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103 results for Lease Administrator jobs

Lease Administrator

Charlotte, NC
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a Lease Administrator with experience managing lease agreements, operating expenses (OPEX), and capital expenditures (CAPEX) to support accurate lease administration, financial reporting, and occupancy cost management. <ul><li>Administer and maintain lease agreements for multiple properties and locations</li><li>Review, abstract, and track critical lease terms including rent schedules, escalations, renewals, termination options, and operating expense provisions</li><li>Manage lease database and ensure all lease records, amendments, and supporting documentation are accurate and up to date</li><li>Calculate, reconcile, and process monthly rent payments in accordance with lease agreements</li><li>Review and analyze Operating Expenses (OPEX) reconciliations and Common Area Maintenance (CAM) charges for accuracy</li><li>Investigate and resolve discrepancies related to OPEX billings, rent charges, and landlord invoices</li><li>Track and monitor Capital Expenditures (CAPEX) projects, ensuring compliance with lease requirements and budget approvals</li><li>Review CAPEX-related invoices and support the allocation of capital costs across properties and business units</li><li>Partner with Accounting and Finance teams to support monthly accruals, budgeting, forecasting, and financial reporting</li><li>Prepare lease-related reports, schedules, and analyses for management review</li><li>Assist with annual budget preparation, including occupancy costs, OPEX forecasts, and CAPEX planning</li><li>Coordinate with landlords, property managers, vendors, and internal stakeholders to resolve lease and property-related issues</li><li>Support lease audits and ensure compliance with company policies and lease obligations</li><li>Monitor upcoming lease events and notify stakeholders of critical dates and required actions</li><li>Maintain strong internal controls and documentation related to lease administration and financial processes</li></ul>
2026-07-01T00:00:00Z

Lease Administrator

Tempe, AZ
onsite
Temporary / Contract
22 - 26 USD / Hourly
Robert Half Legal is partnering with a publicly traded food and beverage chain in search of a Contract-to-Hire Lease Administrator in Tempe, Arizona. This is a full-time, onsite opportunity offering flexible hours of either 7:00 a.m. to 4:00 p.m. or 8:00 a.m. to 5:00 p.m. The environment is casual, collaborative, and team-oriented, with an open office floor plan and a variety of employee-focused amenities. Position OverviewThis Lease Administrator will serve as a key support partner to the real estate and construction team, lease accounting team, and management. This role is ideal for someone with lease administration, real estate, title, or property management-related experience who enjoys tracking critical lease obligations, reviewing notices, and supporting a large, active retail portfolio. The company currently has approximately 1,200 stores, with about 800 open and this role overseeing roughly 450 open locations. This position functions much like a property management role within a legal and real estate setting, with responsibility for helping manage lease-related documentation, deadlines, and property issues. Key Responsibilities<ul><li>Review, track, and manage lease notices and other lease-related correspondence.</li><li>Abstract and maintain lease data and supporting documentation.</li><li>Draft and assist with ancillary lease documents, including amendments, notices, estoppels, memoranda of lease, rent commencement certificates, and related agreements.</li><li>Monitor and help resolve property management-related issues tied to leased locations.</li><li>Review maintenance costs, real estate taxes, and certificates of insurance.</li><li>Track lease statuses, obligations, critical dates, and deadlines across a large portfolio.</li><li>Partner closely with internal teams including real estate and construction, lease accounting, and managers.</li><li>Organize and maintain lease files and document records in internal systems.</li><li>Support document routing, approvals, and execution processes.</li><li>Respond to lease analysis requests and internal inquiries related to lease terms and property matters.</li></ul>
2026-07-01T00:00:00Z

Lease Associate

Concord, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Essential Duties and Responsibilities: This person will support the Lease Administrator, and property management functions by coordinating lease documentation, tracking key dates, and ensuring compliance with lease terms. This role acts as a liaison between property managers, brokers, tenants, legal teams, and accounting to ensure accurate and timely lease execution and administration. Key Responsibilities• Integrate AI into the Key Responsibilities and duties of lease management and reporting• Interface with tenants, brokers, legal counsel, and internal teams to resolve lease-related issues • Negotiate with tenants on renewals as designated by Management• Work with the Lease Administrator to prepare, review, and process lease documents, including new leases, amendments, renewals, and terminations • Track critical lease dates (e.g., expirations, rent escalations, options) and ensure timely action • Maintain accurate lease data in lease management systems and digital files • Assist with rent commencement, billing setup, and communication with accounting teams • Monitor compliance with lease terms and flag discrepancies or issues • Generate reports related to lease status, expirations, and financial obligations • Assist with special projects, including portfolio transitions or system implementations· Qualifications: • Detail-oriented with strong data accuracy focus • Ability to manage multiple deadlines and priorities • Problem-solving and analytical thinking • Strong coordination and follow-up skills • Team-oriented with ability to work cross-functionally• Ability to integrate AI into Documents review and abstracts, redlines• Familiarity with lease terminology and commercial real estate practices • Experience with lease management software (e.g., Yardi) is a plus • Strong organizational skills and attention to detail • Proficiency in Microsoft Excel and document management systems • Excellent written and verbal communication skills Standards: High standards of quality and accuracy; strong work ethic.
2026-07-02T00:00:00Z

Leasing Consultant

Metairie, LA
onsite
Temporary / Contract
17.5 - 19.5 USD / Hourly
We are looking for a customer-focused Leasing Consultant to support daily leasing activities for an apartment community in Metairie, Louisiana. This contract position will play an important role in creating a positive experience for prospective and current residents while helping maintain strong occupancy levels. The ideal candidate is organized, detail-oriented, and comfortable balancing leasing coordination, resident communication, and administrative follow-through. Responsibilities:• Welcome prospective residents, respond to inquiries, and guide visitors through available apartment homes and community amenities.• Coordinate and schedule tours, maintain timely follow-up with leads, and encourage successful lease conversions through consistent outreach.• Review rental applications, enter applicant information into property systems, collect required fees and deposits, and monitor approval status.• Prepare lease agreements and move-in documentation, obtain signatures, and ensure completed files are accurately submitted for internal review and recordkeeping.• Introduce new residents to the community by explaining policies, expectations, and key property information before move-in.• Assist current residents by answering questions related to rent, maintenance requests, community guidelines, and general property services.• Keep online apartment availability current by updating listing details across designated marketing and property management platforms.• Support leasing and marketing efforts by helping maintain office materials such as applications, brochures, and other resident-facing documents.
2026-06-25T00:00:00Z

Property Administrator

Chantilly, VA
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are seeking a detail-oriented and organized Property Administrator to support the daily operations of a commercial and/or residential property portfolio. The Property Administrator will provide administrative, financial, and tenant support services to ensure efficient property management operations and exceptional customer service.The ideal candidate is proactive, highly organized, and able to manage multiple priorities while maintaining professionalism and accuracy. This position is onsite Monday to Friday. Responsibilities <ul><li>Provide administrative support to the Property Manager and property management team.</li><li>Serve as a primary point of contact for tenants, vendors, and visitors.</li><li>Prepare and maintain tenant files, lease documentation, and property records.</li><li>Coordinate tenant move-ins, move-outs, and lease renewals.</li><li>Track rent payments, prepare reports, and assist with accounts receivable and payable processes.</li><li>Process invoices, purchase orders, and vendor payments.</li><li>Respond to tenant inquiries, service requests, and maintenance concerns in a timely manner.</li><li>Coordinate with maintenance staff and contractors to ensure work orders are completed.</li><li>Maintain accurate records and databases within property management systems.</li><li>Assist in preparing monthly management reports, budgets, and operating expense reconciliations.</li><li>Schedule property inspections, meetings, and vendor services.</li><li>Ensure compliance with company policies, lease agreements, and applicable regulations.</li><li>Support special projects and other administrative duties as assigned.</li></ul>
2026-07-06T00:00:00Z

Property Administrator

Cincinnati, OH
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a Property Administrator to provide contract support for a busy residential community. In this role, you will work closely with the Property Manager to help maintain smooth daily operations across a multi-unit property. The position combines resident-facing leasing assistance with administrative coordination, making it ideal for someone who is organized, service-focused, and comfortable handling multiple priorities in a fast-paced environment. Responsibilities:• Partner with the Property Manager to support the day-to-day administrative needs of a multi-unit residential community.• Guide prospective residents through property tours and present community features in a thorough and welcoming manner.• Track leasing activity and follow up with applicants to help move agreements through the approval and signing process.• Prepare, organize, and maintain leasing documents, resident records, and other property-related files with accuracy.• Respond to routine inquiries from prospects, residents, and vendors while ensuring timely communication and service.• Assist with general office coordination, including data entry, scheduling, correspondence, and other clerical assignments as needed.
2026-07-10T00:00:00Z

Property Administrator

Cincinnati, OH
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a Property Administrator to support daily administrative operations for a property team in Blue Ash, Ohio. This Long-term Contract position is well suited for someone who is highly organized, takes initiative, and can manage a steady flow of office tasks with accuracy and professionalism. The ideal candidate is comfortable working independently, communicating with tenants and internal partners, and using Microsoft Office to keep records, reports, and correspondence up to date. Responsibilities: • Coordinate day-to-day administrative support for property operations, ensuring documents, records, and communications are handled in a timely manner. • Prepare, review, and track invoices, purchase orders, and other financial paperwork while maintaining organized files and supporting payment-related activities. • Assist with tenant-facing communication by responding to routine questions, preparing written correspondence, and directing requests to the appropriate contacts. • Maintain office documentation, including reports, insurance-related records, compliance materials, and general property files with a high level of accuracy. • Support monthly reporting and budget-related administrative tasks by gathering information, updating spreadsheets, and helping organize recurring financial data. • Process checks and other standard office transactions while following established procedures and internal policies. • Provide general clerical support such as typing, filing, scheduling, and coordinating travel or meeting-related arrangements when needed. • Contribute to efficient office workflow by identifying priorities, staying ahead of deadlines, and assisting with additional administrative assignments tied to property management needs.
2026-07-09T00:00:00Z

Property Administrator

Potsdam, NY
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a Property Administrator to support leasing operations, resident services, and day-to-day property administration. This contract opportunity with potential for a permanent role is ideal for someone who combines strong customer service skills with a sales-minded approach and careful attention to detail. The person in this role will help drive occupancy, maintain accurate records, and contribute to a positive experience for both prospective and current residents. Responsibilities: • Engage with prospective residents to understand their housing preferences, present available options effectively, and help convert interest into signed leases. • Maintain timely communication with inquiries and leads to strengthen conversion results and support occupancy objectives. • Review rental applications, collect required documentation, and prepare lease-related paperwork with a high level of accuracy. • Perform applicant screening activities, including credit and background reviews, in alignment with established company guidelines. • Build strong relationships with current and prospective residents to encourage renewals, satisfaction, and long-term retention. • Contribute to promotional efforts by supporting advertising campaigns, outreach activities, referral initiatives, and community engagement programs. • Track lead sources and marketing performance, and assist with keeping website listings, advertisements, and printed materials current and accurate. • Keep leasing and resident information organized within property management systems, and help coordinate move-ins, lease packets, and unit readiness tasks. • Support day-to-day office operations by assisting with work order scheduling, preparing reports on leasing and occupancy activity, and responding professionally to calls and general inquiries.
2026-07-10T00:00:00Z

Property Administrator

Irvine, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Property Administrator to support daily property operations in California. This Long-term Contract opportunity is ideal for an administrative specialist who communicates confidently with tenants, keeps office activities organized, and helps ensure service requests and documentation are handled efficiently. The position is fully onsite and offers the chance to contribute to a collaborative office environment while supporting property management functions. Responsibilities: • Coordinate day-to-day administrative activities for the property management office and maintain organized records, files, and correspondence. • Track incoming work orders, update their status, and help ensure service requests are routed and followed through in a timely manner. • Serve as a point of contact for tenants by responding to routine questions and relaying information clearly and professionally. • Assist with invoice processing, including coding support and maintaining accurate payment-related documentation when needed. • Prepare, update, and maintain reports, logs, and spreadsheets using Microsoft Office tools, especially Excel. • Support the property management team with general office tasks, scheduling, and operational follow-up to keep daily activities running smoothly. • Help maintain accurate property and administrative data within relevant systems, including Yardi when applicable.
2026-07-09T00:00:00Z

Property Administrator

Cincinnati, OH
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a detail-oriented Property Administrator to support daily administrative operations for a property management team in Blue Ash, Ohio. This is a Long-term Contract opportunity suited for someone who takes initiative, stays organized under pressure, and communicates professionally with tenants, vendors, and internal stakeholders. The ideal candidate is comfortable managing multiple priorities, maintaining accurate records, and using Microsoft Office tools to keep office workflows running smoothly. Responsibilities: • Coordinate day-to-day administrative support for property operations, including document management, correspondence, filing, and general office tasks. • Prepare, review, and track invoices, purchase orders, and related records while helping maintain accurate financial documentation. • Assist with accounts payable activities such as invoice handling, check processing, and resolving routine payment questions. • Communicate with tenants, vendors, and internal teams to address service requests, provide updates, and ensure a high level of customer support. • Maintain organized property files, insurance documentation, and compliance-related records in accordance with company procedures and policies. • Create and update reports, spreadsheets, and presentations using Microsoft Excel, Word, Outlook, and PowerPoint. • Support budgeting and administrative tracking by helping compile information tied to annual budget planning and property expenses. • Review administrative processes for accuracy and completeness, ensuring tasks are completed on time and in alignment with established office standards.
2026-07-08T00:00:00Z

Property Administrator

Winnfield, LA
onsite
Temporary to Hire
16 - 18 USD / Hourly
We are looking for a Property Administrator to support the daily operations of a residential community in Winnfield, Louisiana. This contract position with potential for a permanent role is ideal for someone who enjoys working with residents, managing administrative tasks, and helping keep property functions organized and responsive. The role includes a 32-hour work week with one consistent weekday off, offering a steady schedule while contributing to leasing and rent-related activities for a 60-unit property. Responsibilities:• Manage rent collection and accurately process resident payments and security deposits.• Conduct property tours for prospective residents and answer questions about available units.• Provide administrative support for the day-to-day operation of a 60-unit residential community.• Maintain resident files, leasing records, and property documentation in an organized manner.• Assist with leasing activities, including application coordination and move-in preparation.• Use property management systems and standard office tools to track information and support reporting.• Communicate with residents, applicants, and team members to help resolve routine property matters.• Follow an established weekly schedule of 32 hours with one designated recurring day off.
2026-07-07T00:00:00Z

Property Administrator

Slatington, PA
onsite
Temporary / Contract
25 - 32 USD / Hourly
Robert Half is conducting a search on behalf of a respected nonprofit organization seeking an experienced Property Manager to oversee residential housing operations and support its mission of providing quality housing and services to the community. This role is ideal for a property management professional with experience in affordable housing, public housing, community housing programs, or other regulated residential environments. The successful candidate will be responsible for maintaining efficient property operations, fostering positive resident relationships, ensuring compliance with applicable regulations, and supporting occupancy goals. Responsibilities<ul><li>Oversee the day-to-day operations of residential properties.</li><li>Manage resident relations, lease administration, move-ins, move-outs, and occupancy processes.</li><li>Coordinate with maintenance teams and vendors to ensure properties are well-maintained and resident concerns are addressed promptly.</li><li>Monitor occupancy, rent collections, and property performance metrics.</li><li>Maintain accurate records and ensure compliance with organizational policies and applicable housing regulations.</li><li>Prepare reports, budgets, and operational documentation as needed.</li><li>Respond to resident inquiries and help resolve concerns in a professional and timely manner.</li><li>Collaborate with internal teams and community partners to support housing initiatives and resident services.</li><li>Assist with property inspections, audits, and compliance-related activities.</li></ul>
2026-07-10T00:00:00Z

Property Administrator

Dallas, TX
onsite
Temporary / Contract
33.25 - 35.25 USD / Hourly
We are looking for a detail-oriented Property Administrator to support day-to-day commercial property operations in Richmond, Virginia. This Contract position is ideal for someone who enjoys balancing tenant service, administrative coordination, and financial support while keeping property activities organized and on schedule. The role offers the opportunity to work closely with owners, tenants, vendors, and internal leadership to help maintain high service standards across the portfolio. Responsibilities: • Coordinate daily administrative activities for commercial properties, including tracking service requests, organizing work orders, and maintaining accurate property records. • Serve as a key point of contact for tenants, vendors, and property owners by addressing inquiries promptly and helping resolve operational issues efficiently. • Assist with financial tasks such as processing invoices, monitoring expenses, and supporting budget-related documentation for property operations. • Prepare recurring reports and updates for senior leadership and ownership groups to provide clear visibility into property performance and activity. • Support vendor and contractor engagement by organizing service agreements, monitoring compliance documents, and following up on bid and contract materials. • Conduct property visits and inspections to identify maintenance concerns, document findings, and recommend practical improvements. • Help oversee lease-related administrative matters by maintaining organized files and supporting documentation tied to agreements and tenant obligations. • Contribute ideas that improve property management processes, service delivery, and overall operational efficiency.
2026-07-07T00:00:00Z

Property Administrator

San Diego, CA
onsite
Temporary to Hire
26 - 32 USD / Hourly
Location: San Diego, CAEmployment Type: Contract (Through November)Schedule: Full-Time, Monday – FridayAbout the OpportunityRobert Half is partnering with a leading commercial property management company to identify a Property Administrator for a contract assignment through November. This position is ideal for a detail-oriented administrative professional who thrives in a fast-paced environment and enjoys supporting daily property operations while delivering exceptional service to tenants, vendors, and internal teams. The Property Administrator will play a key role in ensuring efficient building operations by providing administrative support, coordinating vendor and tenant communications, assisting with financial processes, and helping maintain a best-in-class tenant experience. Key Responsibilities<ul><li>Serve as the primary administrative point of contact for tenant and vendor inquiries, ensuring requests are addressed promptly and professionally.</li><li>Support day-to-day property operations by coordinating work orders, tracking service requests, and assisting with operational projects.</li><li>Process accounts payable by reviewing, coding, and submitting vendor invoices accurately and on schedule.</li><li>Assist with accounts receivable functions, including preparing tenant billings, monitoring rent payments, and following up on outstanding balances as directed.</li><li>Maintain vendor records, certificates of insurance, contracts, and compliance documentation to ensure property requirements are met.</li><li>Prepare reports, correspondence, tenant communications, and other administrative documents for the property management team.</li><li>Assist with budgeting, financial reporting, variance tracking, and invoice reconciliation using property management software.</li><li>Coordinate vendor scheduling, tenant move-ins and move-outs, and building access requests.</li><li>Conduct routine property inspections to identify maintenance or safety concerns and communicate findings to the appropriate teams.</li><li>Support tenant appreciation events, building communications, and other initiatives that enhance the tenant experience.</li><li>Maintain organized electronic and physical property files while ensuring documentation is accurate and up to date.</li><li>Provide general administrative support to the Property Manager and assist with special projects as needed.</li></ul>
2026-07-07T00:00:00Z

Property Administrator

Newport Beach, CA
onsite
Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for a Property Administrator to support the daily operations of a medical office building in Newport Beach, California. This contract opportunity with permanent potential is ideal for someone who can balance tenant service, property coordination, and financial administration while helping maintain a safe, organized, and professionally managed environment. The person in this role will work closely with property leadership to keep building operations running smoothly and aligned with ownership objectives. Responsibilities: • Support day-to-day building operations by coordinating administrative activities, tracking service needs, and helping ensure the property is maintained to a high standard. • Serve as a point of contact for tenants by responding to questions, addressing concerns promptly, and helping create a positive occupancy experience. • Assist with maintenance coordination by monitoring work orders, following up with vendors, and helping ensure repairs and building services are completed on time. • Oversee contract-related administrative tasks, including organizing vendor documentation, confirming service schedules, and maintaining accurate records. • Prepare operational and statistical reports that help property leadership monitor performance, occupancy matters, and service trends. • Handle accounts payable and accounts receivable activities, including invoice processing, billing support, payment tracking, and record reconciliation. • Contribute to budgeting and financial oversight by updating property records, assisting with expense tracking, and supporting routine financial reviews. • Use Yardi and related management systems to maintain property data, process financial transactions, and support reporting requirements.
2026-07-10T00:00:00Z

Property Administrator

Chantilly, VA
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are looking for a detail-oriented Property Administrator to support senior property management operations in Virginia. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving environment, can balance multiple priorities, and brings strong administrative judgment to day-to-day property activities. The role requires an experienced, detail-oriented individual who can manage documentation, coordinate invoicing tasks, and keep processes organized while partnering closely with two-4 Senior Property Managers. Responsibilities:• Provide administrative support to two Senior Property Managers, helping maintain organized workflows and timely follow-up on daily property-related tasks.• Process and track invoices with accuracy, ensuring records are complete and submitted in accordance with established procedures.• Prepare, update, and maintain reports, correspondence, files, and other business documents using Microsoft Office applications.• Coordinate multiple assignments at once while monitoring deadlines and responding quickly to changing business needs.• Maintain accurate property records and assist with routine documentation tied to commercial property operations.• Communicate with internal teams, vendors, and other stakeholders to support smooth execution of administrative and property management activities.• Help ensure office and property administration processes remain efficient, consistent, and detail-focused in a high-volume setting.
2026-07-08T00:00:00Z

Property Administrator

Cincinnati, OH
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a Property Administrator to support daily property operations in Cincinnati, Ohio. This Long-term Contract position is ideal for someone who is organized, proactive, and comfortable managing administrative work in a fast-paced real estate environment. The role will focus on coordinating office activities, supporting tenants and vendors, maintaining accurate records, and assisting with financial and reporting tasks. Candidates who take initiative, communicate effectively, and work well with Microsoft Office tools will be well suited for this opportunity. Responsibilities: • Coordinate day-to-day administrative support for assigned properties, ensuring records, correspondence, and documentation remain accurate and up to date. • Serve as a point of contact for tenants, vendors, and internal teams by responding to inquiries and directing requests in a thorough and timely manner. • Assist with invoice handling, check processing, and purchase order administration while supporting basic accounts payable and receivable activities as needed. • Prepare reports, maintain filing systems, and track monthly property information to support operational and financial oversight. • Review documents for completeness and compliance with company procedures, insurance requirements, and property-related policies. • Support budgeting and annual planning activities by organizing data, updating spreadsheets, and helping maintain financial records. • Manage general office functions such as typing correspondence, scheduling, and coordinating travel or meeting-related administrative tasks when required. • Contribute to process updates and administrative changes within the property office as business needs evolve.
2026-07-09T00:00:00Z

Property Administrator

Montclair, NJ
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a Property Administrator to support affordable housing occupancy and compliance activities for assigned communities in New Jersey. This Long-term Contract position focuses on maintaining accurate certification records, coordinating resident documentation, and helping ensure files meet applicable housing program and investor standards. The role works closely with residents, applicants, agency partners, and internal teams to keep recertification timelines on track while delivering responsive service. Responsibilities: • Manage annual and interim certification workflows for assigned properties, ensuring documents are completed accurately and within required deadlines. • Review resident files for completeness and compliance with affordable housing regulations, company policies, and program guidelines. • Coordinate with residents and applicants to gather income, asset, and household verification needed to support eligibility determinations. • Prepare and organize occupancy-related records for agency reviews, investor submissions, and internal audits. • Maintain clear and timely communication with residents, housing partners, and operational teams regarding documentation status and next steps. • Track recertification schedules and follow up proactively to reduce delays and support continued program compliance. • Enter, update, and monitor occupancy and resident information within Yardi and related property management systems. • Assist with resolving file discrepancies, correcting documentation issues, and supporting overall audit readiness across the portfolio.
2026-07-09T00:00:00Z

Property Administrator

Orlando, FL
onsite
Temporary to Hire
19 - 25 USD / Hourly
We are looking for a Property Administrator to support the day-to-day operations of a commercial property. This contract opportunity is ideal for someone who enjoys balancing tenant support, vendor coordination, and detailed administrative work in a fast-paced environment. The role will focus on maintaining organized records, processing invoices accurately, and helping ensure service requests are addressed efficiently. Candidates who are comfortable with Microsoft Office and have experience in property management systems, especially Yardi, will be well suited for this position. Responsibilities: • Manage daily administrative activities that support commercial property operations and maintain accurate office documentation. • Review, enter, and track invoices to help ensure timely and accurate coding for payment processing. • Serve as a point of contact for tenant inquiries and provide prompt, thorough follow-up on service-related concerns. • Monitor work order activity from intake through completion and coordinate updates with tenants and internal stakeholders. • Communicate with approximately 20 to 25 vendors to schedule services, confirm scope, and support timely resolution of property needs. • Maintain organized records related to tenant requests, vendor activity, invoices, and general property administration. • Assist with clerical tasks such as preparing correspondence, updating reports, and supporting routine office workflows. • Use property management and office software to keep information current and support efficient day-to-day operations.
2026-07-10T00:00:00Z

Property Administrator

Cincinnati, OH
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a proactive Property Administrator to support day-to-day administrative operations for a property team in Blue Ash, Ohio. This Long-term Contract position is well suited for someone who brings strong organizational habits, dependable follow-through, and confidence working in a fast-paced office environment. The role offers the opportunity to contribute to tenant support, financial documentation, and office coordination while building toward potential long-term employment. Responsibilities: • Coordinate daily administrative activities for the property office, ensuring records, correspondence, and routine documentation are handled accurately and on time. • Provide responsive support to tenants, vendors, and internal stakeholders by answering questions, directing requests, and maintaining clear communication. • Assist with invoice review, check processing, and purchase order tracking while helping maintain organized financial files and related documentation. • Prepare reports, maintain filing systems, and update office records to support monthly reporting and broader property operations. • Use Microsoft Office applications to create documents, manage spreadsheets, and organize information needed for ongoing business activities. • Help monitor insurance documents, compliance-related records, and other property administration materials to support established procedures and policies. • Support accounts payable and accounts receivable tasks as needed, including basic data entry and document follow-up. • Contribute to budgeting and travel coordination activities by gathering information, organizing materials, and assisting with administrative preparation.
2026-07-09T00:00:00Z

Property Administrator

Los Angeles, CA
onsite
Temporary / Contract
21.85 - 28 USD / Hourly
We are looking for a Property Administrator to support an affordable housing compliance initiative for a property management organization in Los Angeles, California. This Contract position is best suited for someone who has hands-on experience with resident recertifications, file audits, and income verification within regulated housing programs. The selected candidate will help keep documentation accurate, organized, and aligned with program standards while working closely with on-site teams to meet project deadlines. Responsibilities: • Manage annual and interim recertification activities for residents, ensuring all submissions are completed within required timeframes. • Examine household files to confirm that records meet affordable housing program standards and internal compliance expectations. • Gather, validate, and organize income, asset, and supporting eligibility documents needed for certification reviews. • Coordinate directly with residents to request missing paperwork, answer questions, and follow up on outstanding items. • Maintain orderly compliance records and enter updates into tracking tools and property management systems. • Partner with property staff to monitor deadlines, resolve documentation gaps, and keep the project moving on schedule. • Support administrative compliance work related to regulated housing operations as additional needs arise. • Use software platforms such as Yardi or similar property management systems to manage records and reporting tasks efficiently.
2026-06-25T00:00:00Z

Contract Administrator

Birmingham, MI
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
We are looking for an experienced and highly organized Executive Assistant to support office operations, executive leaders, and front-desk administration in Birmingham, Michigan. This position combines day-to-day administrative leadership with scheduling, travel planning, document oversight, and meeting support in a fast-moving financial services environment. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a consistent presence across the organization. Responsibilities:• Serve as the primary point of contact for visitors, deliveries, and general front-office activity while maintaining an orderly and welcoming workplace environment.• Oversee incoming mail, courier coordination, office supply replenishment, and shared-space organization to support smooth daily operations.• Maintain and organize reports, transaction documentation, and meeting materials retrieved from investment-related portals and internal resources.• Track fund-related approvals, proxy activity, amendments, and other time-sensitive action items to help ensure prompt follow-through by internal stakeholders.• Arrange business travel for team members and executives, including transportation, lodging, and registration details for conferences and annual meetings.• Manage calendars, coordinate appointments, and support scheduling for leadership and other key team members as needed.• Plan logistics for internal gatherings, client-facing meetings, and firm events, including catering, materials preparation, venue coordination, and attendee support.• Provide administrative assistance to senior leadership, including presentation preparation, special projects, continuity-related tasks, and occasional operational support.• Assist with employee onboarding coordination, benefit-related inquiries, vacation tracking, and monitoring routine office expenses and budget items.
2026-06-29T00:00:00Z

Contract Administrator

Parsippany, NJ
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
Our client is seeking an experienced Contract Administration Specialist to join a dynamic, fast-paced organization. This individual will play a key role in managing the full lifecycle of contracts, partnering closely with business units, legal, and leadership to ensure timely, accurate, and compliant contract execution.Responsibilities:<ul><li>Manage the contract administration process end-to-end, including drafting, reviewing, negotiating, and finalizing a wide range of agreements</li><li>Review contracts across multiple areas including HR-related agreements, ALAE Claims, Premium Audit, Facilities, Statements of Work, amendments, and vendor/supplier contracts</li><li>Collaborate cross-functionally with legal, IT, finance, and business stakeholders to ensure proper review and risk mitigation</li><li>Maintain and manage the contract repository, database, and indexing systems (including Ariba), ensuring accuracy and compliance</li><li>Support the RFP process, including drafting and updating terms and conditions</li><li>Assist with more complex agreements such as IT-related license and SaaS agreements</li><li>Track and communicate contract status, follow up on outstanding agreements, and respond to internal and external inquiries</li><li>Contribute to process improvements, template management, and training of business units on contract procedures</li></ul>
2026-06-24T00:00:00Z

Contract Administrator

Mountain View, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Tax Manager or Tax Director Responsibilities • Assist in managing client engagement teams, direct work-flow and provide in-depth compliance and consulting services to clients. • Work closely with the tax team and partner group to provide tax planning, entity structuring and multifaceted solutions to help clients to achieve their goals. • Assist in developing budgets, determine resource requirements, and direct / monitor engagements. • Train, motivate and develop staff, senior, and supervisor level professionals. • Assist in preparing quarterly billing and annual retainer for clients. • Assist in developing budgets, determine resource requirements, and direct / monitor engagements. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• High Net Worth individual Tax experience• Demonstrate analytical and problem-solving abilities.Proficiency in common tax technology • 5 years or more full time work tax preparation and reporting softwareBNA compliance experience in ultra-affluent Income Tax Planner, Checkpoint RIA, individuals and families, partnership, CCH Axcess Tax, MS Office(advanced trust and not-for-profit entities, excel capabilities• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.
2026-07-10T00:00:00Z

Contract Administrator

Martinez, CA
onsite
Temporary / Contract
31 - 37 USD / Hourly
We are looking for a detail-oriented Contract Administrator to support public works and capital improvement initiatives in Martinez, CA. This Long-term Contract position will manage essential contract administration activities, help maintain compliance documentation, and provide administrative coordination across project teams. The ideal candidate brings strong organizational skills, construction-related administrative experience, and confidence working with Microsoft Office applications in a fast-paced environment. Contract Administrator Responsibilities:• Oversee contract administration tasks for public works projects, ensuring required bonds, insurance records, licenses, and related documents are complete and up to date.• Prepare and assemble contract packages using approved templates while maintaining accuracy and consistency across project documentation.• Track contract spending and assist with financial monitoring to help projects remain aligned with budget expectations.• Coordinate with Risk Management and project staff to support contract compliance and timely resolution of documentation issues.• Provide day-to-day administrative support for capital improvement project delivery, including data entry, document management, and project coordination.• Assist with subcontract-related records and maintain organized files for agreements, compliance materials, and supporting correspondence.• Support communication with internal teams and external contractors by responding to inquiries and helping route contract-related information appropriately. If you are interested in this Contract Administrator role, please submit your resume today!
2026-07-09T00:00:00Z