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116 results for Executive Search jobs

Executive Legal Secretary

Oakland, CA
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for a Legal Assistant to support senior attorneys focused on health, data privacy, and cybersecurity matters in Oakland, California. This Long-term Contract position,that is expected to last around 6 months, is ideal for someone who brings strong executive support capabilities, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment. The role blends legal administrative coordination with high-level executive assistant responsibilities and offers an excellent opportunity for a motivated candidate who is organized, adaptable, and eager to contribute as part of a collaborative team. Responsibilities:<ul><li>Coordinate complex calendars for senior attorneys, including arranging meetings, managing shifting priorities, and organizing larger group events.</li><li>Handle travel logistics and prepare expense submissions with accuracy and timely follow-through.</li><li>Prepare engagement and retention documentation for outside counsel and route materials through established internal procedures.</li><li>Provide day-to-day executive support, including managing correspondence, tracking action items, and helping maintain smooth administrative operations.</li><li>Organize legal and administrative documents so that records remain accessible, current, and properly maintained.</li><li>Work closely with colleagues across the team to provide flexible support wherever coverage or additional assistance is needed.</li><li>Assist with scheduling for hybrid work activities, including in-office planning tied to required team presence on designated days.</li></ul>
2026-04-30T00:00:00Z

Executive Coordinator

Dickson City, PA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is seeking a highly organized and professional Executive Coordinator to provide high-level administrative support to senior leadership. This role requires excellent communication skills, strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, resourceful and capable of handling confidential information with discretion. Key Responsibilities:<ul><li>Provide direct administrative support to executives, including calendar management, meeting coordination and travel arrangements. </li><li>Prepare correspondence, presentations, reports and other business documents. </li><li>Coordinate internal and external meetings, including agendas, materials and follow-up items.</li><li>Serve as a liaison between executives, employees, clients and external partners. </li><li>Track deadlines, manage priorities and support special projects as assigned. </li><li>Maintain confidential files, records and sensitive information with a high level of professionalism. </li><li>Assist with event planning, expense reporting and office coordination as needed. </li><li>Help streamline administrative processes to improve efficiency and support business operations. </li></ul>
2026-05-15T00:00:00Z

Human Resource Executive

Edgewood, KY
onsite
Permanent / Full Time
150000 - 160000 USD / Yearly
Position Overview: We seek an energetic, hands-on HR Executive who will own all HR responsibilities, develop modern HR structures, and strategically partner with leadership to drive organizational performance and revenue growth. This leader will be highly visible, solution-driven, and focused on practical, people-centered processes that scale as we grow. Key Responsibilities:<ul><li>Design and establish HR policies, employee handbook, vacation/time-off structure, expense reporting, and HR best practices.</li><li>Build and lead the HR department, onboarding, payroll, compensation, and benefits.</li><li>Advise executive leaders and managers, attending board meetings and recommending actionable changes that drive performance and profitability.</li><li>Support company growth strategies by developing retention, incentive, and engagement programs that positively impact revenue.</li><li>Partner with sales and operational managers to align people strategies to business objectives and support revenue-generating teams.</li><li>Develop and manage employee relations initiatives, creating a happy, engaged workforce that contributes to business growth.</li><li>Proactively walk the floor, serve as a visible leader, and foster a positive work environment.</li><li>Review and refine organizational structures to enable scalable growth, productivity, and margin improvement.</li><li>Identify opportunities to optimize processes, break ineffective rules, and implement solutions that drive results.</li><li>Analyze headcount, turnover, and retention data, recommending improvements aligned with growth and revenue targets.</li><li>Direct all aspects of payroll, benefits, and compensation, ensuring accurate and timely processing.</li></ul>
2026-05-20T00:00:00Z

Executive Administrative Assistant

Concord, NH
onsite
Temporary / Contract
25 - 28 USD / Hourly
Our client in Concord, New Hampshire is seeking a professional and highly organized Executive Administrative Assistant to provide direct support to director-level employees while also assisting with front desk and reception responsibilities. This role requires a proactive, detail-oriented individual who can manage multiple priorities, maintain confidentiality, and serve as a polished first point of contact for visitors and callers. Based on general knowledge. Key Responsibilities:<ul><li>Provide high-level administrative support to director-level staff, including calendar management, meeting coordination, travel arrangements, and preparation of correspondence and reports. Based on general knowledge.</li><li>Screen calls, manage incoming communications, and handle sensitive information with discretion. Based on general knowledge.</li><li>Prepare presentations, spreadsheets, meeting agendas, and other business documents. Based on general knowledge.</li><li>Coordinate internal meetings, take meeting notes, and follow up on action items as needed. Based on general knowledge.</li><li>Maintain organized filing systems, records, and office documentation. Based on general knowledge.</li><li>Assist with office operations, including ordering supplies, mail distribution, and supporting special projects. Based on general knowledge.</li><li>Serve as backup or primary front desk support by greeting visitors, answering a multi-line phone system, and directing inquiries appropriately. Based on general knowledge.</li><li>Ensure the reception area remains professional, welcoming, and organized. Based on general knowledge.</li><li>Support cross-functional teams with administrative tasks and provide general office support as needed. Based on general knowledge.</li></ul>
2026-05-07T00:00:00Z

Executive Administrative Assistant

Philadelphia, PA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency. Responsibilities:<ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
2026-04-16T00:00:00Z

Executive Administrative Assistant

Solana Beach, CA
onsite
Temporary / Contract
33.5 - 37.5 USD / Hourly
A fast-paced organization in the San Diego area is seeking an experienced Executive Administrative Assistant to support senior leadership with high-level administrative, scheduling, and operational coordination. This role is ideal for someone who thrives in a highly organized, detail-driven environment and can anticipate needs before they arise. The Executive Administrative Assistant will act as a key partner to executives, ensuring smooth day-to-day operations, managing priorities, and maintaining confidentiality across sensitive business matters. ESSENTIAL DUTIES & RESPONSIBILITIESExecutive Support<ul><li>Manage complex executive calendars, scheduling meetings, and coordinating priorities</li><li>Arrange domestic and international travel, including itineraries and expense reporting</li><li>Prepare meeting agendas, presentations, and follow-up documentation</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential information with discretion and professionalism</li></ul>Administrative & Operational Support<ul><li>Support daily administrative operations for leadership team</li><li>Draft correspondence, reports, and executive communications</li><li>Coordinate meetings, board materials, and leadership events</li><li>Track deadlines, action items, and project deliverables</li><li>Assist with special projects and strategic initiatives</li></ul>
2026-05-12T00:00:00Z

Executive Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
22 - 23 USD / Hourly
Our client is looking for an Executive Administrative Assistant to join a contract position supporting leadership and office operations in San Antonio, Texas. This opportunity is well suited for someone who combines strong administrative judgment with creative marketing support and can keep pace with a busy work environment. The role offers a mix of executive coordination, event support, document management, and content-related tasks that help the team stay organized, responsive, and client-ready. Responsibilities:• Coordinate mail handling activities, including receipt, processing, tracking, and internal distribution to the appropriate team members.• Oversee the readiness of shared office spaces by monitoring supplies, arranging equipment needs, and maintaining welcoming common areas for staff and visitors.• Support day-to-day administrative operations through document preparation, records organization, filing, template upkeep, and general office coordination.• Help organize company events such as training sessions, webinars, celebrations, and client functions, including catering, materials, and venue-related details.• Contribute to marketing initiatives by creating or updating visual and presentation content using design tools such as Canva and Adobe Illustrator.• Assist with social media activity through content preparation, post distribution across platforms, and basic video or media editing using tools such as CapCut.• Provide administrative assistance to project managers and design staff by formatting reports, organizing project documentation, and supporting scheduling needs.• Support client gifting programs and additional special projects that enhance outreach, branding, and overall office effectiveness.
2026-05-18T00:00:00Z

Executive Business Partner

San Francisco, CA
remote
Temporary / Contract
45 - 45 USD / Hourly
We are looking for a Partner Success Manager to provide contract support to leadership while covering a leave of absence and helping sustain strong partner relationships. This Contract position centers on managing specialty pharmacy partnerships, supporting account growth, and improving day-to-day operational effectiveness. The ideal candidate brings a strong background in client-facing business support, can work with limited oversight, and is comfortable balancing relationship management with process-driven execution. Responsibilities:• Build and maintain trusted relationships with specialty pharmacy partners to support long-term collaboration and satisfaction.• Oversee a portfolio of business accounts, ensuring consistent communication, timely follow-up, and strong service delivery.• Create outreach plans that encourage partner engagement and contribute to referral and volume growth.• Lead onboarding activities for newly signed pharmacy partners, helping them transition smoothly into active accounts.• Organize partner meetings, coordinate engagement efforts, and support initiatives that strengthen business relationships.• Keep account records current by managing CRM updates, tracking activity, preparing reports, and documenting next steps.• Identify inefficiencies in current workflows and recommend practical improvements that enhance team operations.• Work closely with the founder and partner success leadership to support strategic priorities and day-to-day account needs.• Support partner engagement programs, including thoughtful touchpoints that help reinforce ongoing relationships.
2026-05-20T00:00:00Z

Executive Assistan

Portland, OR
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role.
2026-05-13T00:00:00Z

Executive Assistant

Bath, MI
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Starting Salary: $55,000-65,000 annually Our client is seeking a full-time, direct hire Executive Assistant to join their team, who will provide essential administrative and clerical support to ensure smooth operations. This position involves managing various office functions, assisting with resident inquiries, and maintaining records, all while delivering outstanding customer service. The ideal candidate thrives in a fast-paced environment, is attentive to detail, organized, and dedicated to excellence. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executives, including scheduling, calendar management, and correspondence.</li><li>Greet and assist visitors, answer and direct phone calls, manage office email inboxes, and ensure a welcoming reception area.</li><li>Coordinate meetings, prepare agendas, take meeting minutes, and follow up on action items.</li><li>Handle incoming and outgoing mail, deliveries, and packages efficiently.</li><li>Manage office supply inventory and liaise with vendors for office maintenance and supplies.</li><li>Maintains employee benefits, human resource files, and processes bi-weekly payroll.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Support ad hoc projects and provide backup office administrative assistance as needed.</li></ul>
2026-05-14T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-05-08T00:00:00Z

Executive Assistant

Red Bank, NJ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
75,000 - 85,000 benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>long-term disability</li><li>paid time off</li></ul>Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedules, and meeting logistics</li><li>Coordinate travel arrangements and prepare detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential and sensitive information with discretion</li><li>Track action items, follow up on deadlines, and support project coordination</li><li>Assist with expense reports and administrative processes</li><li>Support special projects and ad hoc requests as needed</li></ul>
2026-04-17T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Robert Half is seeking an Executive Assistant to provide high-level administrative support and help keep daily operations running efficiently at our client in the Greater Philadelphia area. This Executive Assistant role requires strong judgment, excellent organization, and the ability to manage competing priorities while supporting leadership effectively. The ideal candidate is comfortable handling sensitive information, coordinating logistics, and maintaining clear communication across teams and external contacts. Responsibilities:<ul><li>Oversee leadership calendars by arranging appointments, organizing schedules, and preparing meeting logistics to support efficient time management.</li><li>Coordinate meetings from planning through follow-up, ensuring action items, priorities, and next steps are tracked accurately.</li><li>Arrange travel plans, compile supporting materials, and assist with special assignments that require careful organization and timely execution.</li><li>Monitor key deadlines, ongoing tasks, and operational updates to help leadership stay informed and on schedule.</li><li>Serve as a reliable point of contact for internal teams and external partners, helping maintain clear and effective communication.</li><li>Organize records, correspondence, and executive files so information is current, accessible, and well maintained.</li><li>Provide day-to-day administrative support to leadership, helping streamline office activities and maintain workflow continuity.</li></ul>
2026-05-18T00:00:00Z

Executive Assistant

Boston, MA
onsite
Temporary / Contract
24.6 - 25 USD / Hourly
<ul><li>Role: Administrative Staff – Executive (Contract to Hire)</li><li>Location: Boston, MA</li><li>Schedule: Onsite 4 days per week</li><li>Tentative Pay Range: $25 per hour</li></ul> Role OverviewIn this role, you’ll partner closely with senior leaders to keep priorities moving, communications clear, and logistics running smoothly. You’ll act as a trusted administrative partner, coordinating calendars, meetings, travel, and cross‑team communication in a fast‑paced, high‑visibility environment. Responsibilities- Serve as the primary administrative partner to executive leadership providing proactive high-touch support.- Manage complex calendars and meeting logistics coordinate conference rooms and prepare agendas materials and presentations to support effective decision-making.- Coordinate domestic and international travel expenses and invoice processing track follow-ups to ensure requests are completed accurately and on time.- Collaborate regularly with partners across global locations maintaining professionalism discretion and a customer-service mindset.
2026-05-15T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary to Hire
24 - 28 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements. </li><li>Prepare correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism. </li><li>Serve as a primary point of contact for internal and external stakeholders. </li><li>Organize and support meetings, including scheduling, agenda preparation, note-taking, and follow-up on action items. </li><li>Maintain confidential information and handle sensitive matters with discretion. </li><li>Track deadlines, prioritize requests, and ensure executives are prepared for meetings and key initiatives. </li><li>Assist with special projects and provide support across departments as needed. </li></ul>
2026-05-19T00:00:00Z

Executive Assistant

Davenport, IA
onsite
Permanent / Full Time
72000 - 100000 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-05-15T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
We are looking for an accomplished Executive Assistant to provide seamless support to a high-level executive while managing key aspects of corporate office operations. This role requires exceptional organizational abilities, discretion, and adaptability to navigate a fast-paced environment and dynamic responsibilities. Based in Dallas, Texas, the position offers an opportunity to make a significant impact on both personal and detail-oriented initiatives. Responsibilities: • Oversee complex scheduling, including personal and detail-oriented calendars, appointments, and reservations. • Coordinate executive travel plans, meetings, and social commitments with precision. • Draft, proofread, and manage written communications, including event invitations and correspondence. • Organize and distribute tickets and passes for cultural, arts, and sports events. • Respond promptly to calls, texts, and requests, ensuring real-time support for the executive. • Arrange social engagements and public appearances with attention to detail. • Manage errands, purchases, and personal logistics to streamline operations. • Facilitate internal meetings, staff events, and corporate hospitality initiatives. • Handle procurement of office supplies and employee appreciation gifts. • Collaborate with leadership on special projects and company-wide initiatives.
2026-05-08T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced pharmaceutical environment. This position requires a highly organized, detail-oriented individual who can manage competing priorities, maintain clear communication, and ensure executive operations run smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to handle confidential information with discretion. Responsibilities: • Oversee complex executive calendars, prioritizing meetings and resolving scheduling conflicts to keep daily activities on track. • Coordinate board and leadership meetings, prepare materials in advance, and capture accurate meeting notes and action items. • Manage executive email communications by organizing messages, flagging urgent matters, and helping maintain timely follow-up. • Arrange domestic travel plans, including itineraries, bookings, and expense-related coordination using approved tools and processes. • Develop high-quality presentations, reports, and supporting documents for leadership updates, board sessions, and business reviews. • Track deadlines, meeting deliverables, and follow-up items to ensure commitments are completed in a timely manner. • Support administrative workflows that improve executive efficiency and maintain consistent documentation standards.
2026-05-13T00:00:00Z

Executive Assistant

San Antonio, TX
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
Our client is looking for an experienced Executive Assistant to provide high-level support in a Contract role within the energy and natural resources sector. This position plays a central part in keeping executive operations organized, ensuring leaders stay informed, prepared, and focused on key business priorities. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage competing demands with professionalism and discretion. Responsibilities:• Oversee day-to-day executive support activities by tracking priorities, anticipating scheduling needs, and helping leadership remain aligned on upcoming deadlines and commitments.• Maintain a demanding calendar by organizing meetings, calls, and appointments while resolving conflicts and adjusting plans as business needs change.• Arrange domestic and business travel logistics, including itineraries, accommodations, transportation, and related scheduling details.• Coordinate leadership sessions, board-related meetings, and special events by handling agendas, materials, logistics, and on-site preparation.• Serve as a key point of contact between executives and internal or external stakeholders, including senior leaders, board members, vendors, and clients.• Draft, format, and distribute presentations, reports, correspondence, and other executive materials with a high degree of accuracy and confidentiality.• Process and monitor expense submissions, timesheets, and meeting-related budgets in accordance with delegated approvals and internal guidelines.• Support special projects and administrative initiatives while identifying practical ways to improve office coordination, recordkeeping, and workflow efficiency.
2026-05-19T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leadership and key members of the Institutional Group in Houston, Texas. This contract position is ideal for someone who thrives in a fast-moving environment, can manage frequent scheduling changes, and brings exceptional organization and discretion to daily operations. The role will play an important part in keeping executive calendars, travel, meetings, and department activities running efficiently while supporting a detail-focused and responsive office environment. Responsibilities: • Manage complex executive calendars with frequent changes, coordinating appointments, meetings, and conference calls while ensuring priorities are handled efficiently. • Arrange meeting logistics from start to finish, including agenda preparation, room scheduling, and coordination of catering or other onsite needs. • Maintain and update client and contact records within CRM platforms such as Salesforce, ensuring information remains accurate and accessible. • Coordinate domestic and international travel plans in alignment with company guidelines, including itinerary planning and related logistics. • Prepare and submit electronic expense reports in accordance with internal policies, resolving issues as needed to support timely processing. • Support the planning and execution of client events, conferences, and internal gatherings, and assist onsite when event coordination is required. • Create reports, spreadsheets, and other administrative documents while contributing to special projects and ad hoc assignments for leadership. • Provide general office support by handling mail, supplies, invoices, visitor reception, incoming calls, filing systems, and basic office equipment troubleshooting. • Handle sensitive business and client information with a high level of discretion and confidentiality while coordinating with internal teams on daily operational matters. • Assist with onboarding logistics, office-related coordination, and communication with building management regarding maintenance, moves, vendor access, and site support needs.
2026-05-20T00:00:00Z

Executive Assistant

Glendale, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. For immediate consideration apply today!Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-05-20T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-05-11T00:00:00Z

Executive Assistant

San Antonio, TX
onsite
Temporary / Contract
25 - 35 USD / Hourly
Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is resourceful, professional, and thrives in supporting executive-level operations.
2026-05-11T00:00:00Z

Executive Assistant

Englewood, CO
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
Partnering with a great organization in the South Denver metro seeking an Executive Assistant. This role will support one executive and will be responsible for supporting all related business matters for the CEO. Benefits are great including competitive healthcare coverage through Cigna, 401k with company match, 2-3+ weeks PTO, 10 paid holidays, annual bonus potential, and a dog-friendly office! Responsibilities:• Manage the executive’s schedule with a strategic approach, protecting time for critical priorities while adapting to shifting business demands.• Coordinate communication between senior leadership and internal stakeholders to keep decisions, timelines, and expectations aligned.• Develop and refine presentation materials, briefing documents, reports, and other executive communications for leadership meetings and external audiences.• Monitor progress on key projects and action items, identify potential issues early, and help drive timely follow-up across the leadership team.• Organize executive meetings, leadership sessions, and offsite events by preparing agendas, assembling materials, and tracking next steps afterward.• Compile information from multiple sources and convert it into concise summaries that support informed decision-making.• Facilitate cross-functional collaboration by helping remove obstacles, connecting stakeholders, and maintaining momentum on shared initiatives.• Arrange detailed domestic and international travel plans, ensuring itineraries run smoothly and efficiently.• Provide guidance to administrative team members and contribute to stronger overall office support practices.• Handle confidential business matters with discretion and exercise sound judgment in situations that require diplomacy and professionalism.
2026-05-14T00:00:00Z

Executive Assistant

Honolulu, HI
onsite
Temporary / Contract
27 - 28 USD / Hourly
Robert Half is seeking a highly organized and professional Executive Assistant for an onsite opportunity in Honolulu, Hawaii within the healthcare industry. This role will provide high-level administrative support to executive leadership and help ensure smooth day-to-day operations. The ideal candidate will be detail-oriented, able to manage multiple priorities, and comfortable handling confidential information with discretion. If you are interested in this opportunity in Honolulu, please contact Robert Half at 808-531-8056 for immediate consideration. Responsibilities<ul><li>Provide administrative support to executive leadership, including calendar management, scheduling meetings, and coordinating appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Screen and respond to emails and other communications in a professional manner</li><li>Answer phones and direct calls appropriately</li><li>Coordinate travel arrangements, meeting logistics, and event planning</li><li>Maintain organized records, files, and office documentation</li><li>Assist with internal communications and special projects as assigned</li><li>Serve as a liaison between executives, internal staff, and external contacts</li><li>Support office operations and help ensure deadlines are met</li></ul>
2026-05-14T00:00:00Z