138 Results for Event Coordinator Jobs

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Marketing/Communications Coordinator

Troy, MI
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a creative and highly organized Marketing/Communications Coordinator to support brand-building efforts for a manufacturing company in Troy, Michigan. This Contract position will focus on developing compelling content, coordinating communications across multiple channels, and helping deliver a consistent brand presence both internally and externally. The role offers the opportunity to partner closely with leadership while managing marketing initiatives that strengthen visibility, engagement, and company culture. Responsibilities: • Develop written content for blogs, newsletters, web pages, email campaigns, social media, and other promotional materials while maintaining a consistent and clear brand voice. • Manage day-to-day social media activity by planning content calendars, preparing posts, tracking audience interaction, and identifying ways to improve reach and engagement. • Capture and organize visual content, including photos and videos, to highlight workplace culture, events, and business achievements across marketing channels. • Maintain company websites using WordPress and Elementor by updating existing pages, publishing new content, and building landing pages that support marketing goals. • Coordinate trade shows, company gatherings, customer-facing events, conferences, and employee celebrations by handling logistics, vendor communication, materials, and onsite preparation. • Support internal communication efforts through employee updates, leadership announcements, newsletters, and digital campaigns designed to keep teams informed and connected. • Lead culture-focused initiatives by helping organize recognition programs, volunteer activities, and team-building events that contribute to a positive employee experience. • Work with leadership and marketing partners to execute campaigns and communications projects that enhance brand awareness and reinforce company messaging standards.
2026-09-17T00:00:00Z

Facilities Coordinator

Richmond, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
We're seeking a Facilities Coordinator to support the day-to-day operations of our clients office and facilities. This role is responsible for ensuring a safe, organized, and efficient work environment by coordinating building services, vendor relationships, maintenance activities, space planning, and workplace operations.The ideal candidate is a strong communicator with excellent problem-solving skills who enjoys working cross-functionally and taking ownership of projects. This position is perfect for someone who thrives in a fast-paced environment and enjoys balancing administrative, operational, and facilities-related responsibilities. Responsibilities:<ul><li>Coordinate daily facilities operations.</li><li>Serve as the primary point of contact for building management, vendors, contractors, and service providers.</li><li>Submit and track maintenance requests and ensure timely resolution of facility-related issues.</li><li>Coordinate workstation setups and space planning initiatives.</li><li>Assist with purchase orders, invoice processing, and facilities-related budget tracking.</li><li>Maintain inventory of office supplies, furniture, kitchen, and workplace essentials.</li><li>Ensure compliance with company policies and facility regulations.</li><li>Maintain facilities records, vendor contacts, and operational documentation.</li><li>Support special projects related to workplace improvements and operational efficiency.</li><li>Assist leadership with administrative and operational initiatives as needed.</li></ul>
2026-10-17T00:00:00Z

Facilities Coordinator

South San Francisco, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Robert Half is working with an innovative biotechnology company in South San Francisco to identify a proactive, detail-oriented Facilities Coordinator to support daily facility operations in a dynamic life sciences environment. This is an excellent opportunity for a hands-on facilities professional who enjoys keeping a workplace running smoothly, coordinating vendors, maintaining organized facilities records, and ensuring employees have a safe, functional, and welcoming work environment. The ideal candidate is highly organized, responsive, and comfortable balancing multiple priorities while working closely with internal teams, external service providers, and building management. Experience supporting facilities operations within a biotech, laboratory, or other regulated environment is highly valued. Key Responsibilities<ul><li>Daily Facilities Operations: Coordinate day-to-day facility needs, respond to maintenance requests, and help ensure the workplace remains clean, organized, safe, and operational.</li><li>Vendor Coordination: Schedule and coordinate external vendors for maintenance, repairs, janitorial services, equipment servicing, and other facility-related needs.</li><li>Work Order Management: Track incoming facilities requests, monitor work orders, follow up on outstanding issues, and communicate updates to internal stakeholders.</li><li>Preventive Maintenance: Assist with scheduling routine inspections, equipment servicing, and preventative maintenance to minimize disruptions to facility operations.</li><li>Building & Space Management: Support office and facility organization, workspace planning, conference room readiness, furniture coordination, and general space-related requests.</li><li>Safety & Compliance Support: Help maintain facilities documentation, inspection records, safety logs, and other required records in accordance with company policies and applicable procedures.</li><li>Inventory & Supplies: Monitor facilities and maintenance supplies, coordinate purchasing requests, and maintain appropriate inventory levels.</li><li>Move & Setup Coordination: Assist with office moves, workstation setups, equipment deliveries, and facility improvement projects.</li><li>Administrative Support: Maintain vendor contacts, service agreements, invoices, purchase orders, maintenance schedules, and other facilities documentation.</li><li>Cross-Functional Collaboration: Partner with employees, building management, laboratory teams, and internal departments to address facility needs and maintain an efficient working environment.</li></ul>
2026-10-14T00:00:00Z

Facilities Coordinator

Austin, TX
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Facilities Coordinator to support daily site operations and administrative activities in Austin, Texas. This Long-term Contract position combines facilities coordination, vendor management, event support, and front-of-house assistance to help maintain an organized, efficient, and service-focused workplace. The role works closely with employees, clients, service providers, and internal teams to keep operations running smoothly while ensuring accurate documentation, timely communication, and strong compliance with site procedures. Responsibilities:• Coordinate vendor visits, service appointments, and site walkthroughs to support ongoing facility operations and project activity.• Maintain organized records for work requests, service activity, operational updates, and vendor communications.• Prepare routine reports and summaries related to site performance, service delivery, and operational metrics.• Respond to day-to-day questions from staff, clients, and external partners while escalating issues when needed.• Support site procedures, safety practices, and compliance efforts to help maintain a secure and well-managed environment.• Arrange meetings, compile materials, and document notes, action items, and follow-up details for operational and event-related activities.• Assist with front desk coverage, visitor reception, and backup support for mailroom functions as business needs require.• Help coordinate event-related room setups, relocations, reconfigurations, and reset activities in partnership with stakeholders and vendors.• Update and organize project files, schedules, and documentation across shared platforms and operational records.• Partner with clients, facility leadership, and service teams to track requests, monitor progress, and support project closeout activities such as reporting and lessons learned.
2026-10-15T00:00:00Z

Payroll Coordinator

Lodi, CA
onsite
Temporary / Contract
21.4225 - 24.805 USD / Hourly
We are looking for a detail-oriented Payroll Coordinator to support payroll and related administrative activities for a service-focused organization in Lodi, California. This Long-term Contract position is well suited for someone who enjoys accurate data handling, responsive employee support, and working in a fast-moving environment with firm deadlines. The ideal candidate will help maintain payroll records, assist with time and attendance review, and contribute to smooth day-to-day payroll operations while protecting sensitive information. Responsibilities: • Review employee time and attendance information for completeness, accuracy, and timely processing before payroll deadlines. • Enter and update payroll-related details in company systems while keeping employee records organized and current. • Assist team members and employees with payroll questions, providing clear and attentive customer support. • Maintain documentation associated with payroll activities, including records tied to employee status changes and pay-related updates. • Identify discrepancies in payroll data, research issues, and escalate or resolve them in accordance with established procedures. • Support recurring payroll tasks by following checklists, meeting required timelines, and ensuring compliance with standard processes. • Handle confidential employee and payroll information with discretion and a high level of care.
2026-10-01T00:00:00Z

Payroll Coordinator

San Diego, CA
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for a Payroll Coordinator to support payroll operations for a growing real estate property and facilities management organization in San Diego, California. This contract-to-permanent position is a strong fit for someone with hands-on payroll experience who enjoys working closely with payroll and HR partners in a collaborative hybrid environment. The role focuses on timely and accurate payroll processing, employee support related to pay and leave balances, and consistent handling of payroll records for a workforce of approximately 500 employees. Responsibilities: • Process bi-monthly payroll for approximately 500 employees, with a primary focus on non-exempt team members, while maintaining accuracy and timeliness. • Partner with the Payroll Manager and HR team to review payroll data, resolve discrepancies, and support smooth payroll cycles from start to finish. • Respond to employee questions related to pay, vacation accruals, and sick time balances, providing clear and helpful assistance. • Prepare and distribute physical payroll checks during designated in-office days in a hybrid work arrangement. • Maintain payroll records and supporting documentation, including year-end materials such as W-2 related information. • Enter, verify, and reconcile payroll changes such as earnings, deductions, and other compensation components as needed. • Assist with payroll activities that may involve employees across multiple states, including California and other western states, when applicable. • Use payroll systems and spreadsheets to audit information, track updates, and support accurate reporting. • Help ensure payroll practices align with company procedures and applicable wage and hour requirements.
2026-10-16T00:00:00Z

Provider Enrollment Coordinator

Orlando, FL
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for a Provider Enrollment Coordinator to support healthcare provider onboarding and insurance enrollment activities for a permanent opportunity based in Orlando, Florida. In this role, you will help ensure providers are properly credentialed, applications are completed accurately, and enrollment progress is communicated clearly to clients and internal partners. This position is ideal for someone with healthcare credentialing experience who is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities:• Manage the preparation and submission of provider enrollment and credentialing packets for health plans, networks, and related organizations.• Review applications and supporting records for completeness, accuracy, and alignment with regulatory and provider requirements.• Monitor enrollment progress, follow up with insurance carriers, and address delays or discrepancies to keep applications moving forward.• Maintain current files for provider credentials, licenses, certifications, and other credentialing documentation in an organized manner.• Serve as a point of contact for medical practices and providers by responding to questions about application status and enrollment-related concerns.• Partner with internal departments to coordinate timelines, share updates, and support accurate delivery of credentialing services.• Communicate with providers, practice managers, and team members to gather information, confirm next steps, and facilitate issue resolution.• Support process improvement efforts by identifying recurring challenges and sharing practical recommendations with the team.
2026-10-08T00:00:00Z

Administrative Coordinator (20 hours a week)

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
Part-Time | 20 Hours Per WeekPosition OverviewWe are seeking a highly organized, proactive, and community-minded Nonprofit Administrator to support the daily operations and mission of our organization. This part-time role will coordinate administrative functions, support in-house and field production activities, oversee staffing and interns, and help maintain an efficient organizational schedule. The ideal candidate is a strong leader and mentor who enjoys working with youth, collaborating with emerging talent, and making a meaningful impact in underserved communities.Working closely with the CEO, this individual will help ensure organizational priorities are aligned, programs run smoothly, and resources are effectively coordinated to support the nonprofit's mission.Key ResponsibilitiesAdministrative & Organizational Support<ul><li>Oversee day-to-day administrative operations and maintain organized records, files, and documentation.</li><li>Coordinate calendars, meetings, appointments, and organizational communications.</li><li>Assist with tracking projects, deadlines, schedules, and operational priorities.</li><li>Support the development and implementation of administrative processes to improve efficiency.</li><li>Assist with preparing reports, correspondence, and other organizational documents.</li></ul>Production & Schedule Coordination<ul><li>Coordinate in-house and field production needs, ensuring resources and personnel are available as required.</li><li>Develop, maintain, and communicate the overall production schedule.</li><li>Monitor project timelines, coordinate logistics, and address scheduling conflicts.</li><li>Collaborate with internal teams, community partners, and emerging talent to support successful project execution.</li></ul>Staffing, Intern & Youth Mentorship<ul><li>Coordinate staffing needs, assignments, and schedules for employees, interns, and project participants.</li><li>Assist with onboarding, training, and providing ongoing guidance to interns and emerging talent.</li><li>Serve as a positive mentor and role model for youth, fostering teamwork, accountability, and professional development.</li><li>Help create a supportive, inclusive, and collaborative work environment.</li></ul>
2026-10-20T00:00:00Z

Technical Project Coordinator

Naperville, IL
remote
Temporary / Contract
23 - 24.5 USD / Hourly
We are looking for Technical Project Coordinators to support overnight field service operations for business customer projects. This is an Overnight, fully Remote position, shift: 6pm-3am Eastern, Sunday through Thursday. Position is focused on coordinating installation, upgrade, specialized service, and remediation activities from technician dispatch through final work order closeout. In this role, you will act as the central point of communication among technicians, dispatch, project teams, vendors, and customer stakeholders to help keep scheduled work on track. The position requires strong real-time coordination, clear documentation, and consistent progress reporting throughout each service event. Responsibilities:• Oversee each assigned service event from initial technician dispatch through completion and release of the work order.• Confirm readiness before work begins by reviewing scope, verifying arrival expectations, checking material needs, and identifying site access considerations with field technicians.• Serve as the main day-of-service contact for technicians, internal teams, vendors, and customer stakeholders during overnight operations.• Provide immediate coordination and operational support when issues arise during installations, upgrades, or remediation work.• Track and monitor technician progress activity against planned milestones and timelines to help ensure timely execution of project milestones and implementation milestones.• Record status updates on a recurring basis in designated project tracking tools and communicate progress to relevant stakeholders.• Verify that required completion items, including test records, documentation, and site photographs, are collected, reviewed, and submitted within required timeframes.• Help maintain service quality and customer satisfaction by ensuring technical requirements and project expectations are addressed throughout the engagement.
2026-10-15T00:00:00Z

Front Office & Administrative Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Front Office and Administrative Coordinator Location: Minneapolis, MNSchedule: Monday-Friday, 8:00 a.m.-5:00 p.m.Work Arrangement: Fully onsiteCompensation: $65,000-$75,000 plus 15% bonus potential A growing professional services organization in downtown Minneapolis is seeking an experienced Front Office & Administrative Coordinator to support day-to-day office operations, reception, hospitality and administrative needs. This is a highly visible role for a polished, personable professional who enjoys creating a welcoming office environment while keeping multiple priorities moving behind the scenes. The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction. What You’ll Do<ul><li>Serve as a welcoming first point of contact for employees, clients, guests and other visitors.</li><li>Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.</li><li>Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.</li><li>Help maintain a professional, organized and welcoming office environment.</li><li>Coordinate office maintenance, deliveries, vendors and other facilities-related requests.</li><li>Monitor and replenish office, kitchen and meeting supplies.</li><li>Assist with catering, meeting setup and other hands-on office needs.</li><li>Provide backup administrative and office support to other team members as needed.</li><li>Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.</li><li>Support meeting preparation, note-taking, action-item tracking and follow-up.</li><li>Assist with travel coordination and expense reporting.</li><li>Support special projects and administrative initiatives.</li><li>Identify opportunities to improve office processes, organization and the overall employee and guest experience.</li></ul>
2026-09-21T00:00:00Z

Production Planner

Farmington, NH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for a Production Planner to coordinate manufacturing schedules and help keep operations aligned with customer demand in Farmington, New Hampshire. This role works across purchasing, production, engineering, sales, and customer support to keep materials, capacity, and priorities synchronized. The ideal candidate brings manufacturing planning experience, strong systems knowledge, and a data-driven approach to improving delivery performance, inventory control, and overall workflow efficiency. Responsibilities: • Create and update short- and long-range production plans that reflect customer orders, stock objectives, staffing levels, and available equipment capacity. • Issue, sequence, and adjust work orders to keep manufacturing activities moving efficiently and to respond quickly to changing requirements. • Track schedule execution across machining, assembly, finishing, and shipping, making timely revisions when bottlenecks or constraints arise. • Partner with purchasing teams to confirm that raw materials, components, and outside services are in place to support planned production. • Review inventory status regularly, identify potential shortages early, and help prevent disruptions that could affect delivery commitments. • Maintain accurate planning information in business systems, including bills of material, routing details, and lead time data. • Analyze scheduling results and operational metrics to identify opportunities for better throughput, stronger on-time performance, and improved resource utilization. • Collaborate with manufacturing, engineering, quality, customer service, and sales teams to resolve planning issues and communicate updated production priorities. • Support new product launches and sales and operations planning activities by aligning material readiness with production timelines.
2026-10-02T00:00:00Z

Production Planner

Franklin Park, IL
onsite
Temporary to Hire
30 - 36 USD / Hourly
We are looking for a Production Planner to support a growing manufacturing operation in Franklin Park, Illinois. This contract opportunity with potential for a permanent role is ideal for someone who can balance daily production priorities, coordinate across multiple departments, and keep schedules moving in a fast-paced environment. The person in this role will help organize high-volume work orders, respond quickly to shifting shop floor conditions, and use planning data to improve output and efficiency. Responsibilities: • Build and maintain production schedules that align labor, machine capacity, materials, and delivery targets. • Review a high volume of line items each day and adjust priorities to keep manufacturing activities on track. • Partner closely with purchasing, operations, machine operators, and plant leadership to coordinate production timing and resolve scheduling conflicts. • Monitor shop floor activity and quickly revise plans when equipment issues, urgent orders, or other disruptions affect output. • Use planning systems and Excel-based reporting to track key performance indicators and evaluate production results. • Sequence work in a way that supports efficient machine usage and minimizes unnecessary downtime or changeover disruption. • Translate demand and order requirements into clear daily and short-term production plans for the team. • Support ongoing planning processes as the operation expands capacity and adds additional shift coverage.
2026-10-19T00:00:00Z

Tradeshow & Event Manager (Contract 100% Remote - Hybrid)

St Paul, MN
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an experienced Tradeshow & Event Manager to lead the creation of a scalable event planning framework for a busy tradeshow portfolio in the wholesale distribution industry. This Contract position will focus on evaluating upcoming events, organizing key operational details, and building practical playbooks that support consistent planning and cost control. Based in St Paul, Minnesota, this role may also extend into selected event execution activities as project needs evolve. Responsibilities: • Review each scheduled tradeshow across a 12-month period and compile complete planning details using historical files, exhibitor guides, and organizer resources. • Develop event-specific playbooks that capture vendor contacts, required submissions, cost elements, and operational steps for each show. • Break down expenses for booth space, utilities, internet access, flooring, furnishings, exhibit materials, graphics, labor, drayage, lead retrieval, and shipping services. • Document booth product and material requirements, including ordering timelines, outbound shipment coordination, on-site needs, and return logistics after each event. • Create month-by-month schedules for every show that outline submission deadlines, responsible parties, payment timing, and critical dependencies. • Identify opportunities to reduce costs by tracking advance pricing windows, discount deadlines, deposits, installment dates, and potential late charges. • Build a master annual calendar that highlights overlapping milestones, high-volume periods, and priority actions across the full event schedule. • Provide hands-on support for selected events by submitting registrations and service orders, coordinating with vendors and show organizers, and monitoring expenses against budget. • Travel to designated events when needed to help oversee booth installation, on-site readiness, and post-show dismantling and return shipping.
2026-10-09T00:00:00Z

138 results for Event Coordinator jobs