127 Results for Event Coordinator Jobs

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Marketing Proposal Coordinator

Lakewood, CO
onsite
Temporary to Hire
25 - 32 USD / Hourly
Robert Half Marketing and creative has a client in the A/E/C space looking for a Marketing Proposal Coordinator to join a services team. This contract-to-permanent opportunity is ideal for an experienced marketing specialist who can balance competing deadlines, coordinate complex proposal efforts, and produce accurate, compelling submission materials. The role works closely with technical contributors and business partners to develop responses that are well-organized, visually effective, and aligned with solicitation requirements. Responsibilities:• Coordinate the full proposal development process from kickoff through final submission, ensuring timelines, deliverables, and review cycles stay on track.• Draft, refine, and format proposal content so documents are clear, persuasive, and tailored to client requirements.• Review solicitations in detail to identify compliance needs, submission instructions, and response expectations.• Partner with project managers, technical staff, and leadership to gather input and transform subject matter expertise into client-ready materials.• Perform thorough editing, proofreading, and quality checks to maintain consistency, accuracy, branding, and overall document quality.• Produce high-quality proposal packages using Microsoft Word, Adobe InDesign, and related tools to support strong presentation standards.• Manage multiple active pursuits at once while adjusting priorities quickly in a deadline-driven environment.• Support visual communication efforts by incorporating layout, formatting, and design elements that strengthen readability and brand alignment.
2026-09-16T00:00:00Z

EXECUTIVE ADMINISTRATIVE & OPERATIONS COORDINATOR

Rancho Santa Fe, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
A behind-the-scenes role with a front-row seat to business operations.A private professional organization in the Rancho Santa Fe area is seeking a polished, highly organized Executive Administrative & Operations Coordinator to provide direct support to senior leadership and help oversee the daily flow of office operations. This is an opportunity for someone who enjoys being the go-to person, anticipating needs before they arise, and keeping multiple moving pieces organized. You'll work closely with leadership, coordinate schedules and meetings, manage sensitive information, and help ensure the administrative side of the business runs seamlessly.The right person will be resourceful, composed, and comfortable interacting with executives, clients, vendors, and internal staff. This position is ideal for an experienced administrative professional who enjoys variety, takes pride in producing polished work, and wants to be involved in more than calendar management. Your day-to-day will include:<ul><li>Provide direct administrative support to senior leadership, including calendar management and meeting coordination.</li><li>Coordinate internal and external meetings, prepare agendas, and organize supporting materials.</li><li>Manage incoming communications, screen requests, and prioritize items requiring leadership attention.</li><li>Arrange business travel, itineraries, reservations, and expense reporting.</li><li>Prepare professional correspondence, presentations, reports, and confidential documents.</li><li>Coordinate vendor relationships, office services, supplies, and facilities-related requests.</li><li>Track invoices, purchase orders, expenses, and administrative budgets.</li><li>Maintain organized electronic records, contracts, and important business documents.</li><li>Assist with special projects, event coordination, and operational initiatives.</li><li>Serve as a professional point of contact for visitors, clients, and business partners.</li><li>Identify administrative gaps and help create more efficient processes.</li></ul>
2026-10-02T00:00:00Z

Provider Data Coordinator

Long Beach, CA
onsite
Temporary to Hire
21 - 25 USD / Hourly
A Healthcare Company is looking for a Provider Data Coordinator to support a healthcare organization in Long Beach, California. This Provider Data Coordinator opportunity is well suited for someone who enjoys working with information, ensuring records remain accurate, and collaborating across teams to keep provider data current and compliant. Key Responsibilities:• Enter, update, and maintain provider information in organizational databases with a high level of accuracy and consistency.• Review records regularly to identify missing details, inconsistencies, or compliance concerns, and take appropriate corrective action.• Reach out to providers to confirm demographic, credentialing, or other required information when updates are needed.• Work closely with departments such as network operations, claims, and customer support to investigate and resolve data-related issues.• Monitor data quality through recurring checks and audits to help ensure information remains reliable and complete.• Organize and prioritize multiple assignments effectively while meeting deadlines in a busy onsite work environment. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-10-07T00:00:00Z

Faclities Coordinator

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We’re looking for a proactive, hands-on Facilities Coordinator to help keep the workplace safe, organized, and running smoothly.What You’ll Be Doing:<ul><li>Coordinate daily facilities, maintenance, and workplace requests</li><li>Manage vendors, work orders, supplies, and service appointments</li><li>Support office moves, furniture setups, and space planning</li><li>Conduct workplace walkthroughs and help resolve facility issues</li><li>Assist with shipping, receiving, inventory, and office operations</li><li>Support meetings, events, and special workplace projects</li></ul>
2026-10-02T00:00:00Z

Project Administrator

Richmond, VA
onsite
Temporary to Hire
30 - 32 USD / Hourly
We are looking for a detail-oriented Project Administrator to support project accounting operations for construction-related work in Richmond, Virginia. This contract position with potential for a permanent role is ideal for someone who can translate contract terms into accurate project setup, maintain billing data, and keep project financial records organized and compliant. The role works closely with project managers and accounting teams to help ensure invoices, expenses, and timesheets are processed accurately and on schedule. Responsibilities: • Establish new project records in the accounting system by interpreting contract terms and applying company guidelines to financial setup details. • Examine project initiation documents to confirm core commercial information such as contract amount, budget structure, service scope, billing arrangements, payment conditions, and approvals. • Update and validate billing rates, project demographics, and related setup information submitted by project leadership to maintain accurate records. • Confirm that markups, tax treatment, and invoice formatting align with contractual obligations before billing is issued. • Review employee expense submissions, complete required corrections or unit-based entries, and route reports promptly for processing and reimbursement. • Administer electronic timesheet activities by monitoring labor charging, class code usage, and project allocation accuracy in support of billable reporting. • Launch the billing cycle within required timelines by preparing and distributing prebill documentation for project manager review and revision. • Finalize client invoices with supporting attachments, submit billing to corporate accounting for posting, and deliver completed invoices according to project instructions.
2026-10-09T00:00:00Z

Project Administrator

Holyoke, MA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Project Administrator – Compliance Focus We are seeking a Project Administrator to support compliance efforts across subcontractor and vendor management for a construction firm. This role serves as a key link between project approval and payment, working closely with project management and accounting teams. Key Responsibilities:<ul><li>Review subcontractor payment applications for required compliance documentation </li><li>Manage subcontractor and vendor compliance. </li><li>Support vendor onboarding and setup. </li><li>Provide administrative support for contracts</li><li>Act as a control point between project approval and payment processing. </li><li>Liaison with Project Managers and Accounting on status</li></ul> Ideal Background:<ul><li>Experience in subcontractor coordination, change orders, contract management, or compliance within a transferable industry- construction a plus. </li><li>Open to recent college graduates with strong administrative experience, high attention to detail, and strong technical skills who want to grow their career!</li><li>Hard-working, organized, and able to manage multiple priorities in a fast-paced environment. </li></ul> Benefits:<ul><li>Fantastic benefits package. </li><li>401(k) with company match. </li><li>PTO and great healthcare plan options. </li><li>Family-oriented culture with strong growth potential. </li></ul> Apply today or email your resume to kelsey.ryan@roberthalf(.com)
2026-10-02T00:00:00Z

Dispatch Administrative Coordinator

Rockaway, NJ
onsite
Permanent / Full Time
40000 - 45000 USD / Yearly
A growing organization is seeking a highly organized Dispatch Administrative Coordinator to support its logistics and operations team. This role is ideal for someone who enjoys working in a fast-paced environment, coordinating with multiple stakeholders, and ensuring accurate documentation and data management.Key Responsibilities:<ul><li>Provide administrative support to a busy operations team</li><li>Maintain and update records, spreadsheets, and internal systems</li><li>Coordinate with vendors, transportation partners, and internal departments</li><li>Track deliveries, schedules, and supporting documentation</li><li>Follow up on missing paperwork and resolve routine discrepancies</li><li>Assist with billing support and document collection</li><li>Manage electronic and paper filing systems</li></ul>
2026-09-29T00:00:00Z

Accounting Coordinator

Kansas City, MO
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support project-based financial operations and customer billing activities in Kansas City, Missouri. This role helps keep project accounting records accurate, ensures invoices and payments are handled promptly, and supports compliance documentation tied to construction work and material sales. The ideal candidate is organized, detail-oriented, and comfortable working with project teams, customers, and internal accounting partners to keep financial processes running smoothly. Responsibilities: • Prepare and issue invoices for construction projects and material sales, confirming charges are accurate and submitted on schedule. • Coordinate with project and operations teams to develop material sale quotations and maintain proper pricing documentation. • Review customer account activity, respond to billing inquiries, and help resolve discrepancies related to pricing or invoicing. • Track outstanding receivables by customer account and assist with collection efforts to improve payment timeliness. • Maintain daily payment logs for incoming funds received by wire, cash, credit card, and check to support accurate application of deposits. • Monitor project cost information and update accounting records to help preserve the accuracy of financial data across active jobs. • Gather and organize lien waivers, tax forms, and other required documentation to support regulatory and contractual compliance. • Work closely with project managers, payroll, and accounting staff to ensure recurring financial tasks are completed consistently and accurately.
2026-10-02T00:00:00Z

Accounting Coordinator

San Leandro, CA
onsite
Permanent / Full Time
68000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment. <ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
2026-10-02T00:00:00Z

Accounting Coordinator

Pennsauken, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We have partnered with a Southern New Jersey distributor on their search for a detail-oriented Accounting Coordinator with proven bookkeeping abilities. This position will assist with accounts payable and receivable, data entry, reconciliations, financial reporting, and maintaining accurate financial documentation. The ideal Accounting Coordinator should be organized, dependable, and able to manage a high volume of information while maintaining a high level of accuracy. Responsibilities:· Manage incoming and outgoing financial transactions by recording invoices, monitoring payment activity, and helping keep receivables and payables current.· Update purchasing, sales, and inventory information in company systems with a high degree of accuracy to support day-to-day operations.· Compare bank activity and vendor balances against internal records, investigate inconsistencies, and assist with timely resolution.· Prepare and organize routine financial data and system information to support basic reporting needs.· Maintain orderly documentation and records so files remain complete, accessible, and ready for review or audit purposes.· Assist with administrative and clerical tasks that contribute to smooth office and accounting operations.· Work extensively within Odoo and Microsoft Office tools to process entries, track information, and support accounting workflows.
2026-09-18T00:00:00Z

Accounting Coordinator

Lancaster, NY
onsite
Temporary to Hire
21.375 - 24.75 USD / Hourly
We are looking for an Accounting Coordinator to join a team in Lancaster, New York in a contract-to-permanent capacity. This role supports daily accounting operations while helping maintain accurate financial records, timely reporting, and smooth coordination across internal teams and external partners. The ideal candidate brings strong attention to detail, comfort working across payables and receivables, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Manage the full accounts payable cycle, including reviewing submissions, entering transactions, and preparing payments for processing. • Maintain financial records within the general ledger by completing reconciliations and posting necessary journal adjustments. • Produce financial summaries and budget-related reports to support ongoing business review and planning needs. • Partner with accounting leadership on year-end activities by preparing supporting documentation such as inventory, payroll, receivables, and trial balance reports. • Monitor cash activity by tracking bank balances and completing regular bank reconciliations. • Generate customer invoices, follow up on outstanding balances, and research discrepancies on complex or past-due accounts. • Handle electronic billing for government clients and process credit applications for new customers and vendors. • Prepare month-end commission calculations, distribute weekly invoice copies to sales representatives, and review employee expense reimbursements for payment. • Support administrative accounting functions by managing petty cash, coordinating certificate of insurance requests, maintaining company insurance records, and updating internal reporting books and weekly leadership reports.
2026-09-25T00:00:00Z

Accounting Coordinator

Milwaukie, OR
onsite
Temporary to Hire
28 - 30 USD / Hourly
Robert Half is seeking an Accounting Coordinator to join an administrative company in Milwaukie, Oregon. This contract-to-permanent position is suited for someone who brings accuracy, sound judgment, and a strong grasp of day-to-day financial operations in a fast-moving environment. The role focuses on coordinating electronic payments, maintaining reliable transaction records, and working across finance teams to support secure and timely processing. Responsibilities:• Manage electronic payment activity such as fund transfers, wires, direct deposits, and other digital disbursements while ensuring deadlines are met.• Examine payment requests for completeness, approvals, and accuracy before releasing transactions.• Update and maintain banking details and account records for vendors, customers, and employees with a high level of precision.• Compare payment activity to bank and accounting records, identify variances, and resolve issues related to rejected or unmatched transactions.• Produce recurring reports that summarize daily, weekly, and monthly payment activity and supporting documentation.• Respond to questions related to transfers and assist with the setup of electronic payment arrangements for external parties.• Follow internal controls, banking requirements, and financial policies while safeguarding confidential account information.• Review transactions for irregular patterns or potential risk indicators and support audit requests with complete records.• Contribute to workflow improvements, automation efforts, and testing of payment platforms or related financial systems.
2026-10-09T00:00:00Z

Facitlies Coordinator

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Facilities Coordinator | Keep Things Running!We’re looking for a proactive Facilities Coordinator who enjoys solving problems, staying organized, and keeping the workplace running smoothly.What You’ll Do:<ul><li>Coordinate maintenance, repairs, vendors, and work orders</li><li>Support office moves, furniture setups, and space needs</li><li>Manage supplies, inventory, shipping, and receiving</li><li>Conduct facility walkthroughs and address workplace issues</li><li>Support events, meetings, and special projects</li><li>Partner with employees and vendors on day-to-day facility needs</li></ul>
2026-10-02T00:00:00Z

Information Management Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an Information Management Coordinator to support a prominent organization in the entertainment industry with accurate records management and day-to-day administrative coordination. This Contract position is based in Los Angeles, California, and is well suited for someone who thrives in a structured environment, enjoys detail-focused work, and can manage multiple clerical priorities with consistency. The person in this role will contribute to information accuracy, document organization, and special projects that help the team operate efficiently. Responsibilities: • Enter and update information in Oracle with a high degree of accuracy and attention to detail. • Maintain organized physical and digital filing systems to ensure records are easy to retrieve and properly stored. • Conduct research assignments and compile findings to support departmental needs and decision-making. • Record and verify check numbers and related data within internal tracking systems. • Assist with a variety of administrative projects, ensuring deadlines and quality standards are met. • Prepare, organize, and review documentation to help maintain complete and reliable information records. • Use Microsoft Office applications to create spreadsheets, documents, and other materials that support daily operations.
2026-10-08T00:00:00Z

Coding Coordinator

Fort Atkinson, WI
onsite
Permanent / Full Time
58000 - 80000 USD / Yearly
Coding Coordinator in Fort Atkinson, WI. For immediate consideration, contact Jon Wright at 608-338-1052. We are looking for an experienced Coding Coordinator to lead daily coding operations and support a high-performing healthcare revenue cycle function in Fort Atkinson, Wisconsin. This role is responsible for guiding coding staff, strengthening documentation accuracy, and promoting compliant coding practices across inpatient, outpatient, and physician services. The ideal candidate brings strong leadership, deep medical coding knowledge, and a proactive approach to quality, productivity, and team development. Responsibilities:• Direct day-to-day coding activities and coordinate team priorities to maintain timely, accurate record review and code assignment.• Supervise coding professionals and clinical documentation staff by offering coaching, performance input, and ongoing operational support.• Review coded accounts and documentation quality through routine audits to uphold coding accuracy, reimbursement integrity, and regulatory adherence.• Track productivity, workload distribution, and turnaround times, making workflow adjustments to improve departmental efficiency.• Deliver education and targeted training on coding standards, documentation expectations, and updates related to ICD-10, CPT, and HCPCS.• Partner with internal stakeholders to resolve coding questions, clarify clinical documentation, and address issues that may affect billing outcomes.• Establish and reinforce best practices that support compliant coding across hospital, inpatient, outpatient, and physician-based services.• Analyze trends in denials, audit findings, and coding errors, then implement corrective actions to improve results and reduce risk.
2026-09-10T00:00:00Z

Administrative Project Coordinator

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently recruiting for a Project Coordinator to provide administrative and project support in a professional office environment. This role is ideal for someone who is highly organized, detail-oriented, and comfortable supporting multiple team members while keeping projects and day-to-day office needs on track. The Project Coordinator will assist with scheduling, document preparation, reporting, communication, office coordination, and general administrative support. The ideal candidate is proactive, dependable, and able to manage multiple priorities in a fast-paced environment. Responsibilities:<ul><li>Provide administrative support to team members and leadership.</li><li>Coordinate calendars, meetings, appointments, and project schedules.</li><li>Prepare, format, proofread, and organize reports, presentations, and other documents.</li><li>Track project deadlines, action items, and follow-up needs.</li><li>Assist with reporting and provide project status updates.</li><li>Maintain organized files, records, and internal documentation.</li><li>Coordinate with vendors and assist with general office needs.</li><li>Support travel arrangements and meeting logistics as needed.</li><li>Assist with special projects and provide additional support to the team.</li><li>Communicate professionally with internal teams, clients, vendors, and business partners.</li></ul>
2026-10-09T00:00:00Z

Service Coordinator - Dispatch

Beloit, WI
onsite
Temporary / Contract
16 - 19 USD / Hourly
We are looking for a detail-oriented Service Coordinator - Dispatch to join an on-site team in Beloit, Wisconsin, within the application service provider industry. This Long-term Contract position is ideal for someone who enjoys coordinating service requests, communicating with customers, and keeping workflows organized in a fast-paced office setting. The person in this role will help ensure incoming tickets are complete, properly directed, and clearly documented so technical teams can respond efficiently. Responsibilities: • Gather essential details from customers by asking thoughtful follow-up questions so service requests are ready for technical review. • Assign and prioritize incoming tickets based on established procedures, and raise time-sensitive or unclear issues to the appropriate contacts. • Communicate professionally in writing with customers, vendors, and internal staff to keep requests moving forward. • Maintain accurate records by documenting request details, updates, classifications, and next steps within the ticketing process. • Handle multiple service needs at once while supporting timely responses and consistent customer service. • Safeguard company and client information by following confidentiality expectations in all communications and documentation. • Collaborate with team members to support efficient dispatch operations and dependable service coordination. • Complete additional administrative or service-related tasks as needed to support daily operations.
2026-10-09T00:00:00Z

Global Forwarding Coordinator

Laredo, TX
onsite
Temporary / Contract
16 - 16.56 USD / Hourly
We are looking for a Global Forwarding Coordinator to support export documentation and regulatory filing activities for a Long-term Contract position based in Laredo, Texas. This role is ideal for someone who works independently, solves problems quickly, and stays organized while handling time-sensitive logistics tasks. The position focuses on maintaining accurate shipment records, coordinating with multiple stakeholders, and helping ensure export transactions meet applicable U.S. trade requirements. Responsibilities: • Complete required export filings accurately and submit them within established deadlines. • Examine shipping and trade documents to confirm they meet U.S. export compliance standards. • Verify key shipment details such as classification data, declared values, quantities, and destination country information before processing. • Investigate filing issues, documentation errors, and shipment delays, then take action to resolve them promptly. • Coordinate with internal departments, clients, carriers, and government contacts to clarify filing needs and shipment status. • Maintain organized compliance records and supporting documentation in line with regulatory retention requirements. • Track export activity to help ensure adherence to agency rules, census reporting obligations, and customs requirements. • Assist with audit preparation, operational reporting, and process improvement efforts that strengthen compliance performance. • Raise compliance risks when identified and contribute recommendations for corrective action. • Manage competing priorities effectively while maintaining accuracy and close attention to detail, including support for rotating weekend and occasional night-shift coverage.
2026-09-28T00:00:00Z

Marketing/Communications Coordinator

Troy, MI
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a creative and highly organized Marketing/Communications Coordinator to support brand-building efforts for a manufacturing company in Troy, Michigan. This Contract position will focus on developing compelling content, coordinating communications across multiple channels, and helping deliver a consistent brand presence both internally and externally. The role offers the opportunity to partner closely with leadership while managing marketing initiatives that strengthen visibility, engagement, and company culture. Responsibilities: • Develop written content for blogs, newsletters, web pages, email campaigns, social media, and other promotional materials while maintaining a consistent and clear brand voice. • Manage day-to-day social media activity by planning content calendars, preparing posts, tracking audience interaction, and identifying ways to improve reach and engagement. • Capture and organize visual content, including photos and videos, to highlight workplace culture, events, and business achievements across marketing channels. • Maintain company websites using WordPress and Elementor by updating existing pages, publishing new content, and building landing pages that support marketing goals. • Coordinate trade shows, company gatherings, customer-facing events, conferences, and employee celebrations by handling logistics, vendor communication, materials, and onsite preparation. • Support internal communication efforts through employee updates, leadership announcements, newsletters, and digital campaigns designed to keep teams informed and connected. • Lead culture-focused initiatives by helping organize recognition programs, volunteer activities, and team-building events that contribute to a positive employee experience. • Work with leadership and marketing partners to execute campaigns and communications projects that enhance brand awareness and reinforce company messaging standards.
2026-09-17T00:00:00Z

Facilities Coordinator

Austin, TX
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator to support daily site operations in Austin, Texas while serving as a welcoming first point of contact for guests and visitors. This Long-term Contract position blends front-desk support with facilities coordination, including event setup and breakdown, vendor follow-up, and general administrative assistance. The ideal candidate is organized, service-oriented, and comfortable handling physical tasks such as lifting materials up to 30 pounds, including placing items overhead. Responsibilities: • Welcome visitors, provide a welcoming reception experience, and guide guests to meeting rooms or designated spaces. • Coordinate room setups and post-event breakdowns to ensure spaces are prepared, restored, and ready for ongoing use. • Arrange and monitor routine facility services, including maintenance, cleaning, landscaping, plumbing, and security support. • Work with outside vendors and contractors, helping confirm service quality and alignment with agreed expectations. • Maintain organized records for service activity, compliance documentation, supply orders, and facility-related contracts. • Assist with scheduling, purchasing, and basic budget tracking to support smooth day-to-day facilities operations. • Support workplace safety efforts by following site standards, helping with compliance practices, and contributing to emergency readiness activities. • Help manage office space changes, internal seating or room adjustments, and coordination of support services such as catering, parking, and cleaning. • Track inventory for facility and office supplies, replenish essential items, and handle materials that require lifting or overhead placement within safety guidelines.
2026-10-08T00:00:00Z

Facilities Coordinator

Austin, TX
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Facilities Coordinator to support daily site operations and administrative activities in Austin, Texas. This Long-term Contract position combines facilities coordination, vendor management, event support, and front-of-house assistance to help maintain an organized, efficient, and service-focused workplace. The role works closely with employees, clients, service providers, and internal teams to keep operations running smoothly while ensuring accurate documentation, timely communication, and strong compliance with site procedures. Responsibilities:• Coordinate vendor visits, service appointments, and site walkthroughs to support ongoing facility operations and project activity.• Maintain organized records for work requests, service activity, operational updates, and vendor communications.• Prepare routine reports and summaries related to site performance, service delivery, and operational metrics.• Respond to day-to-day questions from staff, clients, and external partners while escalating issues when needed.• Support site procedures, safety practices, and compliance efforts to help maintain a secure and well-managed environment.• Arrange meetings, compile materials, and document notes, action items, and follow-up details for operational and event-related activities.• Assist with front desk coverage, visitor reception, and backup support for mailroom functions as business needs require.• Help coordinate event-related room setups, relocations, reconfigurations, and reset activities in partnership with stakeholders and vendors.• Update and organize project files, schedules, and documentation across shared platforms and operational records.• Partner with clients, facility leadership, and service teams to track requests, monitor progress, and support project closeout activities such as reporting and lessons learned.
2026-10-08T00:00:00Z

Payroll Coordinator

Lodi, CA
onsite
Temporary / Contract
21.4225 - 24.805 USD / Hourly
We are looking for a detail-oriented Payroll Coordinator to support payroll and related administrative activities for a service-focused organization in Lodi, California. This Long-term Contract position is well suited for someone who enjoys accurate data handling, responsive employee support, and working in a fast-moving environment with firm deadlines. The ideal candidate will help maintain payroll records, assist with time and attendance review, and contribute to smooth day-to-day payroll operations while protecting sensitive information. Responsibilities: • Review employee time and attendance information for completeness, accuracy, and timely processing before payroll deadlines. • Enter and update payroll-related details in company systems while keeping employee records organized and current. • Assist team members and employees with payroll questions, providing clear and attentive customer support. • Maintain documentation associated with payroll activities, including records tied to employee status changes and pay-related updates. • Identify discrepancies in payroll data, research issues, and escalate or resolve them in accordance with established procedures. • Support recurring payroll tasks by following checklists, meeting required timelines, and ensuring compliance with standard processes. • Handle confidential employee and payroll information with discretion and a high level of care.
2026-10-01T00:00:00Z

Provider Enrollment Coordinator

Orlando, FL
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for a Provider Enrollment Coordinator to support healthcare provider onboarding and insurance enrollment activities for a permanent opportunity based in Orlando, Florida. In this role, you will help ensure providers are properly credentialed, applications are completed accurately, and enrollment progress is communicated clearly to clients and internal partners. This position is ideal for someone with healthcare credentialing experience who is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities:• Manage the preparation and submission of provider enrollment and credentialing packets for health plans, networks, and related organizations.• Review applications and supporting records for completeness, accuracy, and alignment with regulatory and provider requirements.• Monitor enrollment progress, follow up with insurance carriers, and address delays or discrepancies to keep applications moving forward.• Maintain current files for provider credentials, licenses, certifications, and other credentialing documentation in an organized manner.• Serve as a point of contact for medical practices and providers by responding to questions about application status and enrollment-related concerns.• Partner with internal departments to coordinate timelines, share updates, and support accurate delivery of credentialing services.• Communicate with providers, practice managers, and team members to gather information, confirm next steps, and facilitate issue resolution.• Support process improvement efforts by identifying recurring challenges and sharing practical recommendations with the team.
2026-10-08T00:00:00Z

Technical Project Coordinator

Naperville, IL
remote
Temporary / Contract
23 - 24.5 USD / Hourly
We are looking for Technical Project Coordinators to support overnight field service operations for business customer projects. This is an Overnight, fully Remote position, shift: 6pm-3am Eastern, Sunday through Thursday. Position is focused on coordinating installation, upgrade, specialized service, and remediation activities from technician dispatch through final work order closeout. In this role, you will act as the central point of communication among technicians, dispatch, project teams, vendors, and customer stakeholders to help keep scheduled work on track. The position requires strong real-time coordination, clear documentation, and consistent progress reporting throughout each service event. Responsibilities:• Oversee each assigned service event from initial technician dispatch through completion and release of the work order.• Confirm readiness before work begins by reviewing scope, verifying arrival expectations, checking material needs, and identifying site access considerations with field technicians.• Serve as the main day-of-service contact for technicians, internal teams, vendors, and customer stakeholders during overnight operations.• Provide immediate coordination and operational support when issues arise during installations, upgrades, or remediation work.• Track and monitor technician progress activity against planned milestones and timelines to help ensure timely execution of project milestones and implementation milestones.• Record status updates on a recurring basis in designated project tracking tools and communicate progress to relevant stakeholders.• Verify that required completion items, including test records, documentation, and site photographs, are collected, reviewed, and submitted within required timeframes.• Help maintain service quality and customer satisfaction by ensuring technical requirements and project expectations are addressed throughout the engagement.
2026-09-30T00:00:00Z

Front Office & Administrative Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Front Office and Administrative Coordinator Location: Minneapolis, MNSchedule: Monday-Friday, 8:00 a.m.-5:00 p.m.Work Arrangement: Fully onsiteCompensation: $65,000-$75,000 plus 15% bonus potential A growing professional services organization in downtown Minneapolis is seeking an experienced Front Office & Administrative Coordinator to support day-to-day office operations, reception, hospitality and administrative needs. This is a highly visible role for a polished, personable professional who enjoys creating a welcoming office environment while keeping multiple priorities moving behind the scenes. The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction. What You’ll Do<ul><li>Serve as a welcoming first point of contact for employees, clients, guests and other visitors.</li><li>Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.</li><li>Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.</li><li>Help maintain a professional, organized and welcoming office environment.</li><li>Coordinate office maintenance, deliveries, vendors and other facilities-related requests.</li><li>Monitor and replenish office, kitchen and meeting supplies.</li><li>Assist with catering, meeting setup and other hands-on office needs.</li><li>Provide backup administrative and office support to other team members as needed.</li><li>Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.</li><li>Support meeting preparation, note-taking, action-item tracking and follow-up.</li><li>Assist with travel coordination and expense reporting.</li><li>Support special projects and administrative initiatives.</li><li>Identify opportunities to improve office processes, organization and the overall employee and guest experience.</li></ul>
2026-09-21T00:00:00Z

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