<p>We are in search of a Part Time Administrative Assistant to join our team based in Fairfax, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our staff. This is the ideal position for someone looking for part time work only. Yor will be working Monday to Thursday 9 am to 3 pm.</p><p>Responsibilities:</p><p>• Maintain the office environment and ensure it is organized and functional </p><p>• Ordering supplies/stocking supplies </p><p>• Supporting staff with various admin task</p><p>• Perform general administrative such as Filling/ scanning</p><p>• Support field personnel with administrative tasks</p><p> • Handling catering orders for big conferences/ picking up catering orders </p><p> • Maintain a strong work ethic and provide exceptional customer service</p><p> • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently</p>
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
<p>We are looking for an organized Administrative Assistant to support daily operations in Charleston, South Carolina. This is a long-term contract position that requires in-person availability during flexible weekday hours. The role involves a mix of administrative tasks, including managing documentation, handling correspondence, and providing general office support. This is a part-time position for about 20 hours each week. </p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing mail, ensuring timely distribution and delivery.</p><p>• Prepare and process expense reports with accuracy and attention to detail.</p><p>• Coordinate and book travel arrangements, including flights, accommodations, and transportation.</p><p>• Perform notary public duties as needed for official documentation.</p><p>• Manage email correspondence and respond to inquiries in a thoughtful and precise manner.</p><p>• Run errands and complete various administrative tasks as required.</p><p>• Maintain organized records and files for easy access and reference.</p><p>• Assist with data entry tasks to ensure accurate and up-to-date information.</p><p>• Help with other general office duties to support the team.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Columbia, Maryland. This is a Contract position with the potential to transition into a long-term role, offering an excellent opportunity to support daily office operations and enhance your administrative skills. The role is fully onsite, with working hours from Monday to Friday, 8:00 AM to 4:30 PM.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth day-to-day office operations.</p><p>• Answer and direct inbound calls professionally, addressing inquiries or redirecting them as needed.</p><p>• Manage and maintain accurate data entry tasks, ensuring information is updated in a timely manner.</p><p>• Perform receptionist duties, including greeting visitors and handling general office correspondence.</p><p>• Organize and maintain office files, records, and documentation for easy accessibility.</p><p>• Support team members with scheduling, meeting coordination, and other administrative tasks.</p>
<p>We are offering a contract to permanent employment opportunity for an <strong><em>Administrative Assistant </em></strong>role in Honolulu, Hawaii. The function of this role is to provide clerical, administrative, and project-based support. This job is based in a traditional workplace setting. <strong><u>Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To apply please call us at 808-531-0800. </u></strong></p><p><br></p><p>Responsibilities:</p><p>• Management of the Director’s calendar/schedule.</p><p>• Scheduling of events, via Zoom or in-person.</p><p>• Arranging travel and related arrangements for the department.</p><p>• Providing daily support with meetings, and activities.</p><p>• Preparing and maintaining the agenda, minutes, and meeting materials in a scheduled and timely manner.</p><p>• Maintaining files and official records.</p><p>• Assisting with PowerPoint presentations.</p><p>• Cross-training to support other functional areas during times of particular need.</p><p>• Performing other duties as needed by the department or other departments.</p>
<p>We are looking for a dedicated Administrative Assistant to join our client's team in Holyoke, Massachusetts. This position offers the opportunity for long-term employment and is ideal for someone who thrives in a fast-paced office environment and enjoys supporting daily operations with efficiency and organization. The role includes a variety of administrative tasks and interaction with team members and clients, requiring excellent communication and multitasking skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily administrative tasks to ensure smooth office operations.</p><p>• Handle inbound calls professionally, providing information and redirecting inquiries as needed.</p><p>• Perform data entry tasks accurately to maintain up-to-date records.</p><p>• Coordinate and support office activities, including scheduling and correspondence.</p><p>• Act as the first point of contact by greeting visitors and directing them appropriately.</p><p>• Assist with document preparation and filing to support team requirements.</p><p>• Ensure office supplies are stocked and order replacements when necessary.</p><p>• Collaborate with team members to resolve administrative challenges efficiently.</p><p>• Maintain a clean and organized reception area to create a welcoming environment. </p>
We are looking for a skilled and detail-oriented Administrative Assistant to join our team in Oklahoma City, Oklahoma. This Contract-to-Permanent position offers the opportunity to work in a collaborative and organized environment while supporting essential back-office operations. The ideal candidate will bring expertise in administrative tasks and familiarity with life insurance, annuities, and IRAs.<br><br>Responsibilities:<br>• Process and verify applications for life insurance, annuities, and IRAs to ensure accuracy and completeness.<br>• Maintain and update detailed records of client policies and transactions in internal systems.<br>• Communicate with agents, clients, and carriers to gather missing information and resolve discrepancies in applications.<br>• Assist with policy servicing tasks, including updating beneficiaries, processing payments, and making policy changes.<br>• Prepare reports and track the progress of pending applications to ensure compliance with company and regulatory standards.<br>• Perform general administrative duties such as data entry, document preparation, and file management.<br>• Provide support to management and team members for day-to-day office operations.<br>• Handle inbound calls and inquiries in a courteous and efficient manner.<br>• Ensure all documentation is properly organized and compliant with company policies.
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Spartanburg, South Carolina. In this long-term contract position, you will play a vital role in supporting the sales department with clerical tasks, data management, and administrative duties. This is an excellent opportunity for someone with strong organizational skills and a positive attitude to contribute to a dynamic work environment.<br><br>Responsibilities:<br>• Provide administrative support to the sales department, ensuring smooth daily operations.<br>• Manage and update databases and spreadsheets with accuracy and attention to detail.<br>• Assist with e-commerce tasks, including maintaining records and tracking relevant processes.<br>• Handle incoming calls, directing them to the appropriate personnel or resolving inquiries as needed.<br>• Perform receptionist duties, such as greeting visitors and managing correspondence.<br>• Ensure all documentation is organized and accessible for team members.<br>• Collaborate with team members to complete projects and meet deadlines.<br>• Maintain a meticulous and positive demeanor while interacting with clients and colleagues.
We are looking for a skilled Administrative Assistant to join our team in Dallas, Texas. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational abilities and support essential office functions. The ideal candidate will play a critical role in ensuring smooth daily operations and maintaining a detail-oriented work environment.<br><br>Responsibilities:<br>• Manage incoming calls and direct them appropriately, ensuring prompt and detail-oriented communication.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Provide receptionist duties, including welcoming visitors and addressing inquiries.<br>• Assist with general administrative office tasks such as filing, scheduling, and correspondence.<br>• Coordinate meetings and appointments, ensuring efficient use of time and resources.<br>• Maintain office supplies and inventory, placing orders as needed.<br>• Support team members with ad hoc administrative requests and projects.<br>• Ensure compliance with office policies and procedures while maintaining confidentiality.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Edgewood, Maryland. In this a contract position, you will play a vital role in supporting daily office operations and ensuring smooth communication within the organization. This role offers an excellent opportunity to contribute to a dynamic work environment while enhancing your administrative skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to ensure efficient office operations and assist team members with various tasks.</p><p>• Answer and direct inbound calls in a courteous and attentive manner.</p><p>• Perform data entry tasks with accuracy and attention to detail.</p><p>• Manage and organize office documents, records, and supplies.</p><p>• Greet visitors and handle receptionist duties, ensuring a welcoming environment.</p><p>• Coordinate schedules and appointments to maintain a seamless workflow.</p><p>• Support team members with general office tasks and project assistance.</p><p>• Maintain confidentiality and handle sensitive information appropriately.</p><p>• Collaborate with colleagues to address administrative needs and improve processes.</p>
<p>We are looking for an experienced <strong><em>Administrative Assistant</em></strong> to join a Healthcare organization in Honolulu, Hawaii. This is a long-term contract position that requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks independently. The ideal candidate will play a key role in supporting day-to-day operations, coordinating meetings, and maintaining essential documentation.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and maintain accurate meeting minutes during monthly board meetings, either in person or via virtual platforms.</p><p>• Develop and manage Excel spreadsheets for tracking data and creating detailed reports.</p><p>• Compose clear and concise correspondence and ensure timely distribution of meeting materials.</p><p>• Collaborate with the Secretary to gather and finalize meeting minutes.</p><p>• Organize and self-manage tasks to ensure all administrative duties are completed efficiently.</p><p>• Utilize office software, including Microsoft Word and Excel, to create and update documents and reports.</p><p>• Respond to inbound and outbound calls, providing prompt and courteous communication.</p><p>• Maintain vendor relations and assist with correspondence as needed.</p><p>• Perform basic website updates and maintenance to ensure information is current.</p><p>• Operate standard office equipment to support daily operations.</p>
<p>We are looking for an experienced Administrative Assistant in Charlotte, North Carolina. This long-term contract position involves providing comprehensive administrative support to ensure the smooth functioning of daily activities. The role requires exceptional organizational skills, a customer-focused mindset, and the ability to interact effectively with staff.</p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling and room reservations using designated systems to ensure efficient use of facilities.</p><p>• Prepare and edit presentations and other documents utilizing tools such as Microsoft Suite and Canva.</p><p>• Handle credit card administration tasks, including expense reconciliation and reporting.</p><p>• Coordinate the ordering of office supplies to maintain an organized and well-stocked workspace.</p><p>• Serve as a point of contact for students, providing guidance and directing them to appropriate resources.</p><p>• Perform data entry tasks and maintain accurate records to support departmental operations.</p><p>• Answer inbound calls and address inquiries in a meticulous and timely manner.</p><p>• Organize and maintain calendars, ensuring seamless scheduling of meetings and events.</p><p>• Assist with general administrative duties to enhance the efficiency of the office</p>
We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Gainesville, Georgia. In this role, you will support a variety of administrative tasks, including scheduling, document management, and assisting with project coordination. The ideal candidate will be highly organized, proactive, and eager to contribute to the success of our operations. *This position has the potential to become permanent. </p><p><br></p><p>Responsibilities:</p><p>• Organize and manage documentation to ensure accurate and efficient record-keeping.</p><p>• Oversee scheduling and calendar management for the project manager and team.</p><p>• Provide support with billing tasks and coordinate with the purchasing team to track delivery timelines.</p><p>• Prepare agendas and set up conference rooms for meetings, ensuring all materials are ready.</p><p>• Assist in the creation and development of presentations and other project-related materials.</p><p>• Support the project manager with daily responsibilities and monitor project progress to ensure deadlines are met.</p><p>• Collaborate with team members to address operational needs and provide solutions when challenges arise.</p><p>• Leverage Microsoft Office Suite, including Excel and PowerPoint, to create reports, analyze data, and present information effectively.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New Orleans, Louisiana. In this role, you will play a key part in supporting daily office operations, ensuring tasks are handled efficiently, and maintaining a well-organized environment. This position is ideal for someone who thrives in a fast-paced setting and enjoys performing a variety of administrative duties.<br><br>Responsibilities:<br>• Manage incoming phone calls and direct them to the appropriate team members or departments.<br>• Perform data entry tasks with accuracy to support organizational records and processes.<br>• Provide general administrative support, including scheduling, filing, and maintaining office organization.<br>• Greet visitors and clients, ensuring a welcoming and organized atmosphere.<br>• Utilize Microsoft Office Suite to create documents, spreadsheets, and presentations as needed.<br>• Assist with coordinating meetings, preparing agendas, and taking minutes.<br>• Handle incoming and outgoing correspondence, ensuring timely distribution.<br>• Maintain office supplies and coordinate with vendors to address any operational needs.<br>• Collaborate with team members to support special projects or initiatives.<br>• Address general inquiries and provide information as required.
<p>Robert Half is looking for an Administrative Assistant to join our client's team in South Jersey. In this role, you will provide essential support to ensure smooth operations, with a focus on client coordination, project documentation, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with both internal teams and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Take comprehensive notes during client meetings, documenting decisions and action items clearly and efficiently.</li><li>Prepare and share meeting documentation, proposals, and follow-up communications to ensure seamless client engagement.</li><li>Provide administrative and project coordination support to the Director of Sales and Operations.</li><li>Keep client files, project records, and spreadsheets updated and organized for easy access.</li><li>Assist in creating high-quality presentations, detailed reports, and schedules for both clients and internal teams.</li><li>Coordinate with team members to address client needs effectively and maintain high standards of service.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Charlotteville, Virginia. In this Contract-to-continuing role, you will play a pivotal part in managing schedules, coordinating communications, and maintaining operational efficiency. The ideal candidate will excel in organization, possess strong communication skills, and demonstrate proficiency with technology and administrative tools.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate the calendar of a senior team member, including scheduling meetings and resolving double-booking conflicts.</p><p>• Communicate with clients to relay messages and arrange appointments effectively.</p><p>• Utilize a case management system to set up and maintain accurate records and processes.</p><p>• Sort, organize, and distribute incoming mail, including forwarding items to appropriate offices.</p><p>• Maintain contact with government agencies when necessary to address inquiries or issues.</p><p>• Perform general administrative tasks such as filing, data entry, and drafting communications.</p><p>• Use Microsoft Office tools, including Teams and Outlook, to handle daily tasks and communications efficiently.</p><p>• Assist with light programming tasks and leverage internal communication platforms to support team operations.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Memphis, Tennessee. In this Contract-to-permanent position, you will play a vital role in ensuring smooth office operations and providing excellent support to both staff and clients. This role is ideal for someone who thrives in a dynamic environment and has strong multitasking abilities.<br><br>Responsibilities:<br>• Manage incoming calls effectively, directing inquiries to the appropriate person or department.<br>• Perform accurate data entry tasks to maintain and update records efficiently.<br>• Provide administrative support to the office staff, including scheduling meetings and organizing files.<br>• Serve as the first point of contact for visitors, ensuring a welcoming and organized reception.<br>• Maintain office supplies by tracking inventory and placing orders when necessary.<br>• Assist with preparing reports, presentations, and correspondence as required.<br>• Collaborate with team members to ensure deadlines are met and workflows are optimized.<br>• Handle daily office tasks such as mail distribution and document scanning.<br>• Support special projects and assignments that contribute to overall office productivity.<br>• Uphold confidentiality and professionalism in handling sensitive information.
<p>We are offering an opportunity for an <strong><em>Administrative Assistant </em></strong>in the Construction/Contractor industry, situated in KAPOLEI, Hawaii. This role offers a contract to permanent employment opportunity and involves a range of responsibilities from handling front office reception duties to providing administrative support to various departments and maintaining administrative workflow. If interested in this role, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities</p><p>• Handle front office reception duties including greeting visitors, answering phones, and managing mail distribution.</p><p>• Offer administrative assistance to Marketing, Sales, and Project Management departments.</p><p>• Organize and coordinate various events such as trainings, workshops, and marketing and community events.</p><p>• Maintain administrative workflow and act as an interdepartmental liaison.</p><p>• Enter and maintain Sales and Project Management data in company information systems.</p><p>• Assist with project and contract administration.</p><p>• Generate various reports as requested by Management.</p><p>• Offer support to President, Sales Manager, and Administration Manager as needed.</p><p>• Promote awareness of and follow Company and general safety policies.</p><p>• Exhibit a core understanding of mutual respect and good customer service orientation in interactions within the workplace.</p>
<p>We are looking for a detail-oriented and organized Administrative Assistant to join our team on a contract basis in Boca Raton, Florida. In this role, you will support daily operations and help maintain the smooth functioning of the office environment. This position is ideal for someone who enjoys varied responsibilities and thrives in a collaborative, open-floor workspace.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and manage front desk operations, ensuring a welcoming and organized atmosphere.</p><p>• Coordinate and oversee lunch orders and deliveries, including occasional local errands.</p><p>• Assist in organizing company events, such as end-of-year celebrations and holiday gatherings.</p><p>• Perform data entry tasks with accuracy and efficiency to support administrative processes.</p><p>• Manage office supplies and inventory, ensuring essential items are stocked and available.</p><p>• Respond to doorbell alerts and oversee visitor access to the office.</p><p>• Collaborate with team members to address administrative needs and support daily operations.</p><p>• Maintain a clean and organized workspace, contributing to a productive office environment.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Chandler, Arizona. This Contract-to-permanent role offers an excellent opportunity to work within the construction and legal industries, supporting critical administrative functions. The ideal candidate will bring strong organizational skills, the ability to multitask, and a keen eye for detail to manage contracts and legal documentation effectively.<br><br>Responsibilities:<br>• Prepare, review, and organize contracts and bid documentation with precision.<br>• Manage administrative tasks related to construction projects, including document tracking and updates.<br>• Communicate effectively with internal teams and external clients to address inquiries and provide support.<br>• Perform data entry and maintain accurate records for legal and construction-related projects.<br>• Assist with office organization during a move, ensuring smooth transitions and unpacking processes.<br>• Collaborate with team members to ensure consistency and accuracy in documentation.<br>• Conduct grammar and sentence structure checks to ensure compliance with legal standards.<br>• Support inbound communication by answering calls and directing inquiries appropriately.<br>• Participate in team interviews and coordination meetings to align on administrative priorities.<br>• Maintain confidentiality and professionalism when handling sensitive information.
We are looking for a highly organized and meticulous Administrative Assistant to join our team in Atlanta, Georgia. This Contract to Permanent position is ideal for someone who thrives in a fast-paced environment and enjoys providing comprehensive support to ensure smooth daily operations. The role requires excellent multitasking abilities, strong communication skills, and a dedication to teamwork.<br><br>Responsibilities:<br>• Oversee and maintain office supply inventory, ensuring all necessary materials are available for efficient operations.<br>• Handle incoming and outgoing mail, including sorting, distributing, and coordinating deliveries.<br>• Provide support with basic accounting tasks, such as processing credit card payments and maintaining accurate records.<br>• Assist in planning and coordinating company events, including sending invitations and managing logistics.<br>• Manage and update content on company social media accounts to enhance engagement and visibility.<br>• Respond to inbound calls and provide thorough assistance to callers.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Support receptionist duties, including greeting visitors and directing inquiries.<br>• Collaborate with team members to ensure the completion of administrative tasks.<br>• Help maintain a clean and organized office environment.
We are looking for a detail-oriented Administrative Assistant to join our team in Rolling Meadows, Illinois. In this long-term contract role, you will play a crucial part in ensuring smooth daily operations by handling administrative tasks and providing excellent support to staff and visitors. This position is ideal for someone who thrives in an organized environment and enjoys working with people.<br><br>Responsibilities:<br>• Manage incoming phone calls and direct them to the appropriate departments or individuals.<br>• Welcome and assist guests in a courteous and friendly manner.<br>• Utilize Microsoft Office applications to create, edit, and organize documents.<br>• Perform accurate data entry to maintain up-to-date records and information.<br>• Support day-to-day administrative functions to ensure smooth office operations.<br>• Schedule appointments and coordinate calendars for team members.<br>• Organize and maintain office supplies and equipment.<br>• Assist with receptionist duties, including answering inquiries and providing general information.<br>• Prepare reports and presentations as needed.<br>• Collaborate with team members to support various projects and initiatives.
We are seeking a detail-oriented and proactive entry level Administrative Assistant to support our team with day-to-day administrative tasks. This entry-level role is ideal for someone looking to grow their career in office administration while contributing to a dynamic and collaborative work environment. <br> Key Responsibilities: Provide general administrative and clerical support to staff. Answer and direct phone calls, emails, and other correspondence. Schedule meetings, appointments, and maintain calendars. Prepare and edit documents, reports, and presentations. Maintain filing systems, both electronic and physical. Order office supplies and manage inventory. Assist with data entry and database management. Support event planning and coordination. Perform other duties as assigned by supervisors.
<p>We are looking for a detail-oriented Part-time Administrative Coordinator to join our team in Tucson, Arizona. This is a long-term contract position offering the opportunity to support various administrative and human resources functions. This is an onsite and in-person role working roughly 20 hour per week. The ideal candidate will excel at organizing events, managing records, and providing exceptional customer service to both internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate employee engagement activities, training programs, and team-building events to foster a positive work environment.</p><p>• Maintain and update employment records while ensuring compliance with data privacy regulations.</p><p>• Support the recruitment process by posting job advertisements, scheduling interviews, and assisting with candidate communications.</p><p>• Facilitate the onboarding of new employees by preparing orientation materials and conducting orientation sessions.</p><p>• Monitor and replenish office supplies to maintain a well-equipped workspace.</p><p>• Track project deadlines, priorities, and progress to ensure timely delivery of tasks.</p><p>• Provide high-quality customer service to internal team members and external contacts.</p><p>• Assist with organizing and maintaining payroll and other HR-related functions when needed.</p>
