We are looking for a detail-oriented Administrative Assistant to join our team in Chandler, Arizona. This Contract-to-permanent role offers an excellent opportunity to work within the construction and legal industries, supporting critical administrative functions. The ideal candidate will bring strong organizational skills, the ability to multitask, and a keen eye for detail to manage contracts and legal documentation effectively.<br><br>Responsibilities:<br>• Prepare, review, and organize contracts and bid documentation with precision.<br>• Manage administrative tasks related to construction projects, including document tracking and updates.<br>• Communicate effectively with internal teams and external clients to address inquiries and provide support.<br>• Perform data entry and maintain accurate records for legal and construction-related projects.<br>• Assist with office organization during a move, ensuring smooth transitions and unpacking processes.<br>• Collaborate with team members to ensure consistency and accuracy in documentation.<br>• Conduct grammar and sentence structure checks to ensure compliance with legal standards.<br>• Support inbound communication by answering calls and directing inquiries appropriately.<br>• Participate in team interviews and coordination meetings to align on administrative priorities.<br>• Maintain confidentiality and professionalism when handling sensitive information.
We are looking for a skilled and proactive Executive Assistant to provide high-level support to a fast-paced real estate development executive team. As a trusted partner, you will manage day-to-day activities, communications, and special projects to ensure the leadership team can focus on strategic priorities. This is a Contract position based in Scottsdale, Arizona.<br><br>Responsibilities:<br>• Manage complex calendars and schedules, ensuring seamless coordination of meetings, events, and appointments.<br>• Organize travel arrangements, including booking flights, accommodations, and preparing itineraries for domestic trips.<br>• Prepare and review meeting materials, agendas, and follow-up documentation to support executive operations.<br>• Draft, edit, and proofread correspondence, presentations, and reports with a high level of accuracy.<br>• Assist in preparing materials for corporate and investor relations, including assembling presentations and taking meeting minutes.<br>• Monitor project deadlines, track key deliverables, and follow up on outstanding tasks to ensure completion.<br>• Maintain organized records of contracts, budgets, and other project-related documentation.<br>• Oversee expense reporting, ensuring timely and accurate submission in line with company policies.<br>• Coordinate company events, managing logistics, vendor relations, and budgets to deliver successful outcomes.<br>• Facilitate communication between the executive team and internal or external stakeholders, ensuring professionalism and discretion.
We are looking for a detail-oriented Small Market Sales Assistant to join our team in Rochester, New York. In this long-term contract role, you will support top-performing sales representatives and leadership by managing administrative tasks and ensuring smooth communication with clients and referral sources. This is a fantastic opportunity to contribute to a dynamic payroll services industry while utilizing your organizational and technical skills.<br><br>Responsibilities:<br>• Provide administrative support to sales representatives and leadership by handling correspondence and documentation.<br>• Utilize business software tools, including Salesforce, Microsoft Outlook, and spreadsheets, to process and track sales activities.<br>• Coordinate submission workflows, ensuring all requirements are met and deadlines are adhered to.<br>• Serve as a point of contact for clients, referral sources, and sales team members to facilitate seamless communication.<br>• Prepare reports, organize data, and maintain accurate records of sales activities.<br>• Assist in creating and managing client proposals and submissions.<br>• Monitor and log sales activities into the CRM system for accurate reporting and tracking.<br>• Perform ad hoc tasks such as photocopying, scanning documents, and other administrative duties as needed.<br>• Ensure compliance with company protocols and maintain confidentiality in all interactions.
