<p>Position: Administrative Assistant </p><p>Location: Honolulu - 100% onsite position, O'ahu</p><p>Employment Type: Full-Time</p><p><br></p><p><strong>Robert Half</strong> is proud to partner with an innovative and growing company to help find an exceptional <strong>Administrative Assistant</strong> for their newly established department. This is a fantastic opportunity for a detail-oriented and proactive professional who thrives in a dynamic environment. If you’re highly organized, excel at multitasking, and ready to collaborate with top-tier leadership while supporting daily operations, this role is for you!</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><p>As the <strong>Administrative Assistant</strong>, you will be the backbone of the new department, ensuring that team members remain organized, operations run smoothly, and critical tasks are executed efficiently. Your support will play a vital role in the division's seamless operation and success. Key responsibilities include:</p><ul><li>Managing daily administrative tasks and providing operational support for the division.</li><li>Coordinating and maintaining schedules through seamless <strong>calendaring and scheduling</strong> for team members.</li><li>Scanning invoices and forwarding them to the CFO/CPA for review, ensuring accuracy and proper documentation.</li><li>Handling data entry and tracking financial information in internal systems, ensuring all records are up-to-date.</li><li>Documenting and maintaining thorough records of purchases and expenses for reporting purposes.</li><li>Assisting with job setup and tracking processes within operational systems to keep internal workflows on track.</li><li>Creating and updating spreadsheets in Excel to organize and analyze data critical to division operations.</li><li>Collaborating with key stakeholders, including the CFO, Controller, Sales Manager, and Construction Manager, to ensure alignment across workflows and team objectives.</li><li>Participating in scheduled meetings, documenting minutes, and supporting leadership discussions.</li></ul><p><strong>Tools and Software You'll Use:</strong></p><ul><li><strong>Excel:</strong> Create and manage spreadsheets; perform accurate data entry and reporting.</li><li><strong>QuickBooks Online:</strong> Perform financial data support tasks for invoice handling and expense tracking.</li><li><strong>Google Calendar:</strong> Manage schedules efficiently for effective time optimization.</li><li><strong>Estimating Software:</strong> No experience required; training will be provided.</li></ul><p><br></p>
We are looking for a motivated Administrative Assistant to join our team in Indianapolis, Indiana. This position is in the non-profit sector and offers an opportunity to contribute to meaningful projects while enhancing your organizational skills. As a Contract-to-long-term role, it provides the potential for growth within the organization.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, such as managing schedules, preparing documents, and organizing files.<br>• Support team members by coordinating meeting logistics, travel arrangements, and event planning.<br>• Maintain and update records within organizational databases to ensure accuracy and accessibility.<br>• Address member inquiries with care and efficiency, assisting with account updates, renewals, and event registrations.<br>• Draft and distribute newsletters, announcements, and other communications to engage stakeholders.<br>• Update website content and manage social media posts to support outreach efforts.<br>• Provide logistical support for educational programs, webinars, and annual meetings.<br>• Manage event registration processes and prepare necessary materials for successful execution.<br>• Coordinate communications with participants, vendors, and other stakeholders to ensure smooth operations.
We are looking for a detail-oriented Administrative Assistant to join our team in Novi, Michigan. In this long-term contract role, you will play a vital part in ensuring the efficient operation of our office by handling a variety of administrative and organizational tasks. This position offers an excellent opportunity to contribute to a dynamic work environment while supporting managers and team members in their daily activities.<br><br>Responsibilities:<br>• Manage and maintain calendars, schedule appointments, and coordinate meetings and events to ensure smooth daily operations.<br>• Prepare reports, maintain organized filing systems, and handle correspondence to facilitate effective communication within the office.<br>• Provide comprehensive support to managers and employees by assisting with daily administrative tasks and office needs.<br>• Arrange travel plans and create detailed itineraries for executives and team members.<br>• Answer inbound calls and respond to inquiries with professionalism and accuracy.<br>• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.<br>• Perform data entry tasks with precision to maintain accurate records.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.<br>• Schedule and confirm appointments while keeping track of any updates or changes.<br>• Deliver exceptional customer service to colleagues, clients, and visitors.
<p>We are looking for a highly organized Administrative Assistant to join our team in Tuskegee, Alabama. The ideal candidate will excel in managing schedules, coordinating administrative tasks, and providing exceptional service to staff members.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with administrative staff across various departments to ensure smooth operations.</p><p>• Collect and organize documents requiring signatures, maintaining accurate records in the outbox.</p><p>• Manage calendars by scheduling meetings, appointments, and events efficiently.</p><p>• Serve as the primary point of contact for students, addressing inquiries and providing guidance.</p><p>• Assist in answering inbound calls and directing them appropriately.</p><p>• Perform data entry tasks with precision and attention to detail.</p><p>• Maintain an organized and welcoming environment in the office, close to the Dean’s office.</p><p>• Utilize Microsoft Outlook to manage communications and scheduling.</p><p>• Uphold business casual dress code while representing the department professionally</p>
We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
<p>We are looking for a skilled office Assistant to join our team on a part-time, contract basis in New York, New York. This role requires someone with strong attention to detail who can manage administrative tasks efficiently and support the accounting team with precision. If you thrive in a fast-paced environment and have a strong ability to organize and process documents, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming and outgoing mail, including organizing and mailing returns.</p><p>• Scan and digitize letters for record-keeping purposes.</p><p>• Assist in preparing journal entries to support the accounting team.</p><p>• Generate and print mailing labels as required.</p><p>• Update existing spreadsheets using Microsoft Excel to ensure accuracy.</p><p>• Maintain organization and accuracy in handling tax-related documents.</p><p>• Provide general administrative support to ensure smooth office operations.</p><p>• Collaborate with team members to complete tasks within specified deadlines.</p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Jacksonville, Florida, on a contract basis. In this role, you will play a key part in supporting the transit safety team by managing and maintaining safety-related documentation. This position offers the chance to contribute to a collaborative and efficient office environment.<br><br>Responsibilities:<br>• Review, update, and organize both paper and digital safety files to ensure accuracy and compliance.<br>• Digitize documents through scanning and maintain an accessible filing system.<br>• Assist the Safety Manager and Road Supervisors with various administrative tasks.<br>• Provide excellent customer service and maintain a detail-oriented approach in a shared office setting.<br>• Adapt to shifting priorities and complete tasks as directed with efficiency.<br>• Handle data entry tasks accurately and in a timely manner.<br>• Manage incoming calls and direct inquiries to the appropriate personnel.<br>• Support general office operations, including receptionist duties as needed.
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in Keego Harbor, Michigan. This role combines administrative expertise with customer service and sales support, offering a unique opportunity to contribute to operational efficiency and business growth. Ideal candidates will thrive in a fast-paced environment and excel at multitasking while maintaining high attention to detail.<br><br>Responsibilities:<br>• Provide guidance to customers throughout the application process, ensuring all required documents and contracts are completed accurately.<br>• Respond to customer inquiries, offering clear and helpful information about products and services.<br>• Enter orders, applications, and customer details into internal systems with precision and efficiency.<br>• Manage the preparation, packaging, and shipment of supplies and promotional materials.<br>• Maintain organized records and perform general office duties to support daily operations.<br>• Assist the sales team in converting leads into new business opportunities by following up and providing necessary support.<br>• Educate customers on product offerings, helping them identify solutions tailored to their needs.<br>• Facilitate sales processes from initial lead qualification to finalizing paperwork.<br>• Monitor and replenish office supplies to ensure smooth day-to-day functioning.<br>• Handle inbound and outbound communication, including telephone calls and document compilation.
We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis in Providence, Rhode Island. The ideal candidate will provide crucial support by managing daily administrative tasks, maintaining organizational systems, and ensuring smooth operations. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are highly valued.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks based on daily and weekly priorities.<br>• Utilize organizational systems, such as Allvue, to pull reports and manage data effectively.<br>• Ensure accurate and timely data entry to support overall business operations.<br>• Communicate professionally via email, coordinating with team members and external stakeholders.<br>• Manage multiple tasks simultaneously while maintaining high levels of accuracy and dependability.<br>• Assist in maintaining and updating CRM systems to ensure data integrity.<br>• Organize and prioritize workloads to meet deadlines and business needs.<br>• Provide dependable support to enhance team efficiency and workflow.
We are looking for a detail-oriented Administrative Assistant to join our team in Wilson, North Carolina. In this Contract-to-Permanent position, you will play a crucial role in ensuring the smooth operation of administrative processes while delivering exceptional support to both internal teams and external stakeholders.<br><br>Responsibilities:<br>• Manage a variety of administrative tasks, including data entry and document organization, ensuring accuracy and efficiency.<br>• Professionally handle inbound calls, providing excellent customer service and addressing inquiries promptly.<br>• Support office operations by maintaining records, scheduling appointments, and coordinating meetings.<br>• Process orders and manage order entry, ensuring timely and accurate completion.<br>• Assist with accounts payable tasks, including invoice review and payment processing.<br>• Collaborate with the team to maintain customer pricing records and update information as needed.<br>• Ensure compliance with company policies and procedures in all administrative tasks.<br>• Provide general support to various departments, contributing to an organized and productive work environment.
<p>We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. The Administrative Assistant will oversee and streamline the administrative functions of our office. This role demands a detail-oriented individual with exceptional organizational skills, and excellent communication abilities.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Answer phones professionally, and route calls efficiently, screening when necessary</li><li>Welcome and direct visitors and customers</li><li>Manage office supplies and inventory, including timely reordering and organization</li><li>Perform or facilitate maintenance of all office equipment including cleaning, maintenance, and repairs</li><li>Enter purchase orders and organize quotes and order acknowledgements to record keeping system in shared electronic folders.</li><li>Ensure packing lists and shipping documents are correctly matched with their purchase order and forward to Accounting daily.</li><li>Follow up with vendors on requests for material certifications</li><li>Order and coordinate with IT for new IT equipment, as well as communicating with IT on related issues.</li><li>Perform other duties as assigned</li><li>Provide administrative support to Staff, including Project Managers and the management team.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Clearwater, Minnesota. This contract position offers an opportunity to work closely with subcontractors, ensuring compliance with insurance requirements and supporting construction projects. If you have a detail-oriented mindset and experience in the construction industry, we encourage you to apply.<br><br>Responsibilities:<br>• Manage the onboarding process for subcontractors, ensuring all necessary documentation and insurance requirements are met.<br>• Collaborate with subcontractors' insurance agents to verify coverage and resolve any compliance issues.<br>• Maintain accurate records of subcontractor policies and insurance documentation.<br>• Monitor and track insurance coverage to ensure continuous compliance throughout the duration of projects.<br>• Provide administrative support to the construction team, including organizing files, preparing reports, and coordinating communications.<br>• Review subcontractor proposals for completeness and adherence to company standards.<br>• Assist in maintaining office operations by handling administrative tasks and ensuring smooth communication within the team.<br>• Serve as a point of contact for subcontractors regarding administrative queries and insurance-related concerns.<br>• Ensure all processes align with company policies and industry regulations.<br>• Support the team in other administrative duties as needed.
We are looking for an Administrative Coordinator to join our team in Manhattan Beach, California. In this role, you will support daily operations by managing schedules, handling inbound calls, and ensuring smooth administrative processes. This is a Contract-to-Permanent position within the retail industry, offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars for team members and organizational leaders.<br>• Answer and direct inbound calls in a detail-oriented and timely manner.<br>• Support scheduling needs, including appointments, meetings, and events.<br>• Provide administrative assistance to ensure efficient office operations.<br>• Collaborate with team members to maintain organization and workflow.<br>• Ensure accurate documentation and record-keeping for various tasks.<br>• Act as a point of contact for internal and external communications.<br>• Assist in tasks related to home health services, as needed.<br>• Identify opportunities to improve administrative processes.
<p>Opportunity for top administrative assistant (administrative coordinator / administrative associate)</p><p>We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Milton, Massachusetts. This role involves a variety of administrative tasks, including managing departmental communications, maintaining records, and providing support to faculty and staff. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Serve as the primary point of contact for front desk reception duties, ensuring a welcoming and organized environment.<br>• Provide administrative support to department faculty, including scheduling and coordination of meetings.<br>• Maintain accurate records through data entry and generate reports as needed.<br>• Facilitate departmental communications to ensure smooth information flow across various teams.<br>• Collaborate with other administrative offices to address operational needs and resolve issues.<br>• Approve departmental purchase orders and track receipts for goods and services.<br>• Perform clerical tasks such as filing, document preparation, and correspondence management.<br>• Contribute to the organization and execution of special projects or ad hoc assignments.<br>• Ensure compliance with organizational policies and procedures in all administrative activities.<br>• Assist with monitoring budgets and expenses, providing updates as necessary.
We are looking for a detail-oriented Administrative Assistant to join our team in Greensboro, North Carolina. This is a Contract position with the potential for long-term placement, offering an excellent opportunity to contribute to a dynamic environment while advancing your career. The ideal candidate will excel at multitasking, organization, and providing exceptional administrative support.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling meetings, maintaining files, and organizing documents.<br>• Answer and direct inbound calls professionally, ensuring a positive experience for all callers.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Assist with receptionist duties such as greeting visitors and managing front desk operations.<br>• Coordinate office supplies and ensure the availability of necessary materials.<br>• Support team members by preparing reports, presentations, and correspondence as needed.<br>• Handle incoming and outgoing mail, ensuring timely distribution.<br>• Maintain a clean and organized office environment.
<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.</p><p>Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p><p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul><p><br></p>
<p><strong>Job Title: Administrative Assistant (Construction/Service Industry)</strong></p><p> 📍 <strong>Location:</strong> Bloomfield, MA (Fully Onsite)</p><p> 🕒 <strong>Job Type:</strong> Full-Time, Permanent</p><p> 💵 <strong>Compensation:</strong> Up to $28/hour (Based on Experience)</p><p> 📈 <strong>Benefits:</strong> Full benefits package available</p><p><br></p><p><strong>About the Role:</strong></p><p>We’re seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> with experience in the <strong>construction or service industry</strong> to join our team in the Bloomfield, CT area. This is a <strong>full-time, fully onsite, permanent</strong> role supporting a busy and collaborative team.</p><p><br></p><p>If you thrive in a fast-paced environment, enjoy wearing multiple hats, and take pride in keeping operations running smoothly, please keep reading!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct administrative support to Project Managers and team members</li><li>Assist with scheduling meetings, site visits, and managing calendars</li><li>Follow up on project documentation and maintain organized records</li><li>Track and manage contract compliance requirements</li><li>Maintain digital and physical filing systems</li><li>Help coordinate and monitor project timelines and deliverables</li><li>Communicate professionally with clients, vendors, and subcontractors</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li><strong>1+ years of experience</strong> in an administrative support role (construction/service industry experience strongly preferred)</li><li>Strong <strong>Microsoft Excel</strong> skills </li><li>Proven ability to <strong>multitask</strong> and prioritize in a deadline-driven environment</li><li>High level of <strong>organization</strong> and attention to detail</li><li>Comfortable supporting <strong>multiple team members</strong> with varying needs</li><li>Strong written and verbal communication skills</li><li>Professional, reliable, and proactive attitude</li><li>Must be able to provide 3 professional references</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Competitive hourly rate up to <strong>$28/hour</strong>, based on experience</li><li><strong>Full benefits package</strong> including health, dental, vision, and PTO</li><li>Opportunities to grow with a stable and reputable company</li><li>Positive, team-focused work environment</li></ul><p>Please apply if you meet the above qualifications by sending your resume to Daniele.Zavarella@roberthalf com, or submit it here!</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Memphis, Tennessee. In this role, you will support daily office operations, ensuring tasks are completed efficiently and effectively. The ideal candidate will be highly organized, possess excellent communication skills, and demonstrate proficiency in various administrative tools and platforms.<br><br>Responsibilities:<br>• Handle inbound and outbound calls, providing exceptional customer service to address inquiries and concerns.<br>• Manage email correspondence, ensuring timely and clear communication.<br>• Perform accurate data entry tasks, including processing invoices and updating customer records.<br>• Schedule appointments and coordinate calendars to optimize team efficiency.<br>• Prepare and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Maintain organized records and files to support smooth office operations.<br>• Assist with customer invoicing and ensure all documentation is accurate and up-to-date.<br>• Support the team with administrative tasks as needed to ensure seamless workflow.
<p>We are offering a short term contract employment opportunity for an Administrative Assistant within the Non-Profit sector in Honolulu, Hawaii. The successful candidate will be required to perform various administrative tasks, including scheduling and confirming meetings, taking notes, and providing support during calls. <strong><u>To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage inbound and outbound calls effectively, providing necessary support and information.</p><p><br></p><p>• Schedule appointments and meetings, ensuring all stakeholders are informed and prepared.</p><p><br></p><p>• Actively participate in meetings, taking detailed notes and distributing summaries to the relevant parties.</p><p><br></p><p>• Utilize the Google Suite for document creation and management, ensuring all information is accessible and well-organized.</p><p><br></p><p>• Handle email correspondence efficiently, including the preparation and distribution of email campaigns.</p><p><br></p><p>• Leverage Zoom for video communication and meetings, ensuring smooth operation and effective communication.</p><p><br></p><p>• Provide general administrative assistance to the team, including typing and content creation.</p><p><br></p><p>• Assist with special projects as needed, contributing to the overall goals of the organization.</p>
<p>We are offering a par time temporary to permanent employment opportunity for a Office Assistant in Santa Barbara, California. This role is within the government sector and involves a variety of tasks related to customer service and administrative support. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently process and manage customer credit applications</p><p>• Handle customer inquiries and resolve any issues promptly</p><p>• Monitor customer accounts and initiate appropriate action when necessary</p><p>• Liaise with lawyers and other detail-oriented individuals as part of your daily tasks</p><p>• Utilize the Microsoft Office Suite for various administrative tasks</p><p>• Assist with data entry and typing tasks as required</p><p>• Provide detail-oriented and courteous service to all customers</p><p>• Spanish speaking is a plus! </p>
<p>We are seeking a <strong>Part-Time Administrative Assistant</strong> in <strong>Camp Hill, Pennsylvania</strong>, ready to shine in an environment where attention to detail meets exceptional client service. If you're someone who thrives in a well-structured workplace, enjoys managing multiple priorities, and takes pride in delivering high-level administrative assistance, we want to hear from you!</p><p><br></p><p>Responsibilities:</p><ul><li>Provide essential administrative support to keep things running smoothly and efficiently.</li><li> Greet guests with a welcoming demeanor and handle reception responsibilities like answering calls and addressing inquiries promptly and professionally.</li><li>Perform accurate data entry, manage records, and maintain up-to-date filing systems that reflect your impeccable organization skills.</li><li>Coordinate calendars and manage team schedules to ensure deadlines are always met.</li><li>Handle emails, distribute mail, and manage communications with precision and professionalism.</li><li>Assist in the creation and preparation of documents while maintaining a sharp eye for detail.</li></ul><p><br></p><p><br></p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Santa Barbara, California. This Direct Hire role is perfect for someone who thrives in a fast-paced office environment and enjoys balancing multiple responsibilities. The ideal candidate will possess excellent organizational skills, adaptability, and a proactive approach to supporting various departments.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming phone calls and provide thoughtful assistance to clients and team members.</p><p>• Maintain and organize both physical and electronic filing systems to ensure easy access to documents.</p><p>• Order and manage office supplies to keep inventory stocked and organized.</p><p>• Provide backup support at the reception desk when needed.</p><p>• Scan and digitize documents for streamlined record-keeping and retrieval.</p><p>• Coordinate monthly billing processes for assigned accounts with accuracy and attention to deadlines.</p><p>• Assist with general office tasks, ensuring smooth day-to-day operations.</p><p>• Handle data entry tasks with a focus on accuracy and efficiency.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Denver, Colorado. This contract position is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and is passionate about providing exceptional administrative support.<br><br>Responsibilities:<br>• Manage and coordinate daily administrative tasks to ensure smooth office operations.<br>• Answer inbound calls promptly and professionally, directing inquiries to the appropriate departments.<br>• Perform accurate data entry to maintain and update records and systems.<br>• Support reception duties, including greeting visitors and handling front desk responsibilities.<br>• Organize and maintain office files, ensuring documents are easily accessible and properly categorized.<br>• Prepare reports and handle correspondence as needed.<br>• Assist in scheduling meetings and managing calendars for team members.<br>• Collaborate with other departments to provide administrative support for ongoing projects.<br>• Monitor office supplies and place orders to maintain inventory as required.
We are looking for a highly organized and meticulous Administrative Coordinator to join our team in Fort Wayne, Indiana. This Contract-to-Permanent position offers an excellent opportunity to support technical teams by managing administrative tasks and ensuring smooth operations. The role requires a proactive approach, the ability to adapt quickly, and a commitment to delivering high-quality work.<br><br>Responsibilities:<br>• Coordinate and manage scheduling for meetings, trainings, and projects to ensure efficient workflows.<br>• Maintain and update databases, tracking project progress and ensuring all records are accurate and accessible.<br>• Provide exceptional customer service while addressing inquiries and resolving issues in a timely manner.<br>• Assist technical teams by handling administrative tasks and ensuring all necessary documentation is completed.<br>• Facilitate both virtual and in-person training sessions for team members, ensuring all logistics are handled seamlessly.<br>• Communicate effectively with team members and leadership, providing updates on administrative processes and project timelines.<br>• Support the integration of processes across different teams, ensuring consistency and alignment.<br>• Adapt to evolving priorities by learning new systems and processes swiftly and asking relevant questions when needed.<br>• Collaborate with colleagues to maintain a positive and productive work environment.<br>• Ensure compliance with organizational policies and procedures while handling sensitive information.
