The administrative assistant coordinates and provides high-quality administrative support to the executive team. Responsibilities include but not limited to calendar management, travel arrangements, analyzing documents, preparing research reports, and office management as directed. We’re looking for a self-starter professional with impeccable organizational and time management skills that will thrive in a fast-paced, ever-changing environment.<br><br>Essential Duties and Responsibilities<br>• Manage daily calendar by scheduling internal and external meetings, appointments, special events, and travel<br>• Resolve scheduling conflicts, prioritize requests, and confirm meeting details and expectations<br>• Prepare spreadsheets, correspondence, and various reports as needed<br>• Monitor project status and execution of deadlines for assigned projects<br>• Oversee incoming correspondence and requests, prioritize items that need immediate attention<br>• Travel when needed<br>• Responsible for confidential and time sensitive material<br>• Process monthly bill payments<br>• Other duties and special projects as assigned<br>Skills and Experience<br>• Minimum 2 years of executive assistant experience<br>• Very strong interpersonal skills and the ability to build relationships with executives<br>• Problem solver/solution driven<br>• Able to exhibit a high level of confidentiality <br>• Ability to multi-task in high-pressure situations<br>• Highly organized and good time management<br>• Be self-directed, action oriented, and a team player<br>• Strong attention to detail and accuracy<br>• Ability to communicate at all levels <br>• Results driven and proactive; strong desire to own and execute area of responsibility with excellence<br>• Adaptability/flexibility to change as required<br>Supervision: Minimal - must identify needs, work independently
We are looking for an organized and proactive Office Manager to join our team in Scottsdale, Arizona. This Contract-to-permanent position requires someone who excels at administrative tasks, vendor coordination, and event planning while maintaining a welcoming office environment. The ideal candidate will play a key role in ensuring smooth day-to-day operations while fostering a productive and collaborative workplace.<br><br>Responsibilities:<br>• Manage daily administrative functions, including ordering and maintaining office supplies to ensure a well-stocked and organized workspace.<br>• Serve as the primary point of contact at the reception desk, greeting visitors and handling incoming mail and packages.<br>• Coordinate with vendors and building management to address facility needs and resolve any operational issues.<br>• Organize catering services for meetings and company events, ensuring seamless execution.<br>• Plan and execute office events, including holiday celebrations and team-building activities.<br>• Maintain communication with external service providers to ensure workplace efficiency and compliance.<br>• Support the team with ad-hoc administrative tasks, fostering a positive and productive environment.
<p><strong>Quality Engineer</strong> role with excellent growth potential</p><ul><li>Manage the quality management system, ensuring policy implementation and maintenance and reporting to plant leadership.</li><li>Lead corrective action processes to focus on significant improvement opportunities and ensure timeliness, implementation, and effectiveness.</li><li>Communicate with customers, leadership, sales, marketing, and customer services to resolve quality complaints and returned goods issues.</li><li><strong>Facilitate the development </strong>of procedures and instructions to meet <strong>ISO-9001</strong> standards and business objectives to improve products and processes standardization; minimize errors, delays, and costs; and prevent defects at all stages of the manufacturing process.</li><li>Create and maintain quality information systems and surveys to track and report key quality KPI's to support maintenance of ISO-9001 standards and business objectives. Analyzes data to identify trends in product quality or defects with the goal of mitigating and preventing recurrence and future defects.</li><li>Review internal and external quality standards to ensure manufactured products meet and exceed company, ISO-9001, government, and customer expectations.</li><li><strong>Lead projects to improve and maintain the quality management system</strong>, driving quality standards for in-process and finished goods products and materials.</li><li>Maintain quality system documentation, notifying management and associates of issues and revisions affecting them and maintaining record-keeping compliance.</li><li>Provide training and guidance to associates at all levels.</li><li>Serve as ISO-9001 lead auditor, managing the internal quality audit function to balance compliance needs with value-added activities. Maintain audit records including schedules, checklists, reports, corrective action requests, and auditor qualifications.</li><li>Perform other duties as requested, directed, or assigned.</li></ul><p><br></p>
<p>We are partnering with a highly reputable, large chemical and oil & gas company in The Woodlands area—recognized as a desirable employer in the industry—to fill a <strong>long-term contract role</strong> on their Payroll Operations team. This is an exciting opportunity for a detail-oriented professional to support payroll processes and ensure accuracy across a large employee population. The role offers a 9/80 schedule and is fully on-site.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The <strong>Time Management Representative/Specialist</strong> plays a key role in ensuring accurate and timely payroll processing for salaried exempt/non-exempt and hourly employees. This individual will be responsible for supporting timekeeping policies, conducting audits, providing guidance on pay practices, and serving as a liaison between HR and Payroll functions. The role requires a self-motivated professional who can manage sensitive information, adapt to changing priorities, and deliver high-quality, error-free work.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain a <strong>Center of Excellence (COE)</strong> for U.S. Dollar timekeeping, ensuring standardization of schedules, wage codes, pay practices, and shift relief policies.</li><li>Administer and document site pay policies for salaried exempt/non-exempt employees.</li><li>Conduct time entry audits to ensure compliance with payroll policies, site practices, and applicable laws. Provide recommendations and process improvements as needed.</li><li>Act as the <strong>primary point of contact</strong> for employee and supervisor timekeeping/payroll inquiries, interpreting policies and providing guidance.</li><li>Process changes to timesheets, including prior period adjustments and training attendance.</li><li>Serve as liaison between site HR, Corporate HR Payroll, and HRMS teams to resolve timekeeping issues.</li><li>Facilitate annual audits and support end-user testing for system releases.</li><li>Review and approve requests for new work schedules.</li><li>Lead or contribute to timekeeping-related technology projects.</li></ul><p><br></p>
We are looking for a skilled Receptionist Office Manager to join our team in Sacramento, California. This role requires someone with strong organizational abilities and excellent communication skills to manage administrative tasks and ensure smooth office operations.<br><br>Responsibilities:<br>• Maintain and organize office supplies, ensuring stock levels are adequate and replenished as needed.<br>• Oversee kitchen cleanliness and ensure it is well-stocked for daily use.<br>• Manage scheduling and calendar arrangements using Outlook to coordinate meetings and appointments.<br>• Prepare and process expense reports with accuracy using Excel.<br>• Serve as the first point of contact for visitors and incoming communications, providing excellent receptionist services.<br>• Support administrative office functions, including filing, document management, and correspondence.<br>• Handle billing-related tasks in an efficient and timely manner.<br>• Collaborate with team members to ensure office operations run smoothly and efficiently.<br>• Monitor and address any facility-related concerns to maintain a well-organized work environment.
<p><strong>Robert Half</strong> is seeking a <strong>Controller</strong> with a strong <strong>manufacturing background</strong> to join a dynamic, growing company in <strong>Torrance, California</strong>. This is a leadership role where you will be pivotal in overseeing the accounting department and driving financial performance.</p><p><strong>Responsibilities:</strong></p><ul><li>Ensure accuracy of customer credit records and process credit applications.</li><li>Lead the Annual Operating Plan, monthly forecasting, and variance reporting.</li><li>Manage capital acquisition and analyze results to improve long-term financial goals.</li><li>Support Performance Center results aligned with corporate objectives.</li><li>Prepare cost estimates for bids and proposals to improve competitiveness.</li><li>Review contracts for compliance with accounting policies and revenue recognition.</li><li>Oversee SOX internal controls and ensure compliance with SOX 404 testing.</li></ul><p>If you have a <strong>manufacturing finance background</strong> and are ready to take on a leadership role in a <strong>growing manufacturing firm</strong>, <strong>contact David Bizub</strong> today!</p><p><br></p><p>If you are a results-driven leader with a passion for driving revenue optimization and have the required qualifications, we invite you to apply for this exciting opportunity. Please email your resume . If you're not currently working with anyone at Robert Half, please click call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013180231. or email resume to [email protected]</p>
<p>We are looking for a dedicated Facilities Assistant to join our team on a contract basis in Fairfax, Virginia. This role is essential in ensuring the efficient operation and maintenance of the building or facility. This includes monitoring the cleaning, security, and maintenance services to ensure a safe, clean and healthy environment for all occupants of the facility. Duties may include coordinating repairs, performing routine checks, and ensuring that health and safety regulations are adhered to. The facility assistant may also be involved in setting up rooms for meetings or events, liaising with suppliers and contractors, and other administrative tasks. This role requires a high level of organization, attention to detail, and excellent communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Support the onboarding process for new employees by coordinating setups</p><p>• Ensure office equipment such as printers, scanners, and shredders are maintained and functioning properly.</p><p>• Assist in handling termination processes and ensuring proper equipment retrieval.</p><p> • Strong customer service skills, with the ability to communicate effectively.</p><p> • Ability to multitask and manage priorities in a fast-paced environment.</p><p> • Basic knowledge of IT systems and end-user support.</p><p> • Organized and detail-oriented with a proactive approach to problem-solving.</p>
<p>Robert Half is recruiting for an experienced Benefits Manager to oversee and enhance employee benefit programs at our manufacturing facility in Greeneville, Tennessee. This role involves managing key benefit functions, ensuring compliance with regulations, and supporting employee wellness initiatives. The ideal candidate will bring strong organizational skills and a focus on optimizing benefits to support our workforce.</p><p><br></p><p>Responsibilities:</p><p>• Administer and manage 401k and RRSP plans, ensuring accuracy and compliance.</p><p>• Oversee all aspects of benefits administration, including claims and COBRA processes.</p><p>• Facilitate open enrollment periods, providing clear communication and support to employees.</p><p>• Develop and implement wellness programs aimed at improving employee health and engagement.</p><p>• Maintain employee relations by addressing concerns related to benefit offerings.</p><p>• Collaborate with vendors and stakeholders to ensure effective delivery of benefits.</p><p>• Monitor and evaluate the effectiveness of wellness initiatives and adjust strategies as needed.</p><p>• Stay updated on regulatory changes affecting benefits and ensure organizational compliance.</p><p>• Provide training and resources to employees to enhance understanding of available benefits.</p><p>• Support the development of policies related to employee wellness and benefits.</p><p><br></p><p>The position is 100% onsite and candidates must live in the local area. For immediate consideration please contact Lisa Coker at 865-370-2084 to set up an interview</p>
<p>We are looking for an Assistant Facilities Manager to oversee maintenance and repair operations across our facilities in Irving, TX. This role requires a proactive and detail-oriented individual who can ensure the safety, functionality, and readiness of the physical environment. The ideal candidate is capable of managing multiple projects, collaborating effectively with teams, and maintaining high standards of quality and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and execute maintenance and repair tasks across various facilities to ensure operational continuity.</p><p>• Monitor and maintain critical equipment such as exhaust fans, compressed air systems, cranes, elevators, and security devices.</p><p>• Perform preventative maintenance on facility systems, including electrical, plumbing, and mechanical components.</p><p>• Ensure fire, life, and safety equipment remains operational, scheduling vendor repairs as necessary.</p><p>• Maintain cleanliness, organization, and safety standards to ensure facilities are always presentable.</p><p>• Support machine movements, setups, and teardowns in collaboration with service teams.</p><p>• Assist trades workers within designated facility areas, offering hands-on support as needed.</p><p>• Manage vendor accounts, including workflows and invoicing, while adhering to budgetary guidelines.</p><p>• Operate forklifts, man-lifts, and other equipment to support facility operations.</p><p>• Perform additional tasks such as cleaning, organizing, and minor repairs across carpentry, mechanical, and electrical disciplines.</p>
<p>We are looking for an organized and proactive Office Manager to oversee daily administrative and operational functions in our San Diego, California office. This Contract to permanent position is ideal for a resourceful individual who thrives in a dynamic setting, enjoys managing diverse tasks, and takes pride in creating an efficient and welcoming workplace.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day office operations to ensure a well-organized and efficient environment.</p><p>• Spearhead an office move, including all logistics and implementation of new onsite vendors</p><p>• Coordinate celebrations and events, including staff birthdays, anniversaries, and team activities.</p><p>• Monitor and manage office supplies, equipment, and inventory, handling orders and repairs promptly.</p><p>• Maintain cleanliness of common areas and office equipment, ensuring a tidy workspace.</p><p>• Provide administrative support to leadership and teams, including scheduling, document preparation, and correspondence.</p><p>• Organize onboarding processes for new hires, including workspace setup, access credentials, and orientation materials.</p><p>• Update company website and social media accounts with relevant content and announcements.</p><p>• Create and edit marketing materials, presentations, and internal documents.</p><p>• Deliver basic IT support by troubleshooting hardware and software issues and liaising with external IT vendors.</p><p>• Lead special projects and support cross-department initiatives as needed.</p>
<p>Robert Half seeking a seasoned and strategic <strong>Director of Service</strong> to lead multi-site service operations for a specialized technical services organization based in the Greenville, South Carolina area. This individual will oversee the service delivery lifecycle, including installation, calibration, preventive maintenance, and repair services for high-precision equipment.</p><p><br></p><p>The role requires strong operational leadership, profit and loss oversight, and a commitment to delivering exceptional service to customers across diverse industries. The Director will ensure compliance with industry quality standards, lead operational teams, and collaborate cross-functionally to optimize processes, enhance efficiency, and drive sustainable growth.</p><p><br></p><p>Interested?</p><p>Apply and then reach out to Mark Havens at Robert Half for immediate, confidential consideration.</p>
<p>Partnering with a construction company in Longmont, CO seeking an Accountant/Office Manager.</p><p>This is a great opportunity with a family-owned business. Benefits include healthcare coverage, retirement options, PTO, and more.</p><p>The Accountant/Office Manager will be responsible for...</p><ul><li>tracking business licenses</li><li>ensuring contractor license renewals</li><li>Full-cycle AP duties</li><li>HR duties including employment verification and onboarding duties</li><li>managing office tasks</li><li>and more</li></ul>
<p><strong>Jennifer Fukumae</strong> is partnering with an established multi-family office based in San Francisco is seeking a <strong>Client Associate</strong> to serve as a key relationship manager and trusted advisor to a select group of ultra-high-net-worth individuals and families. This firm is known for delivering white-glove service across wealth management, financial planning, lending strategy, and family office services.</p><p><br></p><p><strong>Client Associate – Multi Family Office</strong></p><p>📍 San Francisco (Steps from Montgomery BART) | Hybrid</p><p>💰 $100,000–$130,000 base (DOE) + Bonus</p><p><br></p><p><strong>About the Firm:</strong></p><ul><li>Headquartered in San Francisco with easy BART access</li><li>Serves a sophisticated UHNW client base with personalized, high-touch service</li><li>Known for long-standing client relationships, cross-functional collaboration, and a modern approach to wealth management</li><li>Emphasizes professional development, mentorship, and continuous improvement</li></ul><p> </p><p><strong>About the Role:</strong></p><p>The Client Associate will be the primary point of contact on assigned client relationships, partnering closely with firm leadership to execute custom strategies. You’ll lead client service initiatives, manage complex planning workflows, mentor junior team members, and collaborate across departments. This is a highly visible, client-facing role that requires both strategic thinking and operational excellence.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the day-to-day contact for a portfolio of UHNW clients</li><li>Execute requests promptly and with a high level of accuracy</li><li>Collaborate with firm leadership on bespoke planning and investment strategies</li><li>Serve as a guide and mentor to junior associates and analysts</li><li>Assist with advanced estate planning, philanthropic strategies, and tax-advantaged planning</li><li>Coordinate with clients’ extended teams (e.g., personal CFOs, attorneys, assistants)</li><li>Support new investment allocations, liquidity planning, and account structuring</li><li>Contribute to firm-wide initiatives and special projects</li></ul><p><br></p>
We are looking for a dedicated Office Manager to oversee daily administrative operations and support key financial functions within our organization. This role is based in Pewaukee, Wisconsin, and offers an opportunity to contribute to the efficiency and effectiveness of office processes.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, ensuring accuracy and timely processing.<br>• Oversee payroll operations, including data entry and compliance with regulations.<br>• Coordinate administrative office tasks, such as scheduling, correspondence, and inventory management.<br>• Maintain organized records of financial transactions and office documentation.<br>• Serve as a point of contact for staff and external stakeholders, addressing inquiries and resolving issues.<br>• Support the implementation and monitoring of office policies and procedures.<br>• Assist in budget preparation and financial reporting as needed.<br>• Ensure compliance with company standards and regulatory requirements.<br>• Facilitate communication across departments to enhance collaboration and productivity.
<p>We are seeking a highly skilled <strong>Senior Network Analyst</strong> to join our team and provide technical expertise and leadership in managing, designing, and troubleshooting enterprise-level network infrastructures, in the Houston area. This critical role requires deep experience with diverse networking systems, tools, and protocols, alongside strong communication and project management skills. The ideal candidate will have extensive experience working in large enterprise environments and within sectors such as Oil and Gas.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Network Design and Deployment</strong>: Proactively design robust and scalable network solutions, ensuring alignment with business objectives and industry best practices.</li><li><strong>Troubleshooting and Performance Analysis</strong>: Execute advanced troubleshooting processes, including packet-level analysis with Wireshark and application performance root cause analysis, ensuring optimal network performance across the organization.</li><li><strong>Enterprise Firewall Expertise</strong>: Deploy, configure, and manage enterprise firewall solutions, including multiple Palo Alto NextGen Firewalls, Prisma solutions, and Panorama management.</li><li><strong>Cisco Hardware Management</strong>: Provide expert-level support and configuration for Cisco routers, switches, firewalls, wireless hardware, Nexus Data Center architecture solutions, and Cisco ISE/NAC for network access control.</li><li><strong>Network Protocols</strong>: Design and troubleshoot advanced protocols such as OSPF, EIGRP, BGP, spanning tree, DMVPN, IPSEC/SSL VPNs, and network security frameworks.</li><li><strong>Network Management Systems</strong>: Manage and optimize the SolarWinds Network Management suite of applications and leverage SNMP, NetFlow, IP SLA, and other network monitoring tools.</li><li><strong>Software-Defined Networking</strong>: Implement software-defined network solutions for increased flexibility, scalability, and operational efficiency.</li><li><strong>Project Management</strong>: Lead and contribute to network-related projects, including interfacing with customers and stakeholders to deliver solutions that meet business needs.</li><li><strong>Field Support in Oil and Gas</strong>: Provide strategic and hands-on network support for field operations in the Oil and Gas industry, liaising effectively with field technicians.</li></ul><p><br></p>
<p>We are seeking a highly skilled <strong>Senior Network Analyst</strong> to join our team and provide technical expertise and leadership in managing, designing, and troubleshooting enterprise-level network infrastructures, in the Houston area. This critical role requires deep experience with diverse networking systems, tools, and protocols, alongside strong communication and project management skills. The ideal candidate will have extensive experience working in large enterprise environments and within sectors such as Oil and Gas.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Network Design and Deployment</strong>: Proactively design robust and scalable network solutions, ensuring alignment with business objectives and industry best practices.</li><li><strong>Troubleshooting and Performance Analysis</strong>: Execute advanced troubleshooting processes, including packet-level analysis with Wireshark and application performance root cause analysis, ensuring optimal network performance across the organization.</li><li><strong>Enterprise Firewall Expertise</strong>: Deploy, configure, and manage enterprise firewall solutions, including multiple Palo Alto NextGen Firewalls, Prisma solutions, and Panorama management.</li><li><strong>Cisco Hardware Management</strong>: Provide expert-level support and configuration for Cisco routers, switches, firewalls, wireless hardware, Nexus Data Center architecture solutions, and Cisco ISE/NAC for network access control.</li><li><strong>Network Protocols</strong>: Design and troubleshoot advanced protocols such as OSPF, EIGRP, BGP, spanning tree, DMVPN, IPSEC/SSL VPNs, and network security frameworks.</li><li><strong>Network Management Systems</strong>: Manage and optimize the SolarWinds Network Management suite of applications and leverage SNMP, NetFlow, IP SLA, and other network monitoring tools.</li><li><strong>Software-Defined Networking</strong>: Implement software-defined network solutions for increased flexibility, scalability, and operational efficiency.</li><li><strong>Project Management</strong>: Lead and contribute to network-related projects, including interfacing with customers and stakeholders to deliver solutions that meet business needs.</li><li><strong>Field Support in Oil and Gas</strong>: Provide strategic and hands-on network support for field operations in the Oil and Gas industry, liaising effectively with field technicians.</li></ul><p><br></p>
Overview: We are seeking an experienced and driven Administrative/Office Manager to oversee and support the operations of a growing, family-owned business. The ideal candidate will be a motivated, tech-savvy detail oriented with a strong sense of ownership who thrives on fostering a collaborative, high-performing team culture. In this role, you will effectively manage and expand the team, oversee essential office operations, handle sensitive information, and assist in HR-related and special projects. This is a permanent, onsite position based in Sandy, UT, where you will enjoy a dynamic role in a company that values strong culture, teamwork, and respect. W Key Responsibilities: Team Leadership and Management: · Supervise and support a team of administrative professionals · Conduct regular face-to-face check-ins with team members to ensure engagement, clear communication, and efficient workflows. · Step in to fill gaps when team members are on vacation or out sick to ensure seamless operations. Office and Operational Management: · Handle day-to-day office operations, including addressing routine and unexpected challenges. · Oversee administrative functions such as unemployment claims and maintaining confidentiality around sensitive information. Special Projects and Collaboration: · Manage and execute special projects as needed to support leadership and departmental goals. · Collaborate with the HR team on projects to drive initiatives and objectives effectively. Supporting Company Growth: · Adapt to the needs of a growing organization, contributing ideas and efficiencies that align with the business's expansion goals. · Uphold and promote the company’s strong, family-centric culture, ensuring it remains a cornerstone of the workplace as the organization evolves.
<p>We are looking for a detail-oriented Office Manager to join our team in Bloomington, Indiana. This contract position requires someone who is organized, dependable, and skilled at managing administrative tasks to ensure smooth daily operations. The role is part-time, with a Monday through Friday schedule of four hours per day. Ideally looking for someone that can work 10AM-2PM, Monday-Friday. </p><p><br></p><p>Responsibilities:</p><p>• Oversee the daily administrative functions of the office, ensuring efficiency and organization.</p><p>• Manage inventory of office supplies and place orders as needed to maintain adequate stock.</p><p>• Coordinate conference room setup and cleanup for meetings and events.</p><p>• Handle incoming and outgoing mail, including distributing messages and packages.</p><p>• Perform receptionist duties, such as answering multi-line phone systems and greeting visitors.</p><p>• Maintain accurate records through data entry and database management.</p><p>• Assist with catering arrangements for meetings and events.</p><p>• Utilize Microsoft Excel and Word to create reports and manage documentation.</p><p>• Ensure timely distribution of incoming messages and mail.</p><p>• Support staff by completing additional administrative tasks as required.</p>
<p>We are looking for an organized and proactive Office Manager to join our team in Scottsdale, Arizona. In this Contract-to-Permanent position, you will play a key role in ensuring the efficient operation of our office, maintaining facilities, and planning both internal and external events. This role requires a hands-on approach to setting up systems, managing vendors, and facilitating communication with building maintenance during the final stages of office construction.</p><p><br></p><p>Responsibilities:</p><p>• Event Planning and Execution: Coordinate external-facing events</p><p>• Oversee day-to-day office operations, ensuring a well-organized and functional workspace.</p><p>• Evaluate office needs and procure necessary supplies, including cabinets and storage solutions.</p><p>• Coordinate with building maintenance and service providers to address construction-related issues.</p><p>• Support one executive leader by managing administrative tasks and priorities.</p><p>• Establish and maintain systems for office snacks and kitchen supplies.</p><p>• Partner with vendors to ensure timely delivery of goods and services.</p><p>• Facilitate mail handling and courier shipments to ensure smooth communication flows.</p><p>• Organize and manage logistics for internal and external events, including catering and venue arrangements.</p><p>• Ensure a welcoming front desk presence while managing visitor scheduling and lobby organization.</p>
<p>We are looking for a dedicated Facilities Assistant to join our team on a contract basis in Fairfax, Virginia. This role is essential in ensuring the smooth operation of office facilities and providing support to the property manager. It’s a great opportunity for someone who thrives in a hands-on environment and enjoys contributing to workplace efficiency. This position is onsite Monday to Friday.</p><p>Responsibilities:</p><p>• Ensure office equipment such as printers, scanners, and shredders are maintained and functioning properly.</p><p>• Manage employee workstation adjustments, including moves, additions, and changes.</p><p>• Assist in handling termination processes and ensuring proper equipment retrieval.</p><p>• Provide basic IT support to end users, troubleshooting minor issues as needed.</p><p>• Familiarity with basic office equipment, maintenance and troubleshooting.</p><p> • Strong customer service skills, with the ability to communicate effectively.</p><p> • Ability to multitask and manage priorities in a fast-paced environment.</p><p> • Basic knowledge of IT systems and end-user support.</p><p> • Organized and detail-oriented with a proactive approach to problem-solving.</p>
<p>We are looking for an experienced Office Manager to join our team in Mount Pleasant, South Carolina. In this Contract-to-Permanent position, you will oversee daily administrative operations, ensuring the smooth functioning of office activities within the construction industry. This role requires a detail-oriented individual who excels in multitasking and thrives in a dynamic environment. If you have construction industry experience, we encourage you to apply. </p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative tasks, including scheduling, correspondence, and office organization.</p><p>• Oversee accounts payable processes, ensuring timely and accurate payment handling.</p><p>• Coordinate inventory management, including ordering and maintaining office supplies.</p><p>• Handle receptionist duties, such as greeting visitors and managing phone inquiries.</p><p>• Prepare detailed reports and monthly summaries to support business operations.</p><p>• Process payroll and assist with human resources administration.</p><p>• Maintain accurate records related to building permits and construction documents.</p><p>• Collaborate with team members to ensure compliance with company policies and procedures.</p><p>• Perform audits and monitor tools to ensure operational efficiency.</p><p>• Assist in managing client relations and addressing customer inquiries.</p>
<p><strong>Position Overview:</strong></p><p>We are seeking a highly skilled and experienced <strong>Office Manager</strong> to join our team on a contract basis. This multifaceted role combines responsibilities across <strong>office administration, human resources, and accounting</strong>, making it ideal for a professional with strong organizational, communication, and multitasking abilities. The position offers opportunities to thrive in a dynamic environment with potential for cross-training and professional development.</p><p><strong>Key Responsibilities:</strong></p><p> </p><p><strong>Human Resources:</strong></p><ul><li>Facilitate the recruitment process, including job postings, candidate screening, and interview coordination.</li><li>Oversee employee onboarding, orientation, and training efforts.</li><li>Maintain accurate employee records and assist in compliance tracking and HR documentation.</li><li>Provide administrative support for HR-related projects and office-wide initiatives.</li></ul><p><strong>Office Administration:</strong></p><ul><li>Manage office operations by coordinating administrative tasks such as filing, data entry, and supply inventory management.</li><li>Coordinate meetings, schedules, and office communications to ensure seamless day-to-day operations.</li><li>Ensure the office remains clean, organized, and well-maintained.</li></ul><p><strong>Accounting Support:</strong></p><ul><li>Assist with accounts receivable functions, including cash application, collections, and processing credit applications.</li><li>Perform customer account updates and light bookkeeping tasks as needed.</li><li>Participate in cross-training initiatives within the accounting department to ensure adequate coverage.</li></ul>
We are looking for an experienced Office Manager to join our team in Woodland Hills, California. This role is ideal for a proactive and organized individual who excels in managing administrative tasks and supporting legal operations. You will play a vital part in ensuring smooth office operations and assisting attorneys with critical legal processes.<br><br>Responsibilities:<br>• Oversee day-to-day administrative functions to ensure the office runs efficiently.<br>• Manage the procurement and inventory of office supplies, ensuring timely replenishment as needed.<br>• Coordinate travel arrangements, including lodging and transportation, for attorneys and staff.<br>• Process invoices and manage expense tracking for office-related expenditures.<br>• Assist in scheduling depositions and organizing calendars for legal teams.<br>• Format legal documents accurately and prepare them for filing.<br>• Handle e-filing processes in state courts, ensuring compliance with legal requirements.<br>• Scan and organize medical documents for case preparation.<br>• Support hiring processes by coordinating interviews and onboarding procedures.
We are looking for an experienced Systems Engineer to join our team in San Antonio, Texas. In this role, you will lead the design, management, and optimization of complex IT systems across cloud, virtualized, and physical environments. Your expertise will be essential in delivering reliable infrastructure solutions and ensuring high-quality service for our clients.<br><br>Responsibilities:<br>• Troubleshoot and resolve advanced technical issues across on-premises, managed cloud, and colocation environments.<br>• Implement and maintain critical infrastructure, including virtualization platforms like VMware and Hyper-V, networking configurations, and storage area networks.<br>• Manage cloud environments, particularly Microsoft Azure and Microsoft 365, including migrations, security measures, and performance optimization.<br>• Oversee client hardware in colocation facilities, ensuring compliance with rack, cable, power, cooling, and security standards.<br>• Lead technical projects such as system upgrades, migrations, and solution deployments, collaborating with clients and internal teams.<br>• Ensure systems meet security and compliance standards by implementing firewalls, VPNs, and multi-factor authentication protocols.<br>• Develop and execute automation strategies using scripting languages like PowerShell to enhance system efficiency.<br>• Provide mentorship to less experienced team members and create detailed technical documentation, including SOPs and network diagrams.<br>• Communicate effectively with clients, presenting technical solutions and offering strategic advice to improve IT infrastructure.
We are looking for a dedicated Bookkeeper/Office Manager to join our team in Torrance, California. This role is ideal for someone with a strong background in bookkeeping and office administration who thrives in a dynamic environment. You will oversee essential financial tasks while ensuring the office operates smoothly and efficiently.<br><br>Responsibilities:<br>• Manage bookkeeping tasks, including writing checks, reconciling accounts, and maintaining accurate financial records.<br>• Utilize QuickBooks to input transactions, organize data, and generate reports.<br>• Oversee office administration, such as maintaining schedules, assigning key fob access, and ensuring the office is organized.<br>• Coordinate with larger vendors to manage business needs and maintain strong working relationships.<br>• Handle accounts payable processes to ensure timely and accurate payments.<br>• Monitor and maintain inventory levels to support operational requirements.<br>• Perform bank reconciliations to ensure financial accuracy and compliance.<br>• Support the owner with light bookkeeping and administrative tasks as needed.<br>• Use Microsoft Excel to analyze data and create detailed financial reports.
