<p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>
<p>We are seeking a detail-oriented and proactive Administrative Assistant to support our team’s day-to-day operations. This role plays a pivotal part in ensuring organizational efficiency and providing outstanding internal and external customer service. You will be working between Tysons Corner and Rockville, Maryland and must have your own transportation. This position starts off with three days a week and will move to full time. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage daily office operations, including scheduling, correspondence, and document preparation.</li><li>Serve as the main point of contact for client and visitor inquiries, ensuring a professional and welcoming environment.</li><li>Maintain and organize records, files, and databases.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Support projects by preparing reports, presentations, and communications.</li><li>Handle confidential information with professionalism and discretion.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Lee, New Hampshire. This is a Contract to permanent position where you will play a vital role in supporting daily administrative operations and ensuring the smooth handling of shipping documentation, including international shipments. The ideal candidate is highly organized, adaptable, and capable of managing multiple tasks effectively.<br><br>Responsibilities:<br>• Handle administrative tasks such as data entry, filing, and general office organization.<br>• Prepare and process shipping documentation, including paperwork for international shipments.<br>• Answer and direct inbound calls professionally, ensuring excellent communication.<br>• Maintain accurate records and ensure proper filing systems are in place.<br>• Coordinate with shipping partners and internal teams to ensure timely delivery of goods.<br>• Provide receptionist duties, such as greeting visitors and managing inquiries.<br>• Monitor and update shipping schedules to maintain accuracy and efficiency.<br>• Assist in resolving issues related to international shipping procedures.<br>• Support other administrative duties as needed to ensure smooth office operations.
<p>Are you a detail-oriented detail oriented with a passion for supporting teams and driving organizational success? Our company is actively recruiting Administrative Assistants for future contract and possible contract to permanent opportunities. By applying today, you’ll be considered for upcoming positions with leading employers seeking skilled administrative talent.</p><p> </p><p> Why Join Our Talent Pool? Administrative assistants are in high demand, with continued growth and opportunities across industries. As businesses increasingly adopt AI and new technology in their workflows, employers are seeking professionals with strong soft skills such as adaptability, continuous learning, critical thinking, communication, and emotional intelligence, alongside technical abilities in Microsoft Office Suite, Google Suite, project management, and front office management. </p><p><br></p><p> Who We’re Looking For: </p><ul><li>Previous experience in administrative support, customer service, or related roles </li><li>Proficiency in Microsoft Excel, Google Suite, and general office software </li><li>Strong organizational, time management, and multitasking skills </li><li>Excellent written and verbal communication abilities </li><li>Adaptability, willingness to learn new technologies, and a proactive approach to problem solving </li><li>Professionalism, attention to detail, and a collaborative mindset</li></ul>
We are looking for a dedicated Administrative Assistant to join our team in Las Cruces, New Mexico. In this long-term contract role, you will play a key part in ensuring smooth office operations by managing administrative tasks, coordinating schedules, and maintaining records. This position requires excellent organizational skills, attention to detail, and the ability to communicate effectively with colleagues and the public.<br><br>Responsibilities:<br>• Welcome and guide visitors, address inquiries, and provide information while directing calls to the appropriate staff members.<br>• Handle incoming and internal phone calls, take messages, and ensure callers receive accurate assistance or are connected to the right personnel.<br>• Manage appointment scheduling, maintain calendars for community events, and assist in organizing meetings, including sending notices and recording minutes.<br>• Prepare agendas and presentation materials as instructed, ensuring all documents are completed accurately and on time.<br>• Create and oversee work orders for janitorial services, facility maintenance, and equipment repairs.<br>• Review preliminary payroll data for accuracy, submit corrections, and provide administrative support as needed.<br>• Verify vendor accounting records for accuracy, process invoices, and record journal entries or other transactions.<br>• Draft correspondence, memorandums, and other documents, ensuring clear and precise formatting.<br>• Maintain organized files and records for commissions, committees, and departments, ensuring easy retrieval when needed.<br>• Monitor inventory levels of office supplies and coordinate reordering to ensure staff needs are met.
We are looking for a dependable and detail-oriented Administrative Assistant to join our team in OKC, Oklahoma. This position offers the opportunity to support daily administrative operations in a dynamic warehouse and industrial setting. As a Contract to permanent role, this is a chance to grow within the company while contributing to its success.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth warehouse and office operations.<br>• Maintain and update records and spreadsheets using Microsoft Excel with accuracy.<br>• Manage the procurement and tracking of office and warehouse supplies.<br>• Input and oversee data in company systems, ensuring reliability and precision.<br>• Perform general office tasks such as filing, organizing documents, and preparing reports.<br>• Facilitate communication with team members to streamline daily workflows.<br>• Assist in answering inbound calls and directing inquiries appropriately.<br>• Support receptionist duties, including greeting visitors and managing front desk activities.
<p>50,000 - 50,000</p><p><br></p><p>benefits:</p><ul><li>pension plan</li><li>PTO</li><li>hybrid</li><li>health</li><li>dental</li><li>vision</li></ul><p><br></p><p>We are looking for a dedicated Regional Administrator to join our team in the Eatontown, New Jersey area. In this role, you will provide comprehensive administrative support to district leaders, ensuring seamless communication and efficient operations within the region. You will serve as a vital link between the regional office and local organizations, fostering strong relationships and enabling effective collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative assistance to District Superintendents to support their strategic initiatives and operational goals.</p><p>• Act as a liaison between the regional office and local congregations, ensuring clear communication and resource availability.</p><p>• Plan, organize, and participate in regional meetings, workshops, and events to promote engagement and provide necessary training.</p><p>• Oversee the timely and accurate submission of annual reports from local organizations.</p><p>• Maintain and update electronic records and databases to ensure accessibility and accuracy.</p><p>• Collaborate on special projects and initiatives as assigned by organizational leadership.</p><p>• Support the coordination of meetings and events to advance the mission of the organization.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Houston, Texas. This contract position offers an exciting opportunity to contribute to the smooth operations. The ideal candidate will have a proactive approach to managing tasks and coordinating with various stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain calendars, ensuring appointments and deadlines are effectively managed.</p><p>• Coordinate with brokers, vendors, bankers, and other professionals to facilitate seamless communication and operations.</p><p>• Search for and compile information on new real estate listings.</p><p>• Handle real estate documentation with precision and attention to detail.</p><p>• Assist with moving coordination involving multiple storage facilities and properties.</p><p>• Perform errands as needed to support office and property-related tasks.</p><p>• Execute administrative duties typical of a real estate office, ensuring efficiency and accuracy in all tasks.</p>
We are looking for an Administrative Assistant to join our team in Midland, Texas. In this role, you will provide essential support to ensure smooth daily operations while maintaining high levels of organization and efficiency. This is a Contract to permanent position, ideal for someone seeking a dynamic opportunity in the oil and gas industry.<br><br>Responsibilities:<br>• Handle incoming calls professionally and route them to the appropriate personnel.<br>• Perform accurate data entry to maintain organized records and databases.<br>• Manage daily mail operations, including sorting, distributing, and processing outgoing and incoming mail.<br>• Assist in maintaining an efficient mailroom and ensure timely delivery of department mail.<br>• Coordinate email correspondence and ensure communications are clear and effectively managed.<br>• Support administrative tasks such as scheduling meetings, preparing reports, and maintaining documentation.<br>• Greet visitors and act as the first point of contact for inquiries, ensuring a welcoming environment.<br>• Uphold organizational standards by maintaining a clean and orderly office space.<br>• Collaborate with team members to streamline office operations and enhance workflow.<br>• Ensure all administrative duties are completed promptly and accurately.
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
<p>We are looking for an Administrative Assistant to join a team in Plymouth Meeting, Pennsylvania. This is a Contract-to-Permanent position that offers an excellent opportunity to support the compliance department within a Real estate and property management office. The ideal candidate will bring strong organizational skills and attention to detail to ensure smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform clerical tasks including filing, scanning, and organizing documents to maintain accurate records.</p><p>• Prepare and generate reports to support compliance and departmental needs.</p><p>• Manage and respond to inbound calls, providing attentive assistance to clients and team members.</p><p>• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</p><p>• Ensure timely and accurate completion of administrative duties to support compliance initiatives.</p><p>• Collaborate with team members to maintain efficient workflows and processes.</p><p>• Assist in maintaining the office environment by ordering supplies and ensuring equipment is functional.</p><p>• Handle sensitive information with discretion and confidentiality.</p><p>• Support the department in meeting deadlines and achieving organizational goals.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Dallas, Texas, on a long-term contract basis. This role offers the opportunity to work in a dynamic manufacturing environment, providing essential support to ensure smooth operations. If you are tech-savvy and enjoy managing administrative tasks with precision, this position is perfect for you.<br><br>Responsibilities:<br>• Provide administrative support to the order entry team, ensuring accuracy and efficiency in daily operations.<br>• Create and manage purchase orders, maintaining proper documentation and tracking.<br>• Perform data entry tasks with attention to detail, ensuring system records are up-to-date and error-free.<br>• Utilize Microsoft Dynamics CRM for various administrative functions, including tracking and reporting.<br>• Collaborate with team members to streamline processes and improve workflow.<br>• Handle general office tasks, such as scheduling, correspondence, and file management.<br>• Assist in maintaining organized records and ensuring compliance with company standards.<br>• Communicate effectively with internal teams and external stakeholders to address inquiries and resolve issues.<br>• Support manufacturing operations by performing administrative tasks tailored to industry-specific needs.
<p>We are looking for a detail-oriented and proactive Finance Administrator to join our team in Dallas, TX. The Finance Administrator will play a key role in supporting our financial operations, ensuring accuracy in record-keeping, and assisting with essential accounting and administrative tasks</p>
We are looking for a dedicated Administrative Assistant to join our team in Sanford, Florida. This Contract to permanent position combines customer service, sales support, and general administrative duties, requiring a proactive individual with a keen eye for detail. The ideal candidate will excel in fostering strong relationships while managing multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Respond promptly to inbound customer calls, addressing inquiries and offering solutions.<br>• Create and manage customer quotes, process sales orders, send confirmations, and track the progress of orders.<br>• Resolve customer concerns efficiently, providing updates on product inquiries, returns, and other issues.<br>• Support the sales team by preparing proposals, organizing literature, coordinating samples, and assisting with trade show preparations.<br>• Maintain precise records and handle various administrative tasks to ensure smooth operations.<br>• Collaborate with team members to implement customer service and sales support best practices.<br>• Monitor and report on sales data using Excel, including generating spreadsheets, formulas, and Pivot Tables.<br>• Actively contribute to building lasting customer relationships through excellent communication and service.<br>• Assist in identifying opportunities to enhance internal processes and improve customer satisfaction.
<p>We are looking for an experienced Administrative Assistant to join our team in Pompano Beach, Florida. This is a contract-to-permanent position within the manufacturing industry, offering the opportunity to contribute to a fast-paced and dynamic environment. The ideal candidate will excel under pressure, possess strong organizational skills, and have the ability to handle a high volume of tasks with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing calls with a focus on excellent customer service.</p><p>• Perform accurate data entry to maintain records and databases.</p><p>• Handle email correspondence and ensure timely responses to inquiries.</p><p>• Schedule appointments and manage calendars efficiently.</p><p>• Assist with receptionist duties, including greeting visitors and answering inquiries.</p><p>• Provide clerical support to ensure smooth day-to-day operations.</p><p>• Utilize dispatching skills to coordinate services and resources effectively.</p><p>• Collaborate with team members to meet deadlines and ensure operational success.</p><p>• Use Microsoft Office tools, including Excel, Outlook, and Word, to complete tasks efficiently.</p>
We are looking for a detail-oriented Administrative Assistant to join a large construction company in Durham, North Carolina. This is a long-term contract position offering the opportunity to contribute to critical project operations while ensuring smooth administrative workflows. The role involves supporting project managers and field staff, managing vendor communications, and handling essential reporting tasks.<br><br>Responsibilities:<br>• Perform high-volume data entry tasks, including processing invoices and receipts with accuracy.<br>• Provide comprehensive administrative support to project managers and on-site employees.<br>• Act as a primary point of contact between vendors and project managers to facilitate smooth communication.<br>• Prepare and manage detailed reports using Microsoft Excel, including working with pivot tables, for submission to the corporate office.<br>• Utilize cloud-based software and internet tools to streamline administrative processes.<br>• Maintain organized records and ensure timely updates to project documentation.<br>• Assist in coordinating office operations within a construction site environment.<br>• Uphold effective communication channels across teams to ensure project success.
<p>Are you highly organized, detail-driven, and thrive in a fast-paced office environment? We’re looking for a motivated Administrative Assistant to join a growing team in Harrisburg, PA. This role is perfect for someone who enjoys being the backbone of office operations and takes pride in keeping things running smoothly and efficiently.</p><p><br></p><p>Responsibilities:</p><ul><li>Schedule and coordinate meetings, hearings, conferences, trainings, and travel arrangements</li><li>Organize and maintain electronic and physical files, calendars, databases, and document management systems</li><li>Draft, proofread, and distribute correspondence, reports, agendas, and presentation materials</li><li>Provide on-site and logistical support for meetings, hearings, conferences, and training sessions</li><li>Assist with legal and litigation tasks, including document preparation, case file maintenance, and law library updates</li><li>Manage financial processes such as invoices, vouchers, petty cash, and office supply orders</li><li>Operate, troubleshoot, and coordinate repairs for office equipment and technology in collaboration with vendors or IT support</li><li>Support budgeting activities, office maintenance, and reception duties</li><li>Perform general administrative tasks to enhance overall office efficiency</li></ul>
We are looking for an Administrative Assistant to join our team in Amherst, New York. This position is a Contract to permanent opportunity, offering a chance for long-term growth within a detail oriented finance environment. The ideal candidate will bring excellent communication skills, strong organizational abilities, and proficiency in administrative tasks to support daily operations effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Answer incoming calls and address client inquiries with a warm and approachable demeanor.<br>• Perform accurate data entry tasks to maintain organized records and documentation.<br>• Manage receptionist duties, including greeting visitors and directing them appropriately.<br>• Coordinate schedules, meetings, and appointments for team members.<br>• Utilize Microsoft Office software to create reports, presentations, and correspondence.<br>• Maintain a business casual appearance while representing the company.<br>• Collaborate with team members to ensure tasks are completed efficiently and deadlines are met.<br>• Uphold confidentiality standards when handling sensitive information.<br>• Adapt to a fast-paced work environment with a positive attitude and willingness to learn.
<p>We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a pivotal role in ensuring smooth day-to-day operations by providing essential support across multiple departments. This is an excellent opportunity for someone who thrives in a dynamic creative environment, and enjoys contributing to the efficiency of a growing organization.</p><p><br></p><p><strong><u>Responsibilities</u></strong>:</p><p>• Coordinate HR activities including recruitment, scheduling, and other administrative tasks.</p><p>• Perform data entry, filing, and document proofreading to maintain precise and organized records.</p><p>• Offer administrative support to leadership and team members to streamline operations.</p><p>• Manage office tasks such as scheduling appointments, coordinating calendars, and arranging travel plans.</p><p>• Deliver outstanding customer service by responding to inquiries promptly and professionally.</p><p>• Monitor office supply inventory and ensure the workspace is tidy and welcoming.</p><p>• Provide direct assistance to the President as needed to support executive functions.</p><p>• Contribute to special projects and organizational initiatives as assigned.</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This role is ideal for someone who thrives in a fast-paced environment, enjoys client interaction, and excels in managing schedules and administrative tasks. As a Contract to permanent position, this opportunity offers the potential for long-term growth and stability within our organization.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain schedules for multiple team members, ensuring appointments and meetings are seamlessly managed.</p><p>• Handle incoming calls, providing a welcoming and attentive experience while directing inquiries to appropriate team members.</p><p>• Maintain and organize client files, ensuring all documents are accurately stored and easily accessible.</p><p>• Assist with document management tasks, including uploading and maintaining files in the firm’s database.</p><p>• Schedule and confirm client appointments, ensuring all details are accurately communicated.</p><p>• Manage the firm's master calendar, keeping track of deadlines, meetings, and events.</p><p>• Support client communications by preparing and sending correspondence, such as sympathy cards and other mailings.</p><p>• Organize meetings and facilitate connections between team members for calls and discussions.</p><p>• Provide general administrative support to ensure smooth day-to-day operations.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p>
<p>We are seeking a proactive and detail‑oriented <strong>Administrative Assistant</strong> to provide high‑quality office support to internal teams and leadership. This role is ideal for candidates with <strong>recent administrative experience</strong> who excel in communication, organization, scheduling, and working in fast‑paced environments. This position does <strong>not</strong> involve accounting duties and is not intended for bookkeeping-focused candidates.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate staff appointments.</li><li>Handle phone calls, emails, and internal communications with professionalism.</li><li>Prepare documents, presentations, reports, and meeting materials.</li><li>Maintain organized filing systems (digital and physical).</li><li>Support travel arrangements, expense tracking (non‑accounting), and departmental logistics.</li><li>Assist with onboarding tasks, maintaining office supplies, and supporting day‑to‑day operations.</li><li>Liaise with vendors, clients, and internal departments as needed.</li><li>Perform general clerical tasks such as scanning, copying, and mail distribution.</li></ul><p><br></p>
<p>We are seeking a proactive and detail‑oriented <strong>Administrative Assistant</strong> to provide high‑quality office support to internal teams and leadership. This role is ideal for candidates with <strong>recent administrative experience</strong> who excel in communication, organization, scheduling, and working in fast‑paced environments. This position does <strong>not</strong> involve accounting duties and is not intended for bookkeeping-focused candidates.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate staff appointments.</li><li>Handle phone calls, emails, and internal communications with professionalism.</li><li>Prepare documents, presentations, reports, and meeting materials.</li><li>Maintain organized filing systems (digital and physical).</li><li>Support travel arrangements, expense tracking (non‑accounting), and departmental logistics.</li><li>Assist with onboarding tasks, maintaining office supplies, and supporting day‑to‑day operations.</li><li>Liaise with vendors, clients, and internal departments as needed.</li><li>Perform general clerical tasks such as scanning, copying, and mail distribution.</li></ul><p><br></p>
<p>We are seeking a reliable and detail-oriented <strong>Administrative Assistant</strong> to support daily office operations and provide administrative support to internal teams. This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support, including filing, data entry, and document preparation</li><li>Answer and direct incoming phone calls, emails, and correspondence</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Maintain accurate records and update internal databases</li><li>Order office supplies and assist with office organization</li><li>Prepare reports, presentations, and other materials as needed</li><li>Support team members and management with ad hoc tasks and projects</li><li>Maintain confidentiality and professionalism at all times</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Charlottesville, Virginia. This is a Contract to permanent position, offering an excellent opportunity for growth within a dynamic office environment. The ideal candidate will play a key role in supporting daily operations and ensuring the smooth functioning of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>Respond promptly to inbound inquiries via phone and email</p><p>Conduct initial intake and information gathering to assess potential matters</p><p>Review and organize documentation for internal review and follow-up</p><p>Coordinate scheduling and communication between clients and internal teams</p><p>Draft and prepare standard agreements, notices, and related documentation</p><p>Track intake status and initiate appropriate closure or follow-up actions</p><p>Maintain accurate records and ensure compliance with established procedures</p><p>Provide professional, empathetic customer service to both external and internal contacts</p><p>Proactively follow up on outstanding requests to support timely decision-making</p><p><br></p>
<p>We are looking for a skilled Administrative Assistant to join our team located Atlantic City, New Jersey. This is an exciting long-term contract opportunity for a detail-oriented individual who thrives in a dynamic environment and is passionate about providing excellent administrative support. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to ensure smooth daily operations</p><p>• Answer and manage inbound calls in a courteous manner, addressing inquiries and directing calls as needed.</p><p>• Perform data entry tasks with accuracy, including maintaining records and updating company databases.</p><p>• Coordinate office activities and maintain an organized workspace.</p><p>• Assist with receptionist duties, such as greeting visitors and managing correspondence.</p><p>• Collaborate with team members to support various projects and initiatives.</p><p>• Prepare and distribute reports, memos, and other documentation as required.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p>