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25 results for Claims Processor Administrative And Customer Support jobs

Claims Administrator

Saint Paul, MN
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Claims Administrator to support the Safety, Health, and Environmental team within the Pest Elimination Division in St Paul, Minnesota. This Contract position focuses on coordinating auto liability and property damage claim activities while providing dependable administrative support across safety-related programs. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage documentation, follow-up, and cross-functional coordination in a fast-paced corporate environment. Responsibilities:• Oversee the intake process for auto liability and related claims, ensuring each case is reviewed, documented, and tracked through resolution.• Partner with internal teams such as safety, operations, finance, administration, risk management, and legal to share claim updates and support timely decision-making.• Gather statements, records, reports, and applicable regulatory information to assess incidents and clarify the scope of each claim.• Contribute to exposure review, coverage assessment, cost estimation, and ongoing case coordination for assigned matters.• Maintain accurate claim files and monitoring records to support visibility, compliance, and effective case management from initial notice to closure.• Provide administrative support for the division’s dash camera program, including record maintenance, communication, and follow-up activities.• Assist with safety training administration by organizing materials, tracking participation, and maintaining related documentation.• Support leading indicator reporting and other safety recordkeeping tasks that help the team monitor trends and reduce risk exposure.
2026-05-05T00:00:00Z

Operations Processor

Duncannon, PA
onsite
Permanent / Full Time
60000 - 100000 USD / Yearly
We are looking for a proactive Operations Processor to support daily distribution activities and help strengthen customer relationships in Duncannon, Pennsylvania. This position blends operational coordination with account support, requiring someone who can keep inventory and fulfillment running smoothly while contributing to business growth. The ideal candidate is comfortable taking ownership, working independently, and balancing detail-oriented processing with responsive service. Responsibilities: • Coordinate daily operational workflows across receiving, inventory tracking, order processing, and product distribution to maintain efficient service levels. • Work closely with vendors and transportation partners to align shipment timing, delivery expectations, and supply availability. • Support accurate order fulfillment by monitoring stock movement, resolving processing issues, and helping maintain organized inventory records. • Build and maintain strong customer connections by responding to account needs and identifying opportunities to expand ongoing business. • Review operational results, expenses, and service performance to highlight areas for improvement and support revenue goals. • Process vendor invoices and assist with accounts payable activities to help ensure timely and accurate financial documentation. • Address account and order-related concerns quickly and professionally to promote customer satisfaction and smooth internal operations.
2026-05-06T00:00:00Z

Customer Service Admin

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Customer Service Administrator to support customer service operations through order processing, issue resolution, and administrative coordination. This role combines customer support and administrative duties, including responding to inquiries, maintaining customer records, processing orders, and assisting internal teams. The ideal candidate has strong communication skills and a customer-focused mindset. Responsibilities<ul><li>Respond to customer inquiries by phone and email</li><li>Process orders, service requests, and account updates</li><li>Maintain accurate customer records and documentation</li><li>Coordinate with internal teams to resolve issues</li><li>Track service metrics and prepare reports</li><li>Provide general administrative support to the customer service team</li></ul>
2026-05-01T00:00:00Z

Invoice Processing Specialist

Novi, MI
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Our client is looking for an Invoice Processing Specialist to join a collaborative accounting team. This position focuses on accurate invoice handling, financial record maintenance, and timely support for day-to-day payables activity. The ideal candidate brings strong attention to detail, comfort working across departments, and the ability to keep multiple financial tasks organized. Responsibilities:• Prepare customer order confirmations and generate invoices while working closely with internal teams to confirm documentation and processing needs.• Maintain financial tracking files and supporting records related to shipping costs, packing charges, duties, accruals, and company assets.• Review and enter accounts payable invoices with accuracy, validate vendor tax documentation, and help coordinate weekly payment processing.• Track outstanding payment deadlines to support timely disbursements and reduce past-due balances.• Reconcile corporate card activity, bank transactions, and general ledger accounts to ensure financial records remain accurate and current.• Record accounting adjustments and post journal entries when needed to support month-end and routine accounting activity.• Assist with reporting, audit preparation, and administrative accounting tasks requested by leadership.• Contribute to broader accounting operations by identifying discrepancies, following up on missing information, and helping keep workflows on schedule.
2026-05-06T00:00:00Z

Customer Service Administrator

Fort Lauderdale, FL
onsite
Permanent / Full Time
63500 - 65000 USD / Yearly
We are looking for a dedicated Customer Service Administrator to join our team in Dania Beach, Florida. In this role, you will act as a vital connection between our organization and our customers, ensuring exceptional service and efficient communication. The ideal candidate is highly organized, customer-focused, and thrives in a fast-paced, collaborative environment. Responsibilities: • Act as the primary point of contact for customers, providing timely and accurate information regarding their service requests. • Collaborate with internal teams to ensure efficient coordination and successful completion of customer service requirements. • Review and verify completed service requests to ensure billing aligns with contractual agreements. • Maintain organized and precise records of all customer interactions and service activities. • Provide administrative support to enhance the efficiency of daily operations. • Address and resolve customer inquiries and concerns with a proactive and solutions-focused approach. • Foster positive relationships with both internal and external stakeholders to promote seamless communication. • Monitor and manage customer accounts using CRM tools to ensure data accuracy and consistency. • Identify opportunities for process improvements to elevate the overall customer experience.
2026-05-01T00:00:00Z

Loan Processor - Support

Atlanta, GA
onsite
Temporary to Hire
25 - 29 USD / Hourly
We are looking for an experienced Loan Processor - Support specialist to join a busy lending team in Atlanta, Georgia. This contract-to-permanent opportunity is ideal for someone who brings recent hands-on experience in mortgage or banking operations and can provide dependable support to loan officers in a fast-paced environment. The role combines on-site collaboration Monday through Thursday with remote work on Fridays, offering a balanced schedule while helping ensure loan files move forward accurately and efficiently. Responsibilities: • Support loan officers by managing loan files and helping keep mortgage and lending activities on track from intake through closing. • Review documentation for completeness and accuracy, following established guidelines to identify missing items and resolve issues quickly. • Process key loan-related tasks tied to mortgage, consumer, and commercial lending workflows, including payoffs and related administrative activities. • Communicate with internal partners and stakeholders to gather required information, maintain file progress, and support timely decisions. • Track multiple loans at different stages while maintaining organized records and meeting expected turnaround times. • Perform verification steps and compliance-related checks as part of the loan processing cycle, including required documentation review. • Assist with closing support and final file preparation to help ensure transactions are ready for completion. • Contribute to day-to-day loan administration functions and provide reliable operational coverage for the lending team.
2026-05-07T00:00:00Z

Loan Processor - Support

Linthicum Heights, MD
onsite
Temporary / Contract
21.375 - 27.29 USD / Hourly
We are looking for a detail-oriented Loan Processor - Support to join our team on a long-term contract basis. In this role, you will play a key part in ensuring the accurate and efficient processing of mortgage loan applications. If you have a strong background in loan administration and mortgage lending, we encourage you to apply. Responsibilities:• Review mortgage applications submitted by loan officers to ensure all required data is complete and accurate, with a focus on quality control.• Perform assigned processing tasks within the Mortgage Loan Origination System to maintain efficient workflows.• Adhere to established service levels and processing turnaround times as directed by management.• Collaborate closely with team members and other departments to achieve shared goals.• Submit finalized loan applications to underwriting for further review and approval.• Assist the Home Equity team in processing applications that coincide with first mortgage applications.• Provide recommendations to management on process improvements, workflow adjustments, and operational efficiencies.• Independently manage and prioritize loan pipelines to ensure timely processing.• Take on additional projects and responsibilities as assigned by management.
2026-05-01T00:00:00Z

Loan Processor - Support

Woodbridge, NJ
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for a detail-oriented Loan Processing Specialist to join our team in Perth Amboy, New Jersey. This position will support escrow-related loan servicing activities, with a focus on insurance disbursements, invoice handling, and communication with external agencies. The ideal candidate brings hands-on loan processing experience and a solid understanding of escrow accounts, insurance payments, and administrative follow-through in a fast-paced environment. Responsibilities:• Manage escrow-related loan processing tasks• Prepare and distribute checks, invoices, and related documentation accurately and within required timelines.• Communicate with insurance agents and agencies to clarify billing details, resolve discrepancies, and confirm payment status.• Monitor outstanding insurance items and follow up with external partners to ensure timely completion of required actions.• Process incoming mail and organize supporting documents needed for loan servicing and escrow administration.• Review payment adjustment requests and update loan records with accuracy and attention to compliance standards.• Support daily servicing operations by maintaining complete documentation and assisting with routine administrative loan processing activities.
2026-05-08T00:00:00Z

Loan Processor - Support

Sunnyvale, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a meticulous and organized Loan Processor to join our team in Sunnyvale, California. In this role, you will ensure the efficient and compliant processing of real estate loan applications while delivering exceptional service to members. This is a Contract to permanent position, offering the chance to grow within a dynamic and collaborative environment. Responsibilities: • Review real estate loan applications to confirm accuracy and completeness. • Collect, verify, and organize documentation such as income statements, credit reports, title information, and appraisals. • Enter loan details into the credit union’s system, ensuring precision and compliance. • Communicate effectively with loan officers, underwriters, and applicants to facilitate timely processing. • Address any questions or concerns from members regarding the loan application process. • Ensure all loan files adhere to credit union policies, federal and state regulations, and industry standards. • Conduct regular quality checks to identify and resolve errors or omissions in loan documentation. • Collaborate with the lending team to streamline workflows and enhance loan processing efficiency. • Track the status of loans and provide regular updates to management. • Generate detailed reports on loan metrics, including timelines, application statuses, and volume.
2026-05-08T00:00:00Z

Loan Processor - Support

White Bear Lake, MN
onsite
Temporary to Hire
24.5385 - 28.413 USD / Hourly
We are looking for a detail-oriented Loan Processor specialist to join our client's team in Minnesota. This contract opportunity is ideal for someone with a strong background in mortgage lending operations who can help move residential loan files efficiently from origination through closing. The right candidate will work closely with internal teams and lending partners to maintain accurate documentation, monitor timelines, and support a smooth borrower experience. Responsibilities:• Manage mortgage loan files throughout the processing lifecycle, ensuring documents are complete, accurate, and submitted on schedule.• Review incoming application materials and supporting records to confirm compliance with lending guidelines and internal standards.• Coordinate with loan officers, underwriters, closers, and other stakeholders to resolve file conditions and keep transactions moving forward.• Track outstanding items, follow up on missing documentation, and maintain organized records within loan administration systems.• Prepare and update loan information to support timely approvals, closing activities, and overall file readiness.• Communicate status updates clearly to relevant parties and address processing questions in a detail-oriented, service-focused manner.• Assist with closing-related documentation and final file reviews to help ensure a smooth transition to funding.• Support operational updates within mortgage processing workflows when process or system changes affect active loan files.
2026-05-08T00:00:00Z

Claims Technician

Pleasant Hill, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Robert Half client in Pleasant Hill, CA is looking for a dedicated and detail-oriented Claims Technician to provide administrative and technical support for workers’ compensation claim activity within a Financial Services environment. This long-term contract position is well-suited for someone who can manage documentation, process invoices, and keep claim files organized while working within established timelines. The role requires strong clerical accuracy, clear communication, and the ability to handle a steady flow of records, forms, and related correspondence. Claims Technician Duties:• Provide day-to-day administrative support for workers’ compensation files, ensuring records, forms, and documentation are maintained accurately and efficiently.• Create and update correspondence and claim-related documents using claims management platforms and standard office applications.• Examine, authorize, and process invoices tied to claim activity, including medical review services, nursing support, mileage reimbursements, and legal billing.• Compile and send medical reports and supporting materials within required deadlines, confirming each submission is complete and accurate before release.• Distribute medical records and related documentation to attorneys and other authorized parties in a timely manner.• Perform data entry and file maintenance to support organized claim handling and dependable recordkeeping.• Use common office equipment such as computers, copiers, and fax machines to prepare, reproduce, and assemble claim materials.• Assist broader claims operations with administrative tasks, special assignments, and other support needs as directed by leadership. If you are interested in this Claims Technician position, please apply now.
2026-05-08T00:00:00Z

Accounts Payable Processor

San Antonio, TX
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Accounts Payable Processor to join a growing multi-entity organization. This contract opportunity is ideal for a detail-focused accounting specialist who enjoys managing invoice flow, maintaining accurate financial records, and supporting timely vendor payments. The person in this role will work across day-to-day accounts payable activities while helping ensure consistency, accuracy, and strong internal coordination. Responsibilities: • Manage daily accounts payable activities by reviewing incoming invoices, entering data accurately, and maintaining organized records for multiple entities. • Match vendor invoices to purchase orders or approved documentation, confirming pricing, payment terms, and applicable charges before processing. • Prepare and process routine disbursements on schedule, including recurring business expenses such as leases, rent, and other approved obligations. • Review credit card statements and employee reimbursement submissions, resolve discrepancies, and submit items for timely payment. • Execute check requests and payment runs while maintaining proper documentation and compliance with internal approval standards. • Reconcile the accounts payable subledger to support accurate financial reporting and confirm that all vendor transactions are properly recorded. • Produce accounts payable reports for leadership, highlighting payment activity, aging details, and items requiring follow-up. • Communicate invoice or payment issues to management and vendor contacts, helping resolve exceptions efficiently and effectively.
2026-05-06T00:00:00Z

Accounts Payable Processor

Cleveland, OH
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an Accounts Payable Processor to support a fast-paced finance team in Independence, Ohio on a Contract basis for 1-2 months. This onsite role is ideal for someone who can quickly step into a high-volume environment, manage invoice activity with precision, and maintain strong control over payment-related records. The position offers the opportunity to contribute immediately by keeping accounts payable operations organized, accurate, and on schedule. Responsibilities: • Process a substantial weekly volume of invoices while ensuring entries are completed accurately and in a timely manner. • Review account statements in Excel to identify discrepancies, confirm balances, and support timely resolution of outstanding items. • Apply correct invoice coding and verify supporting details before routing transactions through the appropriate approval process. • Assist with check run activities and help maintain consistent payment cycles for vendors and internal stakeholders. • Use systems such as Coupa, Microsoft Office, and related finance tools to manage payable records and reporting tasks. • Support ongoing accounts payable operations during a period of team vacancy by maintaining workflow continuity and meeting deadlines. • Contribute to process-related activities tied to evolving financial systems, including work associated with future Workday adoption. • Coordinate with team members and leadership to address invoice issues, documentation questions, and payment exceptions promptly.
2026-05-08T00:00:00Z

Order Processing

Miami, FL
onsite
Temporary to Hire
20 - 21 USD / Hourly
We are looking for a detail-focused Order Processing specialist to join a team in North Miami Beach, Florida in a Contract to Permanent capacity. This position supports day-to-day order management by reviewing documentation, validating information, and keeping records accurate and current. The ideal candidate is organized, dependable, and comfortable working with data, paperwork, and cross-functional communication in a fast-paced environment. Responsibilities: • Review incoming orders carefully to confirm all details are complete, accurate, and ready for processing. • Enter order information into company records promptly while maintaining a high level of accuracy. • Organize, file, scan, and maintain supporting documents so records remain easy to access and audit. • Investigate mismatched or incomplete information and work with appropriate teams to correct issues quickly. • Communicate with internal departments and customers as needed to clarify order-related questions and updates. • Perform basic calculations and verify quantities, pricing, or other order data before final submission. • Monitor daily paperwork flow to ensure deadlines are met and processing stays on schedule.
2026-05-08T00:00:00Z

Order Processing

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Logistics Clerk / Order Processing (On-Site) A growing company is seeking a Logistics Clerk / Order Processing Specialist to support daily operations in a fast-paced environment. This role is ideal for someone who is flexible, detail-oriented, and comfortable wearing multiple hats. <ul><li>Process and track customer orders from start to finish</li><li>Coordinate shipments and communicate with vendors and clients</li><li>Maintain accurate records and update systems</li><li>Assist with inventory tracking and logistics coordination</li><li>Provide general administrative and operational support</li></ul>
2026-04-11T00:00:00Z

Customer Support Billing Specialist

Milwaukee, WI
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a detail-oriented Customer Support Billing Specialist to join a software organization in Milwaukee, Wisconsin on a Contract basis. This position supports billing and accounts receivable activities by investigating payment delays, resolving invoice issues, and helping maintain accurate financial records. The ideal candidate brings strong analytical ability, a customer-focused approach, and the ability to work closely with accounting and post-sale teams in a fast-paced onsite environment. Responsibilities: • Review billing records for accuracy, identify discrepancies, and help ensure invoices are issued correctly and on time. • Oversee collection activity by supporting final notice outreach, tracking follow-up efforts, and helping move delinquent accounts toward resolution. • Perform cash reconciliation tasks and assess how payment activity affects account balances and related financial reporting. • Partner with post-sale operations teams to research overdue vendor balances and support accounts receivable follow-up actions. • Provide day-to-day accounting assistance by working with general ledger entries and coordinating with revenue accounting functions. • Use Excel and Salesforce tools to analyze account details, monitor payment trends, and document billing-related activity. • Support payment setup and invoice delivery processes, including troubleshooting workflow issues tied to billing and credit card transactions.
2026-05-08T00:00:00Z

Adminstrative Program Support

Philadelphia, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a detail-oriented HR Administrative Assistant to support the onboarding of seasonal employees. This contract role plays a critical part in ensuring a smooth, compliant, and confidential hiring and onboarding process. The ideal candidate is organized, professional, and comfortable working with HR systems and Excel-based tracking. Key Responsibilities Support the onboarding process for seasonal hires, including new hire documentation and system entry Maintain and update employee records while handling confidential information with discretion and professionalism Utilize UKG (UltiPro) to enter, update, and manage employee data Track onboarding progress and documentation using Excel and other organizational tools Assist with HR administrative tasks as needed to support the broader HR team Ensure accuracy and compliance with company policies and procedures throughout the onboarding process Qualifications Prior administrative experience, preferably in an HR or onboarding support role Experience using UKG (UltiPro) or similar HRIS platforms preferred Proficiency in Microsoft Excel for tracking, organizing, and reporting information Strong attention to detail and ability to handle confidential information confidently Excellent organizational and communication skills Ability to manage multiple tasks in a fast-paced, seasonal hiring environment Work Environment Contract position supporting a high-volume, seasonal onboarding cycle Collaborative HR team environment
2026-04-29T00:00:00Z

Accounts Receivable Administrator

Lakewood, NJ
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an Accounts Receivable Administrator to support financial operations for a manufacturing organization. This position is ideal for someone who can manage invoice-related transactions, maintain accurate records, and collaborate effectively with internal teams and external partners. The role requires strong accounting judgment, consistent follow-through, and the ability to keep pace with recurring deadlines while ensuring accuracy across receivables and related reconciliations. Responsibilities:• Review transaction documentation and validate supporting records to ensure entries are accurate, complete, and properly authorized.• Process time-sensitive payments and specialized transactions, including international activity, while maintaining compliance with internal controls.• Prepare and execute scheduled payment cycles and confirm that disbursements are completed on time.• Handle recurring facility and service invoices, record necessary accruals, and verify correct account coding before posting.• Create and maintain vendor and employee records in the system, ensuring information is current and properly documented.• Reconcile trade and intercompany balances, investigate variances, and resolve outstanding items in a timely manner.• Monitor unreconciled received-not-vouchered activity and follow up on discrepancies to support accurate period-end reporting.• Organize invoice and payment documentation, evaluate credit-related account activity, and escalate higher-risk issues to management when needed.• Research billing or payment inconsistencies and work with internal stakeholders, vendors, and customers to bring accounts to resolution.
2026-05-07T00:00:00Z

Consumer Loan Processor

Poughkeepsie, NY
onsite
Temporary to Hire
23 - 27 USD / Hourly
We are looking for a detail-oriented Consumer Loan Processor to join our team in Poughkeepsie, New York. This fully on-site opportunity is a contract position with the potential to become permanent after an initial six-month period and offers the chance to support consumer lending operations in a fast-moving financial services environment. The person in this role will help move loan applications through the final stages of review and funding while delivering responsive service to members, dealers, and internal partners. Success in this position will come from strong accuracy, coachability, and the ability to work confidently across multiple systems. Responsibilities:• Examine consumer loan files for completeness and accuracy before preparing documents for final funding.• Enter, confirm, and maintain loan funding information within the origination platform to ensure transactions follow established lending guidelines.• Prepare and distribute required lending disclosures and supporting paperwork in accordance with regulatory and organizational standards.• Respond to questions from members, dealership contacts, and internal staff by navigating several systems to provide timely updates on active and pending applications.• Track missing items for direct and indirect loan files and follow up to keep applications moving toward completion.• Identify workflow improvement opportunities that can streamline processing and create a better experience for both members and colleagues.• Maintain compliance with internal policies, lending procedures, and applicable regulatory requirements while completing assigned training.• Contribute to department initiatives, team projects, and other operational tasks as needed while demonstrating professionalism and collaboration.
2026-05-08T00:00:00Z

Consumer Loan Processor

Poughkeepsie, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
Consumer Loan Processor – Job DescriptionPosition OverviewThe Consumer Loan Processor is responsible for reviewing, processing, and funding direct and indirect consumer loan applications while maintaining high service standards. This role ensures accuracy, compliance, and efficiency throughout the loan lifecycle and contributes to process improvements that enhance the overall member and customer experience.Primary Responsibilities<ul><li>Review loan applications and documentation for completeness and accuracy; prepare final loan packages for funding.</li><li>Enter and verify loan funding data in the loan origination system to ensure compliance with lending policies and procedures.</li><li>Disburse loan proceeds and perform required system updates and maintenance.</li><li>Issue required disclosures in accordance with Truth in Lending, RESPA, and other applicable regulations.</li><li>Use multiple systems to respond to inquiries from dealers, staff, and members regarding pending or existing loan applications.</li><li>Follow up on outstanding documentation for both direct and indirect loan applications to ensure timely processing and customer satisfaction.</li><li>Recommend process improvements to enhance efficiency and reduce operational waste.</li><li>Adhere to all organizational policies, procedures, and regulatory requirements.</li><li>Participate in required training, including compliance-related programs.</li><li>Support organizational initiatives by demonstrating professionalism, teamwork, and a commitment to service excellence.</li><li>Maintain regular and reliable attendance.</li></ul>
2026-05-03T00:00:00Z

Accounts Payable Administrator

Boise, ID
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Lana Funkhouser with Robert Half is looking for an Accounts Payable Administrator to support day-to-day payables operations for a busy team in Boise, Idaho. This position is ideal for someone who can manage invoice activity with accuracy, stay organized in a fast-moving environment, and work independently while remaining responsive to guidance. The right candidate brings solid vendor-facing experience, sound judgment, and confidence using QuickBooks Desktop Enterprise to keep payment processes running smoothly. Responsibilities:• Review, code, and enter vendor invoices accurately while ensuring supporting details are complete and properly documented.• Process accounts payable transactions in a timely manner and maintain organized records for invoice status, approvals, and payment history.• Coordinate payment cycles, including preparing and executing check runs according to established schedules and controls.• Communicate with vendors to resolve invoice discrepancies, answer payment questions, and maintain positive working relationships.• Monitor multiple vendor accounts at once, keeping balances current and following up on outstanding items as needed.• Use QuickBooks Desktop Enterprise to manage payable entries, update records, and support efficient transaction processing.• Prioritize workload independently while adapting to direction from leadership and adjusting to changing business needs.• Assist with payables-related process updates or system-related workflow changes when required as part of ongoing operations. Please reach out to Lana Funkhouser with Robert Half to review this position. Job Order: 03590-0013434634
2026-05-08T00:00:00Z

Billing Coordinator

Bryan, TX
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for a detail-oriented Billing Coordinator to support invoicing and reporting activities for an open-ended Contract position based in Bryan, Texas. This role is well suited for someone who can work confidently in a fast-moving environment, review financial and operational information with precision, and communicate effectively with multiple internal teams. The successful candidate will help maintain accurate billing records, resolve discrepancies through research, and contribute to dependable reporting processes. Responsibilities: • Generate and process routine invoices, billing updates, and account corrections by reviewing shipping records and related backup documentation. • Examine billing information for completeness and accuracy, ensuring each transaction aligns with company standards and established procedures. • Research variances and payment or billing issues across available systems, then coordinate with internal partners to bring items to resolution. • Compile and share recurring reporting packages for utility sites and other business groups within required timelines. • Partner with operations, customer service, shipping, and plant teams to confirm billing details and maintain consistency across records. • Use tools such as Oracle, Microsoft Outlook, Microsoft Teams, and Excel to manage daily workflow, communication, and billing data. • Maintain organized files and supporting records to strengthen audit readiness and support future reference needs. • Recognize process gaps or inefficiencies and suggest practical improvements that enhance accuracy and turnaround time.
2026-05-07T00:00:00Z

Billing Coordinator

Atlantic City, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We have partnered with a South Jersey law firm on their search for a Billing Coordinator with familiarity with legal billing processes, including time entry and e-billing systems. This role is responsible for supporting the firm’s billing operations, ensuring accurate and timely invoice processing, resolving billing disputes, and maintaining strong communication with attorneys and clients. The ideal Billing Coordinator should have prior experience in a law firm environment and is comfortable working with billing systems and document management tools. Major Responsibilities· Prepare, review, and process client invoices in accordance with firm policies and client guidelines · Collaborate with attorneys and staff to resolve billing discrepancies and ensure accurate time and expense entries · Monitor billing cycles to ensure timely submission of invoices · Assist with handling the month end process· Maintain billing records and documentation in compliance with firm standards · Respond to client inquiries related to billing and provide excellent customer service · Assist with reporting, reconciliations, and ad hoc billing projects as needed
2026-05-04T00:00:00Z

Billing Coordinator

Shawnee Mission, KS
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Billing Coordinator – Overland Park, KS or Kansas City, MOA well-established, mid-sized law firm is seeking an experienced Billing Coordinator to join its team in Overland Park, KS or Kansas City, MO. This role is critical to the firm’s billing and collections operations and requires strong attention to detail, customer service skills, and the ability to manage multiple priorities in a fast-paced legal environment. Position OverviewThe Billing Coordinator provides billing, collections, and client account support to attorneys and internal teams. This position requires accuracy, initiative, and the ability to communicate effectively with attorneys, clients, and firm leadership while maintaining strict confidentiality. Key Responsibilities<ul><li>Perform data entry and client file management, including conflict checks, opening and maintaining client files, and scanning/uploading materials into the firm’s document management system</li><li>Generate client prebills using legal billing software; collaborate with attorneys to ensure accuracy prior to final invoice submission and make revisions as needed</li><li>Communicate with clients by phone, email, and mail regarding billing questions and collections efforts</li><li>Process and post client payments in compliance with IOLTA trust accounting rules</li><li>Monitor and report accounts receivable status to attorneys and management, including monthly meetings, report generation, and preparation of collections correspondence and calls</li><li>Assist with additional billing and administrative tasks as assigned</li></ul>
2026-05-05T00:00:00Z

Accounts Payable Administrative Assistant

Yonkers, NY
onsite
Temporary / Contract
25 - 33 USD / Hourly
We are looking for an Accounts Payable Administrative Assistant to support daily financial operations for a team in Yonkers, New York. This Long-term Contract opportunity is well suited for someone who is highly organized, detail-oriented, and comfortable managing a steady volume of payable transactions in a structured work schedule. The person in this role will help maintain accurate records, coordinate vendor-related activity, and contribute to timely payment processing across multiple expense categories. Responsibilities: • Review, enter, and process a high volume of invoices each day while maintaining accuracy and proper documentation. • Prepare and support regular payment cycles, including assembling and verifying materials needed for check disbursements. • Assign correct accounting codes to invoices to ensure expenses are recorded appropriately. • Create and maintain vendor profiles, confirming required information is complete before activation. • Respond to supplier inquiries and resolve payment-related issues through effective vendor communication. • Perform bank account reconciliations and investigate discrepancies to support accurate financial reporting. • Reconcile corporate card activity and confirm charges are matched to supporting records. • Examine travel and expense submissions for completeness, policy alignment, and proper approval. • Assist with accounts payable record maintenance and other administrative tasks that support the department’s daily workflow.
2026-05-08T00:00:00Z