Knowledge of US GAAP, proficiency in accounting software, advanced Excel skills, and Microsoft Office Suite skills are required.<br>Knowledge of both California’s Davis-Stirling Act and Davis-Stirling Civil Code 5501 is desirable.<br>Experience with Jonas, Paycom, and software implementations is a plus.<br>This is a meaningful role in a beautiful environment with great benefits and a really strong team culture. The role is onsite in Truckee 5 days per week to start, with the potential to work from home 1-2 days per week down the road. Interested in learning more? Apply in confidence today!
<p>We are seeking a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including accurate hard copy and electronic filing.</li><li>Prepare and process documents in Microsoft Word and Excel, including the creation and modification of spreadsheets using formulas and basic to moderate Excel functions.</li><li>Create and edit PDF documents using Adobe software.</li><li>Organize, upload, and maintain files in SharePoint to ensure efficient digital records management.</li><li>Bind (spiral binding) and scan documents as needed.</li><li>Assist with property billing processes and track Certificates of Insurance (COIs).</li><li>Handle mailings—including FedEx, certified mail, and other shipping methods.</li><li>Follow templates for setting up annual files (budgets, year-end reconciliations, etc.).</li><li>Coordinate and communicate with tenants, vendors, and internal departments regarding work schedules, inspections, maintenance issues, and landlord concerns.</li><li>Research new vendors, retailers in specific markets, or other items online as requested.</li><li>Prepare standard business correspondence and lease documents, including exhibits in PDF format and Letters of Intent (LOIs) to prospects.</li></ul><p><br></p>
<p>A fantastic and rapidly growing organization in the Auburn/Opelika area is adding a Staff Accountant to its accounting team. This position offers exposure across core accounting functions and the opportunity to work closely with leadership in a hands-on, professional environment. This role reports directly to the Controller and will be responsible for supporting month-end close, maintaining accurate financial records, and assisting with internal reporting and analysis.</p><p><br></p><p>What you will do:</p><ul><li>Prepare and post journal entries and assist with the monthly, quarterly, and year-end close process</li><li>Perform daily bank reconciliations and general ledger account reconciliations</li><li>Maintain fixed assets and prepaid schedules</li><li>Support inventory reporting and tracking</li><li>Process accounts payable and accounts receivable transactions</li><li>Prepare sales tax filings and assist with lease schedules and recurring payments</li><li>Assist with internal reporting and financial schedules</li><li>Maintain accurate accounting records, files, and supporting documentation</li><li>Support internal controls and ensure compliance with company policies and GAAP</li><li>Assist the Controller with ad hoc reporting, analysis, and special projects</li><li>Handle light administrative support such as document filing, mail sorting, and office supply coordination</li></ul><p>Why consider this role:</p><ul><li>Direct reporting line to the Controller with developmental mentorship</li><li>Hands-on exposure to full-cycle accounting</li><li>Stable company with strong leadership and growth opportunity to Assistant Controller</li></ul><p>For immediate consideration, apply now or contact Bryan Rushing with Robert Half in Birmingham.</p>
<p>Robert Half is currently recruiting for an experienced Assistant Corporate Controller to join our client's team in Bristol, Tennessee. This role is pivotal in managing and optimizing financial operations, ensuring compliance, and driving process improvements. The ideal candidate will possess strong analytical skills and a deep understanding of corporate accounting practices.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the month-end closing process to ensure accurate and timely reporting.</p><p>• Manage general ledger activities, including reconciliations and adjustments.</p><p>• Prepare and analyze financial statements in compliance with audit standards.</p><p>• Develop and implement financial reporting systems to improve efficiency.</p><p>• Ensure adherence to Sarbanes-Oxley (SOX) requirements and internal control policies.</p><p>• Lead automation initiatives to streamline accounting processes and improve accuracy.</p><p>• Establish and maintain corporate accounting policies and procedures.</p><p>• Participate in system implementation projects, ensuring seamless integration.</p><p>• Monitor cash flow forecasts and support budgeting and financial planning efforts.</p><p>• Conduct financial analysis to identify trends and opportunities for business improvements.</p><p><br></p><p>A degree in Accounting or finance is required and a CPA/CMA or MBA is preferred. The position is 100% onsite and will require someone to live in the Tri-Cities area. For immediate consideration please contact Lisa Coker at 865-370-2084 to set up an interview</p>
<p><em>The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to join a team in Conshohocken, Pennsylvania. In this role, you will provide high-level administrative support to two executives in the leasing department, ensuring smooth operations and effective communication. This is a Contract position with the possibility of transitioning into a long-term role based on performance.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and edit Letters of Intent and other documents, incorporating specific details.</p><p>• Manage and update site plans, marketing materials, and company website content to ensure accurate and engaging information.</p><p>• Organize and attend industry trade shows twice annually, representing the company professionally.</p><p>• Coordinate travel arrangements and logistics for company events, meetings, and executive travel.</p><p>• Conduct market research to support representatives, including creating prospect lists and preparing presentations.</p><p>• Generate and distribute reports, demographic maps, and competition analyses as required.</p><p>• Handle incoming calls by directing them to the appropriate parties or providing relevant information.</p><p>• Assist with planning company events and meetings, ensuring all details are meticulously managed.</p><p>• Utilize software tools like Microsoft Office Suite, Adobe Acrobat, and Google Earth to fulfill administrative and marketing tasks.</p>
<p>ONE DAY IN OFFICE A WEEK! - OAKBROOK area -<em> Send your resume to [email protected] or call Danielle at 630-368-1175 </em></p><p><br></p><p>No trudging through snow - Winter does not have to be dreary.</p><p><br></p><p>Assistant Corporate Controller to join our team in Western suburbs. In this role, you will oversee month end close and staff, consolidations, ensuring accuracy, compliance, and efficiency in financial operations. This position offers an excellent opportunity for someone with strong attention to detail to contribute to the success of our nationwide growing organization.</p><p>Growing company offering Salary of 135k to 140k plus bonus -offering medical, dental, 401k match, vacation and holiday pay.</p><p><br></p><p>Responsibilities:</p><p>• Manage month-end close processes and consolidations. </p><p>• Oversee general ledger activities, including reconciliations and adjustments.</p><p>• Prepare and analyze financial statements in accordance with accounting standards.</p><p>• Coordinate and support external audits by providing necessary documentation and responses.</p><p>• Develop and implement best practices for financial reporting and compliance.</p><p>• Review and enhance accounting policies and procedures to align with organizational goals.</p><p>• Collaborate with teams across departments to ensure seamless integration of financial processes.</p><p>• Utilize ERP systems to streamline accounting workflows and reporting.</p><p>• Mentor and guide less experienced accounting staff to support their career growth.</p><p>• Identify opportunities for process improvements and implement solutions to increase efficiency.</p><p><br></p>
<p>We are looking for a skilled Legal Assistant to support our Real Estate Development and Investments Practice Group in Dallas, Texas. This position involves working in a dynamic commercial real estate environment, where deadlines are critical and attention to detail is paramount. The ideal candidate will bring professionalism, organizational expertise, and a dedication to teamwork to our fast-paced office.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive support to attorneys in the Real Estate Development and Investments Practice Group.</p><p>• Prepare, edit, and redline legal documents using advanced Microsoft Word features.</p><p>• Manage schedules, coordinate meetings, and maintain organized calendars for attorneys.</p><p>• Assist with the preparation and execution of commercial real estate transactions.</p><p>• Conduct thorough reviews of contracts and leasing agreements to ensure accuracy and compliance.</p><p>• Utilize Adobe Acrobat to format and finalize legal documents.</p><p>• Handle email and communication management through Microsoft Outlook.</p><p>• Develop and maintain spreadsheets and presentations using Excel and PowerPoint.</p><p>• Ensure all tasks are completed with a high level of accuracy and within set deadlines.</p><p>• Collaborate effectively with team members to support the firm's operations. </p><p>Love your job in 2026! Live Happy! Email your resume directly to</p><p>rosemarie.jones< at >roberthalf.< com ></p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Goleta, California. In this long-term contract role, you will support the operational needs of residential property management teams, ensuring smooth day-to-day operations and high-quality service standards. This position offers an excellent opportunity to gain hands-on experience in the real estate and property industry while contributing to the success of multiple on-site teams.</p><p><br></p><p>Responsibilities:</p><p>• Provide on-ground operational support to residential property management teams, ensuring seamless daily operations.</p><p>• Step in to fill various roles, including management and leasing positions, as needed to maintain service continuity.</p><p>• Collaborate closely with the Residential Property Management Operations team to uphold consistent policies and procedures across the portfolio.</p><p>• Assist with paper filing, document scanning, and e-filing to organize and maintain accurate records.</p><p>• Support the preparation and organization of file boxes for efficient storage and retrieval.</p><p>• Ensure compliance with established standards and protocols within the property management processes.</p><p>• Act as a liaison between on-site teams and the Residential Property Management Department to address operational needs.</p><p>• Contribute to the improvement of workflows and processes to enhance team efficiency.</p><p>• Provide administrative assistance as required to ensure smooth communication and coordination.</p><p>• Monitor and report on operational challenges, offering solutions to improve service delivery.</p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
We are looking for a dedicated Assistant Property Manager to support the daily operations of a residential community in Reading, Pennsylvania. This role involves managing resident relations, ensuring compliance with housing programs, and maintaining occupancy standards. The ideal candidate will be detail-oriented, customer-focused, and capable of handling a variety of responsibilities to maintain the smooth functioning of the property.<br><br>Responsibilities:<br>• Process rent collections, post payments, and enforce policies related to overdue payments.<br>• Handle leasing activities, including managing waitlists, conducting tours with potential tenants, and processing applications to meet compliance requirements.<br>• Coordinate move-ins by preparing vacant units, conducting inspections, and delivering orientations for new residents.<br>• Maintain compliance with housing programs by overseeing annual recertifications and ensuring all documentation is accurate.<br>• Prepare for audits and inspections by organizing property files, binders, and office records.<br>• Address resident concerns and complaints promptly, fostering a positive community environment.<br>• Support the Property Manager in financial and physical property management tasks when needed.<br>• Manage communication with residents, including distributing recertification notices and responding to inquiries.<br>• Conduct periodic unit inspections and assist with annual reviews to ensure property standards are met.<br>• Step in to perform Property Manager duties during their absence.
<p>Robert Half Permanent Placement is excited to partner with an upscale Property Management company in the Buffalo, NY area on their search for an established Assistant Regional Property Manager. This critical role will support continued success of a portfolio of top-tier apartment complexes in Western New York. This is a Direct Hire position with a starting base salary of $100,000 - $130,000 and a comprehensive benefits package. Our great partner will assist in relocation to the Buffalo area for the right candidate!</p><p><br></p><p>Responsibilities include but not limited to:</p><p><br></p><ul><li>Support growth and performance of a Class A/B+ multifamily portfolio through hands-on, regional-level leadership and strategic oversight</li><li>Recruit, train, coach, and supervise on-site property management and maintenance teams, fostering a high-performing, collaborative culture</li><li>Provide operational guidance, promote best practices, and drive continuous improvement across properties</li><li>Resolve escalated resident issues and internal staff conflicts with timely, empathetic, and effective communication</li><li>Ensure compliance with company policies, Fair Housing regulations, and all applicable federal, state, and local housing laws</li><li>Monitor resident satisfaction, manage reputation, and lead initiatives to enhance the overall resident experience</li><li>Partner with Accounting/Finance on revenue management, including budgets, financial reporting, occupancy trends, delinquency, and pricing strategies</li><li>Collaborate with Marketing on leasing strategy, market analysis, competitor pricing, and resident acquisition/retention efforts</li><li>Conduct regular property inspections to ensure quality standards, curb appeal, and efficient maintenance operations, including reduced vacancy and optimized unit turns</li><li><br></li></ul>
