<p>We are looking for an Administrative Assistant to join our team in Latham, New York. In this long-term contract role, you will play a key part in ensuring efficient administrative operations and supporting various departments. This position is ideal for someone who thrives in a dynamic environment and enjoys contributing to process improvements.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule interviews efficiently, ensuring all logistics are handled smoothly.</p><p>• Utilize Microsoft Office tools to manage administrative tasks and maintain organized records.</p><p>• Track and report expenses </p><p>• Collaborate with different departments to assist in projects aimed at improving internal processes.</p><p>• Deliver exceptional customer service by addressing inquiries and providing timely support.</p><p>• Enter and manage data accurately to support various administrative functions.</p><p>• Prepare detailed expense reports and ensure compliance with organizational policies.</p><p>• Support team members with miscellaneous administrative tasks as needed.</p><p>• Maintain a well-organized and welcoming office environment for employees and visitors.</p>
<p><strong>Accounts Payable Specialist</strong></p><p><strong>Location:</strong> Clifton Park, NY</p><p><strong>Type:</strong> Temp-to-Hire</p><p>We are seeking a detail-oriented <strong>Accounts Payable Specialist</strong> to join our client’s team in Clifton Park. This role is ideal for someone who thrives in a fast-paced environment, has a strong understanding of accounting principles, and can handle multiple priorities with accuracy and professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounts Payable</strong></p><ul><li>Review, verify, and process invoices in compliance with company policies and procedures.</li><li>Match purchase orders to invoices, code appropriately, and set invoices up for payment.</li><li>Enter and upload invoices into the accounting system.</li><li>Track and process employee expense reports.</li><li>Prepare and process electronic payments (checks, ACH, wire).</li><li>Monitor accounts to ensure timely payments and resolve any discrepancies.</li><li>Post transactions to journals, ledgers, and other accounting records.</li><li>Reconcile accounts payable transactions and prepare account analyses.</li><li>Maintain accurate vendor files and historical records.</li><li>Communicate with vendors and respond to inquiries promptly.</li><li>Provide supporting documentation for audits.</li><li>Prepare and mail 1099 forms for all companies.</li><li>Prepare and enter lien waivers.</li><li>Compile and pay property and school taxes.</li><li>Collect, enter, and monitor subcontractor agreements, insurance documentation, and Fair Play Act compliance requirements.</li></ul><p><strong>Job Costing</strong></p><ul><li>Import job cost estimates into the system.</li><li>Review job cost reports for accuracy.</li></ul><p><strong>Administrative Support</strong></p><ul><li>Transfer files as needed.</li><li>Open and distribute incoming mail.</li><li>Assist with receptionist duties, including answering phones and greeting visitors.</li><li>Route faxes and handle miscellaneous office errands as directed.</li></ul>
<p>Our client, a leading telecommunications company based in Kingston, New York, is seeking an experienced Accounts Payable Specialist to join their team on a contract/temporary basis. The ideal candidate will bring a strong background in NetSuite and demonstrate exceptional accuracy and efficiency in data entry.</p><p>This role plays a key part in the company’s financial operations, ensuring timely and precise processing of invoices and payments, while supporting critical month-end activities.</p><p>Key Responsibilities</p><ul><li>Process, code, and reconcile up to 150 invoices daily with speed and accuracy</li><li>Utilize NetSuite to manage accounts payable transactions and maintain up-to-date financial records</li><li>Oversee cash collections and ensure all payments are posted accurately</li><li>Conduct invoice coding and verify expense allocations for accuracy and compliance</li><li>Support month-end closing procedures, including account reconciliations and reporting</li><li>Collaborate with internal departments and vendors to resolve discrepancies and ensure timely payment</li><li>Maintain organized records and documentation in accordance with company policies and audit requirements</li><li>Assist with ad hoc accounting tasks and special projects as needed</li></ul><p><br></p>
<p>Are you a detail-oriented Accounts Payable professional with a passion for accuracy and organization? If you enjoy working in a fast-paced, project-driven environment and have experience in the construction industry, this could be a great opportunity for you.</p><p><br></p><p>This role involves managing vendor invoicing, job costing, and payment processing with precision and efficiency. Candidates who bring construction-related experience will be especially well-suited for success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately enter vendor invoices and allocate costs to appropriate jobs and commitments</li><li>Monitor and report budget overages or commitment variances</li><li>Prepare monthly aging reports for management review</li><li>Organize and process monthly check runs with proper authorization</li><li>Reconcile vendor statements to ensure expenses are recorded in the correct accounting period</li></ul><p><br></p><p><strong>Interested in Learning More? </strong>We’d love to speak with you! </p><p><br></p><p>Please contact <strong>Mary Christman</strong> or <strong>Gabrielle Maisonet</strong> at <strong>518-462-1430</strong> to learn more about this opportunity. We look forward to hearing from you!</p>
We are looking for a detail-oriented and personable Receptionist to join our team on a Contract basis in Cohoes, New York. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and well-organized reception area. Your responsibilities will include administrative support, visitor management, and facility coordination, contributing to the overall efficiency of the workplace.<br><br>Responsibilities:<br>• Welcome and assist guests, clients, and employees, creating a positive experience upon their arrival.<br>• Coordinate visitor registration with lobby security and notify hosts of arrivals.<br>• Maintain a clean and organized reception area by following established procedures and standards.<br>• Manage meeting room bookings, including setup arrangements and communication with the Conference Center Coordinator.<br>• Assist in setting up and breaking down meeting rooms while providing preliminary IT support as needed.<br>• Provide general administrative services such as copying, printing, and arranging courier shipments.<br>• Support mailroom operations under the direction of the Mailroom Manager.<br>• Document and communicate actions, discrepancies, and ongoing requirements to ensure team continuity.<br>• Deliver exceptional customer service with attention to detail and responsiveness.<br>• Handle additional facility management tasks as assigned by the manager or team.
We are looking for a motivated Tax Administrative Assistant to join our team in Troy, New York. This is a contract-to-permanent position offering a competitive hourly rate and benefits, including medical, dental, and vision coverage as well as paid time off. The role involves supporting tax preparation services while serving as the first point of contact for clients, making attention to detail and excellent communication skills essential. Ideal candidates should have prior experience in the financial field and be ready to contribute during the busy tax season.<br><br>Responsibilities:<br>• Assist in preparing and organizing individual tax returns, including reviewing tax documents for accuracy.<br>• Serve as the primary point of contact for clients, ensuring a welcoming and detail-oriented experience.<br>• Utilize CRM systems to manage client data efficiently and maintain accurate records.<br>• Work closely with the team to ensure all required tax forms, such as 1099s, are completed and submitted on time.<br>• Provide administrative support for tax-related tasks, including document filing and data entry.<br>• Collaborate with financial advisors to address client inquiries and ensure smooth operations during tax season.<br>• Stay up-to-date on tax regulations and procedures to provide informed support.<br>• Manage scheduling and communication for client appointments, especially during peak tax periods.<br>• Assist in transitioning responsibilities as the office ownership changes and adapt to evolving processes.
<p>We are looking for a meticulous Administrative Assistant to join our team in Albany, New York. In this contract position, you will play a vital role in supporting legal processes by forming corporations, obtaining official documents, and ensuring compliance with state regulations. This opportunity is ideal for someone who enjoys working in a fast-paced environment and is eager to contribute to organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate the formation of corporations and other entities by preparing and filing necessary documents with the Department of State.</p><p>• Manage requests for official documents such as Certificates of Incorporation and Good Standing reports from various states.</p><p>• Coordinate with clients to gather information and ensure accurate documentation for legal and administrative purposes.</p><p>• Conduct research to retrieve missing documentation or verify the status of existing entities.</p><p>• Assist in organizing and maintaining records related to corporate filings and compliance.</p><p>• Provide administrative support to team members by handling word processing, filing, and other clerical tasks.</p><p>• Serve as the first point of contact for visitors, ensuring a welcoming and organized environment.</p><p>• Manage calendars and schedules, including meeting coordination and deadline tracking.</p><p>• Perform internet-based research to support client needs and organizational projects.</p>
<p><strong>Overview</strong></p><p>Our client is seeking a detail-oriented Payroll Administrator to support full-cycle payroll processing for their organization. This role ensures accurate and timely payroll execution while maintaining strict compliance with federal, state, and local regulations. The Payroll Administrator works closely with departmental payroll contacts, maintains accurate records, and supports the overall fiscal operations of the organization. Confidentiality and accuracy are essential. This role typically does not involve supervisory responsibilities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process payroll information, timecards, and adjustments received from multiple departments.</li><li>Review and verify accuracy of payroll forms, personnel changes, and supporting documentation.</li><li>Reconcile weekly payroll reports against system-generated data to ensure accuracy.</li><li>Maintain and monitor garnishment records and related deductions.</li><li>Enter, update, and retrieve payroll and employee information within an automated payroll/HRIS system.</li><li>Input payroll transactions, including earnings, deductions, and accrued benefits.</li><li>Run final payroll after verifying all data and generate checks or direct deposit files.</li><li>Sort, distribute, or coordinate delivery of payroll checks as needed.</li><li>Prepare and submit all required payroll reports for internal and external use.</li><li>Manage all payroll deductions and ensure timely submissions to appropriate agencies.</li><li>Perform related payroll and administrative tasks as needed to support the finance team.</li></ul>
We are looking for a proactive and personable Tax Administrative Assistant to join our team in Troy, New York. This Contract to Permanent position offers an excellent opportunity to work closely with clients during tax season while contributing to a dynamic environment. If you have experience in the financial field, strong technical skills, and exceptional people skills, we invite you to apply for this role.<br><br>Responsibilities:<br>• Serve as the first point of contact for clients, providing a welcoming and detail-oriented experience.<br>• Assist with the preparation and processing of individual tax forms, including 1099s and other relevant documents.<br>• Utilize CRM systems to manage client information and ensure accurate record-keeping.<br>• Support tax advisors with administrative tasks and documentation during tax season.<br>• Maintain a thorough understanding of tax regulations and deadlines to ensure compliance.<br>• Coordinate schedules and communicate effectively with clients about appointments and deadlines.<br>• Collaborate with team members to streamline workflows and improve efficiency.<br>• Adapt to late working hours during peak tax season to meet client needs.<br>• Stay informed about industry trends and forward-thinking practices within the financial field.<br>• Assist in the transition of office operations as ownership changes within the company.
<p>We are looking for an Accounting Assistant to join our team in Albany, New York. This position is responsible for general ledger maintenance, accounts payable and receivable, financial analysis, and assisting with audits and other accounting functions that contribute to the organization’s overall financial health.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and update general and subsidiary ledgers, including accounts receivable, accounts payable, and revenue distribution.</li><li>Verify and ensure the accuracy of general ledger coding; process invoices for accounts payable and receivable.</li><li>Coordinate and execute accounts payable check runs in a timely and accurate manner.</li><li>Conduct cost analyses to support strategic financial decisions and budgeting processes.</li><li>Assist in preparing monthly variance analyses for various departments to monitor and evaluate financial performance.</li><li>Support event settlements and sponsor contract preparations to ensure accurate and transparent financial reporting.</li><li>Collaborate in internal and external audits by providing required documentation, schedules, and other information.</li><li>Monitor and manage insurance records, depreciation schedules, and operating expenses.</li><li>Perform other accounting-related duties as assigned to support departmental and organizational goals.</li></ul>
<p>We are seeking a detail-oriented <strong>Accounts Receivable & Billing Specialist</strong> to join our client’s team in Albany, NY. This <strong>temp-to-hire opportunity</strong> is ideal for someone with strong accounting skills and experience in billing processes, who is looking to grow with a supportive and collaborative organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and process <strong>AIA billings</strong> for construction projects</li><li>Manage <strong>accounts receivable</strong> functions, ensuring timely and accurate invoicing</li><li>Perform <strong>general ledger reconciliations</strong> and assist with month-end close activities</li><li>Support the accounting team with reporting, documentation, and audit preparation</li><li>Collaborate with project managers and operations staff to resolve billing or reconciliation discrepancies</li><li>Assist with other accounting duties as needed</li></ul>
We are looking for a detail-oriented Billing Clerk to join our dynamic accounting team in Albany, New York. In this role, you will play a key part in managing and finalizing client billing processes, ensuring accuracy and efficiency in all aspects of financial documentation. This position offers an opportunity to collaborate with various professionals and contribute to the seamless operation of the billing department.<br><br>Responsibilities:<br>• Prepare, edit, and scan prebills for client review and approval.<br>• Make necessary adjustments to finalize bills, including monitoring write-offs and other billing modifications.<br>• Assist with reconciling billing discrepancies in a timely manner.<br>• Collaborate on month-end closing processes to ensure accurate financial reporting.<br>• Utilize legal accounting software, such as SurePoint, to streamline billing functions.<br>• Maintain detailed records and ensure compliance with organizational billing standards.<br>• Communicate effectively with attorneys and team members to resolve billing inquiries.<br>• Monitor work-in-progress (WIP) accounts and ensure proper adjustments are applied.<br>• Contribute to the overall efficiency of the billing department by identifying areas for process improvement.
<p><strong>Summary:</strong></p><p>We are seeking a detail-oriented and motivated<strong> Accounting Assistant</strong> to support a busy finance department. This role will assist with the development and implementation of goals and priorities related to financial management, budgeting, accounting, purchasing, and payroll in accordance with company policies and standard accounting practices.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain general and subsidiary ledgers, accounts receivable, accounts payable, revenue distribution, depreciation, cost, operating expenses, and insurance records.</li><li>Verify and ensure accuracy of general ledger coding; enter accounts receivable and payable invoices.</li><li>Prepare accounts payable check runs.</li><li>Assist with monthly cost analyses and departmental variance reporting.</li><li>Prepare and perform (or assist with) event settlements and sponsor contracts.</li><li>Support internal and external audit processes.</li><li>Perform additional accounting duties and projects as assigned.</li></ul>
<p><strong>Position Summary:</strong> Our client seeks an experienced Bookkeeper to support all aspects of their accounting department, reporting directly to the Financial Controller. This is an excellent opportunity for detail-oriented professionals looking to manage a diverse workload within a dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and accounts receivable transactions</li><li>Prepare financial reports and reconcile accounts as directed</li><li>Participate in month-end and year-end closing tasks per management instruction</li><li>Communicate professionally with customers and vendors regarding billing matters</li><li>Assist with general administrative tasks as needed</li><li>Perform accounting clerical duties, including filing, scanning, document uploads, and organizing year-end files for storage</li><li><strong>Why Work With Our Client?</strong> This role offers the chance to take ownership of core accounting processes, collaborate with a supportive finance team, and contribute</li></ul><p><br></p>
<p><strong>Accounts Payable Clerk</strong></p><p>The Accounts Payable Clerk is responsible for processing and maintaining accurate records of invoices, payments, and vendor information for both the organization and its associated funds. This role ensures accuracy and appropriate documentation of all expenses paid, facilitates timely and accurate payments, maintains proper filing, and ensures compliance with internal policies and applicable city, state, and federal regulations. The position reports to the Manager of Accounting and the Director of Finance.</p><p><br></p><p><strong>General Responsibilities:</strong></p><ul><li>Receive all vendor invoices and forward to the appropriate Director/Manager for approval.</li><li>Review and process approved invoices, member expense reports, and check requests in a timely manner.</li><li>Prepare and process weekly check runs and electronic transfers.</li><li>Maintain vendor files to ensure current W-9s and contracts are up to date, including electronic system scanning.</li><li>Coordinate with vendors regarding inquiries about payments or discrepancies.</li><li>Assist with month-end close process by preparing accruals.</li><li>Prepare and distribute annual 1099 forms to vendors.</li><li>Assist with the preparation of the annual LM-2 filing to the Department of Labor, including reviewing transactions to ensure proper classifications.</li><li>Provide requested documents during annual audits.</li><li>Support the accounting team and organization with additional tasks as needed.</li></ul><p><strong>If you are interested in learning more about this opportunity, please contact Mary Christman or Gabrielle Maisonet at (518) 462-1430. We look forward to speak with you!</strong></p>
We are looking for a dedicated Accounts Payable Clerk to join our team in Albany, New York. The ideal candidate will have a keen eye for detail and a strong understanding of accounts payable processes, particularly within project-driven or construction environments. This role will focus on ensuring accurate financial records, maintaining vendor relationships, and supporting job cost management.<br><br>Responsibilities:<br>• Process vendor invoices with accuracy, ensuring they are properly allocated to the appropriate jobs and commitments.<br>• Identify and resolve any discrepancies, including commitment variances and budget overages, in collaboration with relevant stakeholders.<br>• Generate and review monthly accounts payable aging reports for management approval.<br>• Coordinate and execute monthly check runs, ensuring timely payments with proper authorization.<br>• Reconcile vendor statements on a monthly basis to ensure all expenses are recorded in the appropriate accounting period.<br>• Support the tracking of job costs and commitments to maintain accurate financial reporting.<br>• Collaborate with project managers and internal departments to address any accounts payable concerns.<br>• Maintain organized records of invoices, payments, and relevant documentation for audit purposes.
<p>We are looking for a dedicated Accountant/Bookkeeper to join our team in Latham, New York. This position is ideal for someone with a strong background in accounting who is eager to grow their career within the construction and real estate industry. The role offers an opportunity to work with a collaborative team while managing essential financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the complete accounts payable cycle, ensuring timely and accurate processing of transactions.</p><p>• Perform account reconciliations and monitor financial activities to maintain accuracy.</p><p>• Maintain and update the general ledger, job costing records, and intercompany accounting processes.</p><p>• Assist in month-end and year-end closing procedures, ensuring compliance and precision.</p><p>• Prepare financial reports and contribute to budgeting efforts to support business goals.</p><p>• Collaborate with other departments to ensure financial data aligns with organizational objectives.</p><p>• Utilize accounting software to streamline processes and improve efficiency.</p><p>• Ensure compliance with company policies and industry standards in all financial operations.</p><p>• Provide support in transitioning to advanced roles, such as Staff Accountant, as opportunities arise.</p>
We are looking for a highly organized and detail-oriented Staff Accountant to join our team on a long-term contract basis in Arlington, Vermont. This role is ideal for a financial expert with a strong background in accounting operations who is eager to contribute to the preparation of financial statements, audit processes, and month-end closings.<br><br>Responsibilities:<br>• Prepare and post accurate journal entries to ensure the integrity of the general ledger.<br>• Perform regular reconciliations of bank accounts and other key financial records.<br>• Assist in the preparation of financial statements and ensure compliance with accounting standards.<br>• Support month-end and year-end closing activities, including accruals and adjustments.<br>• Manage accounts payable processes and ensure timely vendor payments.<br>• Collaborate with auditors during audit preparation and provide necessary documentation.<br>• Maintain accurate and up-to-date financial records for reporting purposes.<br>• Utilize Excel to create detailed reports and analyze financial data.<br>• Ensure adherence to accounting policies and procedures to maintain compliance.
<p>Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assist in preparing end of month financial reports</p><p>• Handle accounts receivable and payable tasks</p><p>• Conduct credit card reconciliations</p><p>• Manage and maintain accurate customer credit records</p><p>• Handle administrative tasks as necessary</p><p>• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks</p><p>• Ensure accuracy and efficiency in processing customer credit applications</p><p>• Monitor customer accounts and take appropriate actions as needed</p><p>• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks</p>
