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241 results for Administrative jobs

Administrtive/Clerical

Wheat Ridge, CO
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a detail-oriented Administrtive/Clerical to support daily administrative activities in Wheat Ridge, Colorado. This Long-term Contract position is well suited for someone who is comfortable handling clerical tasks, maintaining accurate records, and assisting with department operations under direct supervision. The ideal candidate brings strong organizational skills, confidence with business software, and previous exposure to HR-related support work. Success in this role requires clear written communication, accuracy, and the ability to work both independently and collaboratively. Responsibilities:• Enter, update, and maintain business records with a high level of accuracy and attention to detail.• Provide day-to-day administrative support to an individual or department to help keep operations running smoothly.• Prepare, format, and revise documents, spreadsheets, and presentation materials using standard office software.• Review written materials for grammar, clarity, and consistency before distribution or filing.• Assist with clerical processes such as document handling, data tracking, and general office coordination.• Support HR-related administrative activities, including organizing records and helping with routine personnel documentation.• Communicate effectively with team members and internal contacts to gather information and complete assigned tasks.• Manage multiple assignments efficiently while following direction and taking initiative when appropriate.
2026-07-27T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office activity in Cincinnati, Ohio within a small team setting. This contract-to-permanent opportunity is ideal for someone who enjoys keeping operations organized, managing records accurately, and providing front-desk support with strong attention to detail. The position offers the chance to contribute across administrative and financial tasks while building toward future growth into an Office Manager path. Responsibilities: • Welcome visitors, handle incoming calls, and serve as the primary point of contact for front-desk activity in a small office environment. • Prepare invoices, monitor payment status, and assist with account reconciliation to help maintain accurate financial records. • Enter, update, and verify operational information in spreadsheets and internal documents with a high level of accuracy. • Create and maintain organized files for customer, vendor, and production-related documentation. • Process purchase orders, keep supplier records current, and support day-to-day coordination with vendors. • Provide administrative assistance to office leadership by managing routine paperwork, reports, and general office tasks. • Support shipping logistics for customer-owned components by coordinating documentation and communication as needed. • Contribute to office continuity and long-term team success while developing toward increased responsibility in office operations.
2026-08-04T00:00:00Z

Administrative Assistant

Bridgeport, CT
onsite
Temporary to Hire
19 - 22 USD / Hourly
Position OverviewA growing school in Bridgeport, CT is seeking a professional and organized Administrative Assistant to support daily office operations, student services, and administrative functions. The ideal candidate will be detail-oriented, customer-focused, and comfortable managing multiple priorities in a fast-paced educational environment.Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and walk-in inquiries</li><li>Greet prospective students, visitors, and vendors in a professional manner</li><li>Assist with student enrollment, registration, and record maintenance</li><li>Schedule appointments, orientations, meetings, and training sessions</li><li>Prepare correspondence, reports, forms, and other administrative documents</li><li>Maintain student files and ensure accurate data entry in school systems</li><li>Assist with tracking attendance, certifications, and training records</li><li>Support instructors and department leaders with administrative needs</li><li>Order office supplies and coordinate with vendors as needed</li><li>Process mail, filing, scanning, and other general office duties</li><li>Ensure confidentiality of student and organizational information</li><li>Assist with special projects and school events</li></ul>
2026-08-03T00:00:00Z

Administrative Assistant

Ypsilanti, MI
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for an Administrative Assistant to support food service administration and program compliance for an education environment in Ypsilanti, Michigan. This Long-term Contract position works closely with finance and school-based teams to keep records accurate, coordinate required documentation, and help maintain smooth daily operations. The ideal candidate is comfortable working on-site, managing multiple priorities, and communicating effectively with staff, families, vendors, and public agencies. Responsibilities: • Coordinate administrative support for food service operations by organizing records, maintaining documentation, and assisting with day-to-day program needs. • Review and collect materials such as menus, production records, training logs, inspection reports, and meal service forms to help ensure program accuracy and compliance. • Support monitoring activities by arranging site visits, preparing files for audits or inspections, and assisting with follow-up actions when needed. • Maintain district food service files, including meal counts, application records, verification paperwork, and related reporting documents. • Help prepare and submit required state and federal child nutrition reports in a timely and accurate manner. • Track invoices, compare billing details with district records, and communicate discrepancies to the appropriate internal teams. • Respond to questions from families, students, staff, and vendors regarding meal services, balances, eligibility, and program procedures. • Assist with procurement-related clerical work, contract documentation, renewals, and audit preparation while supporting communication across school sites and district leadership. • Travel to school locations throughout the district to monitor meal service activities, gather required forms, and support after-school or summer meal programs as scheduled. • Participate in department and state-sponsored trainings or seminars and complete other assigned tasks that contribute to effective food service administration.
2026-07-19T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-07-28T00:00:00Z

Administrative Assistant

Kalamazoo, MI
onsite
Temporary / Contract
18 - 23 USD / Hourly
Job Duties<ul><li>Answering phones and greeting visitors</li><li>Scheduling appointments and maintaining calendars</li><li>Collecting and distributing mail</li><li>Preparing communications such as memos, emails, invoices or reports</li><li>Writing and editing letters, reports and instructional documents</li><li>Creating and maintaining electronic and physical filing systems</li><li>Managing accounts and performing basic bookkeeping</li><li>Performing data entry and analysis</li><li>Assisting with event planning and coordination</li><li>Ordering and maintaining office supplies</li><li>Processing expense reports</li><li>Managing travel arrangements</li></ul>
2026-07-30T00:00:00Z

Administrative Assistant

Galesburg, MI
onsite
Temporary / Contract
18 - 23 USD / Hourly
Job Duties<ul><li>Answering phones and greeting visitors</li><li>Scheduling appointments and maintaining calendars</li><li>Collecting and distributing mail</li><li>Preparing communications such as memos, emails, invoices or reports</li><li>Writing and editing letters, reports and instructional documents</li><li>Creating and maintaining electronic and physical filing systems</li><li>Managing accounts and performing basic bookkeeping</li><li>Performing data entry and analysis</li><li>Assisting with event planning and coordination</li><li>Ordering and maintaining office supplies</li><li>Processing expense reports</li><li>Managing travel arrangements</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

Towson, MD
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Towson, Maryland. This role is ideal for someone who is highly organized, detail-oriented, and comfortable handling administrative and clerical tasks in a fast-paced environment. The position will focus on maintaining accurate records, coordinating schedules, and helping ensure smooth communication across the team. Responsibilities: • Enter and update information in internal records and spreadsheets with a high degree of accuracy. • Manage calendars by arranging appointments, adjusting schedules, and confirming meeting details. • Coordinate meetings by preparing logistics, sending invitations, and tracking attendance or follow-up needs. • Provide general administrative support to the office, including organizing documents and maintaining orderly files. • Assist with routine clerical work tied to accounting or operational processes as needed. • Communicate with team members and stakeholders to ensure timely completion of administrative requests.
2026-08-03T00:00:00Z

Administrative Assistant

Greenville, SC
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks moving efficiently. The person in this role will serve as a dependable point of contact for visitors and callers while helping maintain accurate records and organized workflows. Responsibilities: • Manage front-desk and general office support activities to help ensure smooth day-to-day operations. • Answer inbound phone calls effectively, direct inquiries appropriately, and provide timely assistance to internal and external contacts. • Perform data entry with a high level of accuracy while maintaining organized administrative records and documentation. • Welcome visitors and handle receptionist-related duties in a courteous and thorough manner. • Coordinate routine administrative tasks such as filing, document preparation, and office correspondence. • Maintain office information and records so materials remain current, accessible, and properly organized.
2026-08-04T00:00:00Z

Administrative Assistant

Port Chester, NY
onsite
Temporary to Hire
20 - 24 USD / Hourly
About the OpportunityRobert Half is partnering with a respected nonprofit organization in Port Chester, NY to identify an organized and professional Administrative Assistant for a contract assignment. This role will provide essential administrative and clerical support to the organization's staff and leadership team while helping ensure efficient daily operations.This is an excellent opportunity for an administrative professional who enjoys supporting a mission-driven organization and thrives in a collaborative office environment. Responsibilities<ul><li>Answer and route incoming phone calls, emails, and visitor inquiries</li><li>Provide administrative support to department leaders and program staff</li><li>Schedule meetings, appointments, and conference room reservations</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain accurate electronic and physical filing systems</li><li>Perform data entry and update organizational databases and records</li><li>Coordinate office supplies and assist with inventory management</li><li>Process incoming and outgoing mail and deliveries</li><li>Assist with event planning, meeting logistics, and community outreach activities</li><li>Prepare meeting materials, agendas, and presentation packets</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-08-04T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations. This role is ideal for a dependable, detail-oriented individual who can manage multiple priorities, communicate effectively, and provide attentive front-office and administrative support. The position requires sound judgment, strong organizational ability, and a high level of discretion when handling sensitive information. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently and in an organized manner. • Welcome visitors, answer incoming calls, and respond to routine inquiries with a service-oriented approach. • Prepare, format, and distribute correspondence, reports, and other business documents using Microsoft Office applications. • Maintain accurate records, update data entries, and organize files to support smooth access to information. • Coordinate calendars, meetings, and general scheduling needs for the team as required. • Assist with reception and front-desk coverage while ensuring a positive experience for clients and internal stakeholders. • Handle confidential documents and information with discretion and appropriate care. • Provide general clerical and operational support across administrative functions as business needs evolve.
2026-07-28T00:00:00Z

Administrative Assistant

Clifton, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a Contract position near Clifton, New Jersey. This role focuses on keeping order processing and documentation organized, ensuring customer requests are entered accurately, and maintaining smooth administrative workflow. The ideal candidate is detail-oriented, comfortable handling office coordination tasks, and confident working with QuickBooks and related administrative systems. Responsibilities:• Enter customer orders into company systems with a high level of accuracy and attention to detail.• Prepare invoices, shipping paperwork, and supporting order documents using QuickBooks and other internal platforms.• Organize, print, and assemble documentation needed for order fulfillment and administrative processing.• Answer inbound calls professionally and direct inquiries or provide routine assistance as needed.• Support front-office and receptionist activities to help maintain efficient day-to-day operations.• Perform data entry and record updates to keep customer and order information current and accurate.
2026-08-04T00:00:00Z

Administrative Assistant

Roswell, GA
onsite
Temporary / Contract
18 - 23 USD / Hourly
We are seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and provide administrative support to leadership and departmental teams. The ideal candidate is highly organized, professional, and capable of managing multiple priorities while maintaining excellent customer service and communication standards. Key Responsibilities<ul><li>Provide administrative support to managers and team members.</li><li>Answer and direct incoming phone calls, emails, and correspondence.</li><li>Schedule meetings, appointments, and conference rooms.</li><li>Prepare, edit, and distribute reports, presentations, and other business documents.</li><li>Maintain electronic and physical filing systems.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Coordinate travel arrangements, expense reports, and calendars as needed.</li><li>Order and maintain office supplies and equipment.</li><li>Greet visitors and provide a professional front-office experience.</li><li>Assist with special projects and departmental initiatives.</li><li>Process incoming and outgoing mail and packages.</li><li>Support onboarding activities, meeting preparation, and event coordination.</li><li>Maintain confidentiality of sensitive information.</li></ul>
2026-07-24T00:00:00Z

Administrative Assistant

Louisville, KY
onsite
Temporary to Hire
17 - 18 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Louisville, Kentucky. This Contract to permanent opportunity is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The position offers a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. and includes initial on-site training during the first month. Responsibilities: • Welcome visitors, manage front desk activity, and create a detail-oriented first impression for everyone entering the office. • Answer incoming calls, direct inquiries to the appropriate team members, and take clear, accurate messages when needed. • Perform a variety of administrative tasks such as filing, document preparation, record maintenance, and general office coordination. • Enter information into company systems with a high level of accuracy and attention to detail. • Support day-to-day office workflow by organizing materials, tracking routine tasks, and helping keep operations running smoothly. • Assist with onboarding into office procedures during the first month of training and apply learned processes to daily responsibilities. • Maintain a clean, orderly reception and administrative area while supporting staff with clerical needs as they arise.
2026-08-04T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary to Hire
20 - 21 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations and provide dependable coordination for church administration in Woodlawn, Ohio. This contract opportunity has the potential to become permanent and is ideal for someone who can manage financial and clerical tasks with accuracy while maintaining strong communication with staff, members, and guests. The role includes a mix of administrative support, record maintenance, purchasing, travel coordination, and assistance with communications and special projects. Responsibilities: • Enter weekly donation and deposit information accurately and keep financial records current. • Process invoices and ministry-related purchase requests to ensure approved expenses are paid on time. • Order office, technology, and educational materials while tracking inventory and replenishment needs. • Maintain membership and contribution records, including updates to contact details and status changes. • Provide day-to-day administrative support by answering inquiries, coordinating calendars, and assisting church leadership with office needs. • Arrange travel logistics such as airfare and lodging for staff, members, and visiting guests. • Prepare contribution summaries, tax-related forms, and custom reports to support financial administration. • Assist with mail handling, mailing list updates, certificates, bulletins, programs, and other materials for church activities and events. • Update digital communication channels, including social media, the church database, and website content as needed. • Contribute to ministry projects, event support, and other duties assigned by the Business Manager.
2026-07-27T00:00:00Z

Administrative Assistant

Rock Hill, SC
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a machinery manufacturing operation in Rock Hill, South Carolina. This Contract position will help keep documentation organized, customer and contractor records up to date, and administrative processes running smoothly across safety, compliance, and service-related activities. The ideal candidate is highly organized, comfortable working with databases and spreadsheets, and able to manage multiple priorities while maintaining accuracy. If someone has Health and Safety or Certificate of Insurance experience, that is a plus! Responsibilities:• Maintain and update controlled documents within company document management platforms and SharePoint to support compliance, accuracy, and ease of access.• Respond to customer-related administrative requests, including coordination of insurance certificates and preparation of required documentation for sales and service teams.• Oversee external contractor portal records by keeping safety files, insurance information, training documentation, and recurring reporting submissions current.• Assign, monitor, and record employee safety training in designated learning systems to ensure completion data and attendance details are accurate.• Organize and preserve customer standards, specifications, training resources, and other operational records needed by the department.• Support departmental administration through spreadsheet and database updates, document revision tracking, audit coordination, and follow-up on corrective action items.• Provide general administrative assistance such as data entry, office support, and communication handling to help maintain efficient daily operations.
2026-08-03T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a detail-oriented Administrative Assistant / Data Entry Clerk to support daily office operations for a busy construction-related organization in Pittsburgh. This role is focused on administrative support, data entry, document management, and maintaining accurate records. The ideal candidate is highly organized, comfortable working with large volumes of information, and able to manage multiple tasks in a fast-paced environment. Location: Pittsburgh, PASchedule: Monday-Friday, 6:00/7:00 AM - 2:30/3:30 PM (Fully On-Site)Pay Rate: $18.00-$21.00/hourEmployment Type: Contract-to-Hire Responsibilities:Perform data entry and maintain accurate records across company systems and databases.Organize, scan, file, and maintain electronic and physical documents.Assist with document preparation, data verification, and record updates.Support daily administrative functions, including filing, copying, and general office tasks.Maintain spreadsheets and tracking logs to ensure information is current and accurate.Answer and direct phone calls, emails, and internal inquiries as needed.Coordinate schedules, meetings, and appointments for team members.Prepare reports, correspondence, and other administrative materials.Ensure records and documentation are organized, complete, and easily accessible.Provide general administrative support to management and office staff.
2026-08-03T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary to Hire
20.425 - 23.65 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and provide high-level coordination for agency leadership in Pittsburgh, Pennsylvania. This onsite role is a contract-to-hire position and offers the opportunity to work closely with internal teams, community stakeholders, and external partners to keep administrative, reporting, and scheduling activities running smoothly. The ideal candidate brings strong organization, sound judgment, and the ability to manage multiple priorities in a detail-oriented and service-oriented environment. Location: Pittsburgh, PA (Onsite)Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM Type: Contract-to-HirePay: $21.50-24 Responsibilities:• Coordinate administrative activities for executive leadership, helping maintain productive communication with staff, board members, community organizations, vendors, clients, volunteers, and the public.• Organize meeting schedules, calendar activity, and logistics for board and committee sessions while supporting clear follow-up and information flow between leadership and participants.• Create and maintain orderly digital and physical filing practices to ensure documents are accessible, current, and shared efficiently across the organization.• Track program information through internal data systems and prepare reports, summaries, and outcome-focused materials that highlight service impact.• Oversee donor records and support engagement efforts by improving processes that strengthen communication and encourage continued participation.• Assist with financial administration by helping process contracts, invoices, and related documentation in support of routine business operations.• Provide coordination for program-related events, advisory groups, public meetings, and other organizational activities as needed.• Carry out additional administrative and operational assignments requested by executive leadership to support agency goals.
2026-08-03T00:00:00Z

Administrative Assistant

Greenwich, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established hedge fund based in Greenwich, Connecticut is seeking a highly organized, proactive, and polished Administrative Coordinator to oversee the day-to-day operations of their office. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs before they arise. This individual will serve as the face of the office while ensuring the workplace runs efficiently and seamlessly. Job Duties:<ul><li>Serve as the primary front desk contact, greeting visitors and managing incoming correspondence. </li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li><li>Handle general correspondence and administrative support.</li><li>Oversee the daily operations of the office.</li><li>Order and maintain office and kitchen supplies.</li><li>Coordinate with building management and outside vendors.</li><li>Manage office equipment, maintenance requests, and service providers.</li><li>Organize office events, team lunches, and employee celebrations.</li><li>Ensure conference rooms, common areas, and kitchens remain well-stocked and presentable.</li><li>Provide administrative support to senior leadership and investment professionals as needed.</li><li>Coordinate calendars, meetings, and travel arrangements.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Assist with expense reports and invoice processing.</li><li>Maintain confidential files and records.</li><li>Lead and coordinate special projects across departments.</li><li>Track project timelines, action items, and deliverables.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li><li>Support office moves, technology rollouts, and operational initiatives as needed.</li><li>Assist with onboarding new employees and office setup.</li><li>Coordinate company gifts, holiday initiatives, and employee recognition programs.</li><li>Manage vendor relationships and service contracts.</li><li>Handle ad hoc administrative requests with professionalism and urgency.</li><li>Take ownership of miscellaneous projects that contribute to the smooth operation of the firm.</li></ul>If you have at least one year of office related experience and are interested in being part of a growing financial services team, please email your resume to anthony.riccio@roberthalf(.com) ASAP.
2026-07-02T00:00:00Z

Administrative Assistant

Brookfield, WI
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations for a growing organization in the Brookfield, Wisconsin area. This role is ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support to leadership while helping ensure the office runs efficiently. The Administrative Assistant will play a key role in scheduling, coordination, calendar management, expense reporting, and assisting with clerical human resources tasks. Strong organizational skills, professionalism, and the ability to manage multiple priorities are essential. Responsibilities<ul><li>Provide administrative support to leadership, including preparing documents, handling correspondence, and managing day-to-day office needs.</li><li>Coordinate meetings, appointments, and events, including scheduling, logistics, and follow-up communication. </li><li>Manage executive and team calendars, ensuring accuracy and timely updates. </li><li>Prepare and submit expense reports, track receipts, and maintain related records. </li><li>Assist with HR-related clerical tasks such as maintaining employee files, coordinating onboarding paperwork, and supporting internal communications. </li><li>Support cross-functional coordination among departments to help maintain smooth business operations. </li><li>Answer phones, greet visitors, and provide general front-office support as needed. </li><li>Maintain organized electronic and physical filing systems. </li></ul>
2026-08-04T00:00:00Z

Administrative Assistant

Pearland, TX
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations and deliver a welcoming experience for residents and visitors in Pearland, Texas. This Contract to Permanent opportunity is ideal for someone who enjoys balancing front desk responsibilities, customer service, and administrative coordination in a community-focused environment. The right candidate will be organized, attentive, and proactive, with the ability to handle a variety of tasks while maintaining a thorough and helpful approach. Responsibilities: • Welcome residents, guests, and vendors at the front desk while creating a courteous and welcoming first impression. • Respond to incoming phone calls, answer routine questions, and direct inquiries to the appropriate staff members when needed. • Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office organization. • Enter and update information accurately in internal systems to help keep resident, billing, and office data current. • Assist with resident concerns or service issues by listening carefully, documenting details, and helping coordinate timely follow-up. • Support billing-related administrative tasks, including reviewing information for accuracy and helping resolve basic account questions. • Monitor office activity and identify potential issues early so they can be addressed before they affect resident service. • Contribute to smooth front office operations by managing multiple priorities and following through on assigned tasks.
2026-08-04T00:00:00Z

Administrative Assistant

Denver, CO
onsite
Temporary / Contract
24 - 27 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Denver, Colorado. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing a wide range of administrative tasks in a service-focused environment. The role involves handling front-office communications, maintaining accurate records, and assisting with routine office coordination while working with confidential information. Responsibilities: • Manage incoming phone calls and direct inquiries to the appropriate contacts while providing courteous and attentive support • Perform a variety of administrative tasks to keep office operations organized, efficient, and well-coordinated • Enter, update, and maintain records with a high level of accuracy and attention to detail • Welcome visitors and support reception coverage to ensure a positive and welcoming front-office experience • Organize documents, correspondence, and office files in accordance with internal procedures and compliance expectations • Handle sensitive information with discretion and maintain confidentiality in all administrative activities • Assist with general office coordination, including scheduling, communication follow-up, and routine clerical support
2026-08-04T00:00:00Z

Administrative Assistant

Greenwich, CT
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Greenwich, Connecticut. This Contract position is ideal for someone who enjoys keeping schedules organized, handling communication professionally, and maintaining accurate administrative records. The role requires strong coordination skills, a customer-focused approach, and the ability to manage multiple tasks with accuracy and efficiency. Responsibilities: • Coordinate calendars and arrange appointments to ensure meetings and daily activities run smoothly • Manage incoming and outgoing email communication with professionalism and timely follow-up • Enter, update, and maintain data in internal systems with a high level of accuracy • Provide front-line administrative support by responding to questions and assisting internal or external contacts • Review and process approved invoices while keeping documentation organized and up to date • Support general office administration by preparing materials, tracking tasks, and maintaining orderly records
2026-08-04T00:00:00Z

Administrative Assistant

Centennial, CO
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
Executive Legal Assistant Our client, a publicly traded organization, is seeking an Investor Relations Coordinator to support its Investor Relations team. This role is responsible for coordinating investor events, supporting shareholder communications, managing vendor relationships, and providing administrative and project support to senior leadership.ResponsibilitiesCoordinate investor events, conferences, roadshows, and shareholder meetings.Assist with the preparation and distribution of investor communications, annual reports, proxy materials, and press releases.Serve as a point of contact for investor, analyst, shareholder, and media inquiries.Manage vendor contracts, invoices, budgets, and expense tracking.Maintain investor, analyst, and media databases and distribution lists.Coordinate calendars, meetings, travel arrangements, and department schedules.Process expense reports and support day-to-day Investor Relations operations.Handle confidential information with professionalism and discretion.QualificationsBachelor's degree preferred.3+ years of experience in Investor Relations, Executive Administration, Project Coordination, Event Planning, or a related corporate environment.Strong organizational, project management, and multitasking skills.Excellent written and verbal communication abilities.Proficiency with Microsoft Office Suite.Ability to work independently, manage competing priorities, and meet deadlines in a fast-paced environment.This is an excellent opportunity for a highly organized professional seeking exposure to executive leadership, investor communications, and high-profile corporate events.If you are qualified for this position, please send me your resume and to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-07-27T00:00:00Z

Administrative Assistant

Burbank, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a busy equipment rental operation serving clients in the entertainment industry in California. This contract opportunity is ideal for someone who enjoys balancing customer interaction, order coordination, and detailed administrative work in a fast-moving setting. The person in this role will help keep rental activity accurate, timely, and well-documented while contributing to a positive client experience. Responsibilities: • Assist customers with rental inquiries by providing clear information on equipment availability, pricing, and service options. • Prepare, enter, and update rental orders with accuracy to support efficient day-to-day operations. • Review order details carefully and maintain complete records for rentals, returns, and related transactions. • Create invoices, process payments, and support timely follow-up on billing questions or discrepancies. • Coordinate equipment return activity and ensure associated documentation and charges are completed correctly. • Perform ongoing data entry and maintain organized files so rental information is easy to access and audit. • Communicate with clients and internal team members to help resolve issues quickly and keep operations running smoothly. • Deliver attentive service that strengthens customer relationships and supports repeat business.
2026-07-07T00:00:00Z