<p>We are looking for an Administrative Assistant to support key operations within a local government office in Richmond, Virginia. This long-term contract position requires someone who is detail oriented and can manage administrative tasks efficiently while maintaining confidentiality. The role is ideal for candidates with experience in clerical work, data entry, and providing exceptional support to staff and clients.</p><p><br></p><p>Responsibilities:</p><p>• Handle sensitive client information with discretion, maintaining confidentiality at all times.</p><p>• Provide clerical support to caseworkers, assisting with tasks such as filing and document preparation.</p><p>• Perform accurate data entry to maintain updated records and reports.</p><p>• Manage inbound calls and direct inquiries to the appropriate department or individual.</p><p>• Coordinate with various departments to ensure client requests are processed efficiently.</p><p>• Perform receptionist duties, such as greeting visitors and managing front desk operations.</p><p>• Organize and maintain office supplies, ensuring adequate inventory levels.</p><p>• Assist in scheduling appointments and meetings for staff as needed.</p>
<p>We are looking for a detail-oriented intake assistant to join our team in Alpharetta, Georgia. This Contract to permanent position offers an excellent opportunity for candidates who are eager to grow their administrative skills in a supportive and fast-paced environment. Whether you have significant experience or are just starting your career in administration, this role provides the chance to contribute meaningfully while receiving valuable training.</p><p><br></p><p>Responsibilities:</p><p>• Manage medical records, ensuring accuracy and proper organization.</p><p>• Handle legal filings and perform follow-ups on documentation.</p><p>• Make follow-up calls to clients or relevant stakeholders to ensure timely communication.</p><p>• Draft and send letters with attention to detail and adherence to company standards.</p><p>• Collaborate with team members to offload administrative tasks from senior staff.</p><p>• Utilize technology efficiently for data entry, record management, and communication.</p><p>• Coordinate schedules and maintain organized workflows to support daily operations.</p><p>• Assist with general office tasks, including maintaining supplies and handling correspondence.</p><p>• Participate in training sessions to learn and adapt to new administrative processes.</p>
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
<p>Join our team as an Administrative Assistant supporting a leading healthcare organization in Honolulu. This is an onsite role, and, due to in-person requirements, preference will be given to Hawaii residents. Please call <strong>808-531-0800</strong> to apply and take the next step toward an impactful role in the healthcare industry. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide essential administrative and clerical support, including managing phone inquiries, scheduling appointments, handling correspondence, and preparing patient or internal documentation.</li><li>Greet and assist patients, staff, and visitors with exceptional professionalism and customer service.</li><li>Coordinate meetings, maintain calendars for healthcare professionals, and organize internal or external events.</li><li>Ensure the accurate maintenance of confidential medical records and compliance with HIPAA regulations.</li><li>Support office operations by ordering supplies, tracking inventory, and liaising with vendors.</li><li>Assist with reports, billing, and other routine healthcare administration tasks.</li><li>Work collaboratively with medical and administrative staff to support patient care and operational efficiency. </li></ul><p><br></p>
<p>We are seeking a highly organized and experienced Senior Administrative Assistant to support executive leadership and finance teams at a well-established financial services firm in Honolulu. This is an onsite position; preference will be given to Hawaii residents due to in-person interview and work requirements. If interested in this opportunity, please call 808-531-0800. Join our team and make an impact at a respected leader in Honolulu’s financial industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to senior management, including calendar management, preparing presentations, and coordinating travel arrangements.</li><li>Draft and manage confidential documents, reports, and executive correspondence.</li><li>Organize meetings, coordinate schedules, and facilitate company events.</li><li>Handle expense reporting, invoice processing, and assist with financial documentation.</li><li>Act as a liaison between executive leaders, staff, clients, and external partners.</li><li>Manage complex projects and deadlines with a high level of accuracy and efficiency.</li><li>Oversee office operations and mentor junior administrative staff as needed.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Richmond, Virginia. In this long-term contract position, you will play a vital role in supporting daily operations by providing clerical assistance, coordinating tasks, and ensuring effective communication.</p><p><br></p><p>Responsibilities:</p><p>• Handle sensitive client information with the utmost confidentiality and professionalism.</p><p>• Provide support to caseworkers and other team members by managing clerical duties and data entry tasks.</p><p>• Coordinate with various departments to facilitate the timely processing of client requests.</p><p>• Answer and manage inbound calls, ensuring inquiries are addressed promptly and professionally.</p><p>• Perform receptionist duties, including greeting visitors and maintaining a welcoming office environment.</p><p>• Assist in organizing and maintaining administrative records and documentation.</p><p>• Ensure timely and accurate completion of assigned administrative tasks.</p><p>• Collaborate with team members to improve workflow and operational efficiency.</p><p>• Uphold high standards of customer service in all interactions.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Morris County, New Jersey. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring efficient communication with clients, and assisting in project coordination. If you excel in organization and thrive in a fast-paced environment, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain consistent and detail-oriented communication with clients on a daily basis to address inquiries and provide updates.</p><p>• Assist in the preparation, production, and distribution of customer invoices.</p><p>• Collaborate with the contract manager to coordinate projects and order necessary materials.</p><p>• Create and organize proposals and reports for clients to ensure smooth project execution.</p><p>• Provide general administrative support to the contract manager, including scheduling and documentation.</p><p>• Scan, file, and maintain work logs, maintenance records, and employee time sheets.</p><p>• Manage incoming calls and direct them appropriately while addressing client needs.</p><p>• Ensure accurate data entry and maintain organized records for administrative tasks.</p><p>• Perform receptionist duties, including greeting visitors and handling correspondence.</p>
<p>We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations.</p><p>• Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors.</p><p>• Perform data entry tasks with accuracy, updating records and maintaining organized documentation.</p><p>• Schedule and coordinate appointments for the property manager and other team members.</p><p>• Assist in vendor management by coordinating services and following up on requests.</p><p>• Process payments and maintain accurate financial records.</p><p>• Maintain a welcoming and well-organized front office environment, including receptionist duties.</p><p>• Collaborate with the property manager to address tenant inquiries and support property management activities.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p><p>• Assist with additional office duties as needed to support team objectives.</p>
We are looking for a detail-oriented Administrative Assistant to provide contract support for a two-week contract position in Culver City, California. This role involves assisting with a variety of administrative tasks to ensure smooth daily operations, including supporting property management functions and handling tenant-related inquiries. The position is ideal for someone with experience in property management or homeowners associations, though experienced administrative professionals are encouraged to apply.<br><br>Responsibilities:<br>• Perform data entry, organize files, and maintain an orderly office environment.<br>• Handle incoming and outgoing mail, as well as manage deliveries efficiently.<br>• Schedule and coordinate vendor services and maintenance activities.<br>• Assist with property inspections and oversee maintenance-related tasks.<br>• Address tenant inquiries and resolve issues promptly and professionally.<br>• Organize and maintain accurate records related to administrative and property management activities.<br>• Support meeting coordination and ensure timely communication with stakeholders.<br>• Collaborate with vendors to ensure smooth and timely service deliveries.<br>• Provide general administrative support to ensure seamless daily operations.
We are looking for a detail-oriented Administrative Assistant to join our team in Richmond, Virginia. In this long-term contract position, you will play a vital role in supporting daily operations by ensuring smooth communication, accurate documentation, and efficient data management. This opportunity is ideal for someone who thrives in a fast-paced environment and values confidentiality.<br><br>Responsibilities:<br>• Translate written documents and verbal communications between English and Spanish to facilitate clear understanding.<br>• Handle sensitive client information with discretion and maintain confidentiality at all times.<br>• Assist caseworkers and team members with clerical duties, including filing, organizing, and data entry.<br>• Coordinate with various departments to ensure timely completion of client-related tasks and requests.<br>• Respond to inbound calls, providing accurate information and directing inquiries to the appropriate parties.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.<br>• Ensure all administrative tasks are completed efficiently and in compliance with organizational standards.<br>• Keep records and documentation organized for easy access by authorized personnel.<br>• Support the team in maintaining an organized and welcoming office environment.<br>• Monitor and prioritize incoming requests to ensure deadlines are met.
We are looking for a detail-oriented and proactive Administrative Assistant to join our team on a contract basis for 90 days. This hybrid position, based in Grand Rapids NT, Michigan, offers an opportunity to contribute to meaningful work within the healthcare and social assistance sector. The role requires excellent organizational skills and the ability to manage diverse administrative tasks effectively.<br><br>Responsibilities:<br>• Communicate regularly with clients and landlords to address housing-related needs and maintain effective relationships.<br>• Collaborate with the Line Manager and housing case workers to identify and support client housing requirements.<br>• Collect, update, and maintain data on available housing options within the community.<br>• Prepare and organize files, ensuring all necessary documentation is included.<br>• Coordinate with property management companies as needed, without requiring on-site visits.<br>• Perform general administrative duties and adapt to shifting priorities as required.<br>• Attend the office up to two days per week while maintaining flexibility in task assignments.<br>• Support reporting and documentation processes to ensure compliance with organizational standards.<br>• Demonstrate professionalism and adaptability in handling various responsibilities.<br>• Contribute to the successful operation of the team by working independently and collaboratively.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Raleigh, North Carolina. In this role, you will support daily operations through efficient management of administrative tasks and documentation processes. This position offers an opportunity to work in the steel manufacturing industry, providing valuable support to various departments.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes with accuracy.<br>• Digitize and organize documents by scanning and filing them into designated data folders.<br>• Assist with packing and organizing departmental items as needed.<br>• Provide administrative support to the estimating department, including filing and scanning tasks.<br>• Handle receptionist duties by answering inbound calls and ensuring clear and effective communication.<br>• Perform general data entry tasks to maintain accurate records.<br>• Facilitate smooth office operations by coordinating administrative activities.
<p>We are looking for a meticulous and motivated Administrative Assistant to join a growing company in Metairie, Louisiana. This short-term contract position offers an opportunity to contribute to a thriving team by performing essential administrative and office support tasks. Ideal candidates are highly organized and proficient in Microsoft Office.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming sales calls and provide attentive customer service.</p><p>• Assist in generating new leads to support business growth.</p><p>• Coordinate and schedule meetings effectively for the team.</p><p>• Provide support for marketing campaigns and activities.</p><p>• Maintain accurate records and documentation within the organization.</p><p>• Prepare engaging presentations and materials to support team objectives.</p><p>• Track and monitor the progress of sales and marketing initiatives.</p><p>• Collaborate on creating high-quality proposals and RFPs to win new business.</p><p>• Perform order entry and generate inventory reports as required.</p><p>• Deliver general clerical support to ensure smooth office operations.</p>
<p>Robert Half's client is seeking an Administrative Assistant to join a non-profit organization in Martinez, California. In this PART-TIME, contract position, you will play a vital role in supporting office operations, handling public inquiries, and ensuring accurate documentation and records management. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining high levels of organization.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Respond to public inquiries, route requests to appropriate departments, and provide excellent customer service.</p><p>• Manage claims processing by logging, coordinating, and tracking deadlines while maintaining accurate documentation.</p><p>• Handle requests under the California Public Records Act by clarifying inquiries, coordinating searches, and preparing responsive records.</p><p>• Organize, index, and maintain records through filing, scanning, and retention tracking according to established schedules.</p><p>• Provide administrative support such as preparing documents, entering data, scheduling appointments, and maintaining office logs.</p><p>• Assist with clerical accounting tasks, including processing invoices, purchase requests, and reimbursements while maintaining accurate records.</p><p>• Utilize office software and document management systems, ensuring confidentiality of sensitive information.</p><p>• Support the City Clerk with daily office functions and ensure compliance with policies and standards.</p><p>• Maintain clear and effective communication and business correspondence in all interactions.</p><p>• Prioritize tasks effectively and work independently while managing multiple deadlines.</p><p><br></p><p>If you are interested in this part-time Administrative Assistant position, please submit your resume today.</p>
<p>We are seeking a detail-oriented Administrative Assistant to support operations at our thriving construction company in Honolulu. This is an onsite role, with a preference for candidates who reside in Hawaii due to in-person requirements. Call 808-531-0800 to become part of our growing team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers and site supervisors, including preparing reports, permits, and construction documentation.</li><li>Manage schedules, coordinate subcontractor meetings, and assist with logistics for job site activities.</li><li>Track purchase orders, invoices, and materials deliveries, working closely with vendors and suppliers.</li><li>Maintain organized electronic and paper files for multiple ongoing construction projects.</li><li>Support compliance efforts with safety protocols and regulatory paperwork.</li><li>Assist with basic accounting support, including timesheet collection and expense tracking.</li><li>Communicate professionally with clients, crew members, and external partners.</li></ul><p><br></p>
We are looking for an Administrative Assistant to join our team in Cleveland, Ohio. This is a Contract to permanent position offering an exciting opportunity to support upper management in a dynamic and fast-paced office environment. The ideal candidate will excel at managing schedules, maintaining organization, and ensuring tasks are completed efficiently.<br><br>Responsibilities:<br>• Coordinate and schedule meetings with internal departments and external stakeholders regularly.<br>• Manage calendars extensively, including organizing virtual meetings, screen sharing, and utilizing tools like Teams.<br>• Record detailed meeting minutes and create actionable tasks based on discussions.<br>• Monitor and follow up on assigned tasks to ensure timely completion.<br>• Collaborate with executive team members to support their daily operational needs.<br>• Maintain a detail-oriented and organized approach to clerical and administrative duties.<br>• Solve problems proactively and provide solutions to streamline office operations.<br>• Communicate effectively and respectfully with upper management and team members.<br>• Assist in maintaining office documentation and digital records.
<p>We are looking for an experienced and detail-oriented Administrative Assistant on a long-term contract basis in Louisville, Kentucky. This position requires strong organizational skills, attention to detail, and the ability to adapt to a dynamic work environment. You will play a vital role in supporting daily operations while collaborating with team members both onsite and remotely. This is a hybrid role, with initial training conducted onsite before transitioning to a mix of in-office and remote work. Business hours for the Administrative Assistant are Monday - Friday: 8am-4:30pm.</p><p><br></p><p>Responsibilities:</p><p>• Verify wire transfers to ensure accuracy and compliance with company procedures.</p><p>• Generate and review basic reports to support business operations.</p><p>• Assist with general reconciliation tasks.</p><p>• Manage data entry tasks with precision and efficiency.</p><p>• Organize and prioritize tasks to meet deadlines effectively.</p><p>• Support daily office functions to ensure smooth operations.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join a team on a contract basis in Wayne, Pennsylvania. This role offers an opportunity to support office operations during a busy tax season. Candidates should be prepared to work onsite and commit to a three-month term, including occasional Saturdays.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth office operations.</p><p>• Answer and route inbound calls professionally and efficiently.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Perform receptionist duties, including greeting visitors and managing appointments.</p><p>• Maintain and organize office files and records for easy access.</p><p>• Collaborate with team members to support various administrative projects.</p><p>• Utilize Microsoft Office software to create and edit documents as needed.</p><p>• Assist in preparing reports and correspondence for internal and external use.</p><p>• Maintain a clean and organized workspace to promote productivity.</p><p>• Handle other administrative tasks as assigned to support the team.</p>
<p>We are looking for a dedicated Administrative Coordinator to join our client in Hyattsville, Maryland. The Administrative Coordinator provides high-level administrative support to ensure efficient office operations and departmental coordination.</p><p>Responsibilities:</p><p>• Coordinate daily administrative activities and ensure smooth operations across departments.</p><p>• Manage schedules, calendars, and meeting logistics for multiple managers.</p><p>• Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p>• Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p>• Assist with vendor management, supply ordering, and invoice tracking.</p><p>• Provide project coordination support, tracking deadlines and deliverables.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support our project management team in Piedmont, South Carolina. In this role, you will handle a variety of administrative tasks to ensure smooth operations and effective team collaboration. This is a contract position with the potential for long-term employment, offering an excellent opportunity to grow within the construction industry.<br><br>Responsibilities:<br>• Organize and manage schedules, appointments, and meetings for project managers.<br>• Perform accurate data entry to maintain records and project documentation.<br>• Create and distribute correspondence, ensuring timely communication within the team.<br>• Maintain organized filing systems for easy access to project-related information.<br>• Assist in coordinating project timelines and deliverables.<br>• Provide back-office support to enhance the efficiency of project workflows.<br>• Monitor and track project progress, updating managers as needed.<br>• Handle general administrative tasks to ensure smooth daily operations.<br>• Collaborate with team members to resolve administrative challenges.<br>• Support the preparation of reports and presentations for project reviews.
<p>A higher education organization in Encinitas is seeking a proactive <strong>Administrative Assistant</strong> to support academic departments and administrative teams. This role is ideal for someone who enjoys being the organizational backbone of an office, supporting faculty and staff while keeping daily operations running efficiently. You’ll be part of a collaborative campus environment where attention to detail and reliability are highly valued.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to academic and administrative staff</li><li>Coordinate meetings, schedules, and department calendars</li><li>Prepare and format documents, reports, and correspondence</li><li>Maintain organized records, files, and shared resources</li><li>Serve as a point of contact for students, faculty, and visitors</li><li>Assist with department logistics, events, and projects</li><li>Order supplies and support office operations</li><li>Ensure smooth communication across departments</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Bakersfield, California. You will play a vital role in supporting office operations, interacting with members, and ensuring accurate processing of paperwork. This is an excellent opportunity for someone with strong organizational skills and a commitment to providing exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Engage with members and retirees, addressing inquiries and providing assistance as needed.</p><p>• Collect and process dues payments from members efficiently and accurately.</p><p>• Handle paperwork for new members, ensuring all documentation is complete and properly filed.</p><p>• Process applications for membership and apprenticeship programs with attention to detail.</p><p>• Support the Office Administrator in daily administrative tasks and projects.</p><p>• Maintain organized filing systems and ensure documents are accessible when required.</p><p>• Utilize tools such as Office, Excel, and Outlook to manage data and communications.</p><p>• Perform data entry tasks with precision, ensuring all records are up-to-date.</p><p>• Communicate effectively via email and fax to coordinate with team members and external contacts.</p><p>• Assist in Bilingual communication if fluent in Spanish, enhancing support for diverse members.</p>
<p>We are seeking a reliable and detail-oriented <strong>Administrative Assistant</strong> to support daily office operations in the Chambersburg area. This role is ideal for someone who is organized, proactive, and enjoys keeping an office running smoothly while providing excellent support to internal teams and leadership.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support including filing, data entry, and document preparation</li><li>Answer phones, manage email correspondence, and greet visitors professionally</li><li>Schedule meetings, maintain calendars, and coordinate office activities</li><li>Order office supplies and assist with inventory management</li><li>Support internal departments with reports, spreadsheets, and general office tasks</li><li>Maintain accurate records and assist with special projects as needed</li></ul><p><br></p>
<p>Are you an organized multitasker who thrives on keeping things running smoothly? We’re looking for a reliable and detail-oriented <strong>Administrative Assistant</strong> to join a dynamic team in the Harrisburg area. This is a fantastic opportunity to work in a professional, supportive environment where your skills truly make an impact.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Provide day-to-day administrative support to ensure smooth office operations</li><li>Answer and direct incoming calls with professionalism and a friendly attitude</li><li>Manage calendars, schedules, and correspondence</li><li>Perform accurate data entry and maintain organized records</li><li>Assist with reports, documents, and special projects as needed</li></ul><p><br></p><p><br></p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Costa Mesa, California. This role requires a proactive individual who can efficiently manage administrative tasks while supporting the daily operations of our office. The position offers an excellent opportunity to contribute to various projects and ensure seamless office functionality.<br><br>Responsibilities:<br>• Manage the scanning and copying of documents as required, ensuring all files are accurately processed and stored.<br>• Handle incoming and outgoing mail, including sorting, delivery, and certified mail logs.<br>• Organize and distribute office materials to appropriate recipients.<br>• Upload and maintain documents within systems such as DocuWare and PE.<br>• Assist with setting up and clearing food arrangements for meetings and events.<br>• Support general office projects and administrative tasks as needed.<br>• Maintain schedules and appointments using calendar management tools.<br>• Ensure the smooth operation of office supplies and equipment.
