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625 results for Executive Assistant jobs

Administrative Assistant

Liverpool, NY
onsite
Temporary to Hire
18 - 18 USD / Hourly
We are looking for a Administrative Assistant to support operations and help maintain an efficient flow of materials for the business. This contract position with the potential to become permanent is ideal for someone with at least 1 year of experience who can manage purchasing details accurately while working closely with internal teams and suppliers. The person in this role will contribute to timely order processing, vendor communication, and overall department organization in a fast-paced environment. Responsibilities:• Visitor Management: Manage the visitor entrance and guest sign-in log, distribute visitor badges, and notify employees upon guest arrival.• Communication: Monitor, research, and respond to daily email correspondence.• Oracle System Management: Research purchase orders in Oracle to adjust costs, lead times, and releases. Generate new purchase orders and approve system change notifications.• Order Tracking: Review the Open Order report, contact vendors regarding overdue releases, and update lead times accordingly.• Invoicing & Filing: Match packing slips with corresponding purchase orders. Contact vendors to resolve any identified discrepancies, and file completed purchase orders in the supply room.• Inventory Control: Monitor stock levels in the breakroom and supply cabinet, and reorder items when inventory is low.• RMA Processing: Process Return Merchandise Authorization (RMA) requests received from the QC department.• Catering Coordination: Set up breakfast and lunch deliveries in conference rooms, and either distribute them or notify individuals when food arrives.
2026-07-06T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a university office in Dayton, Ohio. This Long-term Contract position will serve as a welcoming first point of contact for students, faculty, and visitors while helping keep daily administrative operations organized and efficient. The role combines front-desk coordination, document handling, email management, and general office support in a busy academic environment. Responsibilities:• Welcome students, faculty, and visitors to the office area and provide courteous front-desk assistance.• Respond to routine student inquiries and help coordinate completion of university-related forms and transcript requests.• Monitor and organize shared and individual email inboxes, ensuring messages are addressed or routed appropriately.• Prepare, revise, and format letters and other documents using Microsoft Word, including mail merge tasks when needed.• Maintain accurate office records through filing, scanning, and general document organization.• Support communication by handling inbound calls, responding to email correspondence, and directing questions to the appropriate contacts.• Assist with appointment scheduling and other administrative coordination to support day-to-day office activities.• Work closely with faculty and students to provide timely administrative support in a well-organized academic setting. For immediate consideration, call 937.224.8326.
2026-07-06T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a professional and detail-oriented Bilingual Administrative Assistant (English/Spanish) to support a busy office environment in South Florida. This contract-to-hire opportunity is ideal for someone who enjoys providing administrative support, delivering exceptional customer service, and keeping daily office operations organized and running efficiently. Responsibilities<ul><li>Provide administrative support to office staff and management.</li><li>Answer and direct incoming phone calls in both English and Spanish.</li><li>Greet clients, visitors, and vendors in a professional and welcoming manner.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, organize, and maintain files, records, and other office documents.</li><li>Perform data entry with a high level of accuracy.</li><li>Draft correspondence, emails, and reports using Microsoft Office.</li><li>Assist with scanning, copying, filing, and other general clerical duties.</li><li>Process incoming and outgoing mail and coordinate shipments.</li><li>Maintain office supplies and assist with day-to-day office operations.</li><li>Provide exceptional customer service while handling inquiries and resolving routine issues.</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily business and ministry operations for a church office. This contract opportunity is ideal for someone who is highly organized, detail-oriented, and comfortable managing a mix of administrative, financial, and communication-related tasks. The person in this role will help maintain accurate records, coordinate office activities, and provide dependable support to staff, members, and guests. Responsibilities: • Enter weekly donation and deposit information with a high level of accuracy and maintain organized financial records. • Process approved invoices and requisitions for budgeted expenses while supporting routine accounts-related activities. • Order office, equipment, and educational materials and track inventory to help ensure supplies remain available. • Maintain and update membership and contribution records, including changes to contact information and status updates. • Provide day-to-day administrative support by answering inquiries, coordinating schedules, greeting visitors, and assisting with office correspondence. • Arrange travel logistics such as flights and hotel reservations for staff, members, and visiting guests. • Support communication efforts by helping manage announcements, bulletins, programs, social media updates, database content, and website-related information. • Prepare contribution statements, required tax documentation, certificates, resolutions, mailing lists, and other reports as needed. • Assist with incoming and outgoing mail, special events, ministry projects, and additional office duties assigned by leadership.
2026-07-06T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a financial and health insurance organization located in the Greater Philadelphia Region. This long-term contract Administrative Assistant position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively with clients and partners, and handling a variety of office support tasks. The role requires strong Microsoft Office skills, a proactive work style, and the ability to contribute positively within a small office setting. What you get to do every single day:• Manage office inventory by tracking supply levels and placing orders to keep materials available for daily business needs.• Receive, organize, and distribute incoming mail to ensure timely delivery of important documents and correspondence.• Communicate with brokers, agencies, and other contacts to provide follow-up support and maintain effective client-facing interactions.• Enter and update information accurately in internal records, spreadsheets, and administrative documents.• Prepare and refine business materials by formatting documents for clarity, consistency, and clear presentation.• Support general administrative activities that help maintain an efficient and well-organized office environment.• Assist with inbound and outbound communication as needed, responding courteously and directing inquiries appropriately.
2026-06-30T00:00:00Z

Administrative Assistant

Fort Myers, FL
onsite
Temporary / Contract
18 - 21 USD / Hourly
Job Summary:We are seeking a professional and detail-oriented Administrative Assistant to support daily office operations in the Fort Myers area. This role will be responsible for providing administrative support to management and staff, coordinating office activities, handling communications, and helping ensure efficient workflow across the organization. The ideal candidate is organized, proactive, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to managers and team members</li><li>Answer phones, respond to emails, and direct inquiries appropriately</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, and other business documents</li><li>Maintain filing systems, records, and office documentation</li><li>Perform data entry and ensure accuracy of information</li><li>Order and manage office supplies and assist with general office coordination</li><li>Greet visitors and provide excellent customer service</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-06-30T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-07-02T00:00:00Z

Administrative Assistant

Morristown, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Morris County, New Jersey. This long-term contract position is ideal for someone who is organized, responsive, and comfortable handling a wide range of administrative tasks in a structured setting. The role will involve coordinating schedules, managing correspondence, supporting office communications, and maintaining accurate records to help the team operate efficiently. Responsibilities:• Coordinate travel arrangements, including booking transportation and organizing itineraries for team members• Manage calendars by scheduling meetings, updating appointments, and helping prioritize daily commitments• Register employees for conferences, events, and meetings while tracking related details• Prepare and revise letters, routine documents, and other written correspondence with accuracy and care• Maintain organized filing systems for both digital and physical records to support easy document access• Answer incoming calls, greet visitors, and provide general front-desk and receptionist support as needed• Enter and update data in office records and administrative systems with strong attention to detail
2026-07-02T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
37 - 47 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in California. This long-term contract position is ideal for someone who excels in a fast-paced healthcare setting, delivers attentive service, and maintains accuracy when handling patient and insurance information. The role focuses on coordinating registration activities, securing required documentation and payments, and working closely with clinical and administrative teams to keep daily operations running smoothly. Responsibilities: • Manage patient intake and registration activities for a variety of patient types while ensuring records are entered accurately and without delay. • Gather and verify demographic details, insurance coverage, and eligibility information through online resources and internal documentation workflows. • Obtain required signatures for consent, privacy, and other registration-related forms, making sure all legal paperwork is completed properly. • Collect co-pays, deductibles, deposits, and other required patient payments, and document each transaction according to established procedures. • Scan and index registration materials and supporting documents into the appropriate systems before the end of each shift. • Coordinate with clinical teams to provide wristbands, face sheets, labels, and other essential patient materials in a timely and thorough manner. • Respond to updates and notifications from nursing staff promptly to keep patient records current and aligned with care activity. • Support a positive patient experience by addressing inquiries courteously, managing visitor authorization requests, and safeguarding patient valuables in line with department guidelines. • Maintain productivity during high-volume periods by organizing competing priorities effectively and contributing to team coverage as needed. • Monitor office equipment readiness, follow downtime procedures when necessary, and participate in staff meetings, trainings, and other departmental activities.
2026-06-25T00:00:00Z

Administrative Assistant

New Brighton, MN
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support daily business operations. This role is ideal for someone who enjoys keeping teams organized, managing multiple priorities, and providing excellent internal and external support. The Administrative Assistant will help ensure smooth office workflows while contributing to a positive and professional experience for staff and visitors. Key Responsibilities:<ul><li>Provide administrative support to managers and internal teams</li><li>Answer phone calls, respond to emails, and route inquiries appropriately</li><li>Schedule meetings, appointments, and calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems, records, and databases</li><li>Coordinate office supplies, mail, and general administrative tasks</li><li>Assist with data entry, expense tracking, and other clerical duties</li><li>Support special projects and help maintain efficient day-to-day operations</li></ul>
2026-06-25T00:00:00Z

Administrative Assistant

Memphis, TN
remote
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support for an organization in downtown Memphis, Tennessee. This Long-term Contract position is ideal for someone who can keep schedules organized, manage documentation and reports accurately, and help with event preparation, and coordinate day-to-day administrative operations. The person in this role will work closely with internal teams to support meetings, reporting, office activities, and general departmental needs in a timely manner. This role is part-time, 20 hours per week, working M-F during normal business hours. Responsibilities:o Managing calendars and scheduling meetingso Coordinating travel arrangementso Preparing, formatting, and editing documentso Ordering office supplies and maintaining vendor contractso Handling incoming calls, voicemails, and message communicationo Collaborating with internal teams for coordination and supporto Support departmental events and activities, including:o Meetings, conferences, workshops, symposiums, and special eventso Event setup, catering coordination, execution, and close-out processeso Perform daily administrative tasks such as:o Email and Outlook inbox managemento Data entry and documentationo Maintaining and formatting operational documentso Prepare and maintain routine reports related to clerical and operational activities, seeking guidance when neededo Assist with operational administrative functions, including: database tracking, monitoring, and follow-up, data collection and aggregation for reporting purposes, provide general administrative support across the department as needed within scope.
2026-06-29T00:00:00Z

Administrative Assistant

Portland, OR
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Portland, Oregon. This long-term contract opportunity is ideal for a highly organized and proactive professional who enjoys providing administrative support, coordinating schedules, managing communications, and helping teams stay productive and on track. The ideal candidate will bring strong attention to detail, excellent customer service skills, and the ability to manage multiple priorities while maintaining accurate records and supporting a collaborative office environment. Responsibilities:• Perform data entry tasks with accuracy while maintaining up-to-date administrative records and files.• Prepare, organize, and distribute documents, correspondence, and other office materials as needed.• Coordinate calendars, meetings, and general scheduling needs for staff and internal activities.• Take clear meeting notes and help track follow-up items to support team communication and accountability.• Use tools such as Asana and Microsoft Office to monitor tasks, update information, and assist with day-to-day administrative workflows.• Provide general administrative assistance across office operations to support departmental needs and priorities.
2026-07-02T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-07-01T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
22 - 35 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations. The successful candidate will provide administrative support, manage office communications, and assist with a variety of clerical and organizational tasks.Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare, file, and maintain documents and records.</li><li>Assist with data entry, reporting, and basic administrative tasks.</li><li>Order and manage office supplies.</li><li>Provide general support to staff and assist with special projects as needed.</li></ul>
2026-06-29T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a highly organized onsite Administrative Assistant to support executive leadership and project activities for a mission-driven non-profit organization in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who can manage shifting priorities, communicate clearly, and keep administrative operations running smoothly in a fast-paced environment. The role works closely with senior leadership and project stakeholders while contributing to efforts that expand access to quality care across diverse and underserved communities. Success in this position requires sound judgment, attention to detail, cultural awareness, and a proactive approach to supporting multiple initiatives. Preference will be given to Oahu residents due to the nature of this opportunity. Responsibilities:• Manage complex calendars for executive leadership and project team members, ensuring appointments, deadlines, and scheduling changes are handled accurately.• Arrange meetings from start to finish, including coordinating logistics, preparing agendas or supporting documents, and recording clear meeting notes.• Draft, revise, and format clear and accurate communications such as letters, reports, memoranda, and instructional materials for internal and external audiences.• Organize, maintain, and retrieve electronic and paper records so project and administrative documents remain accurate and accessible.• Process incoming and outgoing mail and distribute materials promptly to the appropriate recipients.• Prepare, assemble, and print packets, presentations, and other materials needed for meetings, projects, and leadership updates.• Provide administrative support for project activities by tracking tasks, responding to requests, and helping keep multiple priorities on schedule.• Assist with basic account tracking and routine bookkeeping activities under leadership guidance.• Set up and support virtual meetings using Zoom and similar tools to ensure sessions run efficiently for participants.
2026-06-30T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
25 - 25 USD / Hourly
An onsite Administrative Assistant is needed to support a healthcare office in Hawaii. The ideal candidate will have prior phone experience, be comfortable answering a high volume of calls, and deliver courteous service to patients, staff, and business partners. Hawaii residents are preferred for this onsite opportunity. To learn more, please call Kenji Nakano at 808.452.0265. Responsibilities<ul><li>Answer phones and direct calls to the appropriate departments</li><li>Schedule appointments and maintain calendars</li><li>Support patient-facing and administrative communication</li><li>Prepare forms, correspondence, and internal documents</li><li>Maintain accurate records and assist with data entry</li><li>Monitor office supplies and support daily office workflow</li><li>Provide general clerical and operational support</li></ul>
2026-06-20T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a proactive Administrative Assistant to support daily office operations for a growing infrastructure contractor in Pompano Beach, Florida. This Long-term Contract position is ideal for someone who works independently, stays organized in a fast-paced setting, and enjoys balancing a variety of administrative and clerical tasks. The role offers an excellent opportunity to contribute to a dynamic team while building experience with a company that values reliability, accuracy, and attention to detail. Responsibilities: • Process and reconcile company credit card statements, ensuring records are accurate and submitted on time. • Review incoming mail, sort materials appropriately, and direct items to the correct departments or team members. • Monitor office supply levels, place orders as needed, and help maintain an organized and well-stocked workplace. • Prepare, file, and maintain business documents in alignment with internal recordkeeping standards. • Answer inbound calls, greet visitors courteously, and provide general front office support as needed. • Perform data entry and update administrative records with a high level of accuracy and attention to detail. • Assist the controller and broader team with day-to-day administrative tasks and additional support duties as priorities shift.
2026-07-08T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary to Hire
24 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and help create an organized, welcoming environment in Ohio. This contract opportunity is ideal for someone who enjoys balancing front desk support, coordination tasks, and administrative follow-through in an organized office setting. The person in this role will contribute to smooth internal operations by handling communication, meeting preparation, financial administrative support, and employee onboarding activities. Responsibilities: • Coordinate incoming and outgoing mail, package deliveries, and shipment preparation to ensure timely distribution and dispatch. • Welcome guests to the office, manage visitor arrivals, and help facilitate a positive and organized on-site experience. • Arrange meeting spaces, assemble supporting documents, prepare agendas when needed, and coordinate meal orders for scheduled sessions. • Maintain office, breakroom, and kitchen inventory by monitoring supply levels, placing orders, and keeping items stocked. • Provide administrative accounting assistance by creating invoices, supporting payable and receivable activities, preparing deposits, and issuing checks when required. • Complete and submit expense reports for leadership and organize corporate card transactions with accurate categorization. • Support onboarding for new employees by coordinating administrative steps and assisting with enrollment-related documentation. • Perform data entry, answer inbound calls, and handle additional clerical assignments as business needs arise.
2026-07-08T00:00:00Z

Administrative Assistant

Waldorf, MD
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are seeking a proactive and highly organized Administrative Assistant to support our finance company’s day-to-day operations. The ideal candidate will have exceptional customer service and client support skills, strong communication abilities, and advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. This role requires a self-motivated "go-getter" who can effectively manage multiple priorities, maintain accurate records, support client communications, and collaborate with teams across various departments. Candidates should be detail-oriented, professional, and able to thrive in a fast-paced environment while providing outstanding support to both clients and internal stakeholders. Previous administrative or office support experience is preferred, and experience with an Accounting CRM or financial software platform is a plus, but not required
2026-07-08T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office activities for a contract position. This opportunity is ideal for someone who enjoys creating an organized, welcoming workplace and can manage a variety of administrative tasks with accuracy and professionalism. The role focuses on office coordination, front-desk support, mail handling, and general administrative assistance in a fast-paced environment. Responsibilities: • Oversee routine office operations to maintain a clean, efficient, and detail-focused workspace each day. • Handle incoming mail, packages, and deliveries, then prepare outgoing correspondence and shipments with careful attention to detail. • Track office supply levels, place orders when needed, and ensure shared equipment remains stocked and ready for use. • Coordinate service appointments and vendor visits, including arranging office access and confirming schedules. • Greet visitors, clients, and guests in a courteous manner and provide front-desk assistance that reflects a positive company image. • Answer inbound phone calls, route messages to the appropriate contacts, and respond to general administrative inquiries. • Perform data entry and maintain organized records, logs, and office documentation to support daily business needs.
2026-07-08T00:00:00Z

Administrative Assistant

Upton, MA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an experienced Administrative Assistant to support a financial planning advisor in Massachusetts. This contract opportunity has the potential to become permanent and is ideal for someone who brings strong written communication, sound judgment, and a detail-oriented approach to daily office support. The role combines front-office coordination, clerical administration, and detail-focused assistance in a client-facing services environment. Responsibilities: • Provide day-to-day administrative support to a financial planning advisor, helping keep office operations organized and efficient. • Manage a light appointment schedule by coordinating meetings, updating calendars, and confirming availability as needed. • Handle weekly incoming and outgoing mail, ensuring documents are sorted, distributed, and routed accurately. • Answer inbound calls and respond to email correspondence in a courteous and attentive manner. • Perform data entry and general office administration with close attention to accuracy and confidentiality. • Welcome visitors and assist with receptionist-style duties to create a welcoming experience for clients and guests. • Use strong problem-solving skills to address routine administrative issues and escalate more complex matters when appropriate. • Support onsite office coverage during the initial training period, with the possibility of a limited hybrid schedule afterward.
2026-07-08T00:00:00Z

Administrative Assistant

Omaha, NE
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to provide essential coordination and clerical support for a busy tax-focused team in Omaha, Nebraska. This Contract position plays an important role in keeping documents organized, maintaining steady progress across assignments, and ensuring professionals have what they need to meet deadlines. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment where priorities can shift quickly. Responsibilities:• Communicate with clients to obtain outstanding paperwork and ensure required information is received in a timely manner.• Examine submitted documents for accuracy, completeness, and proper formatting before moving them to the next stage of review.• Organize digital and administrative records so files are easy to access, track, and maintain across internal systems.• Direct completed materials to the appropriate tax team members for preparation, review, and follow-up actions.• Monitor the progress of returns and related tasks to help work move forward according to established timelines.• Recognize delays, missing information, or workflow obstacles and raise issues to the appropriate team members for resolution.• Provide day-to-day administrative support in a high-volume setting, including data entry, inbound call handling, and general office assistance.• Share status updates with internal stakeholders to support visibility into workloads, deadlines, and next steps.
2026-07-08T00:00:00Z

Administrative Assistant

Rochelle Park, NJ
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily front office operations near Paramus, New Jersey. This Contract position is ideal for someone who enjoys creating a welcoming environment, handling administrative tasks efficiently, and serving as a reliable first point of contact for visitors and callers. The role requires strong organizational skills, a courteous approach, and the ability to manage multiple priorities in a busy office setting. Responsibilities:• Welcome visitors, clients, and guests with a courteous and attentive approach while ensuring a positive front desk experience.• Answer incoming calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.• Keep the reception and common office areas neat, organized, and ready to receive guests throughout the day.• Provide day-to-day administrative support such as scheduling, filing, document preparation, and general office coordination.• Enter and update information in office records and databases with a high level of accuracy and attention to detail.• Assist with routine clerical activities to help maintain smooth and efficient office operations.
2026-07-08T00:00:00Z

Administrative Assistant

Saint Paul, MN
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Minnesota. This is a Contract position suited for someone who enjoys keeping administrative processes organized, handling routine office support, and assisting multiple team members with day-to-day needs. The ideal candidate brings strong attention to detail, comfort with clerical tasks, and the ability to manage shifting priorities in a detail-focused environment. Responsibilities: • Manage office copier usage and help ensure equipment is available for day-to-day document needs. • Collect, organize, and distribute incoming mail from the mailroom to the appropriate recipients across the department. • Review misdirected correspondence and route items to the correct teams, including Human Services when needed. • Provide administrative support for HR staff and managers by assisting with general clerical assignments. • Create and maintain files, ensuring records are organized and easy to access. • Enter information accurately into tracking systems, spreadsheets, or other office documents. • Scan and prepare documents for storage, distribution, or internal processing. • Assist with additional administrative tasks as assigned to support departmental operations.
2026-07-08T00:00:00Z

Administrative Assistant

Duquesne, PA
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
Our client is seeking an organized and detail-oriented Administrative Assistant for a full-time contract opportunity with a mission-driven organization in the Pittsburgh area. This role will provide administrative and operational support to program and partner engagement teams during a temporary leave within leadership. This is a great opportunity for someone who enjoys coordinating schedules, managing data, supporting cross-functional teams, and working in a collaborative environment. Location: Duquesne, PAPay: $17-$18/hourSchedule: Full-time, Monday-Friday, 8:00 AM-4:30 PM (some flexibility around starts and ends)Duration: Contract assignment through October 2026Work Arrangement: Hybrid (primarily onsite) Key Responsibilities:Coordinate and manage calendars, meetings, and appointmentsSchedule internal meetings, partner meetings, and site visitsAssist with tracking schedules and supporting program monitoring activitiesServe as a liaison for scheduling and communication between team members and external partnersGather, organize, and maintain data to support reporting and funding requirementsAssist with compiling reports, tracking deliverables, and maintaining accurate documentationPrepare materials, maintain files, and provide general administrative supportSupport team operations and special projects as needed
2026-07-08T00:00:00Z

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