122 Results for It Operations Manager Jobs

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Director of Risk & Business Operations

Los Angeles, CA
onsite
Permanent / Full Time
160000 - 185000 USD / Yearly
Director, Business Operations & Risk Management Company OverviewA leading real estate and investment organization based in Los Angeles, California is seeking a Director of Business Operations & Risk Management to strengthen its operational resilience and enterprise risk programs. The organization manages a diverse portfolio of real assets and investments and is focused on disciplined growth, operational excellence, and creating long-term value for stakeholders and communities. Role SummaryThe Director, Business Operations & Risk Management will lead the organization’s operational resilience framework with primary ownership of Third-Party Risk Management (TPRM), incident management, business continuity planning, and operational risk reporting. This role combines strategic leadership with hands-on execution, partnering closely with executive leadership, Compliance, Legal, Technology, Internal Audit, and business leaders. The ideal candidate brings deep experience within financial services, asset management, real estate, or a similarly regulated environment and can continuously strengthen risk programs as the organization evolves. Key Responsibilities<ul><li>Own and continuously enhance the Third-Party Risk Management program, including due diligence, onboarding, monitoring, remediation, and vendor offboarding.</li><li>Manage third-party and outsourced resources while ensuring vendor oversight follows a consistent, risk-based framework.</li><li>Lead incident management activities across operational, cybersecurity, privacy, fraud, and physical security events, coordinating triage, containment, resolution, and post-incident reviews.</li><li>Own the Business Continuity Planning program, including policies, governance, Business Impact Assessments, annual testing, disaster response, and remediation activities.</li><li>Partner with business leaders to identify operational risks, evaluate controls, and implement effective mitigation strategies.</li><li>Develop dashboards, KPIs, incident reporting, vendor risk metrics, and executive-level reporting for leadership and governance committees.</li><li>Support internal and external audits, regulatory examinations, investor due diligence, and compliance requirements.</li><li>Drive process improvement and operational excellence across risk management programs, including opportunities for automation and emerging technologies.</li><li>Support organizational change initiatives, acquisitions, integrations, and other firmwide strategic projects from an operational risk perspective.</li><li>Lead, coach, and develop internal team members while overseeing external vendor resources.</li></ul>Additional Details<ul><li>Work model: On-site</li><li>Full-time leadership position</li><li>Manages one direct report and provides oversight of external resources</li><li>Occasional evening, weekend, or holiday availability may be required for incident response and business continuity events</li><li>High-visibility position partnering with department leaders and executive leadership</li><li>Opportunity to support enterprise transformation, operational resilience, and strategic initiatives</li></ul>
2026-09-23T00:00:00Z

Finance Manager, Operational Finance

Houston, TX
onsite
Permanent / Full Time
150000 - 185000 USD / Yearly
We are looking for an experienced Finance Manager to lead the financial operations for a major group within the construction industry. This role plays a critical part in providing strategic financial guidance, managing risk, and ensuring compliance with both internal and external regulations. As a key partner to senior leadership, you will oversee financial planning, reporting, and operational efficiency while driving continuous improvements. Responsibilities: • Lead and mentor Finance, Accounting, and Cost teams, fostering growth and high performance. • Act as a strategic advisor to executive leadership, offering insights to drive business decisions and operational strategy. • Oversee the preparation and presentation of financial statements, management reports, and variance analyses. • Manage annual budgeting, forecasting, and profit planning processes, ensuring alignment with organizational goals. • Drive efficiency through the enhancement of financial systems, processes, and internal controls. • Collaborate with leadership on new business opportunities and strategic initiatives. • Ensure compliance with bonding, insurance, and regulatory requirements, as well as internal risk management policies. • Optimize cash management processes, including billing, collections, and working capital. • Lead financial risk management efforts by developing and communicating relevant policies and procedures. • Represent the organization in community and industry events, strengthening external relationships.
2026-09-30T00:00:00Z

Service Delivery Manager

Lutz, FL
onsite
Permanent / Full Time
100000 - 115000 USD / Yearly
We are looking for a dedicated Service Delivery Manager to join our team in Lutz, Florida. This role is ideal for someone who is detail oriented, possesses strong technical expertise and leadership skills, and is capable of overseeing operations while ensuring exceptional service delivery. The position requires hands-on management of technicians, collaboration with project teams, and the ability to implement effective processes in a dynamic environment. Responsibilities: • Supervise and manage daily activities of 12-18 technicians to ensure efficient and timely completion of tasks. • Collaborate with in-house project managers to align operational goals and maintain seamless project execution. • Monitor technical systems, including Cat6 cabling, intercom systems, readers, lock sets, and cameras, ensuring functionality and resolving issues. • Develop and implement standardized operating procedures to improve service delivery and operational efficiency. • Maintain open communication with technicians and stakeholders, providing updates and addressing concerns effectively. • Oversee scheduling and resource allocation to optimize performance and meet project deadlines. • Identify areas for improvement within service operations and propose innovative solutions. • Ensure compliance with company policies, procedures, and industry standards. • Conduct regular reviews of technician performance, offering guidance and support to enhance productivity. • Address technical challenges and provide insight to troubleshoot and resolve complex issues.
2026-10-02T00:00:00Z

AVP of Operations

Santa Barbara, CA
remote
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a highly organized operations leader to provide hands-on support to a founder-led nonprofit in Santa Barbara, California. This role blends executive coordination, financial administration, and day-to-day operational oversight to help keep priorities on track and relationships well managed. The ideal candidate brings discretion, sound judgment, and the ability to stay composed while balancing shifting needs in a fast-moving, mission-driven environment. Responsibilities: • Oversee daily administrative and operational activities that support the executive office and ensure priorities are executed efficiently. • Manage calendars, meeting logistics, and ongoing communication on behalf of senior leadership while maintaining professionalism and confidentiality. • Record expenses, reconcile transactions, and prepare basic financial summaries using QuickBooks in coordination with external accounting support. • Monitor invoices, contractor payments, and related documentation to help maintain accurate financial records and compliance readiness. • Organize digital files and shared documents within Google Drive so information remains accessible, current, and easy to track. • Coordinate contractor engagement, scheduling, and onboarding tasks to support smooth execution of organizational needs. • Assist with donor-related coordination, relationship tracking, and follow-up activities to help maintain strong external engagement. • Support event and seasonal operations, including volunteer coordination and logistical preparation when additional coverage is needed.
2026-10-05T00:00:00Z

AVP of Operations

Carson, CA
onsite
Permanent / Full Time
110000 - 130000 USD / Yearly
We are looking for an experienced operations leader to oversee freight forwarding and logistics activity in Carson, California. This role is responsible for keeping shipments, projects, and customer commitments on track while creating a disciplined, responsive operating environment across the team. The ideal candidate brings strong operational judgment, a hands-on management style, and deep familiarity with CargoWise One to help drive accuracy, accountability, and timely execution. Responsibilities: • Lead the daily execution of freight forwarding and logistics workflows, ensuring shipments and related projects move forward accurately and within required timelines. • Monitor active orders, upcoming milestones, service exceptions, and unresolved tasks so priorities remain visible and work progresses without delays. • Coordinate end-to-end operational activity across bookings, documentation, carriers, warehouse support, trucking, final delivery, and customer updates. • Build and maintain a consistent cadence for the operations team through clear planning, regular follow-up, and defined ownership of next steps. • Anticipate operational risks early, intervene on complex or urgent matters, and drive issues through to resolution before they affect service commitments. • Provide direct leadership to operations staff by coaching performance, reinforcing standards, and developing stronger independent decision-making across the team. • Allocate workload and coverage effectively to support collaboration while maintaining clear responsibility for deadlines, accuracy, and client deliverables. • Step into high-priority shipments, sensitive customer situations, and time-critical exceptions when direct involvement is needed to ensure successful outcomes. • Maintain accurate operational visibility within CargoWise One and use the system to support execution, communication, and accountability across activities.
2026-09-18T00:00:00Z

Office Manager

Troy, NY
onsite
Permanent / Full Time
66000 - 75000 USD / Yearly
We are looking for an Office Manager to lead the day-to-day operations of a busy medical practice in Troy, New York. This role is responsible for keeping administrative functions organized, supporting providers and staff, and helping create a smooth and welcoming experience for patients. The ideal candidate brings healthcare office leadership experience, strong operational judgment, and the ability to balance staff oversight with hands-on administrative coordination. Responsibilities: • Direct daily administrative operations to keep the medical office running smoothly, efficiently, and professionally. • Lead front-desk and administrative team members by coordinating schedules, assigning work, providing training, and offering ongoing support. • Respond to patient concerns with professionalism and urgency while helping maintain a high standard of service throughout the practice. • Oversee key revenue-cycle and intake activities, including insurance verification, referrals, prior authorizations, billing support, and point-of-service collections. • Safeguard patient documentation by ensuring records are accurate, secure, and handled in accordance with privacy and regulatory standards. • Partner with physicians and clinical personnel to align workflows, resolve operational issues, and improve daily office coordination. • Maintain and refine office procedures, monitor staff performance, and address coaching, disciplinary, and development needs when appropriate. • Support recruiting and onboarding efforts, manage timekeeping and attendance, and help maintain consistent staffing coverage. • Track supply levels, office expenses, and inventory needs, coordinating purchases to avoid disruptions in operations. • Review productivity, patient flow, and overall office performance to identify process improvements, control costs, and support reporting, budgeting, and payroll activities.
2026-09-18T00:00:00Z

Office Manager

Hendersonville, NC
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an organized and dependable Office Manager / HR Generalist to support daily business operations for a manufacturing environment. This is a Contract position that combines office coordination with payroll and human resources support, making it ideal for someone who can balance administrative details with employee-facing responsibilities. The right candidate will help keep the office running efficiently, support core business functions, and contribute to a well-organized and well-managed workplace. Responsibilities:• Coordinate day-to-day office activities to ensure administrative operations run smoothly and efficiently.• Manage purchasing of office materials and track inventory levels to keep essential supplies available at all times.• Oversee front-desk and reception coverage, including greeting visitors and directing communications appropriately.• Support payroll-related tasks and assist with general human resources administration as needed.• Process and monitor accounts payable activities with attention to accuracy and timeliness.• Maintain organized office records, documentation, and routine administrative procedures.• Assist with employee onboarding paperwork, internal communications, and other general office support functions when required.
2026-10-05T00:00:00Z

Office Manager

Gibsonia, PA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Our client is looking for an Office Manager to support two family-owned businesses operating under one roof in Gibsonia, PA. This is a newly created role offering the opportunity to build processes, take ownership of administrative operations, and serve as a key support partner across both a growing law practice and roofing company. The ideal candidate is highly organized, detail-oriented, self-directed, and comfortable balancing competing priorities in a fast-paced environment. The Office Manager will provide administrative, operational, and customer support for two closely connected family-owned businesses. Initially, approximately 70% of the role will support the law firm and 30% will support the roofing business, with responsibilities expected to become more evenly distributed over time. This position requires someone who can work independently, manage multiple priorities, maintain accurate records, and ensure day-to-day office operations run smoothly. Location: Gibsonia, PASchedule: Full-time, Monday-Friday, 8:00 AM to 4:00/4:30 PMWork Arrangement: Fully onsiteEmployment Type: Contract-to-hireCompensation: $28-$30/hourStart Date: ASAPDress Code: Business casual (nice jeans acceptable) Free parking available Occasional local travel and attendance at trade shows may be required, including occasional weekend events Valid driver's license and insurability required Responsibilities:Law Firm Support (approximately 70%)<ul><li>Process, organize, and calendar incoming legal mail and documents</li><li>Manage and maintain CRM and practice management systems</li><li>Create templates and assist with data organization and system maintenance</li><li>Prepare, process, and maintain legal and administrative documents</li><li>Manage invoicing and payment-related administrative tasks</li><li>Monitor company email inboxes and ensure communications are routed and followed up on appropriately</li><li>Coordinate administrative workflows and maintain accurate records</li><li>Assist with marketing initiatives and social media content management</li></ul>Roofing Company Support (approximately 30%)<ul><li>Answer and direct incoming calls</li><li>Maintain and update customer information within the CRM system</li><li>Monitor and respond to online reviews and customer feedback</li><li>Coordinate with external marketing partners regarding advertising and promotional efforts</li><li>Provide general administrative support to office operations</li><li>Represent the company at occasional trade shows and community events</li></ul>
2026-10-01T00:00:00Z

Office Manager

Wilmington, DE
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are seeking an experienced and proactive Office Manager to oversee daily office operations and ensure an efficient, productive workplace for our thriving client. The ideal candidate will have previous bookkeeping and payroll experience as they will perform accounts receivable/payable tasks, process payroll, maintain human resource records, assist with recruiting and building a candidate pipeline, coordinate office maintenance, manage vendor relationships, perform candidate onboarding, and manage office inventory. A strong background in HR and payroll is required. What you get to partake in:<ul><li>Manage and oversee day-to-day office operations.</li><li>Coordinate administrative activities and support internal teams as needed.</li><li>Maintain office systems, procedures, and organizational processes.</li><li>Identify opportunities to improve efficiency and help automate manual processes.</li><li>Manage office supplies, equipment, vendors, and facility-related needs.</li><li>Serve as a key point of contact for employees, vendors, and visitors.</li><li>Ensure office operations run smoothly while maintaining a professional and organized environment.</li></ul>
2026-09-18T00:00:00Z

Office Manager

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a welcoming and organized Office Manager to support daily front desk operations for an architecture environment in Minneapolis, Minnesota. This position is ideal for someone who enjoys helping visitors, keeping office activities running smoothly, and creating a positive first impression. The person in this role will serve as a key point of contact in the lobby while handling administrative support tasks with reliability. Responsibilities:• Oversee the main lobby and front desk area, maintaining an orderly and detail-oriented reception experience for visitors and staff.• Welcome clients and guests upon arrival, offering courteous assistance and directing them to the appropriate person or area.• Respond to routine questions from visitors, representatives, and callers, ensuring they receive accurate information and timely guidance.• Coordinate incoming deliveries and schedule drop-offs or pickups to keep office operations organized and efficient.• Monitor inventory levels and place orders for office supplies to ensure essential materials are consistently available.• Provide day-to-day clerical support, including basic administrative tasks that help the office function smoothly.• Work independently at the reception area while collaborating appropriately with on-site building security and internal team members.
2026-09-29T00:00:00Z

Office Manager

Dallas, TX
onsite
Temporary / Contract
25 - 28 USD / Hourly
Our client is seeking an organized, proactive Office Manager to oversee daily office operations and ensure a productive, efficient work environment. This individual will serve as the central point of coordination for administrative functions, vendor relationships, office logistics, and employee support while helping drive operational excellence across the organization.Key Responsibilities<ul><li>Manage day-to-day office operations and administrative activities.</li><li>Coordinate office supplies, equipment, and facility maintenance.</li><li>Serve as the primary contact for vendors, building management, and service providers.</li><li>Support leadership with scheduling, meeting coordination, travel arrangements, and special projects.</li><li>Oversee onboarding logistics for new employees, including workspace setup and office orientation.</li><li>Maintain office policies, procedures, and organizational records.</li><li>Monitor office budgets, approve invoices, and reconcile expenses.</li><li>Coordinate company events, employee engagement activities, and internal communications.</li><li>Assist with HR-related administrative functions, including employee records and compliance documentation.</li><li>Ensure a professional and welcoming environment for employees, visitors, and clients.</li></ul>Qualifications<ul><li>3+ years of office management, administrative management, or related experience.</li><li>Strong knowledge of Microsoft Office Suite, including Outlook, Excel, Word, and Teams.</li><li>Excellent organizational, multitasking, and problem-solving abilities.</li><li>Strong verbal and written communication skills.</li><li>Experience managing vendors, office budgets, and facilities preferred.</li><li>Ability to handle confidential information with discretion.</li><li>Customer-service mindset and ability to work effectively with employees at all levels.</li></ul>Preferred Qualifications<ul><li>Experience supporting executive leadership teams.</li><li>Human Resources or payroll administration experience.</li><li>Associate's or Bachelor's degree preferred but not required.</li><li>Experience with ERP, HRIS, or office management software.</li></ul>What Success Looks Like<ul><li>Office operations run smoothly with minimal disruptions.</li><li>Employees receive timely administrative support.</li><li>Vendors and facilities are managed efficiently and cost-effectively.</li><li>Leadership can focus on strategic priorities while administrative operations remain organized and compliant.</li></ul>
2026-09-24T00:00:00Z

Office Manager

Woodland, CA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an organized and resourceful Office Manager/Bookkeeper to support daily business operations of a small construction business in Woodland, CA. This position oversees front-office coordination, financial administration, and key employee support activities to help the workplace run efficiently. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a structured office environment. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Coordinate daily office operations to maintain an efficient, well-organized workplace and ensure administrative and accounting needs are addressed promptly.• Manage purchasing for office materials and track inventory levels so supplies remain stocked and available for staff use.• Handle accounts payable tasks, including reviewing bills, preparing payments, and maintaining accurate invoice records.• Support accounts receivable activities by monitoring incoming payments, recording transactions, and following up as needed.• Serve as the first point of contact for visitors and incoming communications, providing courteous and efficient front-desk support.• Process payroll for a small employee population and help maintain accurate payroll documentation and schedules.• Assist with human resources administration, including employee records, onboarding support, and routine policy-related documentation.• Maintain organized financial and administrative files to support reporting, compliance, and day-to-day office management.
2026-09-11T00:00:00Z

Office Manager

Conshohocken, PA
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations at our manufacturing office in Pennsylvania. This contract opportunity with permanent potential is ideal for someone who thrives in a hands-on onsite environment, enjoys keeping business processes running smoothly, and can manage multiple administrative priorities with accuracy. The right candidate will bring strong attention to detail, sound judgment, and a dependable, self-directed approach to work. Responsibilities:• Manage office operations to ensure administrative workflows, documentation, and day-to-day activities are completed accurately and on time.• Enter and maintain customer orders, rental data, and other operational records with a high level of precision.• Track inventory-related information and help keep internal records current and well organized.• Prepare repair pricing information and support quote generation for customer requests.• Respond to customer questions professionally and provide timely administrative support for inquiries.• Maintain physical files, contracts, and paper-based records in an orderly and accessible manner.• Oversee office supply levels, place orders as needed, and help maintain an efficient workplace environment.• Assist with front desk and general office support duties, including handling routine correspondence and coordinating administrative tasks.
2026-09-29T00:00:00Z

Office Manager

Wadsworth, OH
onsite
Temporary to Hire
28 - 34 USD / Hourly
We are looking for an experienced Office Manager to bring structure, accountability, and day-to-day operational oversight to our team. This contract position is ideal for someone who thrives in a small business or services setting and can turn loosely defined processes into dependable workflows. The role blends hands-on coordination with leadership responsibility, helping administrative and business operations run smoothly so client-focused teams can stay concentrated on delivery. Responsibilities: • Lead the full administrative and operational flow for new business activity, from initial inquiry through agreement completion, ensuring each opportunity has clear ownership, follow-up, and resolution. • Coordinate proposal preparation, scheduling, internal handoffs, and documentation while keeping records current and organized across business systems. • Establish and manage recurring project and resource review routines, tracking action items and supporting visibility into workload, utilization, budgets, and performance. • Oversee office administration staff and external support resources, assigning priorities, monitoring output, and maintaining dependable coverage for essential tasks. • Create and refine standard operating procedures, approval guidelines, and escalation paths so routine decisions can be handled efficiently without unnecessary leadership involvement. • Manage invoicing, receivables follow-up, and work-in-progress reviews to support timely billing, accurate records, and consistent financial discipline. • Partner with accounting support and external financial advisors to keep daily finance-related processes aligned, organized, and well controlled. • Supervise core office functions such as supply management, front desk coverage, document preparation, filing, and general administrative support while identifying opportunities for improvement.
2026-09-17T00:00:00Z

Office Manager

New York City, NY
onsite
Temporary to Hire
25.65 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in New York City This contract opportunity with the potential to become ongoing is ideal for someone who can keep the office running smoothly while balancing front-desk support, supply coordination, and accounts payable tasks. The right candidate will bring strong attention to detail, a service-oriented approach, and the ability to manage multiple priorities in a well-organized office environment. Responsibilities:• Coordinate day-to-day office activities to ensure an efficient, well-organized workplace environment.• Welcome visitors, answer incoming calls, and provide courteous front-desk support for staff and guests.• Monitor inventory levels for office materials and place orders to keep essential supplies available.• Maintain organized records related to purchasing, invoices, and general administrative documentation.• Process accounts payable activities accurately, including reviewing invoices and supporting timely payment workflows.• Assist with routine administrative duties such as filing, scheduling, and handling general office correspondence.• Support office procedures that improve organization, responsiveness, and overall operational efficiency.
2026-10-08T00:00:00Z

Office Manager

Rochester, NY
onsite
Temporary to Hire
30.4 - 35.2 USD / Hourly
We are looking for an organized Office Manager to support construction-related operations and keep projects moving efficiently. This contract opportunity with potential for a permanent role is ideal for someone who combines strong administrative skills with experience handling billing, documentation, and day-to-day coordination across multiple stakeholders. The role will help maintain project flow by supporting communication, financial processing, and office operations in a fast-paced utilities and infrastructure environment. Responsibilities: • Coordinate daily administrative activities that support active construction projects and office operations. • Organize and maintain records such as contracts, permits, change documentation, and other project files to ensure accuracy and accessibility. • Monitor project timelines, key milestones, and upcoming deadlines, helping teams stay on schedule. • Serve as a central point of communication for project managers, field personnel, subcontractors, vendors, and clients. • Prepare meeting materials, capture discussion notes, and distribute next steps to keep assignments on track. • Assist with project launch and closeout activities, including compiling final documentation and turnover packages. • Track compliance items such as insurance certificates, lien waivers, and subcontractor documentation. • Process invoices, support customer billing, review payment activity, and help resolve discrepancies with vendors. • Contribute to budget and cost monitoring by updating financial records, assisting with payroll-related documentation, and preparing reports for leadership.
2026-09-29T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Key Responsibilities:<ul><li>Manage daily office operations, facilities, and administrative needs</li><li>Coordinate vendors, office supplies, inventory, and maintenance requests</li><li>Support meetings, events, conference rooms, and office logistics</li><li>Serve as a point of contact for employees, visitors, and vendors</li><li>Assist with onboarding, scheduling, expenses, and general administrative support</li><li>Identify opportunities to improve office processes and employee experience</li></ul>
2026-10-02T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
25.5 - 25.5 USD / Hourly
We are looking for an Office Manager to help create a welcoming workplace experience in San Francisco, California. This Long-term Contract position is ideal for someone who enjoys supporting daily office operations, coordinating events, and ensuring employees, visitors, and candidates feel well cared for. The role combines front-of-house professionalism with administrative coordination, workplace support, and strong attention to detail. You will play an important part in maintaining an organized, efficient, and community-focused office environment. Responsibilities:• Create a positive front-desk and in-office experience by greeting employees, guests, and candidates with professionalism and a hospitality-focused approach.• Maintain reception areas and common spaces so they remain tidy, functional, and inviting throughout the workday.• Manage the in-office retail area by placing orders, replenishing stock, and monitoring inventory levels for branded merchandise.• Compile recurring security reports, track workplace incidents, and highlight patterns or trends for internal review.• Coordinate onsite gatherings such as team events, social functions, and happy hours, including logistics, vendor communication, budget tracking, and promotional materials.• Work with internal teams to monitor, collect, and return eligible branded packages as needed.• Collaborate with workplace partners and cross-functional stakeholders to support office projects and ongoing operational initiatives.• Assist with workplace processes and systems, including employee departures, visitor management workflows, expense-related tools, and general office service requests. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013515890**
2026-10-09T00:00:00Z

Office Manager

Saratoga Springs, NY
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are partnering with a well-known organization in Ballston Spa looking for a dependable and detail-oriented Office Manager to join their growing team! This is an excellent opportunity for an experienced accounting professional who enjoys taking ownership of financial processes, solving problems, and ensuring things are done accurately the first time.This role goes beyond basic bookkeeping. The ideal candidate will bring strong accounting knowledge, with several years of hands-on QuickBooks Online expertise, and experience managing financial data tied to multiple projects and job costing environments. Accuracy is critical, as financial information directly impacts project tracking, reporting, commissions, and day-to-day business operations. What You'll Be Doing<ul><li>Manage full-cycle accounts payable, including invoice processing, coding, vendor payments, and maintaining accurate records</li><li>Process payroll and perform daily bookkeeping activities using QuickBooks Online</li><li>Accurately record customer payments, deposits, and financial transactions in a timely manner</li><li>Maintain job costing records and ensure expenses are properly allocated to the correct projects</li><li>Perform bank and account reconciliations and investigate discrepancies as needed</li><li>Support accounts receivable activities and assist with tracking outstanding balances</li><li>Prepare and assist with monthly and quarterly sales tax reporting</li><li>Maintain organized digital and physical financial records and documentation</li><li>Partner with project managers and office leadership to answer questions, resolve issues, and provide financial support</li><li>Assist with improving processes, recordkeeping practices, and overall accounting efficiency</li><li>Support general administrative and office operations as needed</li></ul>What We're Looking For<ul><li>Strong bookkeeping and accounting experience with a solid understanding of financial processes</li><li>Recent, hands-on QuickBooks Online experience is required</li><li>Experience with job costing and project-based accounting</li><li>Strong understanding of accounts payable, payroll, reconciliations, and general ledger activity</li><li>Ability to identify errors, troubleshoot issues, and maintain a high degree of accuracy</li><li>Comfortable working independently and taking initiative when issues arise</li><li>Excellent organizational, communication, and problem-solving skills</li><li>Experience supporting small business or construction/project-based environments is highly preferred</li></ul>Why This Opportunity?This is a position where your expertise will truly make an impact. The company is looking for someone who can bring strong accounting knowledge, help maintain accurate financial reporting, and provide confidence that critical financial information is being recorded correctly and consistently. If you enjoy ownership, variety, and being a trusted resource for both accounting and operational support, we'd love to hear from you. Think you'd be a great fit? Please contact Mary Christman at 518-462-1430 to learn more. We are excited to hear from you!!
2026-10-05T00:00:00Z

Office Manager

Washington, DC
onsite
Temporary / Contract
22.325 - 25.85 USD / Hourly
We are looking for an organized and resourceful Office Manager to support day-to-day workplace operations in Washington, District of Columbia. This Contract position will play a central role in keeping the office efficient, welcoming, and fully functional while coordinating vendors, facilities, and administrative activities. The ideal candidate brings strong operational judgment, a proactive approach to problem-solving, and the ability to balance employee support with executive and office priorities. Responsibilities: • Oversee the daily administration of the office, ensuring facilities, services, and workplace operations run smoothly and efficiently. • Coordinate with landlords, building contacts, and service providers to address access control, repairs, cleaning needs, maintenance issues, and general office functionality. • Lead vendor discussions for office services and supplies, managing pricing, agreements, invoicing, and timely payment follow-up. • Purchase office materials, furniture, and equipment in alignment with company guidelines and budget expectations. • Support new employee setup from their first day by organizing onboarding paperwork, workspace readiness, system access, tools, and orientation logistics. • Maintain office appearance and usability by arranging cleaning schedules, equipment upkeep, and workspace layout improvements as needed. • Plan and execute internal events, team gatherings, and other special projects that enhance employee experience and office engagement. • Provide executive support through calendar coordination, travel bookings, lodging arrangements, and expense report administration. • Assist with employee benefits coordination in partnership with the People & Culture team while helping sustain a safe, secure, and positive work environment. • Track office supply inventory and review purchasing needs to ensure essential items remain available without unnecessary overspending.
2026-09-30T00:00:00Z

Office Manager

Middletown, OH
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a busy team in Ohio. This contract-to-permanent position is ideal for someone who can keep office activities running smoothly while managing scheduling, client billing, and front-office coordination. The right candidate will bring strong attention to detail, confidence working with spreadsheets, and the ability to handle a mix of administrative and financial support tasks in a structured environment. Responsibilities: • Oversee day-to-day office administration to ensure an efficient and well-organized workplace. • Coordinate calendars, schedule meetings, and manage appointments for internal stakeholders. • Prepare and process client billing for industrial-related accounts with a high degree of accuracy. • Support payroll activities for union employees while maintaining organized records and timely submission of information. • Use Excel functions such as pivot tables and VLOOKUPs to track data, build reports, and support office operations. • Welcome visitors, answer incoming calls, and provide courteous front-desk support. • Maintain office inventory by ordering, tracking, and replenishing supplies as needed. • Assist with accounts payable tasks, including invoice review and administrative payment support.
2026-10-07T00:00:00Z

Office Manager

Philadelphia, PA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for an experienced Office Manager to lead day-to-day administrative operations for a law firm in Philadelphia, Pennsylvania. This fully onsite position is ideal for someone who can keep office functions running smoothly while supporting attorneys, staff, and leadership across operational and people-related needs. The role calls for a hands-on individual with strong attention to detail who is comfortable managing facilities, coordinating vendors, assisting with human resources processes, and helping maintain effective office technology support. Responsibilities: • Direct daily office activities to ensure attorneys and staff receive consistent administrative and operational support. • Lead scheduling and workforce coordination activities, including attendance oversight, timecard review, onboarding logistics, and communication of workplace policies. • Supervise office support personnel, assign priorities, and maintain adequate coverage for front-office and administrative functions. • Partner with leadership on employee relations matters, performance support, and training arrangements for staff development. • Track office spending, help prepare budgets, review invoices for accuracy, and manage relationships with external service providers. • Work with third-party technology partners to address equipment setup, system access, and general office technology needs. • Provide administrative support for employee benefits processes, including enrollment assistance for medical, dental, and retirement plans. • Contribute to business development efforts by coordinating marketing-related activities and helping maintain digital content such as website and social media updates. • Participate in leadership meetings, document confidential discussion points, and share updates related to office operations and administrative priorities.
2026-09-29T00:00:00Z

Office Manager

Greenwich, CT
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an experienced and dependable Front Desk Manager to support daily workplace operations. This Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a variety of administrative tasks. The person in this role will help keep the office running smoothly by assisting staff, coordinating visitor interactions, and managing routine operational needs. Responsibilities:• Welcome guests, vendors, and other visitors professionally and serve as the primary in-office point of contact.• Maintain day-to-day office organization by monitoring inventory levels and arranging replenishment of workplace supplies when needed.• Prepare materials for meetings by assisting with document printing and general setup for team gatherings.• Provide administrative support to employees to help ensure office activities are completed efficiently and on schedule.• Keep common office areas orderly, stocked, and ready for daily use.• Respond to routine office needs and take on additional administrative tasks as assigned.
2026-10-06T00:00:00Z

Office Manager

West Harrison, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an experienced Office Manager to support the day-to-day operations of a busy surgical practice in West Harrison, New York. This role will oversee administrative coordination, patient-facing workflows, and provider scheduling to help create an efficient and welcoming care environment. The ideal candidate brings prior experience in a medical office and can balance patient service, operational organization, and communication across clinical and front-office teams. Responsibilities: • Oversee daily front-office activity, including patient check-in, registration, and appointment coordination to support smooth practice operations. • Organize physician and provider calendars to improve scheduling efficiency, maintain access for patients, and align with clinical priorities. • Guide patients through discharge steps and follow-up planning, ensuring timely communication after visits and procedures. • Conduct outbound communication related to upcoming appointments, procedure preparation, pre-operative guidance, and post-visit follow-up. • Work closely with physicians, physician assistants, and clinical staff to coordinate administrative needs tied to patient care. • Support insurance verification, surgical case scheduling, and completion of required office documentation. • Maintain complete and accurate patient information within electronic medical record systems and other administrative platforms. • Monitor office workflows, identify operational bottlenecks, and recommend practical improvements that enhance efficiency and patient experience.
2026-09-28T00:00:00Z

Office Manager

Channelview, TX
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for an organized and dependable Office Manager to support daily administrative operations. This long-term contract position is ideal for someone who can keep the office running smoothly while balancing front-desk support, supply coordination, and financial administration. The right candidate will bring strong attention to detail, a service-oriented mindset, and the ability to manage multiple priorities in a busy office environment. Responsibilities: • Oversee day-to-day office activities to ensure an efficient, detail-oriented, and well-organized workplace. • Manage inventory levels for office materials and place orders to keep essential supplies available at all times. • Coordinate front-desk coverage by greeting visitors, answering incoming calls, and directing inquiries appropriately. • Support accounts payable tasks by reviewing invoices, organizing payment records, and assisting with timely processing. • Maintain accurate administrative documentation, filing systems, and general office records for easy access and compliance. • Use QuickBooks to assist with routine financial and administrative tracking related to office operations. • Work closely with internal staff and external vendors to address office needs and resolve administrative issues promptly.
2026-10-06T00:00:00Z

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