We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
We are looking for a detail-oriented Administrative Assistant to join our team in Sterling, Virginia. This role involves providing essential support to ensure smooth office operations while managing various administrative and accounting tasks. The ideal candidate is highly organized, proactive, and skilled in handling multiple responsibilities efficiently.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records for easy reference.<br>• Process invoices and ensure timely payments to vendors and suppliers.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets.<br>• Draft, edit, and format documents using Microsoft Word.<br>• Manage email communication and scheduling through Microsoft Outlook.<br>• Coordinate and schedule meetings, ensuring all necessary arrangements are in place.<br>• Maintain and update calendars to support efficient time management.<br>• Assist in general office management tasks to ensure a productive work environment.
We are looking for a dedicated Administrative Assistant to join our healthcare team in Washington, District of Columbia. In this long-term contract position, you will play a vital role in ensuring smooth office operations, supporting staff, and delivering excellent service. This opportunity is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure seamless office operations.<br>• Answer incoming calls professionally and direct inquiries to the appropriate personnel.<br>• Maintain accurate records and perform data entry with attention to detail.<br>• Greet visitors and serve as the first point of contact for the organization.<br>• Coordinate schedules and assist with meeting arrangements.<br>• Organize and maintain office supplies and ensure availability for staff.<br>• Compile reports and provide clerical support to various departments.<br>• Handle correspondence and communication in a timely and efficient manner.<br>• Support team members with ad hoc tasks as needed.
We are looking for a dedicated Administrative Assistant to join our team in White Plains, New York. This is a Contract to permanent position, offering an excellent opportunity for someone who excels in organizational support and thrives in a dynamic office environment. The ideal candidate will play a key role in ensuring smooth daily operations, handling administrative tasks, and providing exceptional customer service.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling appointments and maintaining office records.<br>• Answer inbound calls professionally, addressing inquiries and directing calls to the appropriate departments.<br>• Perform receptionist duties such as greeting visitors and ensuring a welcoming atmosphere.<br>• Organize and maintain physical and digital files, ensuring easy access and accuracy.<br>• Assist with office correspondence, including drafting emails and preparing reports.<br>• Support team members with various clerical tasks to ensure efficient workflow.<br>• Coordinate office supplies inventory and place orders when necessary.<br>• Maintain confidentiality while handling sensitive information.<br>• Collaborate with staff to streamline administrative processes and enhance productivity.
We are looking for an organized and detail-oriented Administrative Assistant for a short-term contract position in New Orleans, Louisiana. This role requires proficiency in Microsoft Office Suite and excellent communication skills to complete a one-day project efficiently. The ideal candidate will demonstrate strong multitasking abilities and a proactive approach to administrative support.<br><br>Responsibilities:<br>• Handle inbound and outbound calls with professionalism and accuracy.<br>• Manage and maintain email correspondence to ensure timely responses.<br>• Perform data entry tasks with precision and attention to detail.<br>• Schedule and coordinate appointments and meetings as needed.<br>• Utilize Microsoft Word, Excel, PowerPoint, and Outlook to create and edit documents, presentations, and manage calendars.<br>• Provide exceptional customer service to address inquiries and resolve issues.<br>• Maintain organized records and documentation for project-related tasks.<br>• Collaborate with team members to ensure seamless completion of assigned responsibilities.
<p>We are seeking an Administrative Coordinator for our client based in Hyattsville, Maryland. You will provide a high-level of administrative support to ensure efficient office operations and departmental coordination. </p><p>Responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate has excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily administrative activities and ensure smooth operations across departments.</p><p>• Manage schedules, calendars, and meeting logistics for multiple managers.</p><p>• Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p>• Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p>• Assist with vendor management, supply ordering, and invoice tracking.</p><p>• Provide project coordination support, tracking deadlines and deliverables.</p><p> </p>
<p>We are looking for an Administrative Assistant to join our team on a contract basis in Austin, Texas. In this role, you will provide critical support to ensure smooth daily operations. This is an excellent opportunity to contribute to a dynamic organization dedicated to empowering franchisees and delivering exceptional customer service.</p><p><br></p><p>Responsibilities:</p><p>• Perform data entry, generate reports, and maintain organized filing systems.</p><p>• Assist with processing sales and operations paperwork to support team activities.</p><p>• Provide administrative assistance to both the Sales and Operations teams.</p><p>• Answer and direct incoming phone calls while offering excellent customer service.</p><p>• Welcome and assist franchisees and guests visiting the office.</p><p>• Support presentations for prospective franchisees and ensure a thorough and attentive experience.</p><p>• Request and track necessary franchisee documentation, such as insurance and licenses.</p><p>• Handle general administrative tasks as needed to maintain office efficiency.</p>
<p>Job Description: Administrative Assistant</p><p><br></p><p>Overview: The Administrative Assistant plays a key role in supporting daily business operations by providing organizational and clerical assistance to management, staff, and clients. This position requires strong attention to detail, excellent communication abilities, and proficiency with office technologies.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Perform a variety of administrative tasks including managing schedules, coordinating meetings, arranging travel, and handling correspondence</li><li>Prepare reports, presentations, and other documents using Microsoft Office Suite or similar tools</li><li>Maintain organized filing systems for physical and electronic records</li><li>Answer and direct phone calls, respond to email inquiries, and greet visitors professionally</li><li>Assist with expense reports</li><li>Order office supplies and coordinate facility maintenance requests</li><li>Ensure confidential information is handled appropriately and in compliance with company policies</li></ul><p><br></p>
<p>A respected healthcare provider in Honolulu seeks an on-site Administrative Assistant to support clinic operations. Duties include scheduling patient appointments, handling medical records, processing billing paperwork, and collaborating with clinical staff to ensure smooth daily function. Prior healthcare or medical office experience is a plus. Preference is given to Hawaii residents, as this role is on site. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors.</li><li>Schedule appointments and manage calendars for healthcare providers.</li><li>Maintain and update medical records and patient files.</li><li>Process billing paperwork and insurance forms.</li><li>Coordinate with internal staff for smooth clinic operations.</li><li>Order and stock office supplies</li></ul><p><br></p>
<p>An established accounting and consulting firm in Honolulu is seeking a dedicated on-site Administrative Assistant. Responsibilities include preparing client reports, managing appointment calendars, overseeing office supply inventory, and supporting team members with document preparation. Familiarity with accounting or legal office environments is preferred. Preference given to Hawaii residents for on-site work. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, format, and manage client documents and financial reports.</li><li>Schedule meetings and manage calendars for accountants/consultants.</li><li>Maintain organized filing systems for contracts, billing, and documentation.</li><li>Answer and direct client phone calls, emails, and inquiries.</li><li>Process expense reports, invoices, and reimbursements.</li><li>Assist with office supply ordering and inventory.</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to join a leading construction contractor in Phoenix, Arizona. This is a Contract-to-long-term opportunity, offering the chance to work closely with the Safety Department in a dynamic and collaborative environment. The role is fully onsite and provides an excellent pathway to stable employment with great benefits upon transition.<br><br>Responsibilities:<br>• Serve as the primary administrative support for the Safety Department, coordinating tasks for a team of seven and overseeing one clerical assistant.<br>• Create and manage spreadsheets using Excel and Smartsheet, including tables, basic formulas, and formatting for streamlined data organization.<br>• Process payroll-related tasks, such as approving timesheets, managing vacation requests, and cross-checking staff coverage against department schedules.<br>• Assist with onboarding new employees by organizing necessary documentation and completing administrative tasks.<br>• Maintain and update the department calendar, schedule meetings, and prepare materials for incident reviews and Root Cause Analysis sessions.<br>• Track and report safety metrics while ensuring accurate updates to incident reports.<br>• Investigate complaints from work sites, identify responsible teams, and coordinate appropriate follow-up actions.<br>• Support the department in organizing and maintaining documentation to ensure smooth operations and compliance.
<p><strong>Temp Administrative Assistant</strong></p><p><strong>Location:</strong> Albany, NY (On-Site)</p><p><strong>Job Type:</strong> Temporary - 20+ Hours Weekly</p><p><br></p><p><strong>Position Summary</strong></p><p>The Temp Administrative Assistant plays a key role in maintaining smooth daily operations within the office. Someone who can jump in and hit the ground running. This position supports managers with a wide range of clerical and administrative tasks, including scheduling, meeting coordination, handling phone and email communication, mail processing,<strong> </strong>greeting visitors, and keeping office systems organized. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple tasks in a fast-paced environment all while having a welcoming, positive and upbeat personality! </p><p><br></p><p><strong>Essential Duties & Responsibilities</strong></p><p>• Provide daily administrative and clerical support to managers</p><p> • Plan and coordinate meetings; prepare and distribute detailed meeting minutes</p><p> • Perform receptionist duties including greeting visitors and answering/directing phone calls</p><p> • Schedule appointments, maintain calendars, and coordinate travel arrangements</p><p> • Draft, edit, and type correspondence and internal communications</p><p> • Maintain organized filing systems; coordinate routine document destruction</p><p> • Monitor office supply inventory and place orders as needed</p><p> • Process all incoming and outgoing mail, FedEx, certified mail, and deliveries</p><p> • Serve as the point of contact for basic IT and office equipment troubleshooting; escalate issues as needed</p><p> • Prepare reports, presentations, and general office materials</p><p> • Perform additional tasks as assigned to support managers and overall operations</p><p><br></p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Manassas, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role presents a contract to hire employment opportunity with the potential for advancement within the company. You will be working onsite full time.</p><p><br></p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p><p><br></p>
We are looking for an Administrative Assistant to join our team in Bellevue, Washington. In this Contract to Permanent position, you will play a vital role in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining an organized office environment. This role is ideal for someone with strong communication skills, a proactive mindset, and a passion for delivering exceptional service.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized office atmosphere.<br>• Manage incoming calls, directing inquiries to the appropriate team members and providing accurate information.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Coordinate and schedule meetings, appointments, and other events as needed.<br>• Handle general administrative duties such as filing, scanning, and document preparation.<br>• Support office operations by maintaining supplies and ensuring equipment is functioning properly.<br>• Assist in preparing reports and presentations for internal and external use.<br>• Collaborate with team members to streamline administrative processes and improve efficiency.<br>• Act as the first point of contact for clients and stakeholders, ensuring excellent communication.<br>• Provide receptionist support, including managing correspondence and deliveries.
We are looking for a detail-oriented Administrative Assistant to join our team in Cerritos, California. This position offers the opportunity to work in a focused office environment and support daily operations with a close-knit team. As a contract role with potential for long-term placement, this is an excellent opportunity for someone seeking growth and stability within a dynamic organization.<br><br>Responsibilities:<br>• Accurately enter invoices and process payouts using designated systems.<br>• Provide administrative and clerical support to ensure the efficient operation of the office.<br>• Organize and maintain records through filing, scanning, and other documentation methods.<br>• Offer general assistance to office staff to facilitate smooth daily activities.<br>• Manage additional office tasks and responsibilities as needed to support the team.
We are looking for an experienced Administrative Assistant to join our team on a long-term contract basis. Based in Los Angeles, California, this position plays a vital role in ensuring the smooth operation of programs within a non-profit environment. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks while maintaining excellent communication with staff and program participants.<br><br>Responsibilities:<br>• Coordinate and schedule meetings, events, and training sessions to support program activities.<br>• Maintain accurate program data and ensure compliance with tracking and reporting requirements.<br>• Monitor program-related expenses and assist with budget tracking and documentation.<br>• Manage inventory by ordering office and program supplies, ensuring cost-efficiency.<br>• Maintain and update calendars for staff, meetings, and program schedules.<br>• Provide administrative support by drafting correspondence, preparing materials, and keeping records organized.<br>• Assist visitors and staff with inquiries, offering clear and helpful information related to programs.<br>• Work occasional evenings and weekends to support events or program needs.
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Waltham, Massachusetts. This position involves maintaining a detail-oriented and organized office environment while providing essential administrative support to employees. The role is entirely onsite and requires a proactive individual who can handle multiple tasks efficiently while contributing to the smooth day-to-day operations of the office.<br><br>Responsibilities:<br>• Ensure the office remains clean, organized, and stocked with supplies, including snacks and other essentials.<br>• Assist with setting up lunch arrangements and coordinate kitchen restocking.<br>• Manage incoming and outgoing mail by sorting, distributing, and sending correspondence as needed.<br>• Collaborate with maintenance and security teams to address office needs and ensure a safe environment.<br>• Provide general support to employees, including answering inquiries and assisting with administrative tasks.<br>• Cross-train on relevant office procedures to ensure seamless operations.<br>• Greet visitors and handle reception duties to promote a welcoming atmosphere.<br>• Perform data entry tasks to maintain accurate records.<br>• Uphold business casual dress code and contribute to a positive, detail-oriented office culture.
We are looking for an experienced and highly organized Administrative Coordinator to join our team in Port Washington, Wisconsin. In this role, you will provide essential administrative support to a fast-paced team, handling tasks such as scheduling, travel arrangements, payroll data entry, and general office management. This position is Contract with the potential for long-term placement, offering an excellent opportunity for career growth in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate and manage team calendars, ensuring timely scheduling of meetings and appointments.<br>• Arrange domestic and international travel, including flights, accommodations, and transportation.<br>• Accurately input payroll data and maintain records in compliance with deadlines.<br>• Organize and maintain documentation, preparing reports and presentations as needed.<br>• Oversee office supply inventory and procurement to meet operational needs.<br>• Provide support for various administrative tasks and special projects as required.<br>• Answer inbound calls and assist with general inquiries or direct them to the appropriate team members.<br>• Ensure smooth day-to-day operations by handling scheduling and prioritizing tasks effectively.
We are looking for a detail-oriented Administrative Assistant to join our team in Coraopolis, Pennsylvania. This long-term contract position offers the opportunity to work in a dynamic environment within the home care industry. The ideal candidate will bring strong organizational skills and the ability to manage multiple schedules while providing essential support to both staff and clients.<br><br>Responsibilities:<br>• Coordinate and manage staff schedules to ensure proper coverage for client needs.<br>• Conduct interviews and oversee the onboarding process for new home health care staff.<br>• Handle incoming calls and inquiries, providing prompt and attentive assistance.<br>• Perform general office duties, including data entry and maintaining accurate records.<br>• Support daily administrative operations to ensure smooth workflow within the office.<br>• Address scheduling conflicts and resolve issues in a timely manner.<br>• Assist with receptionist tasks, such as welcoming visitors and managing correspondence.<br>• Collaborate with team members to enhance office efficiency and productivity.<br>• Maintain confidentiality and professionalism when handling sensitive information.
<p>We are seeking an Administrative Coordinator for our client based in Silver Spring, Maryland. You will Coordinator provide a high-level of administrative support to ensure efficient office operations and departmental coordination. </p><p>Responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate has excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily administrative activities and ensure smooth operations across departments.</p><p>• Manage schedules, calendars, and meeting logistics for multiple managers.</p><p>• Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p>• Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p>• Assist with vendor management, supply ordering, and invoice tracking.</p><p>• Provide project coordination support, tracking deadlines and deliverables.</p><p><br></p>
<p>Position: Administrative Assistant </p><p>Location: Honolulu - 100% onsite position, O'ahu</p><p>Employment Type: Full-Time</p><p><br></p><p><strong>Robert Half</strong> is proud to partner with an innovative and growing company to help find an exceptional <strong>Administrative Assistant</strong> for their newly established department. This is a fantastic opportunity for a detail-oriented and proactive professional who thrives in a dynamic environment. If you’re highly organized, excel at multitasking, and ready to collaborate with top-tier leadership while supporting daily operations, this role is for you!</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><p>As the <strong>Administrative Assistant</strong>, you will be the backbone of the new department, ensuring that team members remain organized, operations run smoothly, and critical tasks are executed efficiently. Your support will play a vital role in the division's seamless operation and success. Key responsibilities include:</p><ul><li>Managing daily administrative tasks and providing operational support for the division.</li><li>Coordinating and maintaining schedules through seamless <strong>calendaring and scheduling</strong> for team members.</li><li>Scanning invoices and forwarding them to the CFO/CPA for review, ensuring accuracy and proper documentation.</li><li>Handling data entry and tracking financial information in internal systems, ensuring all records are up-to-date.</li><li>Documenting and maintaining thorough records of purchases and expenses for reporting purposes.</li><li>Assisting with job setup and tracking processes within operational systems to keep internal workflows on track.</li><li>Creating and updating spreadsheets in Excel to organize and analyze data critical to division operations.</li><li>Collaborating with key stakeholders, including the CFO, Controller, Sales Manager, and Construction Manager, to ensure alignment across workflows and team objectives.</li><li>Participating in scheduled meetings, documenting minutes, and supporting leadership discussions.</li></ul><p><strong>Tools and Software You'll Use:</strong></p><ul><li><strong>Excel:</strong> Create and manage spreadsheets; perform accurate data entry and reporting.</li><li><strong>QuickBooks Online:</strong> Perform financial data support tasks for invoice handling and expense tracking.</li><li><strong>Google Calendar:</strong> Manage schedules efficiently for effective time optimization.</li><li><strong>Estimating Software:</strong> No experience required; training will be provided.</li></ul><p><br></p>
<p>A prestigious university campus in Honolulu is looking for an on-site Administrative Assistant. In this role, you’ll assist faculty with course scheduling, manage departmental correspondence, help organize campus events, and maintain confidential files. Strong communication skills and proficiency in Microsoft Office are required. Preference is given to Hawaii residents due to on-site work requirements. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support faculty and department staff with course scheduling and event planning.</li><li>Draft and distribute official correspondence, memos, and newsletters.</li><li>Maintain confidential academic and employee records.</li><li>Coordinate logistics for campus meetings, seminars, and workshops.</li><li>Track budgetary expenses and assist with purchase orders.</li><li>Help students, staff, and visitors with inquiries.</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented part-time Administrative Assistant to join our team on a contract basis in Oneida, New York. In this role, you will support daily office operations, ensure smooth communication, and handle a variety of administrative tasks with efficiency. This is an excellent opportunity to contribute to a dynamic work environment while utilizing your strong organizational and multitasking skills.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct inbound calls, providing attentive and courteous assistance to all inquiries.</p><p>• Perform accurate data entry tasks, ensuring records are up-to-date and error-free.</p><p>• Support office operations by handling administrative tasks such as filing, scanning, organizing, and maintaining documents.</p><p>• Serve as the first point of contact by welcoming visitors and managing receptionist duties.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Austin, Texas. This role is ideal for a proactive individual who thrives in a dynamic environment, enjoys multitasking, and delivers exceptional administrative support. You will play a key role in ensuring smooth office operations and providing excellent service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee daily office operations to maintain an organized and efficient workplace.<br>• Serve as the primary point of contact for guests and employees, ensuring all needs are promptly addressed.<br>• Manage office supplies, equipment, and facilities to create a functional and welcoming environment.<br>• Coordinate logistics for meetings, including room setup, catering, and document preparation.<br>• Plan and execute office social and cultural events to enhance team morale.<br>• Support onboarding processes by orienting new hires and ensuring a seamless transition.<br>• Develop and maintain conference room schedules to optimize usage.<br>• Prepare and submit accurate expense reports and timesheets on a regular basis.<br>• Collaborate with teams to organize training, recruiting events, and employee engagement initiatives.<br>• Partner with vendors for services such as cleaning, postal, and equipment maintenance.
We are looking for a detail-oriented Administrative Assistant to join our team in Miami Beach, Florida. In this long-term contract position, you will play a vital role in ensuring efficient front desk operations while providing exceptional support to both staff and patients. This role requires strong organizational skills and the ability to handle administrative tasks with professionalism and discretion.<br><br>Responsibilities:<br>• Welcome patients upon arrival and assist them with the check-in process.<br>• Maintain an organized and tidy reception and front desk area.<br>• Address patient inquiries regarding appointments and instructions with clarity and professionalism.<br>• Collect payments and ensure patient information is accurately updated.<br>• Manage patient files, perform basic record-keeping, and support staff with administrative tasks.<br>• Prepare charts and collaborate with the team on various office tasks.<br>• Keep track of office supplies and ensure medical inventory is well-organized.<br>• Adhere to organizational policies to safeguard patient confidentiality and privacy.
