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95 results for Lease Administrator jobs

Leasing Manager

Arlington, VA
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for a Leasing Manager to support housing operations in Arlington, Virginia through a contract opportunity with potential for a permanent role. This role blends leasing coordination, financial accuracy, and resident-facing service, with a strong focus on student housing activity and rent administration. The ideal candidate is comfortable managing reporting details, resolving account questions, and building positive relationships in a fast-paced property environment. Responsibilities: • Oversee rent collection activities and follow up on outstanding balances to support timely and accurate payment processing. • Reconcile student housing billing records, investigate discrepancies, and maintain dependable account documentation. • Prepare and distribute occupancy and revenue reports for external partners, ensuring data is complete and clearly presented. • Serve as a primary point of contact for students and residents by addressing questions, resolving concerns, and delivering attentive customer support. • Coordinate leasing-related administrative tasks for the property while maintaining organized records and consistent communication. • Manage high-volume workloads during the beginning and end of academic terms, adjusting priorities to meet seasonal demand. • Use spreadsheets and related tracking tools to monitor payments, leasing activity, and reporting metrics. • Partner with internal teams and outside stakeholders to keep financial and occupancy information aligned and up to date.
2026-06-18T00:00:00Z

Lease Associate

Concord, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Essential Duties and Responsibilities: This person will support the Lease Administrator, and property management functions by coordinating lease documentation, tracking key dates, and ensuring compliance with lease terms. This role acts as a liaison between property managers, brokers, tenants, legal teams, and accounting to ensure accurate and timely lease execution and administration. Key Responsibilities• Integrate AI into the Key Responsibilities and duties of lease management and reporting• Interface with tenants, brokers, legal counsel, and internal teams to resolve lease-related issues • Negotiate with tenants on renewals as designated by Management• Work with the Lease Administrator to prepare, review, and process lease documents, including new leases, amendments, renewals, and terminations • Track critical lease dates (e.g., expirations, rent escalations, options) and ensure timely action • Maintain accurate lease data in lease management systems and digital files • Assist with rent commencement, billing setup, and communication with accounting teams • Monitor compliance with lease terms and flag discrepancies or issues • Generate reports related to lease status, expirations, and financial obligations • Assist with special projects, including portfolio transitions or system implementations· Qualifications: • Detail-oriented with strong data accuracy focus • Ability to manage multiple deadlines and priorities • Problem-solving and analytical thinking • Strong coordination and follow-up skills • Team-oriented with ability to work cross-functionally• Ability to integrate AI into Documents review and abstracts, redlines• Familiarity with lease terminology and commercial real estate practices • Experience with lease management software (e.g., Yardi) is a plus • Strong organizational skills and attention to detail • Proficiency in Microsoft Excel and document management systems • Excellent written and verbal communication skills Standards: High standards of quality and accuracy; strong work ethic.
2026-05-27T00:00:00Z

Leasing Specialist

Baltimore, MD
onsite
Temporary / Contract
18 - 24 USD / Hourly
We are seeking a knowledgeable and customer-focused Leasing Associate with Section 8 housing experience. The ideal candidate will be responsible for leasing affordable housing units, ensuring compliance with HUD and Section 8 program requirements, and supporting residents through the application and move-in process. This role plays a vital part in maintaining occupancy levels, building strong resident relationships, and ensuring regulatory compliance. Key Responsibilities:<ul><li>Conduct leasing activities for affordable housing units, including marketing, showing units, and assisting with applications.</li><li>Process and certify Section 8 applications, annual re-certifications, and interim recertifications in compliance with HUD guidelines and local housing authorities.</li><li>Verify applicant eligibility by collecting and reviewing required income documentation, third-party verifications, and other necessary forms.</li><li>Ensure full compliance with Fair Housing laws, HUD regulations, and company policies.</li><li>Coordinate and schedule move-ins, inspections, and lease signings.</li><li>Maintain accurate records in property management software (e.g., Yardi, Entrada, RealPage, or similar).</li><li>Respond to resident inquiries, complaints, and maintenance requests with professionalism and urgency.</li><li>Assist in rent collection, late notices, and other administrative support duties.</li><li>Work closely with housing authorities and compliance teams to ensure accurate and timely reporting.</li><li>Support community engagement and resident retention efforts.</li></ul>
2026-06-05T00:00:00Z

Loan Administrator

Los Angeles, CA
remote
Temporary / Contract
30 - 38 USD / Hourly
We are looking for an experienced Loan Administrator to support a high-volume commercial lending team in Los Angeles, California. This Long-term Contract position is ideal for someone who can manage complex loan files with precision, maintain strong documentation standards, and help drive transactions through each stage of the lending process. The role requires close coordination with internal partners to keep files moving efficiently while meeting compliance expectations and closing deadlines. Responsibilities:• Oversee commercial loan files from initial intake through final closing, ensuring each stage is completed accurately and on schedule.• Gather and evaluate borrower financial records, credit documentation, valuations, and related materials needed to advance underwriting and approval.• Assemble comprehensive loan packages that align with lending guidelines, regulatory standards, and internal review expectations.• Maintain precise records within the Proforma loan origination system and keep all supporting documentation organized and audit-ready.• Partner with loan officers, underwriters, credit personnel, and closing teams to coordinate next steps and resolve processing needs.• Monitor the active loan pipeline, follow up on outstanding items, and help remove delays that could affect turnaround times.• Investigate inconsistencies in loan documents or financial details and take appropriate action to correct or clarify issues promptly.• Support adherence to banking regulations, operational procedures, and policy requirements throughout the full processing cycle.
2026-06-04T00:00:00Z

Loan Administrator

Scottsdale, AZ
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
We are looking for a meticulous and detail-oriented Loan Administrator to oversee and manage the daily operations of loan processing and administration. This role is based in Scottsdale, Arizona, and includes responsibilities such as monitoring loan collections, processing transactions, and ensuring compliance with regulatory requirements. This is a great opportunity for someone early in their career, looking to expand their knowledge and join an organization that wants to promote your growth. Responsibilities:• Supervise and manage daily loan operations, including loan collections, disbursement requests, and payment processing.• Monitor and ensure timely follow-up on past-due accounts while maintaining compliance with regulatory standards.• Perform quality control checks on loan-related transactions, such as general ledger entries and account adjustments.• Oversee the preparation and completion of loan disbursements and payoff processes.• Utilize advanced Excel skills to create and manage spreadsheets, including the use of formulas.• Ensure compliance with lending regulations, including Privacy, Regulation B, Regulation Z, and flood regulations.• Collaborate with internal teams to identify and resolve discrepancies in loan accounts or transactions.• Maintain detailed records and documentation for all loan-related activities.• Provide exceptional customer service by responding promptly and professionally to inquiries.
2026-06-12T00:00:00Z

Commercial Leasing Manager

Towson, MD
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
A well-established and growing commercial real estate organization is seeking a Commercial Leasing Manager to support its leasing and property management operations. This role is ideal for a detail-oriented professional who enjoys working with lease documentation, coordinating with internal teams, and ensuring accuracy throughout the leasing lifecycle. This position sits on site full-time. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more. The Commercial Leasing Manager will play a key role in managing lease administration processes, maintaining accurate lease records, and supporting leasing activities across a portfolio of commercial properties. Key Responsibilities<ul><li>Prepare, review, and process commercial lease agreements, amendments, renewals, and related documentation.</li><li>Maintain accurate lease records and tenant information within the company’s property management system.</li><li>Track critical lease dates including expirations, renewals, rent escalations, and options.</li><li>Coordinate with leasing agents, property managers, and legal teams to ensure lease documents are executed accurately and on time.</li><li>Assist with tenant onboarding and ensure all required documentation is completed prior to occupancy.</li><li>Monitor rent schedules, common area maintenance (CAM) charges, and other lease-related financial terms.</li><li>Support the preparation of leasing reports and portfolio summaries for management.</li><li>Maintain organized digital and physical lease files.</li><li>Assist with special projects and administrative support for the leasing team as needed.</li></ul>
2026-06-09T00:00:00Z

Lease Admin Analyst

Toms River, NJ
remote
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Lease Admin Analyst to support lease administration activities for a portfolio of properties in a remote capacity while aligned to business hours serving the client. This is a Long-term Contract opportunity for someone who can manage lease-related records, review invoices, respond to landlord questions, and maintain accurate documentation throughout the lease lifecycle. The role is well suited to someone who understands lease terms, financial workflows, and the importance of data accuracy across systems such as Salesforce. You will play a key part in keeping lease information current, processing related transactions, and supporting day-to-day administration with a high level of accountability. Responsibilities:• Administer lease records from initial documentation through amendments, renewals, notices, and ongoing file maintenance.• Review incoming invoices and supporting documents, verify charges against lease terms, and coordinate payment processing within established workflows.• Address landlord inquiries by researching lease details, resolving discrepancies, and providing timely, accurate follow-up.• Maintain and update lease data in Salesforce and related databases to ensure complete, current, and reliable records.• Perform quality checks on lease abstractions, critical dates, square footage details, addresses, and financial terms to support data integrity.• Route lease documents, notices, and approvals to the appropriate stakeholders while tracking status and required next steps.• Reconcile lease-related financial information, including rent obligations and other payment items, to help ensure accurate administration.• Support lease administration reporting and documentation needs using Microsoft Office tools and internal systems.• Assist with process-related updates or system workflow changes as needed within lease administration activities.
2026-05-28T00:00:00Z

Leasing Occupancy Specialist

Chelsea, MA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Leasing Occupancy Specialist to support housing occupancy operations for a Contract position based in Chelsea, Massachusetts. This role focuses on evaluating applicant information, coordinating resident communications, and maintaining accurate administrative records in a fast-paced property environment. The ideal candidate brings strong customer service skills, sound judgment when applying housing guidelines, and the ability to manage sensitive information with discretion. Responsibilities: • Review household income and supporting documentation to determine appropriate rent amounts based on established guidelines. • Assess applicant and resident files to confirm housing eligibility and identify any missing or incomplete information. • Create and distribute written notices related to rent changes, recertifications, and other occupancy updates. • Meet with applicants and current residents to conduct interviews, explain next steps, and arrange follow-up re-examination appointments. • Maintain organized and accurate tenant records, ensuring documentation is complete, current, and properly filed. • Coordinate calendars for interviews, orientations, and related occupancy meetings while keeping schedules up to date. • Draft clear and accurate correspondence such as letters, memos, and email communications for residents and internal stakeholders. • Support outreach and leasing efforts by assisting with initiatives designed to improve occupancy levels and reduce vacancies. • Apply housing policies and regulatory requirements consistently while responding to questions from residents and property staff. • Handle confidential resident information with discretion and provide courteous assistance through phone, email, and in-person communication.
2026-06-16T00:00:00Z

Office & Leasing Administrator

Pittsburgh, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable and organized Office & Leasing Administrator to help manage daily administrative activities for a commercial real estate portfolio in Pittsburgh, Pennsylvania. This Long-term Contract position works closely with leasing and operations leadership to keep office functions, tenant support, and property documentation running efficiently. The role is fully onsite and is ideal for someone who can balance administrative coordination, recordkeeping, and communication across multiple internal and external contacts. Responsibilities: • Serve as a central point of contact for tenant questions and coordinate follow-up with appropriate internal team members. • Provide day-to-day administrative support for a portfolio that includes retail, office, and industrial properties. • Organize and maintain paper and electronic records, ensuring lease files and tenant documentation remain accurate and accessible. • Coordinate resolution of property-related concerns by working with tenants, vendors, and internal departments to support timely action. • Assist with leasing support activities such as preparing documents, monitoring status updates, and tracking important milestones. • Support marketing efforts by helping update property listings, promotional content, and website information to reflect current availability. • Facilitate tenant move-ins by gathering required paperwork, coordinating utility setup, and helping ensure readiness before occupancy. • Assist with move-out and lease-end processes by preparing documentation and helping manage an orderly transition. • Track insurance certificates, compliance records, lease dates, renewals, and other key deadlines using spreadsheets and administrative tools. • Provide broader office support, including helping accounting, facilities, leadership, and general office operations with administrative needs and supply coordination.
2026-06-16T00:00:00Z

Leasing Administrative Assistant

Michigan City, IN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Leasing Administrative Assistant to support daily office and leasing operations in Indiana. This Long-term Contract opportunity offers part-time hours of approximately 25 hours per week and is well suited for someone who enjoys balancing front-desk interaction with administrative support. The ideal candidate will help keep records organized, respond to incoming inquiries effectively, and contribute to a smooth experience for residents, visitors, and internal staff. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, providing courteous and attentive assistance in person and by phone. • Respond to inbound calls, direct inquiries appropriately, and relay accurate information in a timely manner. • Maintain leasing and administrative records by entering, updating, and reviewing data for accuracy and completeness. • Provide day-to-day clerical support such as filing documents, preparing correspondence, and organizing office materials. • Assist the leasing team with scheduling, document collection, and follow-up communication related to prospective and current residents. • Support reception and general office coverage to help ensure smooth daily operations during assigned part-time hours. • Track paperwork and administrative tasks carefully so deadlines and internal processes remain on schedule.
2026-06-17T00:00:00Z

Property Administrator

Charlestown, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Property Administrator to support day-to-day property operations for a position based in Charlestown, Massachusetts. This role is suited to someone who can balance resident and tenant support with accurate administrative coordination across residential, commercial, and affordable housing environments. The ideal candidate brings strong leasing and property management knowledge, along with experience using industry software and maintaining compliance-related records. Responsibilities:• Coordinate daily administrative activities for property operations, including documentation, correspondence, and record maintenance for residential and commercial portfolios.• Assist with leasing processes by preparing files, tracking application status, scheduling appointments, and supporting timely move-in and renewal activities.• Maintain organized tenant and resident records in property management systems such as Yardi Software and OneSite, ensuring information is current and accurate.• Support compliance efforts related to affordable housing programs by helping manage recertifications, income documentation, and required reporting for LIHTC, HUD, and tax credit properties.• Respond to resident, tenant, and vendor inquiries with careful attention to detail and help resolve routine operational issues through effective follow-up.• Prepare reports, update occupancy and rent data, and help monitor property performance metrics for management review.• Work closely with site teams to support supportive housing and senior housing administration, including deadline tracking and file completeness.• Contribute to operational continuity during property management system updates or process changes by helping maintain accurate data and administrative consistency.
2026-06-18T00:00:00Z

Property Administrator

Middleton, WI
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Property Administrator to support compliance activities for an affordable housing portfolio in Middleton, Wisconsin. This Long-term Contract position focuses on maintaining accurate records, coordinating documentation, and helping ensure properties operate in line with applicable housing program regulations and internal standards. The ideal candidate is organized, dependable, and comfortable managing multiple priorities while communicating effectively with teams, residents, and external agencies. **ON SITE ONLY** Responsibilities:• Manage compliance-related files, records, and reporting for an assigned portfolio of affordable housing properties.• Review documentation for completeness and accuracy, and resolve day-to-day administrative issues that affect compliance operations.• Coordinate with property teams, supervisors, and external agencies to help maintain adherence to applicable housing regulations and program requirements.• Prepare letters, forms, and other written communications using standard office software and document management tools.• Enter and update data in Yardi, spreadsheets, and other tracking systems to support audits, certifications, and ongoing portfolio oversight.• Assist with scheduling meetings, deadlines, and recurring compliance activities across multiple properties and office locations.• Handle confidential information with discretion while providing responsive service to internal stakeholders and residents.• Support training efforts, follow established policies and procedures, and participate in meetings or site-related activities as needed, including occasional evening or weekend commitments.
2026-06-17T00:00:00Z

Property Administrator

Cupertino, CA
onsite
Temporary to Hire
22.1635 - 25.663 USD / Hourly
We are looking for a proactive Assistant Property Manager to support residential property operations on-site in Cupertino, California. This contract opportunity is ideal for someone who enjoys balancing resident service, administrative coordination, and day-to-day property support in a fast-paced environment. The person in this role will help maintain a well-run community by partnering with tenants, vendors, and property leadership to keep operations organized, responsive, and thorough. Responsibilities:• Serve as a primary point of contact for residents by handling routine communications, sharing community updates, and responding to property-related questions in a timely manner.• Assist with day-to-day property oversight by coordinating maintenance requests, scheduling repairs, and following up to confirm work is completed effectively.• Perform regular site visits to review building conditions, common areas, and amenities, helping identify safety, cleanliness, or operational concerns.• Support vendor and contractor coordination by arranging service visits, monitoring performance, and helping maintain productive external partnerships.• Prepare and process leasing documentation, assist with renewals, and help move applications through required review steps, including background-related paperwork.• Track rent activity, support collection efforts, and maintain accurate records related to resident payments and account status.• Organize tenant files, operational reports, and property documents so that records remain complete, current, and easy to access.• Help address resident concerns and urgent property issues by coordinating timely responses and escalating more serious matters to the Property Manager when appropriate.• Contribute to a positive resident experience by supporting community engagement efforts and helping resolve disputes with care and fairness.Assis
2026-06-17T00:00:00Z

Property Administrator

Herndon, VA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a detail-oriented and organized Property Administrator to support the day-to-day operations of a busy property management team. This role is ideal for someone with strong administrative, tenant service, and coordination skills who can help keep property operations running smoothly. This is an onsite position working Monday to Friday. Responsibilities<ul><li>Provide administrative support to property managers and on-site teams, including scheduling, document management, and correspondence. </li><li>Respond to tenant inquiries and service requests in a professional and timely manner.</li><li>Maintain lease files, tenant records, insurance certificates, and other property documentation.</li><li>Assist with lease administration, renewals, move-ins, and move-outs.</li><li>Coordinate maintenance requests and communicate with vendors regarding work orders and service updates.</li><li>Support invoice processing, expense tracking, and general accounting administration.</li><li>Prepare reports, update databases, and ensure records are accurate and current.</li><li>Help ensure compliance with property policies, procedures, and deadlines.</li></ul>
2026-06-11T00:00:00Z

Property Administrator

Ashburn, VA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented Property Administrator to support the daily operations of a commercial or residential property portfolio. This role is responsible for administrative support, tenant communication, lease documentation, vendor coordination, and maintaining accurate property records. The ideal candidate is organized, customer-focused, and able to manage multiple priorities in a fast-paced environment. This position is onsite Monday to Friday. Responsibilities:<ul><li>Provide administrative support to property management staff</li><li>Respond to tenant inquiries and service requests in a timely manner</li><li>Maintain lease files, tenant records, and property documentation</li><li>Assist with rent rolls, invoices, purchase orders, and accounts payable tracking</li><li>Coordinate vendor services, work orders, and maintenance scheduling</li><li>Prepare reports, correspondence, and notices for tenants and ownership</li><li>Support move-ins, move-outs, and lease renewal processes</li><li>Monitor office supplies and general property office operations</li><li>Ensure compliance with company policies and property procedures</li></ul>
2026-06-11T00:00:00Z

Property Administrator

Atlanta, GA
onsite
Temporary / Contract
17 - 25 USD / Hourly
We are seeking a detail-oriented and organized Property Administrator to support the daily operations of a commercial or residential property portfolio. This role focuses on lease administration, tenant relations, financial tracking, and providing administrative support to the property management team.Key Responsibilities<ul><li>Maintain and organize lease agreements, tenant files, and property documentation</li><li>Assist with lease administration, including renewals, amendments, and expirations</li><li>Track rent payments, process invoices, and support accounts payable/receivable activities</li><li>Prepare and maintain financial reports, budgets, and property performance metrics</li><li>Serve as a point of contact for tenants, handling inquiries and coordinating resolutions</li><li>Assist with tenant onboarding/offboarding, including move-in/move-out processes</li><li>Coordinate vendor services and track contracts, insurance certificates, and compliance documentation</li><li>Maintain property management systems and databases (e.g., Yardi, MRI, AppFolio)</li><li>Support property managers with reporting, correspondence, and administrative tasks</li><li>Ensure all records are accurate, up-to-date, and compliant with company standards</li></ul>
2026-06-05T00:00:00Z

Property Administrator

Boston, MA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a Property Administrator to support day-to-day property operations in South Boston, Massachusetts. This Long-term Contract position is ideal for someone who can balance resident and tenant service, leasing coordination, and administrative accuracy across affordable, residential, and commercial property settings. The role requires strong organization, knowledge of compliance-driven housing programs, and confidence working with property management systems to keep records, leasing activity, and occupancy processes running smoothly. Responsibilities:• Coordinate daily administrative activities for property operations, including maintaining files, preparing correspondence, and supporting office workflow for residential and commercial properties.• Assist with leasing activity by responding to inquiries, scheduling tours, preparing application materials, and guiding applicants through the move-in process.• Maintain accurate tenant and property records within platforms such as Yardi and OneSite, ensuring documentation is current and easily accessible.• Support compliance-related processes for affordable housing programs, including LIHTC, HUD, tax credit, and supportive housing recertification requirements.• Help monitor resident certifications, renewals, and occupancy documentation to promote timely processing and adherence to program standards.• Serve as a point of contact for residents, applicants, vendors, and internal teams by addressing questions and routing issues for resolution.• Prepare routine reports, track leasing and occupancy data, and assist with audits or file reviews as needed by property management leadership.• Contribute to smooth property administration across senior housing and affordable housing communities by helping organize recertification timelines and operational follow-up.
2026-06-18T00:00:00Z

Property Administrator

Herndon, VA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented Property Administrator to support the daily operations of a commercial or residential property portfolio. This role is responsible for administrative support, tenant communication, lease documentation, vendor coordination, and maintaining accurate property records. The ideal candidate is organized, customer-focused, and able to manage multiple priorities in a fast-paced environment. You will be working onsite Monday to Friday. Responsibilities:<ul><li>Provide administrative support to property management staff</li><li>Respond to tenant inquiries and service requests in a timely manner</li><li>Maintain lease files, tenant records, and property documentation</li><li>Assist with rent rolls, invoices, purchase orders, and accounts payable tracking</li><li>Coordinate vendor services, work orders, and maintenance scheduling</li><li>Prepare reports, correspondence, and notices for tenants and ownership</li><li>Support move-ins, move-outs, and lease renewal processes</li><li>Monitor office supplies and general property office operations</li><li>Ensure compliance with company policies and property procedures</li></ul>
2026-06-11T00:00:00Z

Property Administrator

Potsdam, NY
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a Property Administrator to support leasing operations and resident services for a residential community in New York. This contract-to-permanent opportunity is ideal for someone who enjoys balancing customer interaction, administrative coordination, and property management support in a fast-paced setting. The person in this role will help drive occupancy, maintain organized records, and contribute to a positive experience for both prospective and current residents. Responsibilities: • Build rapport with prospective residents, assess their housing needs, and deliver tailored tours or presentations that encourage successful leasing decisions. • Track and follow up with inquiries in a timely manner to strengthen lead conversion and support occupancy targets. • Review applications, collect required documentation, and prepare lease-related paperwork with a high level of accuracy and attention to detail. • Complete applicant screening steps, including credit and background reviews, in alignment with established policies and approval guidelines. • Foster strong relationships with current residents and prospects to support renewals, retention efforts, and overall resident satisfaction. • Assist with promotional campaigns, referral initiatives, and local outreach activities designed to increase interest in the property. • Maintain and update online listings, advertising content, and marketing materials while monitoring source performance and information accuracy. • Keep leasing, applicant, and resident records current within property management systems and assemble move-in documentation for new residents. • Coordinate move-in logistics, support unit readiness checks, and help schedule service requests between residents and maintenance personnel. • Respond professionally to phone calls and general inquiries, prepare routine leasing and occupancy reports, and direct requests to the appropriate team members as needed.
2026-06-19T00:00:00Z

Property Administrator

Bell Gardens, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for a Property Administrator to support day-to-day operations for a residential housing portfolio in California. This Long-term Contract position is ideal for someone who can balance resident service, leasing coordination, and property administration while maintaining accurate records and organized workflows. The role requires strong property management experience, confidence using Yardi software, and the ability to work effectively with residents, vendors, and internal teams. Responsibilities: • Coordinate administrative activities for residential properties, including lease documentation, resident files, renewals, and occupancy records. • Assist with leasing functions by responding to inquiries, preparing move-in and move-out paperwork, and supporting applicant processing for Section 8 housing. • Maintain accurate property data in Yardi and generate reports related to rent activity, resident information, and operational performance. • Serve as a point of contact for residents by addressing routine questions, routing service requests, and helping resolve tenancy-related issues in a detail-oriented manner. • Support compliance-related documentation by tracking required forms, verifying file completeness, and helping ensure housing records meet program standards. • Work with property management staff and outside vendors to schedule services, follow up on outstanding items, and keep administrative processes on track. • Monitor office documentation and billing records, helping organize invoices, correspondence, and other property-related administrative materials.
2026-06-19T00:00:00Z

Property Administrator

Napa, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Property Administrator to support housing operations for a non-profit organization in Napa, California. This Long-term Contract position focuses on resident intake, occupancy coordination, compliance administration, and day-to-day property support. The ideal candidate will bring strong knowledge of affordable housing programs, stay organized in a fast-paced environment, and provide attentive service to applicants and residents alike. Responsibilities: • Evaluate housing applications to confirm eligibility, manage applicant waitlists, and coordinate unit tours for prospective residents. • Process incoming residents in accordance with established affordable housing and property program requirements while maintaining accurate and orderly files. • Prepare lease documentation, explain occupancy terms to new residents, and complete all related move-in paperwork thoroughly and on time. • Conduct regular inspections of the property each day to maintain management visibility and monitor overall curb appeal and community conditions. • Track vacant unit readiness by following up with maintenance teams and vendors, and review turnover progress daily to help reduce downtime. • Minimize vacancy exposure by advancing multiple applicants with relevant experience when notice to vacate is received from current residents. • Distribute rental charges, collect rent payments and security deposits, and forward required documentation to the accounting team. • Partner with accounting staff on tenant status updates and complete recurring weekly, monthly, and compliance reporting, including annual resident recertifications. • Participate in required training programs, including occasional sessions that may involve overnight travel.
2026-06-12T00:00:00Z

Property Administrator

Corte Madera, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Property Administrator to join an onsite mall property team on a Contract basis. This role supports daily operations for a high-traffic commercial retail environment and serves as a key point of contact for tenants, vendors, and internal partners. The position is well suited for someone who brings strong administrative experience, a service-focused approach, and the ability to manage multiple tasks in a fast-moving setting. This is a Contract position expected to last approximately 2–3 months. Responsibilities: • Build positive working relationships with tenants across a large commercial property and respond to day-to-day service needs in a thoughtful and attentive manner. • Monitor work order activity from intake through completion, coordinating with vendors and internal teams to ensure timely follow-up. • Process a high volume of invoices with careful attention to accuracy, including account coding support when needed. • Review vendor-related postings and materials to confirm content accuracy, consistency, and overall presentation quality before distribution. • Assist with planning and administrative coordination for tenant and property events or special initiatives. • Maintain organized records and documentation while ensuring adherence to established property procedures and internal requirements. • Complete and manage required documentation to support access to company systems and operational platforms. • Provide broad administrative assistance to the onsite property management team, helping keep daily operations running smoothly.
2026-06-16T00:00:00Z

Property Administrator

Oakland, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
Responsibilities:<ul><li>Maintain lease files, contracts, and tenant documentation</li><li>Support billing, rent rolls, and accounts coordination</li><li>Respond to tenant inquiries and service requests</li><li>Assist with vendor setup and invoice processing</li><li>Prepare reports and support property management staff</li></ul>
2026-06-15T00:00:00Z

Contract Administrator

Mountain View, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Operations Associate (Administrative Assistant) • Excellent Administrative Assistant ready to support Tax team! Will teach everything needed• Assemble copies of Tax returns, assists with IRS notices.• Provides input on evaluating and enhancing tax procedures.• Prepare extensions for filing.• Tax return preparation assistance• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).• Manage client document process.• Scan tax returns and uploads to CCH Document and SurePrep.• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).• Manage client/entities organizational charts.• Maintains PTIN and CAF numbers.• Orders annual tax guides.• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).• Client Interaction (sign documents and notarize, which may require travel to client home/office).• Maintain compliance logs (Officer/Manager designation for respective clients).• Travel arrangement as requested. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• Strong organizational, time management and customer service skills.• Detail-oriented.• Demonstrate analytical and problem-solving abilities.• Ability to demonstrate a high level of professionalism.• Ability to multi-task and work in a fast paced environment with tight deadlines.• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.• Notary not required, but preferred. Full-time on-site.
2026-06-02T00:00:00Z

Contract Administrator

San Jose, CA
onsite
Temporary / Contract
40 - 50 USD / Hourly
A growing software company is seeking a Contracts Administrator to support the full administrative lifecycle of contracts in a fast-paced, collaborative environment. This role will be heavily focused on contract intake, tracking, routing, execution, and record management, with significant day-to-day use of Ironclad. As a Contract Administrator with the legal team, you will actively collaborate with all business units to facilitate the contracting lifecycle. Responsibilities:<ul><li>Manage the administrative aspects of the contract lifecycle from request intake through execution and storage.</li><li>Serve as a primary user of Ironclad for contract workflow management, routing, approvals, tracking, and reporting. </li><li>Coordinate contract requests with internal stakeholders, including legal, sales, procurement, finance, and business teams. </li><li>Maintain accurate contract records, templates, metadata, and documentation within Ironclad. </li><li>Monitor contract status, key dates, renewals, expirations, and required follow-up actions. .</li><li>Support document collection, signature processes, and final execution workflows. </li><li>Assist with reviewing contracts for completeness, formatting, and required approvals prior to execution. </li><li>Help ensure consistency and compliance with internal contract processes and company policies. </li><li>Generate reports and provide updates on contract pipeline activity, turnaround times, and outstanding agreements. </li><li>Partner with cross-functional teams to improve contract administration processes and system usage. </li></ul>
2026-06-05T00:00:00Z