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239 results for Administrative jobs

Administrative Assistant

Pittsburgh, PA
onsite
Temporary to Hire
20.425 - 23.65 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and provide high-level coordination for agency leadership in Pittsburgh, Pennsylvania. This onsite role is a contract-to-hire position and offers the opportunity to work closely with internal teams, community stakeholders, and external partners to keep administrative, reporting, and scheduling activities running smoothly. The ideal candidate brings strong organization, sound judgment, and the ability to manage multiple priorities in a detail-oriented and service-oriented environment. Location: Pittsburgh, PA (Onsite)Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM Type: Contract-to-HirePay: $21.50-24 Responsibilities:• Coordinate administrative activities for executive leadership, helping maintain productive communication with staff, board members, community organizations, vendors, clients, volunteers, and the public.• Organize meeting schedules, calendar activity, and logistics for board and committee sessions while supporting clear follow-up and information flow between leadership and participants.• Create and maintain orderly digital and physical filing practices to ensure documents are accessible, current, and shared efficiently across the organization.• Track program information through internal data systems and prepare reports, summaries, and outcome-focused materials that highlight service impact.• Oversee donor records and support engagement efforts by improving processes that strengthen communication and encourage continued participation.• Assist with financial administration by helping process contracts, invoices, and related documentation in support of routine business operations.• Provide coordination for program-related events, advisory groups, public meetings, and other organizational activities as needed.• Carry out additional administrative and operational assignments requested by executive leadership to support agency goals.
2026-08-20T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Contract Administrative Assistant to support a team in Dayton, Ohio. This short-term opportunity is ideal for someone who can step into a busy university department, provide dependable administrative support, and interact professionally with students, faculty, and staff. The role is expected to last approximately six weeks, beginning as soon as possible, and will average 35 hours per week. Responsibilities:• Provide day-to-day administrative support for the department, ensuring office tasks are completed accurately and on time.• Coordinate the department chair’s calendar using Google Workspace, including arranging meetings and managing schedule changes.• Assist with course scheduling activities for upcoming academic terms and help maintain organized scheduling records.• Enter purchasing information into Runway, route carts for review or approval, and follow up on outstanding items as needed.• Serve as a welcoming first point of contact for students, visitors, and faculty members entering or contacting the department.• Answer incoming phone calls, respond to routine inquiries, and direct questions to the appropriate department contacts.• Complete data entry and maintain departmental records with a high level of accuracy and attention to detail.• Adapt quickly to departmental tools and processes, taking initiative to keep work moving with minimal supervision. For immediate consideration, call 937.224.8326.
2026-08-25T00:00:00Z

Administrative Assistant

Louisville, KY
onsite
Temporary to Hire
17 - 18 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Louisville, Kentucky. This Contract to permanent opportunity is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The position offers a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. and includes initial on-site training during the first month. Responsibilities: • Welcome visitors, manage front desk activity, and create a detail-oriented first impression for everyone entering the office. • Answer incoming calls, direct inquiries to the appropriate team members, and take clear, accurate messages when needed. • Perform a variety of administrative tasks such as filing, document preparation, record maintenance, and general office coordination. • Enter information into company systems with a high level of accuracy and attention to detail. • Support day-to-day office workflow by organizing materials, tracking routine tasks, and helping keep operations running smoothly. • Assist with onboarding into office procedures during the first month of training and apply learned processes to daily responsibilities. • Maintain a clean, orderly reception and administrative area while supporting staff with clerical needs as they arise.
2026-08-21T00:00:00Z

Administrative Assistant

Northwood, OH
onsite
Temporary to Hire
16 - 18 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy. Responsibilities: • Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures. • Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve. • Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks. • Use maps and routing information to help explain service details and answer location-related questions clearly. • Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly. • Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day. • Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking. • Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
2026-08-13T00:00:00Z

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
19.7885 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a university environment in Rochester, New York. This is a Long-term Contract position suited for someone who is organized, responsive, and comfortable managing a steady flow of administrative tasks. The ideal candidate will help maintain efficient office functions by handling communication, records, and general support duties with professionalism and accuracy. Responsibilities: • Manage day-to-day administrative activities to keep office operations organized and running smoothly. • Respond to incoming calls professionally, direct inquiries appropriately, and provide timely assistance to callers. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Provide general office support such as organizing documents, preparing routine correspondence, and maintaining administrative files. • Coordinate schedules, track requests, and assist with routine follow-up to support team priorities. • Monitor administrative workflows and help ensure forms, records, and office materials are handled efficiently.
2026-08-24T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary to Hire
21.85 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a financial services organization in Buffalo, New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating structure, managing competing priorities, and providing a high-quality experience for both internal teams and external visitors. The role is primarily onsite and offers the chance to contribute to a busy office environment while building long-term potential with the team. Responsibilities: • Manage front desk and general office activities, ensuring visitors, callers, and staff receive prompt and courteous support. • Handle incoming phone calls, route messages accurately, and respond to routine inquiries with a high level of customer service. • Prepare, update, and maintain documents, spreadsheets, and other records using Microsoft Office applications. • Perform data entry and file management tasks with strong attention to detail and accuracy. • Coordinate schedules, meetings, and administrative workflows to help keep daily operations organized and on track. • Support office leadership with a range of administrative duties, including correspondence, document preparation, and follow-up on assigned tasks. • Assist during high-volume periods by adjusting priorities, taking on additional office support duties, and working overtime when business needs require it. • Contribute to an efficient and well-organized office setting by helping maintain administrative processes and routine operational support. • Participate in onsite office coverage and transition into a hybrid schedule over time based on business needs and seasonal workload demands.
2026-08-20T00:00:00Z

Administrative Assistant

Cambridge, MA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Cambridge, Massachusetts. This Contract position is ideal for someone who enjoys creating structure, managing front-office activities, and providing responsive administrative support. The role will involve handling communications, maintaining accurate records, and helping the team stay efficient in a fast-paced office environment. Responsibilities: • Welcome visitors and provide attentive front-desk support while creating a positive office experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly. • Perform a range of administrative tasks to keep office operations running smoothly and efficiently. • Enter, update, and maintain information in company records with a high degree of accuracy and attention to detail. • Coordinate routine clerical activities such as filing, document preparation, and general office organization. • Support team members with day-to-day administrative requests and help prioritize urgent tasks as needed.
2026-08-25T00:00:00Z

Administrative Assistant

South Portland, ME
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a financial services organization in South Portland, Maine. This Long-term Contract position is onsite and offers a flexible 20-hour workweek, with the possibility of additional hours based on business needs. The person in this role will help keep administrative workflows organized, provide dependable data entry support, and contribute to a collaborative team environment where accuracy and initiative are highly valued. Responsibilities: • Manage a range of day-to-day administrative tasks to help the office operate efficiently and stay organized. • Enter, update, and maintain information in internal records with a high degree of accuracy and attention to detail. • Answer inbound calls professionally and direct questions or requests to the appropriate team members. • Balance multiple assignments at once and adjust priorities as new needs arise across the office. • Support the loan operations team with clerical and administrative work during a period of reduced staff capacity. • Follow established procedures and complete assigned checklists independently after the initial training period. • Communicate proactively when clarification is needed to ensure work is completed correctly and on time. • Assist with additional projects and general office support duties as requested by leadership or team members.
2026-08-25T00:00:00Z

Administrative Assistant

Milford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative Assistant (Contract) – Consulting Firm | New Haven, CTA consulting firm in New Haven, CT is seeking a detail-oriented Administrative Assistant on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul>
2026-08-24T00:00:00Z

Administrative Assistant

Towson, MD
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Towson, Maryland. This role is ideal for someone who is highly organized, detail-oriented, and comfortable handling administrative and clerical tasks in a fast-paced environment. The position will focus on maintaining accurate records, coordinating schedules, and helping ensure smooth communication across the team. Responsibilities: • Enter and update information in internal records and spreadsheets with a high degree of accuracy. • Manage calendars by arranging appointments, adjusting schedules, and confirming meeting details. • Coordinate meetings by preparing logistics, sending invitations, and tracking attendance or follow-up needs. • Provide general administrative support to the office, including organizing documents and maintaining orderly files. • Assist with routine clerical work tied to accounting or operational processes as needed. • Communicate with team members and stakeholders to ensure timely completion of administrative requests.
2026-08-14T00:00:00Z

Administrative Assistant

Orlando, FL
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a financial services organization in Orlando, Florida. This position plays an important role in keeping administrative workflows organized, coordinating communication with international contacts, and assisting with document handling and office supply management. The ideal candidate is dependable, detail-oriented, and comfortable managing a variety of clerical and support tasks in a fully onsite environment. Responsibilities: • Coordinate correspondence and ongoing communication with the international office to ensure timely information sharing and follow-up. • Manage orders for office materials such as stationery, envelopes, sleeves, and check stock to maintain adequate inventory levels. • Prepare and process certified mailings and complete post office runs as needed for business operations. • Organize and distribute K-1 documents to tax preparers with accuracy and attention to deadlines. • Provide backup assistance to the accounting clerk during busy periods or when additional administrative support is required. • Handle general office administrative duties, including data entry, document organization, and routine clerical support. • Prepare and submit annual state filing reports for multiple business entities in accordance with required deadlines. • Support inbound call handling and assist with day-to-day front office and administrative needs in a detail-oriented manner.
2026-08-25T00:00:00Z

Administrative Assistant

Suffern, NY
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations near Suffern, NY. This long-term contract position is ideal for someone who is highly organized, responsive, and comfortable handling a range of clerical and front-desk responsibilities. The role will work closely with leadership, maintain administrative workflows, and help ensure the office runs smoothly each day. Responsibilities:• Coordinate day-to-day administrative activities to support leadership and keep business operations organized and efficient.• Create, review, and submit purchase orders accurately while maintaining proper documentation and tracking details.• Manage incoming calls, direct inquiries appropriately, and provide clear communication to internal and external contacts.• Perform front-desk and receptionist functions, including greeting visitors and maintaining a welcoming office environment.• Enter, update, and verify data in company records and administrative files with a high level of accuracy.• Organize documents, correspondence, and office materials to improve accessibility and support ongoing business needs.
2026-08-19T00:00:00Z

Administrative Assistant

Wilkes-Barre, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for someone with strong communication skills, excellent time management, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare, format, and distribute correspondence, reports, and other documents.</li><li>Maintain filing systems, records, and office supplies.</li><li>Assist with data entry, expense reports, and basic administrative tracking.</li><li>Greet visitors and provide general front office support as needed.</li><li>Coordinate travel arrangements, meeting logistics, and internal communications.</li><li>Support special projects and perform other administrative duties as assigned.</li></ul>
2026-08-21T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support. Responsibilities: • Enter large volumes of information accurately and maintain well-organized client records for ongoing office use. • Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently. • File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained. • Monitor client files closely to help prevent duplicate requests for information that has already been provided. • Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks. • Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up. • Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.
2026-08-25T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Rockville, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a construction and contractor environment in Rockville, Maryland. This Contract position is ideal for someone who enjoys keeping workflows organized, providing front-desk support, and ensuring accurate administrative coordination. The role calls for strong communication, reliability, and the ability to manage multiple tasks in a fast-paced office setting. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining a well-organized reception area. • Answer incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks, including scheduling, filing, document preparation, and general office coordination. • Enter and update records with accuracy to help maintain organized and current business information. • Assist with day-to-day office operations to ensure teams have the administrative support needed to work efficiently. • Monitor routine clerical processes and help keep office communications and paperwork flowing smoothly.
2026-08-25T00:00:00Z

Administrative Assistant

Melville, NY
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment while providing dependable support to advisors and office leadership. The role combines front-desk coordination, client-facing service, and detailed administrative work in a detail-oriented financial services setting. Responsibilities: • Welcome clients, guests, and service providers courteously and create a positive first impression for the office. • Oversee reception activities and keep shared spaces, meeting rooms, and front-office areas neat, organized, and presentation-ready. • Assist advisors and management with scheduling, correspondence, document preparation, and other day-to-day administrative tasks. • Coordinate calendars, arrange appointments, and manage conference room usage to support efficient meeting flow. • Help facilitate new client setup by gathering documentation, preparing forms, and maintaining organized files with a high level of accuracy. • Support office logistics by processing mail, handling deliveries, ordering supplies, scanning records, and contributing to special assignments as needed. • Maintain client information and records carefully while following company guidelines and confidentiality standards. • Create reports, presentation materials, and meeting documents to support internal discussions and client interactions. • Respond promptly to requests, anticipate administrative needs, and deliver attentive service that enhances the overall client experience.
2026-08-25T00:00:00Z

Administrative Assistant

Montgomery, AL
onsite
Temporary / Contract
19 - 23 USD / Hourly
Position SummaryWe are seeking a detail-oriented and organized Administrative Assistant to provide administrative and clerical support to a busy office environment. The ideal candidate will be proactive, professional, and able to manage multiple priorities while maintaining a high level of accuracy and customer service.This contract position offers an opportunity to contribute to daily office operations and support leadership, employees, and customers in a fast-paced setting.Key Responsibilities<ul><li>Answer and direct incoming phone calls and greet visitors in a professional manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents.</li><li>Maintain electronic and paper filing systems.</li><li>Enter, update, and manage data within company systems and spreadsheets.</li><li>Assist with invoice processing, expense reports, and other administrative tasks.</li><li>Coordinate office supplies and maintain inventory levels.</li><li>Support onboarding paperwork, employee records, and other administrative HR functions as needed.</li><li>Monitor and respond to emails and general office inquiries.</li><li>Assist with special projects and provide administrative support to management.</li></ul>
2026-08-21T00:00:00Z

Administrative Assistant

Yardley, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Our client, a growing HVAC services company, is seeking a professional and customer-focused Administrative Assistant to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day. Key Responsibilities<ul><li>Answer and route incoming phone calls professionally and efficiently</li><li>Coordinate and communicate with contractors, technicians, and customers</li><li>Respond to general inquiries regarding services, appointments, and company information</li><li>Process invoices and assist with accounts payable-related administrative tasks</li><li>Maintain accurate records and filing systems</li><li>Schedule appointments and update service calendars as needed</li><li>Assist with data entry and administrative reporting</li><li>Provide excellent customer service and resolve issues in a timely manner</li><li>Support various office functions and special projects as assigned</li></ul>
2026-08-21T00:00:00Z

Administrative Assistant

Fairfax, VA
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Fairfax, Virginia. This contract position is ideal for someone who brings at least three years of administrative experience, strong attention to detail, and confidence working on-site Monday through Friday. The role involves a high volume of data entry, calendar and communication support, and regular use of Microsoft Office applications, especially Excel and Outlook. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently in Fairfax, Virginia. • Enter and maintain large volumes of information with accuracy, consistency, and close attention to detail. • Coordinate schedules, appointments, and meeting logistics while keeping calendars up to date. • Respond to inbound calls and email inquiries in a timely and courteous manner. • Prepare, format, and update documents, spreadsheets, and presentations using Microsoft Word, Excel, Outlook, and PowerPoint. • Provide general office support, including organizing records, tracking information, and assisting with routine administrative tasks. • Communicate effectively with internal teams and external contacts to support smooth daily operations.
2026-08-25T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are seeking a highly organized and detail oriented Administrative Assistant to support daily office operations and provide exceptional administrative support to our team. The ideal candidate will possess strong communication skills, excellent attention to detail, and proficiency in Microsoft Office applications. Responsibilities: Answer and direct incoming phone calls and emails Greet visitors and provide outstanding customer service Manage calendars, schedule meetings, and coordinate appointments Prepare correspondence, reports, and other documents Maintain filing systems and records, both electronic and paper Assist with data entry and database management Order office supplies and support general office functions Perform other administrative duties as assigned What We're Looking For: The ideal candidate is dependable, proactive, and enjoys working in a fast-paced environment. They can effectively prioritize tasks, communicate professionally with internal and external stakeholders, and contribute to a positive and productive workplace.
2026-08-18T00:00:00Z

Administrative Assistant

Calumet Park, IL
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a Bilingual Spanish Administrative Assistant to support daily front office operations for an education-focused organization in Calumet Park, Illinois. This Long-term Contract opportunity is well suited for someone who communicates confidently in both English and Spanish, stays organized in a fast-paced setting, and provides a welcoming experience for visitors and families. The position involves a mix of reception, administrative coordination, and language support, with training available on internal attendance platforms as needed. Responsibilities:• Welcome students, families, and visitors at the front desk and ensure they are assisted promptly and professionally.• Provide Spanish-English interpretation for parents and staff during in-person interactions to support clear communication.• Maintain accurate filing systems and organize administrative records for easy access and compliance.• Handle inbound calls, route messages, and respond to routine inquiries with strong customer service.• Prepare and edit documents using Microsoft Word and support general office correspondence through email.• Operate standard office equipment, including copiers, to assist with everyday administrative tasks.• Assist with attendance-related data entry and front office support using systems such as Frontline, with training provided as needed.• Support school-site administrative activities Monday through Friday while helping keep office operations efficient and organized. The salary range for this position is $18/hr to $19/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-08-24T00:00:00Z

Administrative Assistant

Austin, TX
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to provide support to a fast-paced office environment in Austin, Texas. This contract position is ideal for someone who is highly organized, comfortable with scheduling virtual meetings, and able to manage changing priorities with accuracy and professionalism. The role offers the opportunity to contribute to a small, fast-paced team that supports a large client base while handling essential administrative coordination. Responsibilities:• Coordinate and manage Zoom meetings, including setting schedules, sending invitations, and ensuring calls run smoothly.• Maintain calendars and organize appointments through Outlook to support daily team operations.• Enter, update, and track administrative data with a high level of accuracy and attention to detail.• Provide front-office and receptionist support, including handling inbound calls and directing inquiries appropriately.• Assist the team with shifting project needs by taking on new tasks and adjusting priorities as business demands change.• Support a high-volume administrative environment by helping a small team stay organized and responsive to client needs.
2026-08-18T00:00:00Z

Administrative Assistant

Green Bay, WI
onsite
Permanent / Full Time
41600 - 52000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Wisconsin. This role is ideal for someone who enjoys creating order, assisting visitors and callers, and keeping administrative tasks on track in a fast-paced environment. The successful candidate will help maintain an efficient workplace through strong organization, responsive communication, and accurate recordkeeping. Responsibilities:• Manage front office activities by greeting visitors, directing inquiries, and ensuring a positive first impression for the organization.• Handle incoming phone calls and messages promptly, routing requests to the appropriate team members and providing helpful assistance when possible.• Perform a variety of administrative tasks such as preparing documents, maintaining files, and supporting general office coordination.• Enter and update information in company records with a high level of accuracy and attention to detail.• Assist with customer service needs by responding to routine questions and helping resolve basic administrative concerns.• Support office supply management by tracking inventory, placing orders, and maintaining essential materials for daily operations.• Help coordinate internal office processes and provide organizational support for ongoing operational needs.
2026-08-13T00:00:00Z

Administrative Assistant

New York, NY
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment. Responsibilities:• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.
2026-08-07T00:00:00Z