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2 results for Office Services Specialist in Albany, NY

Office Manager

Albany, NY
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an organized and dependable Office Manager to support daily operations for a mission-driven nonprofit advocacy center in the Capital Region. This role combines office administration, event and program coordination, and oversight of workplace logistics to help the organization operate efficiently. This contract opportunity with permanent potential is ideal for someone who is proactive, adaptable, and passionate about supporting meaningful programs and services that make a difference in the community. The organization is committed to fostering an inclusive and welcoming environment and provides advocacy, support, and resources for the LGBTQ+ community. Candidates should be comfortable working with people from diverse backgrounds and enjoy contributing to a collaborative, mission-focused team. Responsibilities:• Manage office records, calendars, contact lists, databases, and filing systems to ensure information remains accurate and accessible.• Coordinate internal meetings, staff trainings, and other organizational activities by arranging schedules and related logistics.• Monitor office supply levels, place orders, and maintain inventory of materials needed for daily operations.• Oversee the basic working condition of office equipment and work with technical support or service providers to resolve issues.• Provide administrative and logistical assistance for programs, community outreach efforts, and special events.• Prepare, organize, and distribute communication materials such as flyers, newsletters, and mailed outreach pieces.• Support testing initiatives and Project Sano activities through materials preparation and basic participant intake assistance.• Compile program documentation, maintain organized data records, and submit monthly reporting materials in partnership with program staff.• Guide facility operations by coordinating repairs, tracking building concerns, and working with outside vendors for cleaning, pest control, and maintenance services.• Supervise seasonal staff, interns, and volunteers while assisting with onboarding, orientation, and task assignments. Please contact Mary Christman or Gabrielle Maisonet to learn more about this exciting opportunity! The benefits are just the icing on the cake! We look forward to connecting with you. Thanks!
2026-07-06T00:00:00Z

Front Office Administrative Assistant

Coeymans, NY
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for a Front Office Administrative Assistant to support daily administrative operations on site at our location in Coeymans, New York. This contract position is ideal for someone who enjoys keeping an office organized, providing a welcoming front-office presence, and handling a wide range of coordination tasks with professionalism on a team that exudes great company/team culture. The person in this role will assist with admin and office support, visitor and meeting preparation, and contribute to the smooth day-to-day flow of office and plant support services. Responsibilities:• Coordinate administrative support for front office operations, ensuring daily activities are handled efficiently and professionally.• Oversee purchasing-related tasks by researching products, tracking supply levels, and maintaining accurate records of orders and inventory.• Support outbound recycling shipments by preparing documentation and helping organize loads for dispatch.• Manage mailroom and shipping activities, including preparing outgoing packages, arranging postage and courier needs, and routing incoming deliveries appropriately.• Schedule service visits and maintenance appointments for office and plant vendors to help keep facilities operating smoothly.• Weigh inbound and outbound truck loads, calculate load information, and communicate instructions clearly to drivers on site.• Prepare meeting spaces and reception areas for visitors, while assisting with post-meeting cleanup and general readiness.• Help maintain a neat and orderly office environment, including shared spaces such as hallways, restrooms, and supply areas.• Perform a variety of general administrative duties such as filing, data entry, document preparation, kitchen and office supply coordination, and other support tasks as needed.
2026-07-10T00:00:00Z