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3 results for Office Services Specialist in Albany, NY

Office Manager

Albany, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
Mary Christman and Gabrielle Maisonet are working with a mission-driven nonprofit organization seeking a detail-oriented Office & Program Coordinator to join their team! This temp-to-hire opportunity is ideal for someone who enjoys balancing administrative operations, program support, and facility coordination while contributing to a meaningful community-focused organization.In this role, you’ll manage day-to-day office operations, support programs and events, assist with facility oversight, and help ensure smooth coordination across staff, volunteers, and leadership. If you’re organized, proactive, and enjoy wearing multiple hats in a collaborative environment, this could be a great fit. What you’ll be doing:Administrative & Office Management • Managing front desk operations, including greeting visitors, answering phones, and responding to inquiries • Maintaining and updating organizational records, calendars, mailing lists, and filing systems (digital and paper) • Coordinating schedules for meetings, trainings, and internal activities • Ordering, tracking, and maintaining office supply inventory • Ensuring office equipment functionality and coordinating with IT/technical support as neededProgram & Event Support • Providing logistical and administrative support for programs, outreach initiatives, and events • Assisting with preparation and distribution of outreach materials such as flyers, newsletters, and mailings • Supporting HIV/HCV testing initiatives and Project Sano, including materials coordination and basic intake support • Collecting, organizing, and submitting program documentation, data, and monthly reports in coordination with staffFacilities Management • Supervising the Maintenance Manager and coordinating repairs, maintenance, and facility improvements • Serving as the primary point of contact for facility-related issues across multiple locations • Tracking and managing facility needs related to safety, accessibility, HVAC, plumbing, and general upkeep • Coordinating with external vendors for janitorial services, pest control, and building maintenance • Maintaining documentation of facility issues and communicating updates to leadershipStaff & Volunteer Oversight • Supervising and providing guidance to seasonal staff, interns, and volunteers • Supporting onboarding, orientation, and task coordination for volunteers • Assisting with day-to-day coordination of administrative and program support staff
2026-05-12T00:00:00Z

General Office Clerk

Hudson, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative operations for a housing association in Hudson, New York. This Contract position is ideal for someone who is organized, dependable, and comfortable handling office records, resident-related paperwork, and routine clerical tasks. The person in this role will help keep the office running smoothly by managing documents, supporting data entry activities, and assisting with front-office coordination. Responsibilities: • Organize incoming paperwork by sorting, date-marking, and filing documents in the appropriate alphabetical or numerical order. • Route records and materials to the correct team members to support timely follow-up and processing. • Monitor office inventory levels and replenish administrative supplies as needed to maintain daily operations. • Receive rent payments and prepare accurate receipts for residents and internal records. • Enter departmental information into computer systems with attention to accuracy and completeness. • Support the collection of resident signatures on required forms and related documentation. • Help arrange office materials, records, and shared resident spaces to promote an orderly environment. • Provide assistance with planning and on-site coordination for the annual resident event held in mid-July.
2026-05-29T00:00:00Z

Business Office Manager

Leeds, NY
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
Position Overview:Small Firm seeking a highly organized and detail-oriented Office Manager to oversee daily administrative operations and support the overall efficiency of the firm. This role will start with a primary focus on office administration, with the opportunity to gradually take on bookkeeping responsibilities over time. Responsibilities:Administrative / Office Management<ul><li>Manage day-to-day office operations, ensuring a smooth and efficient work environment</li><li>Serve as the main point of contact for incoming calls, emails, and visitors</li><li>Coordinate schedules, meetings, and appointments for leadership and staff</li><li>Maintain office supplies, vendor relationships, and general office organization</li><li>Assist with project documentation, filing systems, and internal processes</li><li>Support onboarding of new employees and general HR administration</li></ul>Gradually take ownership of day-to-day bookkeeping functions over time:<ul><li>Assist with accounts payable/receivable processing</li><li>Track expenses, invoices, and project-related financial data</li><li>Support payroll and timesheet processing</li><li>Work with external accountant or leadership on financial reporting</li></ul>
2026-05-20T00:00:00Z