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549 results for Executive Assistant jobs

Administrative Assistant

Bakersfield, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support safety-related operations for a position based in Bakersfield, California. This role combines administrative coordination, record management, and communication support to help maintain organized safety programs and compliance activities. The ideal candidate brings strong office skills, sound judgment, and the ability to manage detailed information in a fast-paced environment. Responsibilities:• Manage day-to-day administrative activities for the safety team, including document preparation, filing, correspondence, and general office coordination.• Create, organize, and circulate safety-related reports while monitoring incident and near-miss information to help identify recurring trends.• Maintain presentation materials, safety documentation, and data records, ensuring updates are completed accurately and discrepancies are addressed promptly.• Arrange safety training sessions, monitor employee completion status, and provide training support when needed.• Assist with onboarding tasks by preparing employee files, coordinating safety equipment distribution, and confirming required safety steps are completed for new team members.• Organize meetings, audits, and other compliance-related activities while serving as an administrative point of contact for safety matters.• Provide support during accident and incident follow-up activities, including coordinating required testing and preparing return-to-work or modified-duty paperwork.• Keep training logs and compliance records current to support adherence to company standards and applicable regulatory requirements.• Draft memos, reports, charts, and other business documents with a high level of accuracy, clarity, and professionalism.• Partner with leadership on training and compliance initiatives and contribute to special projects such as safety presentations, brochures, manuals, and site binders.
2026-06-15T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support underwriting operations in Walnut Creek, California. This is a Long-term Contract position focused on maintaining policy accuracy, organizing documentation, and assisting with day-to-day administrative and analytical work for a multi-state Workers Compensation team. The ideal candidate is comfortable handling multiple assignments, reviewing information carefully, and working within established compliance and quality standards. Administrative Assistant Responsibilities:• Support the review and administration of insurance policies by processing routine transactions with accuracy and consistency.• Complete assigned workflow items involving new business, renewals, endorsements, cancellations, and broker updates while meeting production expectations.• Examine team notes and supporting records to determine the correct next steps for each assigned task.• Maintain and update policy details in underwriting systems and related records to ensure information remains current.• Check submitted data for completeness and accuracy, identify missing details, and follow up with underwriters when clarification is needed.• Compile information from prior carriers and other sources, then enter and organize that data according to internal and regulatory guidelines.• Prepare pricing-related worksheets and other spreadsheet-based documents using established tools and templates.• Create manual forms and coordinate document preparation for distribution through internal business partners.• Apply training and reference materials to support policy issuance, maintenance activities, and compliance with Workers Compensation requirements. If you are interested in this Administrative Assistant position, please submit your resume today.
2026-07-01T00:00:00Z

Administrative Assistant

Antioch, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
Robert Half client is looking for an Administrative Assistant to join our team in a fully onsite contract-to-permanent position. This role supports daily office operations by keeping records accurate, communications organized, and administrative tasks moving efficiently. The ideal candidate is comfortable managing multiple priorities, providing attentive service over the phone and email, and maintaining a well-stocked, orderly workplace. Administrative Assistant Responsibilities:• Enter and maintain business information accurately using Excel and Smartsheet to support day-to-day operations.• Coordinate outgoing communications by preparing emails, mailings, and other correspondence in a timely and organized manner.• Monitor office and kitchen inventory levels, place supply orders, and restock shared areas as needed.• Review timesheets submitted by field leadership each morning and follow up on missing timecards to help keep records current.• Answer inbound calls, respond to routine inquiries, and direct messages to the appropriate team members.• Schedule appointments and help organize calendars or administrative activities to support office workflow.• Provide general administrative support to ensure the office runs smoothly and efficiently. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-06-30T00:00:00Z

Administrative Assistant

Salinas, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to join a nonprofit organization and provide day-to-day office support for leadership and program operations. This Long-term Contract position offers the opportunity to learn the organization’s services while helping create stronger administrative structure in a growing environment. The role will work closely with key staff, manage front-office tasks, and keep communication, records, and scheduling organized across daily activities. Responsibilities: • Provide administrative support to organizational leadership and the Human Services Manager, helping keep daily operations on track. • Welcome visitors, answer inbound calls, and direct inquiries in a courteous and helpful manner. • Maintain accurate records, enter data into office systems, and prepare routine documents, reports, and correspondence. • Coordinate calendars, meetings, and general office scheduling to support an efficient work environment. • Assist with clerical tasks such as filing, document organization, mail handling, and supply tracking. • Use Microsoft Word and Excel to create, update, and manage spreadsheets, forms, and other administrative materials. • Support cross-functional needs as assigned while learning internal processes and adapting to the organization’s workflow. • Handle sensitive information with discretion and demonstrate reliability in a mission-driven office setting.
2026-07-02T00:00:00Z

Administrative Assistant

Union City, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate is proactive, professional, and able to manage multiple tasks efficiently while maintaining a high level of accuracy and confidentiality.Key Responsibilities<ul><li>Provide day-to-day administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and other business documents</li><li>Organize and maintain physical and digital filing systems</li><li>Order office supplies and help manage office inventory</li><li>Coordinate travel arrangements and expense reports as needed</li><li>Greet visitors and assist with front desk coverage when required</li><li>Support internal communications and team events</li><li>Perform data entry and other clerical duties as assigned</li></ul>
2026-06-19T00:00:00Z

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations in New York. This Contract position is ideal for someone who brings strong organization, sound judgment, and a detail-oriented approach while serving as an initial point of contact for callers and guests. The role requires accuracy, responsiveness, and the ability to manage communication, scheduling, and documentation in a fast-paced environment. Responsibilities: • Manage incoming phone calls and route inquiries to the appropriate team members with efficiency. • Welcome visitors and represent the organization with a courteous and business-appropriate demeanor. • Coordinate calendars and arrange appointments to help maintain an organized daily workflow. • Prepare, update, and maintain records, reports, and correspondence with a high level of accuracy. • Support email communication by drafting responses, forwarding messages, and monitoring shared inbox activity. • Enter and review data in internal files and spreadsheets to ensure information remains current and reliable. • Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, track information, and support administrative needs. • Assist with general office coordination and provide dependable support for routine administrative tasks. • Place outbound calls as needed to confirm details, share updates, or gather information related to office activities.
2026-07-01T00:00:00Z

Administrative Assistant

Margate City, NJ
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in New Jersey. This onsite role is a contract opportunity for someone who enjoys keeping administrative processes organized, providing courteous front-desk support, and handling a steady flow of communication with accuracy and care. The ideal candidate is comfortable working with Microsoft Office, managing routine office tasks, and contributing to a welcoming and efficient environment. Responsibilities: • Welcome visitors and provide courteous front-desk support while maintaining an organized office presence. • Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately. • Perform data entry and maintain administrative records with strong attention to detail and confidentiality. • Prepare, organize, and update documents, spreadsheets, and general correspondence using Microsoft Office applications. • Assist with day-to-day office coordination to help ensure schedules, materials, and administrative workflows run smoothly. • Support general clerical activities such as filing, scanning, copying, and distributing paperwork as needed. • Communicate effectively with internal staff and external contacts to help resolve routine questions and administrative needs.
2026-07-02T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a real estate and property organization. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing front-office activities while keeping administrative records accurate and up to date. The role requires strong communication skills, attention to detail, and the ability to handle multiple priorities in a busy office environment. Responsibilities: • Welcome visitors and provide attentive front-desk support while creating a positive experience for clients and staff. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take clear messages when needed. • Perform a range of administrative support tasks to help maintain efficient day-to-day office operations. • Enter, update, and verify information in office records and databases with a high degree of accuracy. • Organize files, documents, and correspondence so that important information is easy to access and maintain. • Coordinate routine office activities such as scheduling, paperwork handling, and general clerical support. • Assist with receptionist coverage and respond promptly to in-person and phone-based requests. • Support administrative processes that may involve updating records or documentation as office procedures evolve.
2026-07-02T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-07-02T00:00:00Z

Administrative Assistant

Fort Myers, FL
onsite
Temporary / Contract
18 - 21 USD / Hourly
Job Summary:We are seeking a professional and detail-oriented Administrative Assistant to support daily office operations in the Fort Myers area. This role will be responsible for providing administrative support to management and staff, coordinating office activities, handling communications, and helping ensure efficient workflow across the organization. The ideal candidate is organized, proactive, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to managers and team members</li><li>Answer phones, respond to emails, and direct inquiries appropriately</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, and other business documents</li><li>Maintain filing systems, records, and office documentation</li><li>Perform data entry and ensure accuracy of information</li><li>Order and manage office supplies and assist with general office coordination</li><li>Greet visitors and provide excellent customer service</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-06-30T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a highly organized onsite Administrative Assistant to support executive leadership and project activities for a mission-driven non-profit organization in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who can manage shifting priorities, communicate clearly, and keep administrative operations running smoothly in a fast-paced environment. The role works closely with senior leadership and project stakeholders while contributing to efforts that expand access to quality care across diverse and underserved communities. Success in this position requires sound judgment, attention to detail, cultural awareness, and a proactive approach to supporting multiple initiatives. Preference will be given to Oahu residents due to the nature of this opportunity. Responsibilities:• Manage complex calendars for executive leadership and project team members, ensuring appointments, deadlines, and scheduling changes are handled accurately.• Arrange meetings from start to finish, including coordinating logistics, preparing agendas or supporting documents, and recording clear meeting notes.• Draft, revise, and format clear and accurate communications such as letters, reports, memoranda, and instructional materials for internal and external audiences.• Organize, maintain, and retrieve electronic and paper records so project and administrative documents remain accurate and accessible.• Process incoming and outgoing mail and distribute materials promptly to the appropriate recipients.• Prepare, assemble, and print packets, presentations, and other materials needed for meetings, projects, and leadership updates.• Provide administrative support for project activities by tracking tasks, responding to requests, and helping keep multiple priorities on schedule.• Assist with basic account tracking and routine bookkeeping activities under leadership guidance.• Set up and support virtual meetings using Zoom and similar tools to ensure sessions run efficiently for participants.
2026-06-30T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
25 - 25 USD / Hourly
An onsite Administrative Assistant is needed to support a healthcare office in Hawaii. The ideal candidate will have prior phone experience, be comfortable answering a high volume of calls, and deliver courteous service to patients, staff, and business partners. Hawaii residents are preferred for this onsite opportunity. To learn more, please call Kenji Nakano at 808.452.0265. Responsibilities<ul><li>Answer phones and direct calls to the appropriate departments</li><li>Schedule appointments and maintain calendars</li><li>Support patient-facing and administrative communication</li><li>Prepare forms, correspondence, and internal documents</li><li>Maintain accurate records and assist with data entry</li><li>Monitor office supplies and support daily office workflow</li><li>Provide general clerical and operational support</li></ul>
2026-06-20T00:00:00Z

Administrative Assistant

Rockland, MA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a personable and organized Administrative Assistant to support a busy property management team in Massachusetts. This Long-term Contract opportunity is ideal for someone who enjoys working with residents, managing office workflows, and keeping information accurate and up to date. The role offers a fully onsite schedule and would suit someone who is comfortable balancing administrative tasks with resident-facing responsibilities. Responsibilities: • Manage day-to-day office support activities, including handling administrative tasks that keep operations running smoothly. • Enter and maintain resident application information with a high degree of accuracy and attention to detail. • Communicate with current and prospective residents by phone and in person, providing courteous and timely assistance. • Coordinate and conduct unit showings while delivering a welcoming and attentive experience for prospective tenants. • Update records and input property-related data into company systems, including Yardi after training is provided. • Support leasing and property management processes by organizing documentation and tracking key information. • Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members when needed.
2026-06-29T00:00:00Z

Administrative Assistant

Morristown, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Morris County, New Jersey. This long-term contract position is ideal for someone who is organized, responsive, and comfortable handling a wide range of administrative tasks in a structured setting. The role will involve coordinating schedules, managing correspondence, supporting office communications, and maintaining accurate records to help the team operate efficiently. Responsibilities:• Coordinate travel arrangements, including booking transportation and organizing itineraries for team members• Manage calendars by scheduling meetings, updating appointments, and helping prioritize daily commitments• Register employees for conferences, events, and meetings while tracking related details• Prepare and revise letters, routine documents, and other written correspondence with accuracy and care• Maintain organized filing systems for both digital and physical records to support easy document access• Answer incoming calls, greet visitors, and provide general front-desk and receptionist support as needed• Enter and update data in office records and administrative systems with strong attention to detail
2026-07-02T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-07-02T00:00:00Z

Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
20.5 - 20.5 USD / Hourly
We are looking for an experienced Administrative Assistant to support human resources operations in San Antonio, Texas. This Long-term Contract opportunity is ideal for someone who has worked in an HR-focused environment and can manage a steady flow of administrative work with accuracy, urgency, and professionalism. The person in this role will help keep employee records, reporting, and daily HR activities organized while partnering with site leadership in a fast-moving setting. Responsibilities: • Coordinate day-to-day HR administrative activities, ensuring employee information, records, and documentation remain accurate and up to date. • Monitor attendance and timekeeping details, identify discrepancies, and support follow-up actions with the appropriate teams. • Maintain organized files related to employee relations matters, including progressive discipline documentation and other personnel records. • Support staffing and retention efforts by assisting with onboarding activities, employee communications, and routine follow-through on workforce needs. • Prepare spreadsheet trackers, summaries, and recurring reports to help leadership monitor HR and business trends. • Develop clear presentations that communicate staffing updates, operational impact, and relevant workforce data to management. • Assist with employee leave administration and related recordkeeping in alignment with company practices and site requirements. • Work within HR systems, including Oracle-based platforms when applicable, to enter data, retrieve information, and support daily transactions. • Contribute to a union-site HR environment by handling administrative tasks that require awareness of labor agreements and related processes.
2026-07-01T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a professional and detail-oriented Bilingual Administrative Assistant (English/Spanish) to support a busy office environment in South Florida. This contract-to-hire opportunity is ideal for someone who enjoys providing administrative support, delivering exceptional customer service, and keeping daily office operations organized and running efficiently. Responsibilities<ul><li>Provide administrative support to office staff and management.</li><li>Answer and direct incoming phone calls in both English and Spanish.</li><li>Greet clients, visitors, and vendors in a professional and welcoming manner.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, organize, and maintain files, records, and other office documents.</li><li>Perform data entry with a high level of accuracy.</li><li>Draft correspondence, emails, and reports using Microsoft Office.</li><li>Assist with scanning, copying, filing, and other general clerical duties.</li><li>Process incoming and outgoing mail and coordinate shipments.</li><li>Maintain office supplies and assist with day-to-day office operations.</li><li>Provide exceptional customer service while handling inquiries and resolving routine issues.</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

Ashburn, VA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Our client a Christian nonprofit is seeking a highly organized and proactive Administrative Assistant to provide high-level support in a fast-paced office environment. This onsite, full-time role will be responsible for supporting the CEO, managing complex scheduling, coordinating travel, processing expense reports, and handling a wide range of administrative duties. The ideal candidate will be detail-oriented, adaptable, and confident managing multiple priorities with professionalism. Responsibilities:<ul><li>Provide administrative support to the CEO and assist with day-to-day office operations. </li><li>Manage heavy calendar scheduling, coordinate meetings, and handle shifting priorities.</li><li>Coordinate travel arrangements, including itineraries, logistics, and related documentation. </li><li>Process and track expense reports accurately and in a timely manner. </li><li>Prepare correspondence, reports, and other documents using Microsoft Office Suite. </li><li>Learn and utilize a new database system to support organizational operations. </li><li>Serve as a dependable point of contact and maintain professionalism in all communications. </li><li>Multitask effectively and juggle multiple administrative responsibilities in a busy environment. </li></ul>
2026-06-22T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a university office in Dayton, Ohio. This Long-term Contract position will serve as a welcoming first point of contact for students, faculty, and visitors while helping keep daily administrative operations organized and efficient. The role combines front-desk coordination, document handling, email management, and general office support in a busy academic environment. Responsibilities:• Welcome students, faculty, and visitors to the office area and provide courteous front-desk assistance.• Respond to routine student inquiries and help coordinate completion of university-related forms and transcript requests.• Monitor and organize shared and individual email inboxes, ensuring messages are addressed or routed appropriately.• Prepare, revise, and format letters and other documents using Microsoft Word, including mail merge tasks when needed.• Maintain accurate office records through filing, scanning, and general document organization.• Support communication by handling inbound calls, responding to email correspondence, and directing questions to the appropriate contacts.• Assist with appointment scheduling and other administrative coordination to support day-to-day office activities.• Work closely with faculty and students to provide timely administrative support in a well-organized academic setting. For immediate consideration, call 937.224.8326.
2026-06-24T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a financial and health insurance organization located in the Greater Philadelphia Region. This long-term contract Administrative Assistant position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively with clients and partners, and handling a variety of office support tasks. The role requires strong Microsoft Office skills, a proactive work style, and the ability to contribute positively within a small office setting. What you get to do every single day:• Manage office inventory by tracking supply levels and placing orders to keep materials available for daily business needs.• Receive, organize, and distribute incoming mail to ensure timely delivery of important documents and correspondence.• Communicate with brokers, agencies, and other contacts to provide follow-up support and maintain effective client-facing interactions.• Enter and update information accurately in internal records, spreadsheets, and administrative documents.• Prepare and refine business materials by formatting documents for clarity, consistency, and clear presentation.• Support general administrative activities that help maintain an efficient and well-organized office environment.• Assist with inbound and outbound communication as needed, responding courteously and directing inquiries appropriately.
2026-06-30T00:00:00Z

Administrative Assistant

Liverpool, NY
onsite
Temporary to Hire
18 - 18 USD / Hourly
We are looking for a Administrative Assistant to support operations and help maintain an efficient flow of materials for the business. This contract position with the potential to become permanent is ideal for someone with at least 1 year of experience who can manage purchasing details accurately while working closely with internal teams and suppliers. The person in this role will contribute to timely order processing, vendor communication, and overall department organization in a fast-paced environment. Responsibilities:• Visitor Management: Manage the visitor entrance and guest sign-in log, distribute visitor badges, and notify employees upon guest arrival.• Communication: Monitor, research, and respond to daily email correspondence.• Oracle System Management: Research purchase orders in Oracle to adjust costs, lead times, and releases. Generate new purchase orders and approve system change notifications.• Order Tracking: Review the Open Order report, contact vendors regarding overdue releases, and update lead times accordingly.• Invoicing & Filing: Match packing slips with corresponding purchase orders. Contact vendors to resolve any identified discrepancies, and file completed purchase orders in the supply room.• Inventory Control: Monitor stock levels in the breakroom and supply cabinet, and reorder items when inventory is low.• RMA Processing: Process Return Merchandise Authorization (RMA) requests received from the QC department.• Catering Coordination: Set up breakfast and lunch deliveries in conference rooms, and either distribute them or notify individuals when food arrives.
2026-06-30T00:00:00Z

Administrative Assistant

Norristown, PA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite position is a long-term contract opportunity suited for someone who can balance front desk coverage, scheduling, travel coordination, and general administrative support in a fast-paced office environment. The role will work closely with directors, project managers, and visiting executives while helping keep the workplace organized, responsive, and efficient. Responsibilities:• Welcome visitors, manage the front desk, and ensure a positive and detail-oriented first impression for employees, guests, and leadership visitors.• Coordinate calendars, meetings, and appointments while adjusting schedules to address shifting business needs and competing priorities.• Arrange business travel and related logistics, including itineraries and scheduling details, to support internal teams and leadership.• Provide day-to-day administrative support through data entry, document handling, correspondence, and general office coordination.• Order office supplies, monitor inventory levels, and help maintain an organized and well-stocked workplace.• Assist with lunch and meeting support by coordinating food orders and preparing shared spaces for internal gatherings.• Support facility-related needs by identifying office issues, communicating with appropriate contacts, and helping maintain smooth office operations.• Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner.
2026-07-01T00:00:00Z

Administrative Assistant

Katy, TX
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for a proactive Administrative Assistant to support contract coordination and day-to-day administrative activities for an on-site team in Texas. This contract position with permanent potential is ideal for someone who is highly organized, comfortable working independently, and confident managing details across multiple steps of the contract process. The role serves as a key point of coordination between sales, estimating, operations, and other internal partners to help keep projects moving efficiently. Responsibilities: • Coordinate incoming customer agreements by reviewing documents for completeness, organizing records, and preparing them for internal processing. • Act as a central point of communication between estimating, sales, operations, and other stakeholders to keep contract-related tasks on schedule. • Enter and maintain contract information in internal systems with a high degree of accuracy and attention to detail. • Track the progress of agreements through each approval and operational step, following up as needed to prevent delays. • Support project logistics by ensuring documentation is properly routed and shared with the appropriate teams. • Handle general administrative duties such as answering inbound calls, assisting visitors, and providing front-office support when needed. • Maintain organized electronic and physical files so documents can be accessed quickly and audited easily. • Provide flexible coverage during busy periods or team absences, including occasional additional hours when business needs require it.
2026-07-01T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
37 - 47 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in California. This long-term contract position is ideal for someone who excels in a fast-paced healthcare setting, delivers attentive service, and maintains accuracy when handling patient and insurance information. The role focuses on coordinating registration activities, securing required documentation and payments, and working closely with clinical and administrative teams to keep daily operations running smoothly. Responsibilities: • Manage patient intake and registration activities for a variety of patient types while ensuring records are entered accurately and without delay. • Gather and verify demographic details, insurance coverage, and eligibility information through online resources and internal documentation workflows. • Obtain required signatures for consent, privacy, and other registration-related forms, making sure all legal paperwork is completed properly. • Collect co-pays, deductibles, deposits, and other required patient payments, and document each transaction according to established procedures. • Scan and index registration materials and supporting documents into the appropriate systems before the end of each shift. • Coordinate with clinical teams to provide wristbands, face sheets, labels, and other essential patient materials in a timely and thorough manner. • Respond to updates and notifications from nursing staff promptly to keep patient records current and aligned with care activity. • Support a positive patient experience by addressing inquiries courteously, managing visitor authorization requests, and safeguarding patient valuables in line with department guidelines. • Maintain productivity during high-volume periods by organizing competing priorities effectively and contributing to team coverage as needed. • Monitor office equipment readiness, follow downtime procedures when necessary, and participate in staff meetings, trainings, and other departmental activities.
2026-06-25T00:00:00Z

Administrative Assistant

Omaha, NE
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to provide essential coordination and clerical support for a busy tax-focused team in Omaha, Nebraska. This Contract position plays an important role in keeping documents organized, maintaining steady progress across assignments, and ensuring professionals have what they need to meet deadlines. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment where priorities can shift quickly. Responsibilities:• Communicate with clients to obtain outstanding paperwork and ensure required information is received in a timely manner.• Examine submitted documents for accuracy, completeness, and proper formatting before moving them to the next stage of review.• Organize digital and administrative records so files are easy to access, track, and maintain across internal systems.• Direct completed materials to the appropriate tax team members for preparation, review, and follow-up actions.• Monitor the progress of returns and related tasks to help work move forward according to established timelines.• Recognize delays, missing information, or workflow obstacles and raise issues to the appropriate team members for resolution.• Provide day-to-day administrative support in a high-volume setting, including data entry, inbound call handling, and general office assistance.• Share status updates with internal stakeholders to support visibility into workloads, deadlines, and next steps.
2026-06-30T00:00:00Z

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