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65 results for Entry Level Contract Administrator jobs

Tenant Services Administrator

Falls Church, VA
onsite
Temporary / Contract
25 - 29 USD / Hourly
We are seeking a Tenant Services Administrator to support day-to-day tenant operations and deliver a high level of service. This contract opportunity is well suited for someone with strong customer service skills, property administration experience, and hands-on knowledge of Yardi and Nexus. In this role, you will assist with invoicing, tenant communication, lease coordination, and reporting, while providing responsive and detail-focused support. This position is onsite Monday to Friday. Responsibilities:<ul><li> Manage invoicing and support accounts-related administrative tasks.</li><li>Utilize Yardi and Nexus software systems for daily property management operations.</li><li>Provide administrative support within property management, including addressing and resolving tenant issues.</li><li>Support operations within a commercial property or building environment.</li><li>Maintain accurate records and complete tasks using property management software.</li><li>Communicate professionally and effectively with tenants, vendors, and internal teams.</li><li>Handle multiple priorities in a fast-paced environment while maintaining strong attention to detail.</li><li>Assist with property inspections and coordinate with maintenance staff on service requests and building needs.</li><li>Support lease administration duties, including documentation and tracking key lease information.</li><li>Assist with tenant move-ins and move-outs, ensuring a smooth and organized process.</li></ul>
2026-05-20T00:00:00Z

Part Time Administrator

Watervliet, NY
onsite
Permanent / Full Time
21 - 25 USD / Hourly
Administrative Coordinator (Part-Time)A community-based organization is seeking a detail-oriented Administrative Coordinator to provide day-to-day operational and administrative support. This role will work closely with leadership to help manage communications, scheduling, and general office functions. <ul><li>Coordinate internal and external communications, including email updates, correspondence, and digital platforms</li><li>Maintain calendars, assist with scheduling, and support event/logistics coordination</li><li>Oversee general office operations, including supplies, vendor coordination, and basic data entry for bookkeeping</li><li>Assist with reporting, documentation, and administrative processes</li><li>Support financial tracking and coordination with external partners as needed</li><li>Part-time (approximately 20–25 hours/week)</li><li>On-site role</li></ul>
2026-05-19T00:00:00Z

Sr. Benefits Administrator

Livonia, MI
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
About the Opportunity We are seeking a highly experienced Senior Benefits Administrator to serve as the organization’s subject matter expert for all employee benefits functions. This role is ideal for someone who thrives in a highly accountable environment, enjoys owning processes from start to finish, and takes pride in delivering an exceptional employee experience through precision, follow-through, and strong partnership across the business. This individual will act as the primary point of contact for employees, HR Business Partners, Finance, and all external benefits vendors, carriers, brokers, and leave administrators. Key Responsibilities Benefits Administration & Operations<ul><li>Administer all employee benefit programs including medical, dental, vision, prescription, FSA/HSA, life, disability, retirement, wellness, and voluntary benefits</li><li>Own day-to-day benefits operations, ensuring accurate and timely processing of enrollments, life events, terminations, and deductions</li><li>Manage self-funded medical plan administration including eligibility, funding coordination, claim issue resolution, stop-loss reporting, reimbursements, and TPA management</li><li>Conduct regular benefit audits, invoice reconciliations, and discrepancy resolution through completion</li><li>Support retirement plan administration including eligibility, employee changes, audit requests, and escalated issues</li><li>Serve as the primary escalation point for employees and vendors regarding benefits-related concerns</li></ul>Leave of Absence Administration<ul><li>Act as the internal liaison for 3rd party leave administrators</li><li>Coordinate and oversee all leave activity including FMLA, ADA, state-mandated leaves, and company leaves</li><li>Track open leaves, manage return-to-work, and ensure compliance with all applicable regulations</li><li>Partner closely with employees, managers, HR, payroll, and vendors throughout the leave process</li></ul>Compliance & Regulatory Reporting<ul><li>Manage and coordinate Form 5500 preparation and filings</li><li>Prepare and distribute all required annual notices including HIPAA, CHIPRA, Medicare Part D, WHCRA, Marketplace notices, and related disclosures</li><li>Maintain and update Summary Plan Descriptions (SPDs), plan amendments, and Summary of Material Modifications (SMMs)</li><li>Support ACA reporting, nondiscrimination testing, COBRA administration, and ERISA/HIPAA compliance activities</li><li>Maintain audit-ready documentation and support internal and external audits</li></ul>Payroll & Finance Partnership<ul><li>Partner directly with Finance regarding benefit funding, self-funded plan reporting, stop-loss reimbursements, and benefits-related financial analysis</li><li>Coordinate with payroll to ensure accurate deductions, arrears, adjustments, reconciliations, and resolve discrepancies</li></ul>Employee Support & Process Improvement<ul><li>Provide high-touch employee support regarding benefits plans, leave programs, and enrollment processes</li><li>Support onboarding and termination activities related to benefits</li><li>Assist with open enrollment planning, execution, employee communication, and process improvements</li></ul>
2026-05-07T00:00:00Z

Grants Administrator

Sunnyvale, CA
onsite
Temporary / Contract
28 - 40 USD / Hourly
OverviewA nonprofit organization is seeking a Grants Administrator to support the full grant lifecycle, from research through reporting. This role is ideal for someone with early-to-mid level experience who is detail-oriented, organized, and eager to grow within a mission-driven environment. Responsibilities<ul><li>Research and identify federal, state, corporate, and foundation grant opportunities</li><li>Assist with preparing and submitting grant applications and proposals</li><li>Track submission deadlines and maintain grant calendars</li><li>Support grant reporting by compiling data and drafting progress reports</li><li>Maintain accurate grant records, files, and compliance documentation</li><li>Coordinate with internal teams to gather program and financial information</li><li>Monitor awarded grants to ensure adherence to guidelines and deadlines</li></ul>
2026-05-21T00:00:00Z

Contracts Administrator - Content Licensing

Las Vegas, NV
remote
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an experienced Contracts Administrator who has worked with content licensing, tracking and database management to support legal and business operations for a gaming/entertainment company in Las Vegas, Nevada. This Contract position will partner closely with in-house counsel to manage content and aggregation agreements, and help move high-priority matters forward with accuracy and speed. The role is well suited for someone who enjoys balancing contract administration, cross-functional communication, and deadline-driven work in a fast-moving environment. Experience with Monday platform is helpful as well as comfort working across international teams. If you are immediately available for this three month contract engagement please apply TODAY to Jennifer.Cotton[at]RobertHalf[dotcom] - we look forward to reviewing your candidacy! Responsibilities:• Prepare, update, route, and maintain recurring legal agreements by using approved company templates and established contract processes.• Review contract records and supporting documentation to assist counsel with agreement history, legal questions, and business-related research needs.• Manage urgent and time-sensitive assignments while maintaining accuracy, organization, and responsiveness across competing priorities.• Support due diligence activities tied to company transactions by gathering, reviewing, and organizing information across multiple jurisdictions.• Keep internal counsel, business stakeholders, and external partners informed throughout the contract review and approval lifecycle.• Track agreement status, revisions, signatures, and final filing to ensure complete and well-documented contract administration.• Apply sound judgment and business awareness when handling content, licensing, and aggregation-related documentation.• Contribute to a collaborative legal team culture through dependable execution, professionalism, and consistent follow-through.
2026-05-30T00:00:00Z

Contracts Administrator - Transportation

Saint Cloud, MN
remote
Temporary / Contract
30 - 48 USD / Hourly
Robert Half is looking for a Contracts Administrator to support transportation-related commercial agreements for a Contract position based in Minnesota. This opportunity focuses on managing a range of customer, carrier, and vendor contracts within the motor freight forwarding industry while helping ensure terms are accurate, compliant, and aligned with business objectives. The ideal candidate brings strong experience reviewing and coordinating freight and logistics agreements in a fast-paced commercial environment. Responsibilities:• Draft, review, and administer transportation-related agreements, ensuring contract terms are clearly documented and properly maintained.• Manage commercial documentation tied to shipper partnerships, carrier arrangements, and third-party logistics relationships.• Coordinate the preparation, revision, and tracking of broker and carrier contracts to support ongoing business needs.• Evaluate transportation vendor agreements for completeness, risk exposure, and alignment with negotiated pricing and service terms.• Support bid and proposal activities by organizing contract details, pricing information, and required commercial documentation.• Partner with internal stakeholders to facilitate contract negotiations and help resolve issues related to terms, renewals, and obligations.• Maintain accurate contract records and monitor key dates, amendments, and compliance requirements across active agreements.
2026-06-04T00:00:00Z

Procore Project Administrator

Austin, TX
onsite
Temporary / Contract
41.25 - 50 USD / Hourly
Procore Project AdministratorOnsite | Austin, TX | Contract Robert Half is working to hire a Procore Project Administrator to act as the go-to administrator for an ongoing Procore ERP project. This contract position will play a central role in maintaining accurate project records, coordinating documentation workflows, and helping project teams manage information. The ideal candidate brings strong Procore knowledge, confidence working across multiple stakeholders, and the ability to keep critical project data organized, current, and audit ready. Responsibilities:• Administer Procore to maintain organized, accurate, and timely project documentation.• Coordinate contract-related records across prime agreements, subcontracts, change events, invoices, and other commitment documents throughout the project lifecycle.• Support engineering, project management, and vendor teams by tracking submittals, RFIs, drawings, specifications, and other controlled documents.• Monitor document quality by enforcing version control practices, file naming consistency, and required metadata standards.• Prepare reports and dashboard outputs from Procore to provide visibility into project controls, financial status, and executive-level updates.• Perform data entry, record maintenance, and document audits to help ensure information is complete, current, and accessible.• Work with internal and external stakeholders to resolve missing documentation, follow up on incomplete records, and maintain process compliance.• Assist with related system coordination activities and platform integrations when project workflows require alignment with other construction or cost management tools.
2026-06-04T00:00:00Z

Contract Manager

Minnetonka, MN
onsite
Temporary / Contract
10 - 40 USD / Hourly
We are looking for a Contract Manager to support our client regarding vendor agreement activities for a Long-term Contract position based in Minnetonka, Minnesota. This role focuses on managing contract renewals, amendments, and extensions for existing supplier relationships while working closely with legal, finance, technology, operations, and other internal partners. The ideal candidate brings strong negotiation ability, sound business judgment, and the organizational skills needed to handle multiple priorities in a fast-paced environment. Responsibilities:• Drive the review, drafting, and negotiation of renewals, amendments, and extensions for current vendor agreements to keep contracts moving forward on schedule.• Partner with cross-functional stakeholders to align contract terms with operational needs, financial expectations, and business objectives.• Prepare and negotiate agreements for standard products and services, with attention to pricing structures, service expectations, and favorable contractual protections.• Apply established templates, guidelines, and playbooks to promote consistency and efficiency throughout the contracting process.• Maintain accurate contract information in contract management and procurement systems, ensuring records are complete and updated in a timely manner.• Monitor agreement timelines and evaluate upcoming expirations to support proactive renewal planning and workload prioritization.• Respond to internal questions regarding contract status, renewal activity, amendment processes, and documentation requirements.• Communicate clearly with stakeholders at different organizational levels, adapting messaging to the audience and situation as needed.
2026-06-04T00:00:00Z

Lease Administrator/Paralegal

Toledo, OH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Lease Administrator to join our client, a commercial real estate management company in Toledo, Ohio. This role involves overseeing a diverse portfolio of commercial and industrial properties with multiple tenants, ensuring smooth leasing operations and compliance. The ideal candidate will excel at managing lease documentation, monitoring renewals, and working collaboratively with leadership and external partners. Responsibilities:• Manage leasing activities for a portfolio of approximately 90 properties, including retail, industrial, and office spaces.• Draft, review, and distribute lease-related correspondence and documents.• Monitor lease renewals and ensure timely communication with tenants.• Collaborate with banks by providing accurate lease information and documentation.• Handle loan documentation by coordinating with banks and maintaining proper records.• Work closely with attorneys and corporate leadership to address legal and operational matters.• Maintain organized records for multiple entities, ensuring compliance and accessibility.• Prioritize leasing operations while leveraging internal support for loan-related tasks.• Provide support in all aspects of property operations, ensuring efficiency and professionalism.
2026-05-15T00:00:00Z

Law Firm Administrator

Seattle, WA
onsite
Permanent / Full Time
125000 - 150000 USD / Yearly
Firm Administrator (Confidential)Seattle, WA | Hybrid FlexibilityCompensation: $125,000 – $150,000 DOE + Full BenefitsA highly regarded boutique plaintiff litigation firm in Seattle is seeking an experienced Firm Administrator to serve as a strategic and operational partner to the firm’s leadership. This firm handles complex, high-stakes injury matters and is known for its collaborative culture, strong reputation, and commitment to client advocacy.This is a key leadership role responsible for overseeing day-to-day firm operations, driving administrative strategy, and ensuring the business side of the practice runs efficiently and effectively. Key ResponsibilitiesFirm Operations & Leadership<ul><li>Oversee daily administrative operations of the office, ensuring efficiency across all functions</li><li>Partner closely with firm partners on strategic planning, budgeting, and operational initiatives</li><li>Implement and maintain best practices for law firm management, systems, and workflows</li><li>Serve as a central point of coordination across attorneys, staff, and external partners</li></ul>Human Resources & Talent Management<ul><li>Lead recruiting efforts for attorneys and staff, including sourcing, interviewing, and onboarding</li><li>Develop and manage HR policies, performance management processes, and employee relations</li><li>Foster a positive, high-performing office culture aligned with firm values</li></ul>Financial & Vendor Management<ul><li>Collaborate with partners and accounting to support budgeting, forecasting, and expense management</li><li>Oversee vendor relationships, negotiate contracts, and manage service providers (IT, facilities, etc.)</li><li>Monitor operational costs and identify opportunities for efficiency and cost control</li></ul>Compliance & Risk Management<ul><li>Ensure compliance with legal, regulatory, and ethical obligations</li><li>Maintain firm policies and procedures, including confidentiality and data security standards</li></ul>Office & Infrastructure Management<ul><li>Oversee facilities, technology systems, and office logistics</li><li>Manage relationships with IT providers to ensure systems are reliable and secure</li><li>Support implementation of new tools and technology to improve firm operations</li></ul> Why This Opportunity<ul><li>Join a respected boutique litigation firm handling complex, meaningful cases</li><li>Work closely with leadership in a high-impact, decision-making role</li><li>Competitive compensation and comprehensive benefits package</li><li>Collaborative and mission-driven culture with long-term stability</li></ul>Firm offers full benefits including paid healthcare coverage, WA paid sick leave, 3 weeks PTO, transportation coverage, profit sharing, generous bonuses, and hybrid work from home option. To be confidentially considered please send a copy of your resume to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2026-06-03T00:00:00Z

BlackLine Financial Systems Administrator (FTE Direct Hire)

Des Moines, IA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
PERMANENT POSITION: Financial Techno Systems Analyst / Blackline Systems Administrator ** Be a part of a Global Financial Transformation!**No C2C, No H1B visa, No F1b visa.LOCATION: Des Moines, IA / HYBRID IN OFFICE / EACH WEEK ** NO 100% remote must be able to HYBRID in office weekly !ALTERNATE LOCATIONS: Will also consider El Segunda, California or Greenwich, Connecticut OR Philadelphia PennsylvaniaSALARY: up to $120K base + BONUS*** For immediate confidential consideration, please send a message to CARRIE DANGER on LinkedIn or send an email to me with your resume. My direct email address can be found on my LinkedIn page. ***BlackLine Systems / Applications Owner (Finance Transformation)***High visibility position on the Finance team working with a global FinTech Powerhouse to take full ownership of a global BlackLine environment, driving real transformation at the intersection of fin-tech**Trintech Or Cadency considered !WHY Apply Today!• Executive visibility – partner W/ senior finance leadership• True ownership – sole owner of BlackLine System enterprise-wide – administration, configuration, workflows, Integrations, & Reporting• High impact – influence close, reconciliations, and financial accuracy• Transformation-focused – drive automation • Path into high finance or tech rolesWHAT You Will Need to secure an Interview: • Hands-on BlackLine (or ARCS / Trintech / Cadency) ownership experience• Strong technical + finance/process skillset• Reporting & SQL experience• Proven ability to drive efficiencies / continuous improvement• Confident & can influence stakeholdersWHAT You Will Drive:• Own BlackLine administration and optimization across all modules• Partner with Finance + IT to improve workflows, integrations, and reporting• Drive process improvements & automation initiatives• Build dashboards and metrics to enhance close performance• Train users and increase adoption across global teams• $$ Up to $120K Base + bonus + Relolocation $$• Hybrid (4 days onsite) in multiple cities• Relocation $ available*** For immediate consideration, please send a message to CARRIE DANGER, SVP on LinkedIn or send an email to me with your resume. My email can be found on my LinkedIn page. Also, you may contact me by office: 515-303-4654. Or one click apply on our Robert Half website. No third party inquiries please.
2026-05-11T00:00:00Z

Purchasing /Customs Administrator

Greensboro, NC
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Purchasing /Customs Administrator to support procurement and trade-related operations in Greensboro, North Carolina. This Long-term Contract position is ideal for someone with experience coordinating purchasing activities, managing order flow, and ensuring customs and logistics processes are handled accurately. The role works closely with internal teams and external suppliers to keep materials moving efficiently while maintaining compliance with trade requirements. Responsibilities: • Coordinate day-to-day purchasing activities by preparing, tracking, and following up on material and supply orders. • Create and maintain purchase orders, verify order accuracy, and resolve discrepancies with vendors and internal stakeholders. • Support customs documentation and shipment processing to help ensure timely movement of goods across borders. • Monitor logistics activity, including delivery schedules and supplier communication, to reduce delays and maintain continuity of supply. • Partner with the purchasing department to organize procurement records, update order status information, and maintain reporting accuracy. • Assist with trade compliance efforts by reviewing documentation and helping confirm adherence to applicable import and export requirements. • Work with suppliers and cross-functional teams to address order issues, pricing concerns, and delivery exceptions in a timely manner. • Help maintain purchasing functions by supporting material availability, recordkeeping, and process coordination across procurement operations.
2026-05-22T00:00:00Z

Grant Administrator

Los Angeles, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are seeking a detail-oriented Grant Administrator for a contract engagement to support grant management and compliance efforts. This role will play a key part in ensuring accurate tracking, reporting, and administration of grant funding within a mission-driven organization. Key Responsibilities:<ul><li>Manage the full lifecycle of grants, including tracking, budgeting, and reporting</li><li>Monitor grant compliance with federal, state, and private funding requirements</li><li>Prepare and submit financial reports, reimbursements, and grant documentation</li><li>Collaborate with program managers to ensure proper allocation and use of funds</li><li>Reconcile grant accounts and assist with audits</li><li>Maintain organized records of grant agreements, budgets, and deliverables</li><li>Assist with grant applications and renewals as needed</li></ul>
2026-05-30T00:00:00Z

Encompass Administrator

Tallahassee, FL
remote
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a skilled Encompass Administrator to manage and enhance our loan origination platform. In this role, you will gather business requirements, design workflows, and develop effective solutions to optimize processes. You will also play a critical role in troubleshooting issues and ensuring smooth integration with third-party systems. This is a remote role with periodic travel to Florida. Responsibilities:• Conduct discovery sessions with business teams to collect and document detailed requirements for the Encompass platform.• Develop and customize workflows, including business rules, input forms, and milestone tasks, to align with operational needs.• Collaborate with internal IT teams and external vendors to coordinate system integrations and workflow optimization.• Provide training support, create documentation, and manage the rollout of new features and system updates.• Troubleshoot and resolve platform issues by working closely with loan operations and technology teams.• Build and execute a roadmap for future platform enhancements, including onboarding processes for newly acquired companies.
2026-05-13T00:00:00Z

Planview Administrator

Houston, TX
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for a detail-oriented Planview Administrator to support portfolio oversight, reporting, and collaboration tools for a hybrid team in Houston, Texas. This Long-term Contract position will focus on administering Planview Portfolios, managing SharePoint environments, and delivering actionable insights that strengthen project execution and governance. The ideal candidate brings strong project delivery knowledge, financial acumen, and the ability to translate portfolio data into clear recommendations for leadership. Responsibilities:• Administer and optimize Planview Portfolios by configuring portfolio structures, maintaining workflow processes, managing user permissions, and supporting ongoing platform health.• Produce portfolio and project reporting for leadership by analyzing performance trends, highlighting risks and dependencies, and identifying resource or delivery concerns.• Develop and maintain dashboards and reporting tools that improve visibility into project progress, governance metrics, and overall portfolio health.• Create, organize, and support SharePoint sites, including pages, document libraries, lists, permissions, and version control practices to enhance team collaboration.• Partner with stakeholders to uphold data quality standards, strengthen governance processes, and ensure consistent use of portfolio management tools.• Provide project management support by applying best practices related to scope, schedule, cost, risk, and stakeholder communication across active initiatives.• Investigate issues tied to business processes or team-managed systems, coordinate with cross-functional partners, and drive timely resolution.• Support continuous improvement efforts by recommending practical enhancements to reporting, collaboration methods, and portfolio administration processes.
2026-06-02T00:00:00Z