1538 results for Admin jobs

Office Admin Support

Langhorne, PA
onsite
Permanent
- USD / Yearly
Robert Half is currently working a client on their search for an Inventory Control Specialist/Office Admin Support with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Inventory Control Specialist/Office Admin Support for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. · Serve as the first point of contact for visitors, clients, and directing staff inquiries· Manage calendars, schedule meetings, and coordinate appointments· Answer and direct incoming calls· Process timely customer orders and request· Assist with inventory analysis· Process incoming mail and packages· Answer and direct incoming calls· Draft email and written correspondence· Assist with billing and bookkeeping activities
2026-03-18T16:14:10Z

Admin/Legal Assistant

Chicago, IL
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for a dedicated Admin/Legal Assistant to join our team on a contract basis in Chicago, Illinois. This role is ideal for someone with a strong background in administrative support and a keen interest in legal processes. You will play a critical role in assisting a named partner with various tasks, ensuring smooth daily operations and contributing to the efficiency of the team. Responsibilities: • Provide comprehensive administrative support to the named partner, including scheduling, correspondence, and calendar management. • Assist with litigation-related tasks such as court filings, maintaining docket calendars, and document preparation. • Ensure accurate data entry and organization of legal documents and records. • Handle inbound calls professionally, addressing inquiries and redirecting calls as needed. • Support receptionist duties, including greeting visitors and managing front-office operations. • Maintain proper grammar and sentence structure when typing documents or drafting correspondence. • Collaborate effectively with team members to ensure deadlines and tasks are met. • Utilize multitasking skills to manage competing priorities efficiently. • Demonstrate a working knowledge of English to assist with written and verbal communication needs. The pay range for this position is 20 to 30. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-03-17T21:58:42Z

Office Manager/Admin/Receptionist

Horsham Area, PA
onsite
Permanent
60000.00 - 65000.00 USD / Yearly
We are looking for an organized and detail-oriented Office Manager/Admin/Receptionist to join our client's team in the Horsham area, Pennsylvania. In this on-site role, you will be responsible for ensuring smooth day-to-day operations, providing administrative support, and maintaining a welcoming environment for clients and staff. This position is ideal for someone with strong multitasking skills and a proactive approach to problem-solving. Responsibilities:• Welcome visitors, clients, and employees with a courteous and detail-oriented demeanor.• Answer and manage incoming calls, direct inquiries, and oversee company correspondence.• Coordinate schedules, book meeting rooms, and assist with calendar management.• Maintain an organized and clean office environment, including common areas.• Perform administrative tasks such as data entry, document preparation, and filing.• Monitor inventory levels, order office supplies, and liaise with vendors as needed.• Facilitate internal communications by distributing memos and company updates.• Handle sensitive information with utmost confidentiality and attention to detail.• Identify opportunities for process improvements to enhance team efficiency.• Utilize Microsoft Office Suite and company platforms to manage office operations effectively.
2026-03-30T17:04:22Z

Real Estate Accounting Clerk/Admin

Central Bucks County, PA
onsite
Permanent
55000.00 - 70000.00 USD / Yearly
Our client is looking for a detail-oriented Real Estate Accounting Clerk/Admin to join our client's team in Central Bucks County, Pennsylvania. In this role, you will handle a variety of accounting and administrative tasks to support property management operations and ensure accurate financial tracking. This position requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. Responsibilities:• Manage accounts payable and accounts receivable processes for multiple properties, ensuring accuracy and timeliness.• Process payments for settlement certificates and manage billing entries across various companies.• Track and report on referral rewards programs, maintaining detailed records.• Conduct research, reconciliation, and reporting tasks as a virtual assistant.• Maintain financial profiles and commission plans for real estate agents.• Organize, update, and ensure the accuracy of vendor records, including merging and cleaning data.• Audit and streamline vendor accounts, such as utility providers and cleaning services.• Handle supply orders for multiple office locations, ensuring timely procurement.• Perform assigned research tasks to support property management and administrative
2026-04-03T11:28:46Z

Medical Admin

Emeryville, CA
onsite
Temporary
26.60 - 30.80 USD / Hourly
We are looking for a detail-oriented Medical Admin with expertise in medical coding to join our team in Emeryville, California. In this long-term contract position, you will play a key role in ensuring accurate processing of medical claims and invoices while contributing to the smooth operation of healthcare administrative tasks. This opportunity is ideal for bilingual professionals fluent in Spanish who are certified in medical billing and coding. Responsibilities:• Accurately input medical claims data into relevant systems to ensure timely processing.• Perform detailed invoice data entry for billing purposes.• Utilize coding systems such as ICD-10, ICD-9 CPT-4, and ICDM CPT to classify and process medical documentation.• Conduct audits to ensure compliance with billing standards and regulatory requirements.• Collaborate with healthcare teams to manage claims and resolve discrepancies.• Apply software tools like 3M, Cerner Technologies, and Allscripts to streamline administrative operations.• Assist in managing workers' compensation claims and related documentation.• Generate charts, graphs, and reports to support clinical trial operations and billing functions.• Maintain up-to-date knowledge of coding practices and healthcare administrative standards.• Ensure secure handling and confidentiality of sensitive medical data. If you are interested in this role please apply today and call us at (510) 470-7450
2026-03-27T22:48:42Z

Payroll Admin and Analyst

Lavergne, TN
onsite
Permanent
65000.00 - 75000.00 USD / Yearly
We are looking for a detail-oriented Payroll Admin and Analyst to oversee payroll processing, benefits administration, and related HR functions for our organization. This role is vital in ensuring payroll accuracy, regulatory compliance, and providing exceptional support to employees across multiple states. The ideal candidate will be skilled in managing systems, analyzing data, and contributing to the smooth operation of HR initiatives. Responsibilities: • Process bi-weekly and off-cycle payroll for employees across exempt, non-exempt, and commission categories. • Maintain accurate payroll records, reconcile benefit billings, and prepare necessary payroll adjustments. • Generate detailed payroll reports, support audits, and assist with year-end processes. • Ensure compliance with federal, state, and local payroll regulations, keeping up-to-date with changes. • Serve as the administrator for payroll systems, managing data integrity and recommending system improvements. • Administer employee benefits programs, including health, retirement, and voluntary benefits, while supporting enrollments and addressing inquiries. • Reconcile benefit invoices and assist in implementing annual updates to plans. • Support onboarding and offboarding processes, ensuring payroll and benefits setup is completed accurately. • Assist with leave administration, including disability, workers’ compensation, and state-specific leave programs. • Partner with managers and HR teams to ensure consistent application of HR policies and contribute to organizational projects.
2026-04-03T17:44:10Z

Bilingual (Spanish) Office Admin

Dallas, TX
remote
Temporary
20.00 - 25.00 USD / Hourly
We are seeking a reliable and detail-oriented Bilingual Office Administrator to join our team in Dallas, TX. The ideal candidate will be fluent in both Spanish and English, and possess excellent organizational and communication skills. As the central point of contact for our office, you will play a key role in supporting daily operations, facilitating internal and external communications, and ensuring an efficient and welcoming environment for both staff and visitors.
2026-03-25T14:04:18Z

Administrative Assistant

Dallas, TX
onsite
Temporary
27.55 - 31.90 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Dallas, Texas, on a long-term contract basis. This role offers the opportunity to work in a dynamic manufacturing environment, providing essential support to ensure smooth operations. If you are tech-savvy and enjoy managing administrative tasks with precision, this position is perfect for you. Responsibilities: • Provide administrative support to the order entry team, ensuring accuracy and efficiency in daily operations. • Create and manage purchase orders, maintaining proper documentation and tracking. • Perform data entry tasks with attention to detail, ensuring system records are up-to-date and error-free. • Utilize Microsoft Dynamics CRM for various administrative functions, including tracking and reporting. • Collaborate with team members to streamline processes and improve workflow. • Handle general office tasks, such as scheduling, correspondence, and file management. • Assist in maintaining organized records and ensuring compliance with company standards. • Communicate effectively with internal teams and external stakeholders to address inquiries and resolve issues. • Support manufacturing operations by performing administrative tasks tailored to industry-specific needs.
2026-04-01T19:04:09Z

Medical Admin

Tukwila, WA
onsite
Temporary
22.00 - 27.00 USD / Hourly
ONSITE POSITION – We are looking for a highly-organized Medical Records Administrative Assistant to support our client in SeaTac, Washington. This strictly back-office role is dedicated to effective record-keeping, quality checks, and support activities—not patient interaction or Release of Information requests. This is a long-term contract, Monday – Friday, 8am–5pm.Responsibilities:<ul><li>Scan, upload, and index incoming medical documents to the appropriate records within the EHR and document management platforms.</li><li>Routinely audit records for accuracy and completeness, flagging discrepancies for team review.</li><li>Maintain updated databases and inventory logs for both paper and electronic files.</li><li>Support the organization, purging, and archiving of inactive records in line with retention schedules and policies.</li><li>Coordinate with team members to reconcile duplicate entries, resolve filing errors, or update missing documentation.</li><li>Prepare files for internal audits, compliance reviews, or routine departmental checks.</li><li>Assist with ongoing records system improvement projects strictly within the records group.</li><li>Always adhere to HIPAA, state laws, and organizational privacy/security protocols for all record handling.</li></ul>
2026-03-26T22:03:44Z

Billing Admin

Yuma, AZ
onsite
Temporary
17.00 - 21.00 USD / Hourly
Our client in the manufacturing industry is in need for a Billing Admin to join their team in Yuma! This is a 3-6 month contract position where you will play a key role in ensuring accurate and efficient billing processes for the organization. The ideal candidate will bring a strong background in billing operations, exceptional organizational skills, and a detail-oriented approach. Responsibilities:• Review and process monthly invoices to ensure accuracy and compliance with established procedures.• Verify contractual agreements and calculate appropriate pricing for billing purposes.-Ordering office supplies as needed, data entry, and assisting anywhere needed• Maintain organized records of billing activities and documentation.-Work in a fast paced and high volume environment - about 150 invoices per week• Collaborate with team members to address billing discrepancies and resolve issues promptly.• Generate and distribute billing statements using computerized systems.• Utilize Acumatica software to manage and track billing functions effectively.• Support other administrative tasks related to billing as required
2026-03-30T22:58:43Z

Field Operations Admin

Midland, TX
onsite
Contract / Temporary to Hire
24.00 - 26.00 USD / Hourly
We are looking for a detail-oriented Field Operations Admin to join our team in Midland, Texas. As part of this role, you will ensure accurate processing of vendor tickets and invoices while maintaining compliance with established guidelines. This is a Contract position within the dynamic Oil & Gas field services industry, offering an excellent opportunity to contribute to operational efficiency. Responsibilities: • Perform quality control checks on vendor tickets to ensure compliance with company submission standards. • Accurately code and route tickets for review and approval by field personnel. • Collaborate with field teams to confirm ticket and invoice approvals. • Utilize OpenTicket/OpenInvoice systems to process and manage invoices efficiently. • Ensure timely first-touch processing of tickets within five business days of submission. • Maintain high daily ticket confirmation rates with minimal unconfirmed tickets. • Apply industry knowledge of oil and gas operations and terminology to accurately code tickets. • Monitor and meet performance expectations for ticket volume and turnaround times. • Assist in resolving discrepancies or issues related to ticket coding or approvals. • Contribute to continuous process improvement efforts within field operations.
2026-03-23T18:38:43Z

Administrative Coordinator

Harahan, LA
onsite
Contract / Temporary to Hire
26.00 - 28.00 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join a wholesale distribution company in Harahan, Louisiana. This short-term contract to permanent position requires a highly organized individual who can efficiently manage administrative tasks, coordinate schedules, and support purchasing activities. If you thrive in a dynamic environment and bring exceptional customer service skills, we encourage you to apply. Responsibilities:• Coordinate and manage administrative tasks, ensuring accuracy and attention to detail.• Handle inbound calls and provide prompt, detail-oriented responses to inquiries.• Maintain and update schedules and calendars to support operational efficiency.• Facilitate the purchasing and ordering of materials, ensuring timely delivery.• Enter and manage orders in the system with precision.• Provide outstanding customer service to both internal teams and external stakeholders.• Collaborate with teams in industrial, manufacturing, or construction environments as needed.• Ensure thorough documentation and record-keeping for all administrative processes.• Support the team with additional duties as required to maintain smooth operations.
2026-03-27T13:43:45Z

Payroll Admin

Miramar, FL
remote
Temporary
24.00 - 26.00 USD / Hourly
We are looking for a detail-oriented Payroll Admin to join our team on a contract basis in Miramar, Florida. In this role, you will oversee payroll processing for corporate employees, ensuring accuracy and compliance with relevant regulations. This position requires strong organizational skills and the ability to manage multiple tasks efficiently while maintaining a high level of attention to detail. Responsibilities: • Verify and adjust weekly employee hours to ensure accurate payroll processing. • Handle manual salary adjustments, including vacation payouts and other compensation changes. • Manage and execute various bonus and salary programs effectively. • Calculate and process sales commissions in a timely manner. • Process ad hoc payment transactions, such as payment-in-kind arrangements. • Transmit payroll data to the shared services department accurately and on time. • Conduct audits of weekly payroll to confirm accuracy and resolve discrepancies. • Address and resolve inquiries from employees regarding gross-to-net pay calculations. • Generate and analyze ad hoc reports as required to support payroll operations. • Collaborate with internal and external teams to address payroll-related issues and complete assigned projects.
2026-04-01T19:14:09Z

Executive Assistant / Executive Legal Admin (Hybrid)

Seal Beach, VA
remote
Temporary
50.00 - 60.00 USD / Hourly
A leading manufacturer in the aerospace industry is seeking a Legal Administrator / Executive Assistant to support attorneys and executives within its Law and Global Compliance organization. This temporary role provides high-level administrative support in a fast-paced, deadline-driven legal environment with the potential of conversion to full time employment.The ideal candidate thrives with minimal supervision, manages multiple priorities with accuracy and discretion, and communicates effectively with internal and external stakeholders.Key Responsibilities<ul><li>Provide day-to-day administrative and executive support to senior attorneys and legal leadership</li><li>Manage complex calendars, meetings, conference calls, and video conferences across multiple time zones</li><li>Monitor deadlines and time-sensitive matters; proactively keep executives informed</li><li>Prepare, proofread, and distribute legal documents, presentations, reports, and correspondence</li><li>Coordinate domestic and international travel, itineraries, agendas, and logistics</li><li>Prepare and submit expense reports using Concur</li><li>Manage legal matters and invoices using an internal legal matter management system</li><li>Handle sensitive and confidential information in compliance with company policies and security standards</li><li>Coordinate with other legal administrators and provide backup support as needed</li></ul>This is an excellent opportunity for a detail-oriented legal administrative professional to support senior legal leaders within a globally recognized aerospace organization. This position is hybrid in Seal Beach, three days a week on-site in a great office environment with free parking and a number of office perks.
2026-03-17T18:43:47Z

Medical Admin

Syracuse, NY
onsite
Contract / Temporary to Hire
18.00 - 19.00 USD / Hourly
We are looking for an organized and detail-oriented Medical Administrator to join our team in Syracuse, New York. This contract position offers the opportunity to contribute to the healthcare industry by providing essential administrative support to clinical supervisors and team members. The ideal candidate will play a key role in coordinating patient services, managing referrals, and ensuring accurate data entry to support our operations. Responsibilities:• Accurately review and input authorization data into the database, ensuring timely management of expiring authorization reports.• Coordinate patient services by scheduling and communicating with appropriate agencies, as directed by the clinical team.• Actively engage in performance improvement initiatives and contribute to continuous quality enhancement activities.• Generate and manage various organizational reports as requested by supervisors.• Perform general clerical tasks, such as filing, typing, copying, faxing, and message-taking, to support day-to-day operations.• Communicate regularly with members to address their needs and collaborate with team members to provide comprehensive support.• Participate in team meetings and offer recommendations to optimize operational processes.• Maintain confidentiality while handling sensitive information and adhering to organizational policies.• Carry out additional duties as assigned by the supervisor to ensure the smooth functioning of the department.
2026-03-25T12:04:17Z

Data Entry Admin

Dallas, TX
onsite
Temporary
26.00 - 31.00 USD / Hourly
Our client, a leading wealth management firm is seeking a Data Entry Admin on a 6+ month contract in Dallas, TX. This is a high-visibility role focused on end-to-end processing of client asset transfers with strong data entry skills, requiring an exceptional eye for detail, speed, and professionalism.
2026-03-25T22:04:04Z

Financial Services Admin

Columbus, OH
remote
Temporary
20.00 - 24.00 USD / Hourly
The HFA New Accounts Specialist plays a vital role in ensuring the accurate and efficient execution of the firm’s account opening and maintenance processes. This position works within a defined workflow to review submitted documentation, identify deficiencies, and provide timely, clear feedback to investment representatives. As the first point of contact for the field regarding account updates, the specialist is expected to deliver exceptional service and maintain a high standard of quality in every review. Key Responsibilities:<ul><li>Review new account applications and maintenance requests for accuracy, completeness, and compliance with firm and regulatory requirements.</li><li>Communicate directly with investment representatives to provide timely feedback and request any missing or corrected information.</li><li>Ensure all submissions meet internal standards before processing.</li><li>Maintain thorough knowledge of account types, required documentation, and relevant policies.</li><li>Accurately document review outcomes and track workflow progress within designated systems.</li><li>Collaborate with internal teams to identify process improvements and enhance the client and representative experience.</li><li>Respond promptly to inquiries from investment representatives and provide guidance on proper submission procedures.</li><li>Uphold high-quality control standards to support operational excellence.</li></ul>
2026-03-20T13:58:43Z

Salesforce Admin

Dublin, OH
onsite
Permanent
125000.00 - 150000.00 USD / Yearly
We are looking for a skilled Salesforce Administrator to oversee the strategy, implementation, and ongoing management of the Salesforce platform. In this role, you will collaborate with stakeholders to translate business needs into technical solutions while ensuring the system operates smoothly and efficiently. This position requires a proactive individual who can manage the product roadmap, execute hands-on configurations, and optimize platform capabilities. Responsibilities: • Act as the primary administrator for Salesforce, handling configurations such as objects, workflows, automations, permissions, and integrations. • Collaborate with stakeholders to gather requirements, prioritize enhancements, and develop tailored solutions to meet business objectives. • Plan and maintain the Salesforce product roadmap, ensuring successful releases and adoption across departments. • Create and maintain training materials, documentation, and best practices to support system users. • Monitor data integrity, system performance, and compliance with security standards. • Troubleshoot technical issues, manage support tickets, and provide ongoing assistance to users. • Identify opportunities for platform optimization and lead improvement initiatives. • Facilitate cross-functional communication to align Salesforce capabilities with organizational goals. • Ensure consistent updates and upgrades align with company needs and industry standards.
2026-03-18T14:23:43Z

Administrative Assistant

Norristown, PA
onsite
Permanent
45000.00 - 50000.00 USD / Yearly
Non-Profit, located in the Greater Philadelphia area seeks an Administrative Assistant. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact<ul><li>Assist with administrative tasks, including managing schedules and coordinating meetings.</li><li>Maintain accurate records and ensure timely completion of assigned projects.</li><li>Handle sensitive information with discretion and uphold confidentiality standards.</li><li>Communicate clearly and effectively, both in writing and verbally, to support internal and external stakeholders.</li><li>Build and nurture relationships based on trust and integrity with colleagues and clients.</li><li>Adapt to changes in the work environment and provide seamless task execution.</li><li>Ensure punctuality and consistency by being prepared and available during work hours.</li></ul>
2026-03-27T15:48:45Z

Administrative Assistant

Avondale, PA
onsite
Permanent
- USD / Yearly
We have partnered with a non-profit organization on their search for an Administrative Assistant with prior experience with software implementations and audit preparation. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-03-17T12:48:43Z

Network Engineer/Admin

Omaha, NE
onsite
Temporary
- USD / Hourly
We are looking for an experienced Network Engineer to join our team in Omaha, Nebraska. In this long-term contract role, you will take on a key position in designing, implementing, and maintaining the organization's network infrastructure. This includes handling local and wide area networks, VoIP systems, and Internet connectivity, ensuring optimal performance and availability for all users. The ideal candidate will bring advanced networking expertise to drive effective solutions and lead technical initiatives. Responsibilities: • Design, configure, and maintain network systems, including LAN, WAN, VoIP, and Internet infrastructure. • Monitor network performance to ensure consistent availability and implement necessary maintenance. • Troubleshoot and resolve complex network issues, providing leadership and guidance to team members. • Develop and implement network policies and procedures, including asset management and documentation. • Evaluate, procure, and deploy hardware, software, and peripheral equipment for network systems. • Collaborate with the security team to identify vulnerabilities and implement protective measures. • Lead capacity planning and analyze network traffic to optimize system performance. • Manage backups of data and voice network systems, supporting disaster recovery planning. • Communicate with stakeholders to address network requirements and resolve issues. • Provide training and mentorship to team members, ensuring tasks are completed effectively and efficiently.
2026-03-06T14:58:40Z

Part-Time Administrative Assistant

Honolulu, HI
onsite
Contract / Temporary to Hire
23.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Honolulu, Hawaii. In this Contract to permanent position, you will play a crucial role in ensuring smooth office operations and providing excellent administrative support to various projects. The ideal candidate will have a proactive attitude, strong organizational skills, and the ability to handle multiple tasks efficiently. To apply for this role please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Manage administrative tasks such as answering incoming calls, responding to inquiries, and directing calls to the appropriate departments.• Perform data entry tasks with accuracy, ensuring all records are up-to-date and properly maintained.• Provide support with light accounting duties, including processing invoices and tracking expenses.• Prepare price quotes and assist with project-related documentation as needed.• Coordinate and oversee various office projects, ensuring deadlines and quality standards are met.• Assist with receptionist duties, including greeting visitors and maintaining a welcoming office environment.• Maintain organized filing systems and ensure proper documentation for administrative processes.• Collaborate with team members to ensure operational efficiency and address any administrative needs.
2026-03-10T00:38:44Z

Administrative Assistant

West Caldwell, NJ
onsite
Permanent
60000.00 - 65000.00 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities: Administrative Support<ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul>Sales Support<ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-03-04T15:09:01Z

Administrative Coordinator

Benton Harbor, MI
onsite
Contract / Temporary to Hire
19.79 - 23.00 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Benton Harbor, Michigan. This Contract to permanent position requires an organized individual who excels in managing administrative tasks, streamlining office operations, and supporting various departments. The ideal candidate is bilingual in Spanish/English and will contribute to a smooth workflow by handling customer orders, maintaining records, and assisting with HR-related tasks. 100% onsite, M-F, 8am-5pm. Responsibilities:• Manage customer purchase orders, ensuring accurate entry and processing within company systems.• Coordinate shipping logistics, including preparing bills of lading, scheduling transportation, and handling ship tickets.• Set up accounts for new customers and maintain updated records.• Oversee office supply procurement to ensure resources are readily available.• Handle customer invoicing, check receipt, and payment processing.• Open, sort, and distribute incoming mail to appropriate recipients.• Assist with payroll administration and manage 401k contributions.• Support workers' compensation claims and health insurance processes.• File and organize documents to maintain a well-structured record system.• Greet visitors and provide assistance in a courteous and welcoming manner.
2026-03-27T14:29:12Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent
55000.00 - 63000.00 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-03-26T19:43:45Z