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761 results for General Office Assistant jobs

Administrative Assistant

Irving, TX
onsite
Temporary / Contract
21 - 23 USD / Hourly
osition Summary:The Administrative Assistant provides administrative and clerical support to ensure efficient office operations. This role assists with scheduling, communication, data entry, document management, and supporting leadership and team members with daily business activities.Key Responsibilities<ul><li>Answer and direct incoming phone calls and emails.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare reports, presentations, correspondence, and other business documents.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Perform data entry and update company databases accurately.</li><li>Greet visitors and provide professional customer service.</li><li>Coordinate travel arrangements and meeting logistics.</li><li>Manage office supplies and place orders as needed.</li><li>Assist with invoice processing, expense reports, and other administrative tasks.</li><li>Support onboarding activities and employee documentation.</li><li>Handle confidential information with professionalism and discretion.</li><li>Provide general administrative support to management and staff.</li></ul>
2026-07-15T00:00:00Z

Administrative Assistant

Savage, MN
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a team located in Savage, Minnesota. This contract opportunity is ideal for someone who enjoys multitasking, staying organized, and contributing to a collaborative office environment. Responsibilities:Manage calendars, schedule meetings, and coordinate appointmentsPrepare and edit documents, reports, and correspondenceHandle incoming calls, emails, and mail distributionMaintain filing systems and ensure records are up to dateOrder office supplies and manage inventoryAssist with travel arrangements and expense reportingSupport internal team communications and project trackingProvide general administrative support across departments
2026-07-20T00:00:00Z

Administrative Assistant

Brookfield, WI
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism. Responsibilities: • Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner. • Serve as a liaison between the company and customers, facilitating clear communication and prompt responses. • Maintain accurate and detailed records of interactions and transactions using company software. • Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness. • Handle inbound and outbound calls, addressing inquiries and resolving issues professionally. • Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups. • Perform data entry tasks with precision, maintaining the integrity of company records. • Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks. • Collaborate with team members to uphold a positive and productive work environment.
2026-07-16T00:00:00Z

Administrative Assistant

Austin, TX
onsite
Temporary / Contract
25.65 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support office operations. This contract-to-hire position will provide broad administrative support to department leaders and internal teams, helping maintain efficient workflows, organized records, and responsive communication across the office. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities while handling confidential information with discretion. Responsibilities:• Prepare, revise, and organize correspondence, reports, presentations, and other business documents for managers and department leaders.• Respond to routine office questions from employees and external contacts, and direct more complex matters to the appropriate person when needed.• Maintain office reference materials such as organizational directories and seating arrangements to ensure information remains current and accessible.• Coordinate meeting logistics, support event setup, capture accurate notes, and distribute meeting summaries to participants.• Arrange business travel, reserve accommodations, and assemble clear itineraries and schedules for leaders and team members.• Submit and track expense documentation for management while ensuring records are complete and properly organized.• Manage filing systems, oversee document storage and retrieval, and help keep administrative records accurate and easy to access.• Order and monitor office supplies, assist with special projects, and provide backup support for teammates during absences or peak workloads.• Support office activities by researching historical vendor, event, and membership information that may assist leadership with planning and decision-making.
2026-07-20T00:00:00Z

Administrative Assistant

Homewood, AL
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping workflows organized, handling front-office communication, and providing dependable administrative support. The role offers the opportunity to work across a variety of clerical and coordination tasks while helping the team maintain an efficient and well-organized environment. Responsibilities: • Manage day-to-day administrative activities, including preparing documents, organizing files, and maintaining accurate office records. • Serve as the first point of contact for incoming calls and visitors, providing courteous assistance and directing inquiries appropriately. • Enter and update information in internal systems with a high level of accuracy and attention to detail. • Coordinate correspondence and scheduling through email and calendar tools, including Microsoft Outlook. • Prepare, review, and distribute documents using office software such as Microsoft Excel and DocuSign. • Support general reception coverage by monitoring the front desk and ensuring smooth communication across the office. • Assist with routine office tasks to keep operations running efficiently and deadlines on track.
2026-07-13T00:00:00Z

Administrative Assistant

Baytown, TX
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Client is adding a Bookkeeper to their team.The Bookkeeper will be responsible for:Accounts PayableAccounts ReceivableReconciliation of accountsWires, ACH and PaymentsCreating purchase orders to order supplies from vendorsProcess purchase orders, invoices, and receipts for supplies and equipmentCommunicate with vendors and carriers to resolve shipping or delivery issuesProvide outstanding customer service by handling inquiries, resolving issues, and supporting internal and external stakeholdersTrack and follow up on customer orders, shipments, and returnsCollaborate with teams across departments to ensure smooth office and logistics operationsManage scheduling, calendar coordination, and meeting arrangements for staff and leadershipPrepare, proof, and distribute correspondence, reports, and presentationsThe Bookkeeper will also support logistics operations by coordinating shipments, tracking deliveries, and handling supply ordersMonitor and replenish office supplies to ensure smooth daily operationsMust be able to speak English and Spanish
2026-07-17T00:00:00Z

Part-Time Office Assistant

Fairmont, WV
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are seeking a reliable and professional Part-Time Office Assistant to support daily office operations in a temporary onsite role. The ideal candidate will have strong communication skills, prior office experience, and the ability to manage multiple tasks in a fast-paced environment. This position is onsite and based in West Virginia, Monday through Friday, 10:00 AM – 2:00 PM Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Greet visitors and provide general front office support</li><li>Perform data entry and maintain accurate records</li><li>Assist with general administrative and office tasks</li><li>Support team members with day-to-day office needs</li><li>Manage multiple priorities effectively</li></ul>
2026-07-15T00:00:00Z

Legal Administrative Assistant/Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
Our client, a successful law firm, is seeking a Legal Administrative Assistant/Office Manager in Rochester, New York. This role is ideal for someone who can create a welcoming client experience while providing strong administrative and legal support to attorneys. The position combines office coordination with document preparation, court filing support, and assistance with transactional and motion-related matters. Location: Rochester, NYSchedule: In Office M-FSalary: $50,000 - $75,000 (depending on experience) + amazing benefits Responsibilities:<ul><li>Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition.</li><li>Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance.</li><li>Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence.</li><li>Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials.</li><li>Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies.</li><li>Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records.</li><li>Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements.</li><li>Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance.</li><li>Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality.</li><li>Conduct basic legal and factual research and gather information needed to support attorneys in active matters.</li><li>Coordinate with clients, opposing counsel, courts, title companies, and other third parties regarding case and transaction-related matters.</li><li>Schedule payments of invoices, firm expenses, and other accounts payable obligations.</li><li>Record attorney time entries and maintain accurate billing records.</li><li>Prepare client invoices and assist with billing and accounts receivable functions.</li><li>Arrange for the delivery, service, and receipt of legal documents, packages, and other materials.</li><li>Track, record, deposit, and reconcile client and firm payments, including checks.</li><li>Provide general administrative and paralegal support to attorneys and the firm as needed, including special projects and case management responsibilities.</li></ul>
2026-06-24T00:00:00Z

Office Assistant (part-time)

Cerritos, CA
onsite
Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for a part-time Office Assistant to support daily administrative operations in Cerritos, California. This contract opportunity with potential for a long-term role is ideal for someone who brings strong organization, professionalism, and a service-minded approach to a public-facing office environment. The person in this role will help keep records accurate, assist visitors with care and respect, and contribute to the smooth coordination of office and cemetery-related services. Responsibilities: • Welcome visitors, respond to phone and in-person questions, and provide courteous front-office support. • Help guests locate property areas and offer clear guidance during their visit. • Coordinate appointments and assist with arranging burial-related scheduling in collaboration with funeral homes. • Prepare routine documents such as customer agreements, daily work orders, and burial service paperwork. • Accept and process payments while supporting accurate billing and recordkeeping activities. • Enter customer and decedent information into office databases and maintain organized physical and electronic files. • Sort incoming mail, assist with proofreading documents, and complete general clerical assignments as needed. • Keep the lobby and office presentable, restock forms and supplies, and support overall workplace readiness. • Track headstone deliveries and placements, then communicate with customers regarding missing markers or status updates. • Participate in staff meetings and provide administrative assistance to colleagues and other departments when needed.
2026-07-17T00:00:00Z

Office and Tax Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
We are looking for a dependable Administrative Assistant to help keep our tax and accounting office running smoothly in Parsippany, New Jersey. This position is ideal for someone who enjoys staying organized, communicating with clients, and managing detailed administrative work in an organized environment. The role plays an important part in supporting daily operations, especially during high-volume tax periods, while helping maintain accurate records and a positive client experience. Responsibilities: • Coordinate client scheduling and manage appointment calendars to support an efficient daily workflow. • Prepare, organize, and assemble tax return documents for review, processing, and final delivery. • Digitize, file, and maintain client records by scanning and uploading documents into office systems. • Handle incoming and outgoing correspondence, including mail distribution and document routing. • Record client payments, support billing activities, and assist with invoice tracking as needed. • Contact clients to obtain outstanding paperwork, signatures, or other required information. • Monitor electronic filing progress and help keep tax preparation tasks moving according to deadlines. • Safeguard sensitive financial and personal information with a high level of confidentiality. • Provide broad administrative support during peak tax season, including filing, organizing, and office coordination.
2026-06-26T00:00:00Z

Office Administrator

Southfield, MI
onsite
Permanent / Full Time
50000 - 62500 USD / Yearly
We are looking for a dependable Office Administrator to support daily operations in our office and help create an efficient experience for clients and staff. This position is ideal for someone who enjoys balancing administrative coordination, customer service, and operational follow-through in a detail-oriented setting. The right candidate brings strong organization, sound judgment, and a proactive approach to keeping office activities running smoothly. Responsibilities: • Welcome clients, visitors, and employees with a detail-oriented approach that supports a positive office experience. • Organize day-to-day office activities, including meeting logistics, training arrangements, event coordination, and catering support. • Oversee shared workspace scheduling and ensure conference rooms are properly prepared for internal and external meetings. • Maintain inventory of office materials, monitor equipment needs, and coordinate facility or building-related service requests. • Handle incoming and outgoing mail, packages, shipments, and other office correspondence with accuracy and timeliness. • Provide administrative support for licensing and contracting activities by tracking documentation and following up on outstanding items. • Assist with client service needs such as billing questions, policy changes, address updates, claims-related requests, and advisor support matters. • Coordinate third-party follow-up for items such as medical exams and records, and monitor open requirements through completion. • Partner with leadership and internal teams on special assignments, operational improvements, and other administrative priorities as needed.
2026-06-22T00:00:00Z

Office Administrator

Bondurant, IA
onsite
Permanent / Full Time
50000 - 56000 USD / Yearly
Are you someone who enjoys keeping things organized, helping others, and being part of a close-knit team? We're partnering with a locally owned small business that believes great people are the foundation of success. Here, employees aren't just a number. They're valued team members whose hard work is recognized and celebrated. From team lunches and food trucks to birthday cakes and employee appreciation events, the owner goes out of their way to create an enjoyable workplace where people genuinely enjoy coming to work and working together. What You'll Do:<ul><li>Manage daily office operations and administrative activities</li><li>Coordinate calendars, meetings, and company events</li><li>Answer and direct phone calls and emails</li><li>Prepare documents, reports, and presentations</li><li>Maintain office supplies and filing systems</li><li>Support accounts payable processes</li><li>Communicate with vendors, suppliers, and service providers</li><li>Help keep the office running smoothly and efficiently</li></ul>Why You'll Love It Here<ul><li>Family-oriented, small business culture</li><li>Collaborative team that works together and supports one another</li><li>Ownership that genuinely appreciates employees</li><li>Regular team lunches, food trucks, birthday celebrations, and employee appreciation events</li><li>Competitive pay and benefits</li></ul>If you're looking for a role where your contributions matter and you can be part of a team that feels more like family than coworkers, we'd love to connect with you!
2026-07-20T00:00:00Z

General Support Assistant

Herndon, VA
onsite
Temporary / Contract
19 - 19 USD / Hourly
Our company is seeking a dependable General Support Assistant for a temporary summer support project. This is a short-term onsite assignment assisting with basic library setup tasks, including organizing and stocking shelves. Job Details:<ul><li>Date: Friday, July 24. </li><li>Time: 9:00 AM to 2:00 PM. </li><li>Location: Onsite. </li><li>Project Type: Temporary summer support assignment. </li></ul>Key Responsibilities:<ul><li>Organize and stock bookshelves in a new library. </li><li>Assist with basic shelving and setup tasks. </li><li>Maintain an organized workspace throughout the project.</li><li>Follow instructions and communicate effectively with the onsite team. </li></ul>
2026-07-15T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
2026-07-17T00:00:00Z

Executive Assistant

Glendale, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. For immediate consideration apply today!Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-07-09T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leader within a nonprofit organization in Los Angeles, California. This Long-term Contract opportunity is suited for someone who can balance executive support with cross-functional project coordination, helping move key initiatives forward across the organization. The role calls for sound judgment, strong communication skills, and the ability to manage sensitive matters with discretion. Responsibilities: • Oversee a complex executive calendar, prioritize scheduling needs, and coordinate meetings to align with shifting business demands. • Arrange domestic and potentially international travel, prepare detailed itineraries, and ensure all logistics are handled accurately and efficiently. • Lead and track special projects across areas such as human resources, finance, administration, operations, and executive leadership priorities. • Conduct research, review findings, and organize information into clear summaries, recommendations, and decision-support materials. • Draft clear correspondence, reports, presentations, and policy-related documents for executive and organizational use. • Partner with internal teams and leadership stakeholders to keep initiatives moving forward, resolve roadblocks, and maintain accountability for deadlines. • Support board-related activities by preparing materials, coordinating communications, and helping manage follow-up items. • Handle confidential records and sensitive information with a high degree of discretion and sound judgment.
2026-07-17T00:00:00Z

Executive Assistant

Santa Monica, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to senior leaders in a fast-paced environment in Santa Monica, California. This Contract position is ideal for someone who thrives on keeping priorities organized, managing sensitive information with discretion, and ensuring executives are prepared for meetings, travel, and key business activities. The role will partner closely with multiple leaders while serving as the primary support contact for one core executive, helping maintain efficiency across scheduling, documentation, and day-to-day operations. Responsibilities: • Manage complex executive calendars, align shifting priorities, and coordinate meetings using Microsoft Outlook and related scheduling tools. • Prepare executives for internal and external meetings by organizing agendas, tracking follow-up items, and recording clear meeting notes when needed. • Facilitate the collection of electronic and physical signatures for legal and business documents while maintaining accuracy and timeliness. • Oversee travel arrangements, including itineraries, reservations, and supporting materials for business-related trips. • Process expense submissions and maintain organized records for reports, files, and administrative documentation. • Support events and conference logistics by handling scheduling, coordination details, and communication with attendees or vendors. • Conduct research and assist with special assignments that require sound judgment, resourcefulness, and attention to detail. • Build productive relationships with external partners and provide general office and team support, including occasional personal assistance tasks for executives.
2026-07-20T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 37 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in San Francisco, California. This Long-term Contract position will focus on keeping executive schedules organized, coordinating meetings, and ensuring travel plans run smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable managing shifting priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, including scheduling, prioritizing, and adjusting appointments as business needs change.• Arrange travel plans, including itineraries, reservations, and related logistics.• Coordinate meeting logistics for executive leadership, ensuring materials, timing, and attendance are aligned.• Serve as a central point of coordination for travel-related changes, updates, and scheduling needs.• Prepare and organize information needed for executive meetings and follow-up activities.• Support day-to-day administrative operations by anticipating needs and maintaining organized workflows.
2026-07-17T00:00:00Z

Executive Assistant

Oregon City, OR
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role.
2026-07-02T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-07-17T00:00:00Z

Executive Assistant

Indianapolis, IN
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is seeking a highly organized, professional, and proactive Executive Assistant to provide high-level administrative support to executive leadership for a client of ours. This individual will serve as a trusted partner to leadership, ensuring efficient daily operations through calendar management, meeting coordination, communication support, document preparation, project tracking, and confidential administrative assistance. The ideal candidate is resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining a high degree of professionalism and discretion. Key Responsibilities: Executive Support<ul><li>Provide direct administrative support to executive leadership.</li><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Screen and prioritize emails, phone calls, and correspondence.</li><li>Prepare agendas, presentations, reports, and executive-level communications.</li><li>Coordinate and support special projects and strategic initiatives.</li></ul>Meeting Coordination<ul><li>Schedule and organize internal and external meetings.</li><li>Prepare meeting materials, agendas, and supporting documentation.</li><li>Attend meetings as needed, record detailed meeting minutes, and distribute follow-up notes.</li><li>Track action items, deadlines, and project milestones to ensure timely completion.</li></ul>Communication & Relationship Management<ul><li>Serve as a primary point of contact for internal and external stakeholders.</li><li>Draft professional correspondence, reports, and presentations.</li><li>Facilitate communication between leadership and various departments.</li><li>Maintain positive relationships with clients, vendors, board members, and community partners.</li></ul>Administrative & Operational Support<ul><li>Manage confidential files, records, and sensitive information.</li><li>Create, update, and maintain policies, procedures, and organizational documents.</li><li>Assist with data collection, reporting, and research projects.</li><li>Process expense reports, invoices, and other administrative documentation.</li><li>Maintain accurate filing systems and document management processes.</li></ul>Project & Event Coordination<ul><li>Assist with planning leadership meetings, board meetings, and company events.</li><li>Coordinate logistics, attendee communications, and meeting materials.</li><li>Monitor project timelines and provide status updates to leadership.</li></ul>
2026-07-13T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and service-oriented team member to support daily front office and workplace operations for a Contract position in New York, New York. This opportunity is ideal for someone who enjoys creating a welcoming environment, coordinating office activity, and ensuring visitors and internal teams receive responsive administrative support. The role sits within a fast-paced real estate and property setting and requires strong organization, attention to detail, and confidence handling routine office needs. Responsibilities: • Welcome guests, candidates, and business partners, provide a positive first impression, and manage check-in procedures in line with site security expectations. • Answer and direct incoming calls, respond to general inquiries, and help maintain smooth communication across the office. • Coordinate meeting spaces by arranging room setups, confirming technology availability, and organizing food service or other support needs before scheduled events. • Submit requests for building-related services such as housekeeping or facilities assistance to keep shared spaces prepared and presentable. • Handle day-to-day administrative support, including sorting deliveries, distributing mail, processing packages, and maintaining essential office materials. • Monitor incoming and outgoing shipments, arrange courier or messenger support when required, and help track deliveries accurately. • Assist with guest accommodations by helping organize transportation, reservations, or other hospitality-related arrangements as needed. • Complete assigned tasks by following established procedures, escalating non-routine issues appropriately, and maintaining accuracy in routine office operations.
2026-07-21T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
110000 - 140000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to the Executive Director and Executive Office of a consulting firm in Washington, DC. This role is ideal for someone who excels at managing competing priorities, coordinating complex schedules, and handling confidential matters with professionalism. The position offers the opportunity to work closely with senior leadership in a fast-paced environment while helping keep executive operations organized and efficient. Responsibilities:• Manage the Executive Director’s calendar, coordinate appointments, and organize day-to-day scheduling with careful attention to shifting priorities.• Arrange domestic and international travel, develop detailed itineraries, and ensure all logistical plans are prepared in advance.• Create executive briefing materials by gathering background information, summarizing key details, and preparing supporting documentation.• Support meetings and board-related activities by assembling agendas, preparing materials, and helping maintain follow-up items.• Serve as a primary point of contact for the Executive Office, handling communications professionally and directing inquiries appropriately.• Assist with presentations, reports, and research assignments, including the preparation of PowerPoint materials and other documents.• Process and monitor expense reports for the Executive Office with accuracy and timeliness.• Handle sensitive information with discretion while helping prioritize projects and urgent requests on behalf of senior leadership. All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington D.C. area please send your resume to Justin Decker via LinkedIn.
2026-06-24T00:00:00Z

Executive Assistant

Salinas, CA
onsite
Temporary / Contract
30 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support within a technology-focused department in Salinas, California. This Contract position will play a key role in keeping daily operations organized, ensuring executive schedules run smoothly, and supporting communication across internal teams and external partners. The ideal candidate is resourceful, detail-oriented, and comfortable handling a broad range of coordination, documentation, and office support responsibilities in a fast-paced environment. Responsibilities: • Manage the administrator’s calendar, coordinate appointments, and ensure meetings are scheduled efficiently. • Arrange business travel, prepare itineraries, and handle related logistics for executive and department needs. • Draft, format, and distribute correspondence, reports, agendas, and other business documents with a high degree of accuracy. • Serve as a point of contact for community stakeholders, public agencies, school districts, and internal departments on behalf of leadership. • Maintain organized filing systems, department records, and office documentation, including budget and accounting materials. • Support financial administration by preparing purchase requests, reviewing invoices, and assisting with payment processing. • Track attendance information and prepare payroll-related reports in accordance with departmental procedures. • Prepare materials for board or leadership meetings, record meeting notes, and circulate finalized minutes to relevant participants. • Provide guidance and cross-training to staff on clerical processes and assist with special assignments as directed by the supervisor.
2026-07-21T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
60 - 62 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a fast-paced investment advisory environment in San Francisco, California. This Contract to permanent opportunity is ideal for someone who excels at keeping executives organized, anticipating needs, and ensuring daily operations run smoothly. The right candidate will bring strong judgment, excellent communication, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Oversee complex executive calendars, balancing shifting priorities and ensuring meetings are scheduled efficiently.• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.• Coordinate meeting schedules for leadership, confirming attendees, preparing agendas, and handling logistical details.• Serve as a key point of support for executive day-to-day activities, helping maintain organization and timely follow-through on important matters.• Manage travel changes and last-minute adjustments with a calm, solutions-focused approach.• Prepare materials and coordinate details for executive meetings to help sessions run smoothly and productively. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013474901**
2026-07-22T00:00:00Z

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