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23 results in 04019

Finance Manager (non-profit)

Kennebunk, ME
onsite
Permanent / Full Time
90000 - 94000 USD / Yearly
Robert Half has partnered with a community focused non-profit in Southern Maine to locate a hands-on Finance Manager for a full time position. The Finance Manager will be the sole accountant for the organization. The ideal candidate will have the following skills and experience: <ul><li>Bachelor's Degree in Accounting, Finance, Business or similar</li><li>7+ years full cycle General Ledger accounting</li><li>Month-End close</li><li>Accounts Payable</li><li>Grant Accounting</li><li>Hands-on QuickBooks Online</li><li>Strategic reports</li><li>Budget and Forecasting</li><li>Payroll for 15 employees</li><li>Advanced Excel</li></ul> Employer offers generous benefits including: 2 health plan options, retirement with match upon hire, FSA/Dependent Care, Paid vacation and holidays. Hybrid schedule option. For consideration please apply online with resume. If you're already working with an RH permanent recruiter, please reach out to us directly.
2026-08-26T00:00:00Z

Accounts Receivable Specialist

Brunswick, ME
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Accounts Receivable Specialist to support a busy finance team through a long-term contract assignment. This position will focus on maintaining accurate invoicing, following up on outstanding balances, and ensuring daily cash activity is recorded properly. The ideal candidate brings a strong background in receivables operations and can work efficiently in a fast-moving environment while keeping financial records organized and current. Responsibilities: • Prepare and issue customer invoices accurately and on schedule to support timely payment processing. • Monitor outstanding accounts and communicate with clients to resolve past-due balances in a detail-oriented manner. • Apply incoming payments to the appropriate customer accounts and verify that cash receipts are recorded correctly. • Review account activity to identify discrepancies and assist with resolving billing or payment issues. • Support account reconciliation tasks to help maintain accurate receivables records and reporting. • Track daily cash transactions and update internal records to reflect current payment activity. • Partner with internal teams to address customer account questions and improve the flow of receivables information.
2026-09-04T00:00:00Z

Part Time Bookkeeper

Scarborough, ME
onsite
Temporary to Hire
23 - 26 USD / Hourly
We are looking for a detail-oriented Part Time Bookkeeper to join a growing team in Scarborough, Maine in a contract-to-permanent capacity. This position supports day-to-day financial operations for a seafood processing business and is well suited for someone who can stay organized, manage several priorities at once, and provide helpful customer-facing support when needed. The role works closely with leadership in a small team environment and offers permanent hours with the opportunity to transition into a long-term position. Responsibilities:• Maintain accurate financial records in QuickBooks Online for multiple business entities.• Process billing and accounts payable activities with close attention to accuracy and timeliness.• Organize sales information and keep supporting documentation up to date and easy to access.• Reconcile routine transactions and monitor account activity across several sets of books.• Communicate professionally with customers and internal team members to address account-related questions.• Balance competing priorities in a busy setting while supporting daily administrative and bookkeeping needs.• Collaborate with management to keep financial processes running smoothly and efficiently.• Assist with general bookkeeping tasks and reporting for a small team.
2026-09-02T00:00:00Z

Human Resources (HR) Business Partner

Auburn, ME
onsite
Temporary / Contract
51.4615 - 65 USD / Hourly
We are looking for an experienced Human Resources Business Partner to support a client team in Auburn, Maine through a Contract assignment. This role combines strategic HR partnership with hands-on employee support, helping leaders navigate workplace concerns, policy interpretation, and people-related decisions. The ideal candidate brings strong judgment, a practical approach to employee relations, and the ability to balance compliance with a positive employee experience. Responsibilities: • Advise managers and team leaders on employee relations matters, workplace concerns, and policy application to support fair and consistent outcomes. • Conduct and document workplace investigations, gather relevant information, and provide recommendations aligned with company standards and employment practices. • Partner with business leaders on performance management matters, including coaching conversations, corrective action, and resolution planning. • Support compensation-related reviews by analyzing internal factors and helping leaders make informed pay decisions. • Manage key HR administrative processes such as preparing offer documentation, maintaining employee records, and coordinating onboarding activities. • Lead orientation sessions for new employees and help employees transition smoothly into the organization with clear guidance on policies and expectations. • Provide onsite support connected to integration activities and collaborate with stakeholders to address people impacts during implementation efforts. • Travel as needed to deliver in-person HR support, build relationships with local leadership, and respond to workforce needs across assigned areas.
2026-08-20T00:00:00Z

Sr. Financial Analyst

Falmouth, ME
onsite
Temporary / Contract
36.4135 - 42.163 USD / Hourly
We are looking for an experienced Sr. Financial Analyst to support financial planning and analytical initiatives for a Contract position based in Falmouth, Maine. This role will focus on interpreting financial data, building models, and delivering insights that help guide budgeting, forecasting, and operational decision-making. The ideal candidate brings strong analytical judgment, comfort working with large datasets, and the ability to translate findings into clear business recommendations. Responsibilities: • Develop and maintain financial models to evaluate trends, business performance, and future planning scenarios. • Analyze budget-to-actual results and investigate variances to identify drivers, risks, and opportunities. • Prepare recurring and on-demand financial reports that support leadership decision-making and business planning. • Perform detailed ad hoc analysis to address operational, financial, and strategic questions as they arise. • Use data mining techniques to extract, organize, and interpret information from multiple sources for actionable insights. • Support budgeting and forecasting activities by compiling assumptions, validating inputs, and refining projections. • Monitor financial performance and communicate key findings, including notable changes in revenue, cost, and margin trends. • Assist with grant-related financial tracking and reporting to help maintain accuracy and compliance requirements.
2026-08-27T00:00:00Z

Controller

Lewiston, ME
onsite
Temporary / Contract
43.5385 - 50.413 USD / Hourly
We are looking for a Controller to support a non-profit organization in Lewiston, Maine through a Long-term Contract engagement. This position will oversee core accounting activities while ensuring financial records, grant-related documentation, and scanned files are organized, accurate, and easy to retrieve. The role is well suited for someone who can balance financial oversight with strong document management practices in a mission-driven environment. Responsibilities: • Manage day-to-day accounting operations, including maintaining accurate financial records and supporting reliable reporting processes. • Oversee grant-related accounting activities by tracking expenses, organizing supporting documentation, and helping ensure compliance with funding requirements. • Coordinate document control procedures to keep financial and administrative records complete, current, and properly filed. • Scan, index, and compile important documents so that paper and digital files are accessible, organized, and easy to audit. • Review financial documentation for accuracy and completeness before records are stored or shared with internal stakeholders. • Support month-end and periodic close activities by reconciling accounts and preparing documentation needed for review. • Maintain orderly record retention practices for accounting files, grant materials, and other sensitive documents. • Collaborate with internal teams to improve the consistency and efficiency of document handling and financial record organization.
2026-08-21T00:00:00Z

FP&A Analyst

Lewiston, ME
onsite
Temporary / Contract
30.0865 - 40 USD / Hourly
We are looking for an FP&A Analyst to support financial planning and analysis activities for a mission-driven non-profit organization in Lewiston, Maine. This is an ONSITE role. Must live in Maine. This Contract position will focus on budgeting, forecasting, financial reporting, and data accuracy to help guide sound business decisions. The ideal candidate brings strong analytical skills, hands-on experience with planning tools, and an understanding of non-profit and grant-based financial environments. Responsibilities:• Maintain and update financial data with a high level of accuracy to support reporting and planning activities.• Develop budget models, forecasts, and variance analyses to help leadership evaluate financial performance.• Use enterprise performance management tools, including Adaptive Insights, to prepare reports and improve planning workflows.• Support annual budget preparation by gathering inputs, validating assumptions, and consolidating departmental submissions.• Analyze capital-related financial activity and provide insight into resource allocation and spending trends.• Partner with finance and operational stakeholders to produce clear reporting for organizational decision-making.• Assist with grant-related financial tracking to ensure funds are monitored in alignment with reporting needs.• Contribute to process improvements in financial planning and reporting, including work tied to evolving systems or internal workflows when needed.
2026-08-27T00:00:00Z

Patient Access Specialist

Lewiston, ME
onsite
Temporary / Contract
18 - 19.15 USD / Hourly
We are looking for a Patient Access Specialist to support front-end patient account activities for a hospital setting in Lewiston, Maine. This Long-term Contract position focuses on accurate admissions support, patient registration, insurance review, and financial communications while maintaining a high standard of service and regulatory compliance. The ideal candidate will combine strong administrative accuracy with a compassionate approach when assisting patients, families, and care teams. 2 schedules open: Wednesday, Friday, Saturday Hours: 6:30 AM-7:00 PM Responsibilities:• Manage patient admission and registration activities, ensuring demographic details, medical record numbers, and account information are entered correctly and in a timely manner.• Prepare patient accounts ahead of scheduled visits by completing pre-registration tasks, contacting patients as needed, and gathering insurance, demographic, and financial information.• Review physician orders and coverage details, verify eligibility, and document benefit information to support accurate billing and cleaner claims processing.• Communicate financial responsibility to patients or guarantors, collect point-of-service payments and outstanding balances, and discuss available payment arrangement options when appropriate.• Explain consent documents, treatment-related forms, and required patient notices, securing signatures and proper documentation from patients, guardians, or guarantors.• Perform medical necessity screening for applicable services, provide required notifications to Medicare patients when coverage may be limited, and document distribution of related forms and materials.• Deliver attentive, compassionate customer service during all patient interactions while following organizational procedures and compliance standards.• Use audit and reporting processes to identify account issues, correct registration errors, and help maintain documentation quality across departments and facilities.• Compile accurate audit results and productivity information for Patient Access leadership while ensuring work meets established quality and timeliness expectations.
2026-09-03T00:00:00Z

Receptionist

Portland, ME
onsite
Temporary / Contract
15 - 15.587 USD / Hourly
We are looking for a friendly and dependable Receptionist to support daily front desk operations in Portland, Maine. This Long-term Contract position is well suited for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping the office running smoothly. The ideal candidate brings strong phone etiquette, professionalism, and the ability to handle multiple priorities throughout the day. Responsibilities: • Welcome visitors professionally and serve as the first point of contact for the office. • Manage a multi-line phone system, directing calls accurately and efficiently to the appropriate departments or team members. • Respond to inbound calls with courtesy, provide basic information, and relay messages in a timely manner. • Maintain an organized reception area to ensure a positive experience for guests and staff. • Support routine administrative tasks such as handling correspondence, scheduling, and general front desk coordination. • Monitor daily office traffic and assist with communication flow between internal teams and external contacts.
2026-08-25T00:00:00Z

Portfolio Administrator

Portland, ME
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We’re partnering with a growing investment management firm in Portland, Maine that is looking to add an experienced Portfolio Administrator to its team. This is a full-time, in-office opportunity for someone who enjoys working directly with clients while partnering closely with Portfolio Managers, Relationship Managers, and Client Services professionals. What you’ll be doing: • Manage day-to-day administrative needs for high-net-worth and institutional client accounts • Support account openings, closings, transfers, gifting, tax information, RMDs, and trust distributions • Work directly with custodians and clients to ensure accounts are opened and maintained accurately • Assist with trading-related requests involving equities, bonds, benchmarking, and complex account maintenance • Support daily reconciliations, fund accounting, reporting, and account queries • Assist with compliance-related responsibilities and process improvements • Serve as a key point of contact to ensure clients receive exceptional service
2026-08-10T00:00:00Z

Help Desk/Desktop Support Analyst

Portland, ME
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Help Desk/Desktop Support Analyst to deliver responsive technical assistance to employees working across Portland, Maine and remote environments. This Long-term Contract position is ideal for a service-oriented, detail-oriented individual who can diagnose everyday technology issues, guide users clearly, and keep support activities organized. The role focuses on maintaining productivity by resolving device, software, and access problems while ensuring a reliable end-user experience. Responsibilities: • Deliver first- and second-level technical support for workstations, notebooks, mobile devices, printers, and other end-user equipment. • Investigate and resolve issues involving operating systems, business applications, connectivity, and remote access with a strong focus on timely service. • Provide hands-on and remote support for Microsoft 365 tools such as Outlook, Teams, OneDrive, Word, Excel, and PowerPoint. • Track incoming incidents and service requests through the support platform, ensuring updates, resolutions, and user interactions are documented accurately. • Coordinate employee onboarding and offboarding tasks, including account access, equipment setup, collection, and deployment of assigned technology. • Maintain device inventory records and assist with hardware replacements, refresh cycles, and general asset management activities. • Support meeting room technology and collaboration tools to help ensure smooth day-to-day communication and presentation capabilities. • Escalate higher-complexity issues when needed and contribute to broader IT initiatives and operational improvements. • Assist users with Active Directory-related access needs, account support, and other basic administrative tasks tied to end-user services.
2026-08-28T00:00:00Z

Accounts Payable Specialist

Auburn, ME
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a Long-term Contract position based in Auburn, Maine. This role focuses on accurate invoice handling, payment processing, and financial record maintenance while helping ensure vendors are paid on time. The ideal candidate brings strong attention to detail, sound judgment with account coding, and the ability to manage a steady workflow in a deadline-driven environment. Responsibilities: • Review incoming invoices for completeness, accuracy, and proper approval before processing. • Assign correct general ledger or account codes to invoices and related payment records. • Prepare and process electronic payments, including ACH transactions, in accordance with established timelines. • Coordinate scheduled check runs and verify payment details prior to release. • Maintain organized accounts payable documentation to support audits and internal recordkeeping. • Communicate with vendors and internal teams to resolve payment discrepancies, missing information, or coding questions. • Reconcile accounts payable activity and assist in identifying outstanding items requiring follow-up.
2026-08-31T00:00:00Z

Financial Analyst

Mechanic Falls, ME
onsite
Temporary / Contract
27 - 33 USD / Hourly
Robert Half is looking to hire a hybrid Financial Analyst to work with one of our well known clients in Mechanic Falls, Maine. This is a 6 month contract that is looking for a candidate to start immediately. Key Functions – Financial Analyst• Develop, maintain, and update financial models to support forecasting, budgeting, and long-term planning• Analyze monthly, quarterly, and annual financial results, including variance analysis against budget and prior periods• Prepare management reporting packages with clear insights, trends, and key performance indicators (KPIs)• Support the annual budgeting and periodic forecasting processes• Conduct ad hoc financial analysis to support business decisions and operational initiatives• Identify trends, risks, and opportunities to improve financial performance• Assist with month-end close activities, including journal entries and accruals as needed• Improve reporting tools, dashboards, and processes for greater efficiency and accuracy• Ensure data integrity across financial systems and reporting platforms
2026-09-03T00:00:00Z

Customer Service Representative

South Portland, ME
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a Customer Service Representative to join our team in South Portland, Maine. This Long-term Contract position is ideal for someone who enjoys helping customers, handling account and payment questions, and working accurately with data in a fast-paced office setting. The role requires strong communication skills, confidence using computers and spreadsheets, and the ability to support both service-related inquiries and day-to-day administrative tasks. Responsibilities: • Respond to incoming customer calls and provide timely, attentive assistance with service-related questions and concerns. • Process billing transactions, accept payments, and help resolve account discrepancies with accuracy and attention to detail. • Enter and update customer orders and account information in internal systems while maintaining complete and accurate records. • Use Microsoft Excel to review figures, organize data, and support routine reporting or account follow-up activities. • Make outbound calls as needed to gather information, confirm service details, or follow up on customer requests. • Deliver a positive customer experience by addressing issues efficiently and communicating clearly with clients and internal teams. • Support office operations by managing multiple tasks throughout the day while meeting service and administrative expectations.
2026-08-31T00:00:00Z

Office Manager

Augusta, ME
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for an organized Office Manager to support daily operations for a team based in Augusta, Maine. This Long-term Contract position will oversee core administrative and financial activities, help keep office workflows running smoothly, and provide dependable support for time-sensitive business needs. The ideal candidate brings strong attention to detail, comfort with accounting-related tasks, and the ability to manage multiple priorities in a well-organized office environment. Responsibilities: • Manage day-to-day office operations, ensuring administrative processes are handled accurately and on schedule. • Oversee incoming and outgoing payments, including preparing disbursements, coordinating signatures, and sending completed checks. • Record financial activity, prepare bank deposits, and maintain accurate bookkeeping records in QuickBooks Online. • Collect, sort, and distribute mail while handling routine correspondence and general office support tasks. • Process weekly payroll by established deadlines and maintain organized records related to employee compensation. • Monitor office inventory levels and arrange for materials and supplies so staff have what they need to work efficiently. • Use internal labor tracking and payroll-related systems to support reporting and administrative coordination. • Assist with periodic administrative projects, such as event-related arrangements, registration tracking, enrollments, and data entry or database updates. • Handle recurring monthly duties, including pension-related payments and other scheduled administrative deadlines.
2026-08-31T00:00:00Z

Financial Analyst

Lewiston, ME
onsite
Temporary / Contract
25 - 32 USD / Hourly
We are looking for a Financial Analyst to support a non-profit organization in Lewiston, Maine through a Contract position. This role focuses on turning financial data into clear insights that help leaders make informed decisions, improve planning, and monitor organizational performance. The ideal candidate brings strong analytical judgment, comfort with modeling and reporting, and the ability to investigate trends, exceptions, and financial results with accuracy. Responsibilities: • Analyze financial results and operational data to identify patterns, risks, and opportunities that support business decision-making. • Build and maintain financial models used for forecasting, budgeting, scenario planning, and performance evaluation. • Perform customized financial reviews in response to leadership requests, delivering timely insights for strategic and day-to-day needs. • Compare actual results against forecasts and budgets, then explain key variances through clear and well-supported analysis. • Gather, organize, and interpret large data sets using effective data mining techniques to improve reporting accuracy and uncover meaningful trends. • Prepare financial summaries, dashboards, and presentations that translate complex information into concise recommendations for stakeholders. • Partner with internal teams to validate assumptions, improve financial visibility, and strengthen planning processes across the organization.
2026-09-02T00:00:00Z

Office Manager

Auburn, ME
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations. This long-term contract position is ideal for someone who can keep the office running efficiently, provide front-desk support, and manage essential purchasing and payment activities. The role requires someone who is detail oriented and comfortable balancing administrative coordination with vendor and office supply oversight. Responsibilities: • Oversee day-to-day office activities to help maintain an efficient and well-organized workplace environment. • Coordinate the purchasing of office materials and ensure supplies are restocked in a timely manner. • Track inventory levels for administrative and workplace essentials to prevent shortages and disruptions. • Handle accounts payable tasks, including processing invoices and supporting accurate payment records. • Serve as the first point of contact for visitors, calls, and general front-desk inquiries. • Support administrative workflows by organizing documents, maintaining records, and assisting with routine office communications.
2026-09-04T00:00:00Z

Legal Administrator

Portland, ME
onsite
Temporary / Contract
17 - 20 USD / Hourly
We are looking for a detail-oriented Legal Administrator to support legal operations in Portland, Maine. This is a Contract position for someone who can keep documentation organized, coordinate deadlines, and help maintain smooth day-to-day case support. The ideal candidate is comfortable working with court-related processes, digital filing systems, and scheduling tools in a fast-paced legal environment. Responsibilities: • Maintain accurate legal records and organize case documentation for easy retrieval and compliance. • Prepare, submit, and track electronic filings and other court-related documents within required deadlines. • Support attorneys and legal staff by updating matters in case management systems and keeping file information current. • Coordinate calendars for hearings, meetings, and filing deadlines to help prevent scheduling conflicts. • Monitor case activity and follow up on outstanding items to keep legal matters moving efficiently. • Review documents for completeness, formatting, and procedural accuracy before submission. • Assist with administrative legal support tasks that contribute to efficient daily department operations.
2026-08-26T00:00:00Z

Staff Accountant

Westbrook, ME
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
Robert Half has partnered with a growing Manufacturer in Westbrook, ME to locate a Staff Accountant for a full-time position with hybrid schedule and benefits. Must live in Maine: 3 days on-site / 2 days remote after 90 days The ideal Accounting candidate will have the following skillsand experience:<ul><li>Bachelor's Degree in Accounting, Finance, Business or similar.</li><li>3+ years experience with General Ledger</li><li>Month-end close</li><li>Some payroll exposure a plus - ADP</li><li>GAAP knowledge</li><li>Advanced Excel</li><li>Pro-active and motivated approach</li></ul> Employer offers generous benefits including: Medical, Dental, Vision, paid vacation and holidays, 401k with match and more. Hybrid schedule with 2 days remote per week after 90 days. For consideration, please apply online or reach out to your your Robert Half recruiter directly:Jennifer ThompsonRobert Half Finance & Accounting - Permanent Placement
2026-08-18T00:00:00Z

Patient Registration

Lewiston, ME
onsite
Temporary / Contract
18 - 21 USD / Hourly
<ul><li>Handled front desk duties checking in and outpatients.</li><li>Insurance verification, flags, voicemails and other duties as assigned</li></ul>
2026-08-31T00:00:00Z

Administrative & Accounting Clerk

Scarborough, ME
onsite
Permanent / Full Time
62000 - 65000 USD / Yearly
We are looking for an Administrative & Accounting Clerk to support both front office operations and core accounting tasks for a growing energy and natural resources company. This position combines customer-facing administrative work with day-to-day financial processing, making it ideal for someone who enjoys variety and stays organized in a fast-paced office setting. The right candidate will bring practical accounting knowledge, strong communication skills, and the ability to manage paperwork and transactions with accuracy. Responsibilities: • Manage front desk activity by answering a multi-line phone system, directing inquiries, and providing administrative support to the office. • Process vendor invoices and assist with accounts payable tasks to ensure timely and accurate payment handling. • Support accounts receivable activities by recording incoming payments and helping maintain up-to-date customer account information. • Prepare and track purchase orders while coordinating documentation related to office and operational expenses. • Complete bank deposit activities and maintain accurate financial records for daily transactions. • Perform data entry across accounting and administrative systems with close attention to detail and accuracy. • Organize, file, and maintain paperwork so financial and office records remain accessible and current. • Assist with general office coordination duties that help keep daily administrative and accounting functions running smoothly.
2026-08-26T00:00:00Z

Associate

Kennebunk, ME
onsite
Permanent / Full Time
80000 - 160000 USD / Yearly
Key Responsibilities:<ul><li>Represent clients in business litigation matters such as contract disputes, commercial disputes, partnership litigation, and other related areas.</li><li>Provide legal advice and develop case strategies to achieve favorable outcomes for clients.</li><li>Draft, review, and file legal documents including pleadings, motions, and discovery responses.</li><li>Manage litigation files from inception to resolution, including trial preparations if necessary.</li><li>Conduct legal research and analysis to support case strategies.</li><li>Negotiate settlements, mediate disputes, and advocate for clients in court or alternative dispute resolution forums.</li><li>Collaborate with internal teams, including paralegals and legal assistants, for case support and management.</li></ul>
2026-09-02T00:00:00Z

Litigation Legal Assistant

Portland, ME
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Our client, a full-service regional law firm, is seeking a Litigation Legal Assistant to support litigation attorneys in Portland, Maine. This position plays an important role in keeping case activity organized from opening through resolution while helping the team prepare for court appearances, discovery matters, and client communications. The ideal candidate brings strong administrative judgment, excellent document management skills, and the ability to balance multiple deadlines in a fast-paced legal environment. Role: Litigation Legal AssistantLocation: Portland, MESalary: $65,000 - $75,000 (depending on experience)Schedule: In Office M-F during onboarding, then hybrid (3 days in, 2 days remote) Responsibilities:<ul><li>Assist with trial, deposition, hearing, and other court proceeding preparation, including presentations and supporting materials.</li><li>Attend client meetings and conference calls and prepare detailed summaries and follow-up notes.</li><li>Prepare, organize, and maintain exhibits for depositions, court filings, hearings, and trials.</li><li>Review and analyze case documents; prepare deposition summaries, document digests, chronologies, and fact summaries; and coordinate incoming and outgoing document productions.</li><li>Assist attorneys with the preparation of graphics, demonstrative exhibits, and other trial presentation materials.</li><li>Draft and proofread pleadings, correspondence, memoranda, and other legal documents, ensuring accuracy in grammar, spelling, formatting, and citations; prepare Tables of Contents and Tables of Authorities as needed.</li><li>Manage attorney calendars and schedules, including meetings, court appearances, business travel, and other commitments; coordinate necessary materials and logistics in advance.</li><li>Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff; assist callers and respond to routine inquiries as appropriate.</li><li>Process incoming and outgoing mail, including sorting, scanning, distributing, and calendaring pleadings and other time-sensitive materials.</li><li>Draft, edit, and format correspondence, memoranda, pleadings, and other legal documents for attorney review and signature.</li><li>Coordinate meetings, conferences, depositions, and client appointments, including conference room reservations, catering, materials, and client hospitality; arrange seminar registrations and attorney travel, including air, hotel, and ground transportation.</li><li>Prepare monthly client billing, coordinate attorney review, and edit and finalize invoices to ensure accuracy.</li><li>Establish, organize, and maintain electronic and paper case files; review and file documents appropriately, retrieve files as requested, and manage closed files in accordance with firm procedures.</li><li>Perform a variety of administrative and practice-support functions, including processing new matter reports, preparing engagement letters, calendaring deadlines, processing attorney expense reimbursements, and tracking CLE credits and bar registrations.</li></ul>
2026-08-31T00:00:00Z