31 Results for Jobs in 04019

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Manufacturing Cost Contract Specialist

Biddeford, ME
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Robert Half has partnered with a growing manufacturer to locate a Manufacturing Contract Specialist with Defense industry exposure (FAR or DFAR) for a full time position with benefits. This is a hybrid schedule with 2-3 days per week on-site per week. The ideal candidate will have the following skills and experience: <ul><li>4+ years experience in Manufacturing industry including Defense DoD / DoW</li><li>Government bids (FAR / DFAR - regulatory knowledge)</li><li>Job costing or cost accounting experience a plus</li><li>Procurement, Contracts, Pricing, Analysis</li><li>Some cost accounting knowledge a plus</li><li>Knowledge of defense, mid-level experience with defense contractor. </li></ul> Employer offers generous salary and benefits including:Health, Dential, Vision, Paid vacation and holidays, 401k with match, hybrid work schedule. For consideration, please apply online with resume.Jennifer ThompsonRobert Half Finance & Accounting - Permanent Placement If you are actively working with another Robert Half permanent recruiter, please contact us directly.
2026-10-16T00:00:00Z

Tax Preparer

Scarborough, ME
onsite
Temporary / Contract
30 - 40 USD / Hourly
Our client is seeking an experienced Seasonal Tax Preparer to join their team during the tax season. This individual will prepare and review a variety of tax returns, including individual, nonprofit, and corporate tax returns, while providing exceptional client service and ensuring compliance with all federal and state tax regulations. The ideal candidate has strong tax preparation experience, proficiency with QuickBooks, and the ability to manage multiple deadlines in a fast-paced environment. Key Responsibilities<ul><li>Prepare and file federal and state tax returns for:</li><li>Individuals (1040)</li><li>Corporations (1120, 1120-S)</li><li>Partnerships (1065)</li><li>Nonprofit organizations (990 series)</li><li>Review financial statements, general ledgers, and supporting documentation for accuracy and completeness.</li><li>Utilize QuickBooks to review client financial records, reconcile accounts, and generate financial reports.</li><li>Analyze client tax situations to identify deductions, credits, and tax-saving opportunities.</li><li>Communicate with clients to gather required tax documentation and resolve discrepancies.</li><li>Ensure compliance with current tax laws, regulations, and filing requirements.</li><li>Conduct tax return reviews to verify accuracy prior to filing.</li><li>Assist clients with bookkeeping adjustments and account reconciliations as needed.</li><li>Maintain confidentiality of sensitive financial and personal information.</li><li>Meet strict filing deadlines during peak tax season.</li></ul>
2026-10-29T00:00:00Z

Sr. Accountant

Scarborough, ME
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
We are looking for an experienced Sr. Accountant to join our finance team in Scarborough, Maine. This role supports core accounting operations while helping improve efficiency across recurring financial processes and reporting activities. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to work effectively in a fast-moving, globally connected business environment. Success in this position requires discretion, attention to detail, and confidence collaborating across departments. Responsibilities: • Prepare monthly financial statements and contribute to the completion of recurring corporate reporting deliverables. • Perform monthly reconciliations for balance sheet and bank accounts, investigating discrepancies and resolving issues promptly. • Record and review journal entries as part of the month-end close process while maintaining the accuracy of the general ledger. • Oversee day-to-day accounts payable and accounts receivable activities, including invoice handling, cash application, collections follow-up, and payment processing. • Administer wire transfers, check disbursements, and employee reimbursement activities using approved financial systems and expense tools. • Complete sales and use tax filings for multiple states in a timely and accurate manner. • Partner with teams across the organization to gather financial information, respond to questions, and support business needs with clear communication. • Maintain organized accounting records and documentation to support audit readiness, internal controls, and efficient access to information. • Provide backup support across finance functions and assist with special projects aimed at improving departmental performance and process effectiveness.
2026-10-27T00:00:00Z

Executive Assistant

Norway, ME
onsite
Permanent / Full Time
58000 - 62000 USD / Yearly
We are looking for an organized and discreet Executive Assistant to support senior leadership. This role is central to keeping executive operations running smoothly by coordinating schedules, preparing key materials, and ensuring meetings and communications are handled with precision. The ideal candidate is comfortable managing confidential information, balancing multiple priorities, and providing strong administrative support across leadership and board-level activities. Responsibilities:• Coordinate executive calendars, manage correspondence, arrange travel logistics, and prepare presentations and other high-level administrative materials.• Support senior leadership by organizing meetings, scheduling attendees, capturing detailed notes, and using digital tools to host, record, and archive meeting documentation.• Provide administrative assistance to the Board of Directors, including planning meeting logistics, organizing catering, distributing reports and board packets, recording minutes, and processing quarterly reimbursement requests.• Maintain corporate records, governance documents, and recurring reports while ensuring required annual filings are completed accurately and on time.• Assist with strategic planning materials, leadership initiatives, and special projects led by the executive team.• Compile monthly reports and deliver day-to-day administrative support for multiple departments.• Serve as a key administrator for internal technology platforms used for board management, intranet content, shipping coordination, and scheduling.• Handle highly sensitive information with sound judgment, professionalism, and a strong commitment to confidentiality.
2026-10-19T00:00:00Z

Small Market Sales Assistant

Auburn, ME
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a detail-oriented Small Market Sales Assistant to provide administrative and coordination support for sales leaders and high-performing representatives in Auburn, Maine. This Long-term Contract position is ideal for someone who enjoys keeping workflows organized, preparing client-facing materials, and supporting day-to-day sales operations with accuracy and professionalism. The right candidate will be comfortable using business applications to manage correspondence, track activity, and help keep submissions moving on schedule. Responsibilities: • Support sales leaders and representatives by handling administrative tasks that keep daily operations organized and efficient. • Coordinate submission activities from intake through completion, ensuring timelines are met and required information is properly documented. • Prepare, format, and distribute correspondence, reports, and other business documents for clients and referral partners. • Maintain accurate records of sales activity and updates within CRM and related business systems. • Communicate with clients, referral sources, and internal sales contacts to gather information and provide status updates. • Use Outlook, word processing tools, spreadsheets, and Salesforce to manage calendars, documentation, reporting, and follow-up tasks. • Assist with ad hoc reporting and financial-related administrative requests as needed by sales leadership. • Scan, copy, and organize supporting documents to ensure submission files are complete and accessible.
2026-10-06T00:00:00Z

Accounts Payable Specialist

South Portland, ME
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a long-term contract opportunity in South Portland, Maine. This role is ideal for someone who is highly organized, accurate, and comfortable managing invoice workflows, payment processing, and coding activities in a fast-paced environment. The position will play an important part in maintaining timely vendor payments and ensuring financial records remain complete and reliable. Responsibilities: • Process vendor invoices accurately and in a timely manner while verifying supporting documentation and approvals. • Assign correct general ledger or account codes to invoices to ensure proper financial tracking and reporting. • Review and enter invoice details into the accounting system with close attention to accuracy and completeness. • Manage ACH payments and assist with electronic disbursement activities in accordance with established procedures. • Prepare and support scheduled check runs to help ensure vendors are paid within required timelines. • Investigate invoice discrepancies, resolve payment issues, and communicate effectively with internal teams and external vendors. • Maintain organized accounts payable records and documentation for audit readiness and internal reference.
2026-11-03T00:00:00Z

Accounting Clerk

Windham, ME
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to support daily financial operations for an organization based in Windham, Maine. This Long-term Contract position is well suited for someone who is comfortable handling transactional accounting tasks, maintaining accurate records, and working with accounting software in a fast-paced setting. The ideal candidate will bring a strong foundation in payables, receivables, and data accuracy while helping keep billing and payment processes organized and efficient. Responsibilities: • Process vendor invoices, confirm supporting details, and prepare payments in a timely and accurate manner. • Record incoming payments, update customer account information, and help maintain current accounts receivable balances. • Enter financial and transactional data into accounting systems with close attention to completeness and accuracy. • Use QuickBooks to post routine accounting entries, review records, and support day-to-day bookkeeping activities. • Assist with invoice handling by verifying amounts, coding documentation, and organizing records for easy retrieval. • Reconcile account activity and identify discrepancies so issues can be addressed promptly and correctly. • Maintain orderly financial files and documentation to support reporting, audits, and internal review needs. • Communicate with vendors, customers, and internal team members to resolve billing or payment questions effectively.
2026-11-03T00:00:00Z

Project Billing Specialist (strong Excel)

Augusta, ME
remote
Permanent / Full Time
40000 - 45760 USD / Yearly
Robert Half has partnered with a growing engineering company to locate a Project Billing Specialist with Excel skilsl for a full time position with benefits. Prefer candidates in Maine, 1 day per week on-site or fully remote if over 1 hour from office location. Must be able to travel to training 3rd week of October. The ideal Billing Analyst will have the following skills and experience: <ul><li>2+ years Accounts Receivable or similar experience</li><li>Advanced Excel skills to track large spreadsheets for long cycle engineering projects</li><li>Construction knowledge a plus - time & materials</li><li>DOT knowledge a plus, not required (prevailing wage)</li><li>Accuracy and ability to multi-task</li></ul> Employer offers generous benefits including:Health plan, paid vacation and holidays, 401k with match.Growing company with more perks coming in 2027 For consideration please apply online with resume.If you're already workign with a Robert Half Permanent recruiter, please reach out to your recruiter directly. Jennifer ThompsonRobert Half Finance & Accounting - Permananent Placement
2026-10-09T00:00:00Z

Corporate Paralegal

Portland, ME
remote
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for a detail-oriented Corporate Paralegal to support legal and corporate governance activities for a contract assignment in Portland, Maine. This Contract position focuses on managing foreign entity records, coordinating due diligence materials, and assisting with reporting obligations and related legal projects. The ideal candidate brings strong organizational skills, works independently with minimal oversight, and takes a proactive approach to keeping deliverables on track. Responsibilities: • Maintain and organize records for foreign corporate entities, ensuring filings, registrations, and related documentation remain accurate and up to date. • Prepare, compile, and distribute materials needed to respond to due diligence requests in a timely and thorough manner. • Support reporting activities by gathering required information, tracking deadlines, and helping ensure submissions are completed correctly. • Partner with internal stakeholders to collect legal and corporate information needed for ongoing projects and compliance-related tasks. • Monitor key dates and follow up on outstanding items to help keep entity management and reporting work moving efficiently. • Conduct research and provide administrative and paralegal support for special corporate projects as assigned. • Review documentation for completeness and consistency before submission or internal distribution. • Work independently to prioritize assignments, identify next steps, and escalate issues when needed.
2026-10-16T00:00:00Z

Help Desk Manager

Portland, ME
onsite
Temporary to Hire
43.5385 - 50.413 USD / Hourly
We are looking for an experienced Help Desk Manager to lead end-user support and create a high-quality technology experience for employees in Portland, Maine. This contract-to-permanent position will oversee service desk operations, guide support staff, and strengthen processes that improve responsiveness, communication, and user satisfaction. The role is ideal for someone who combines technical depth with strong leadership and a service-oriented approach in a fast-moving, detail-oriented environment. Responsibilities: • Direct day-to-day support operations by coordinating ticket flow, setting priorities, managing escalations, and ensuring timely follow-through with users. • Track service performance through response targets, operational metrics, and reporting that supports consistent and measurable support delivery. • Act as the senior point of contact for urgent or complex technical problems, driving resolution for issues with broad business impact. • Lead and mentor help desk personnel while fostering a detail-oriented, user-centered support culture focused on accountability and service quality. • Manage external support partners and vendors to confirm expectations are met and support outcomes align with organizational standards. • Create and refine support documentation, knowledge materials, and standard procedures to improve consistency and team efficiency. • Support a broad range of technologies including Microsoft 365, Windows devices, mobile tools, remote access solutions, collaboration platforms, conferencing systems, multifunction devices, and key business applications. • Review ticket patterns and user feedback to identify recurring issues, recommend improvements, and increase overall technology adoption through training and communication. • Work with application owners and technical stakeholders on software rollouts, upgrades, testing, issue escalation, and post-implementation support, including platforms such as iManage where applicable.
2026-10-29T00:00:00Z

Digital Marketing Specialist

Auburn, ME
remote
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a Digital Marketing Specialist to support web experience improvements and digital campaign execution for a long-term contract assignment. This role focuses on maintaining website content, assisting with experimentation and optimization efforts, coordinating quality checks, and helping teams deliver effective online experiences. The position is well suited for someone who is organized, detail focused, and comfortable working across content publishing, analytics support, and website operations. This is a Long-term Contract position. Responsibilities:• Manage website pages and digital content within the content management system, ensuring updates are accurate, timely, and aligned with brand standards.• Assist with landing page creation, page revisions, and ongoing site upkeep to support marketing initiatives and user engagement goals.• Contribute to testing programs by helping prepare experiments, reviewing implementations, and tracking performance of website variations.• Perform quality reviews for new pages, site updates, and digital features across browsers and devices to confirm consistency and usability.• Record, communicate, and help resolve site issues, defects, and content errors with marketing, design, analytics, and development partners.• Support campaign and website performance efforts by coordinating tagging, reporting inputs, and other analytics-related tasks.• Work with cross-functional teams to schedule and publish web updates while maintaining content accuracy and experience quality.• Participate in content audits and recommend improvements that strengthen conversion performance, accessibility, and operational efficiency.
2026-10-29T00:00:00Z

Accounting Clerk

Portland, ME
onsite
Permanent / Full Time
45000 - 49000 USD / Yearly
We are looking for a detail-focused Accounting Clerk to support daily financial operations for a mission-driven real estate and property management organization in Portland, Maine. This position plays an important role in keeping accounting activities organized, timely, and accurate while working closely with finance and property management teams. The ideal candidate is dependable, discreet, and comfortable handling transactional tasks that help maintain strong internal operations. Responsibilities:• Process incoming invoices, verify supporting documentation, and prepare items for timely payment.• Record financial transactions accurately and update accounting information in internal systems.• Assist with receivables by tracking incoming payments, posting activity, and following established procedures for account updates.• Maintain orderly digital and physical financial files so records remain complete, accessible, and audit-ready.• Coordinate with accounting staff and property management personnel to resolve discrepancies and clarify transaction details.• Enter data with a high degree of accuracy while meeting deadlines for recurring accounting tasks.• Support routine reconciliation and review activities to help ensure financial information is complete and reliable.
2026-10-27T00:00:00Z

Medical Accounts Receivable Specialist

Augusta, ME
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a detail-oriented Medical Accounts Receivable Specialist to support revenue cycle operations for a healthcare-focused team. This long-term contract opportunity is ideal for someone who can manage outstanding balances, post payments accurately, and maintain organized billing records while working with a high degree of accuracy. The role calls for someone who is detail oriented and can follow through on commercial collections, resolve account discrepancies, and help keep cash activity current and properly documented. Responsibilities: • Review patient and payer account balances, identify overdue items, and take timely action to support consistent receivable recovery. • Apply incoming payments accurately, reconcile cash activity, and ensure financial records reflect current account status. • Conduct commercial collections efforts by communicating with payers and other stakeholders to resolve unpaid or underpaid claims. • Prepare and process billing-related transactions while verifying that charges, payments, and adjustments are recorded correctly. • Investigate account variances, research missing information, and work toward resolution of payment or posting discrepancies. • Maintain organized documentation of account activity, follow-up actions, and collection outcomes for audit-ready recordkeeping. • Collaborate with internal teams to address claim issues, clarify account details, and improve the flow of receivables management.
2026-10-27T00:00:00Z

Financial Analyst

Casco, ME
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a Financial Analyst to support financial planning and performance analysis for a manufacturing organization. This role will partner closely with operational leaders to evaluate capital spending, strengthen forecasting accuracy, and deliver insight that supports strategic decisions. The ideal candidate brings strong analytical capability, business partnership skills, and a practical approach to cash flow and profitability analysis. Responsibilities:• Partner with leadership and operating teams to assess capital investments, track financial impact, and support sound decision-making on project priorities.• Prepare forward-looking financial models that help guide planning, scenario evaluation, and long-range business strategy.• Monitor cash position and develop reporting that highlights trends, risks, and opportunities affecting liquidity.• Lead budgeting and forecasting activities by consolidating data, refining assumptions, and presenting actionable analysis.• Deliver ad hoc financial evaluations to support management decisions across operations, cost control, and business performance.• Serve as a trusted finance resource for cross-functional teams by translating complex data into clear recommendations.• Analyze results against plan and forecast, identify key variances, and explain underlying business drivers.• Contribute to special projects that improve financial visibility, reporting effectiveness, and overall planning processes.
2026-11-02T00:00:00Z

Small Market Sales Assistant

Auburn, ME
remote
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a Remote Small Market Sales Assistant to provide administrative and sales support to sales representatives and leadership. This long-term contract position is ideal for someone who is organized, responsive, and comfortable managing multiple priorities in a deadline-driven environment. The person in this role will use business applications to coordinate communications, track activity, prepare materials, and help keep submission processes moving efficiently. Responsibilities:• Support sales leaders and representatives with day-to-day administrative tasks and coordination needs• Manage the submission process by organizing required information, monitoring progress, and helping ensure deadlines are met• Communicate with clients, referral partners, and internal sales contacts to gather details and provide timely updates• Prepare and send correspondence using business software such as Outlook, word processing tools, and spreadsheet applications• Maintain accurate records of sales-related activity in CRM and other internal systems• Request, compile, and organize reports to support sales operations and leadership needs• Assist with document handling tasks, including scanning, photocopying, and preparing files for review or submission
2026-10-08T00:00:00Z

Medical Front Desk Specialist

Lewiston, ME
onsite
Temporary / Contract
18 - 19.5 USD / Hourly
We are offering a long-term contract employment opportunity for a Patient Access Specialist in Lewiston, Maine. This role is in the healthcare industry where you will be interacting with customers and patients, managing their accounts, and handling their inquiries. This is a great opportunity if you've been looking to get your foot in the door in the healthcare field! We also have roles available in Bangor. Responsibilities:• Engage in patient-facing activities and provide a high level of customer service.• Process patient credit applications with accuracy and efficiency.• Responsible for answering inbound calls and dealing with patient queries promptly.• Maintain an up-to-date record of patient credit information.• Perform authorizations, benefit functions, and billing functions as part of the role.• Participate in clinical trial operations as required.• Monitor patient accounts and take necessary actions based on account status.
2026-10-28T00:00:00Z

Small Market Sales Assistant

Auburn, ME
remote
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a Small Market Sales Assistant to provide administrative and coordination support for a high-performing sales team. This long-term contract position is ideal for someone who enjoys keeping processes organized, communicating with multiple stakeholders, and managing deadlines in a fast-paced environment. The role supports sales leadership and representatives through reporting, correspondence, document preparation, and workflow tracking using common business applications. Responsibilities: • Coordinate sales submission activities and keep deliverables moving on schedule by working closely with sales representatives, leadership, clients, and referral partners. • Prepare, format, and distribute correspondence and sales-related documents using Outlook, word processing tools, and spreadsheet applications. • Maintain accurate activity records in CRM and related business systems to support visibility into sales progress and follow-up actions. • Request, gather, and organize reports and supporting materials needed for submissions, client communication, and internal review. • Provide day-to-day administrative assistance to sales leaders and top-performing representatives based on team priorities and business needs. • Track deadlines across multiple requests and help ensure all required materials are completed and submitted in a timely manner. • Support document handling tasks such as scanning, photocopying, and assembling files for review, distribution, or recordkeeping.
2026-10-15T00:00:00Z

Help Desk/Desktop Support Analyst

North Yarmouth, ME
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a client-focused Help Desk/Desktop Support Analyst to support software onboarding, user education, and implementation activities for customers in the local area. This Long-term Contract position is fully remote, though candidates should be based near the local area. In this role, you will work closely with clients to understand operational needs, guide successful adoption of software solutions, and provide clear training and support that drives effective day-to-day system use. Responsibilities: • Lead client onboarding efforts by coordinating implementation activities and preparing users for successful software adoption. • Deliver engaging training sessions, virtual workshops, and instructional presentations tailored to end users and stakeholders. • Assess business workflows and identify practical ways to improve system usage, efficiency, and overall user experience. • Gather and document functional and technical needs related to interfaces, reporting, forms, configurations, and process updates. • Act as a key point of communication between clients and internal technical teams, converting complex concepts into clear guidance. • Create and maintain user-facing materials such as reference guides, training content, documentation, and best-practice resources. • Monitor project timelines, issue resolution, and milestone completion to help keep implementation efforts on track. • Partner with testing and quality teams to support validation activities and contribute to continuous application improvement. • Communicate emerging risks, scheduling changes, and implementation concerns to stakeholders in a timely and thorough manner.
2026-10-30T00:00:00Z

Executive Assistant

Portland, ME
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
We are looking for an experienced and highly organized Executive Assistant to provide broad administrative and operational support. This position blends executive support, office coordination, and human resources assistance, making it a strong fit for someone who can shift smoothly between priorities while maintaining accuracy and discretion. The ideal candidate is confident managing sensitive information, communicating effectively with stakeholders at all levels, and keeping day-to-day activities running efficiently. Responsibilities: • Oversee daily administrative workflows by organizing office materials, maintaining filing practices, and supporting efficient internal operations. • Coordinate schedules for leaders and teams, arrange meetings, prepare agendas, and keep calendars updated to reflect changing priorities. • Create, revise, and format business documents such as correspondence, reports, presentations, and other business materials. • Provide direct support to senior leadership by managing appointments, handling travel logistics, and anticipating scheduling needs. • Prepare meeting packets, document discussion points, and monitor follow-up items to help key initiatives move forward on time. • Review incoming communications, route requests appropriately, and help executives focus on urgent and high-value matters. • Assist with talent acquisition activities by posting openings, scheduling interviews, and maintaining clear communication with candidates. • Support employee onboarding and separation processes, maintain personnel records, and help administer HR documentation in line with company guidelines. • Contribute to benefits coordination, time-off tracking, training logistics, employee engagement efforts, and routine performance review administration.
2026-10-08T00:00:00Z

Staff Accountant (with HR duties)

Sanford, ME
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a detail-oriented Staff Accountant with HR responsibilities to support financial operations and employee administration in Sanford, Maine. This position blends core accounting work with payroll coordination, recruiting support, and day-to-day human resources tasks. The ideal candidate brings strong technical accounting ability, sound judgment with confidential information, and the flexibility to work across multiple business functions. Responsibilities: • Record financial activity through accurate journal entries and ongoing maintenance of the general ledger. • Perform reconciliations for bank accounts and key balance sheet accounts to help ensure reliable financial data. • Contribute to monthly and annual close activities by organizing records, reviewing transactions, and preparing supporting schedules. • Oversee accounts payable and accounts receivable processes to promote timely payments and accurate cash tracking. • Compile financial statements, audit support materials, and other accounting documentation as needed. • Coordinate payroll processing on a bi-weekly or semi-monthly schedule using ADP or a comparable payroll platform. • Lead hiring support efforts for new sales team members, including candidate sourcing, recruiting coordination, and related communication. • Manage onboarding, orientation, offboarding, and employee records while maintaining confidentiality and document accuracy. • Administer employee benefit programs, respond to policy-related questions, update handbook content, and facilitate required compliance training for staff and new hires.
2026-10-16T00:00:00Z

Human Resources (HR) Generalist

Auburn, ME
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Robert Half has partnered with a growing company based in Auburn, ME to locate an HR Generalist for a full time position with benefits. This role focuses on employee relations for new locations nationally as the organization grows. Role includes 75% Travel with overnight stays throughout United States. Must live in Maine. The ideal HR Generalist candidate will have the following skills and experience:<ul><li>3-5 years of Human Resources experience</li><li>HRIS and Payroll</li><li>Compensation Analysis</li><li>Employee Onboarding & Integration</li><li>Benefits Administration</li><li>Employee Relations</li><li>Bachelor's Degree in HR, Business Administration or related field preferred</li></ul> Employer offers generous benefits including: Health, Dental Vision, Mileage Reimbursement, 401k with match, paid vacation, holidays and more. For consideration, please apply online with resume. If you're already working with a Robert Half recruiter for permanent placement - please reach out to your recruiter directly.Jennifer ThompsonRobert Half Finance & Accounting - Permanent Placement
2026-10-16T00:00:00Z

Accounts Receivable Clerk

Portland, ME
onsite
Permanent / Full Time
50000 - 58000 USD / Yearly
Robert Half has partnered with an established renovation company to locate an Accounts Receivable Specialist in Portland, Maine for a full-time position with benefits. This is an on-site role, must live in Maine. The ideal AR / Accounts Receivable candidate will have the following skills and experience: <ul><li>Some college accounting coursework</li><li>Entry level with degree, or 2+ years AR or AP experience.</li><li>Monthly billing</li><li>Positing invoices and cash receipts</li><li>Collections</li><li>Excel skills</li><li>AIA billing exposure a plus, not required (willing to train)</li><li>Sage software a plus, not required.</li></ul> Employer offers benefits including: Health plan, dental, 401k, paid vacation and holidays, free parking and more. For consideration, please apply online with resume.Jennifer ThomsponRobert Half Finance & Accounting - Permanent Placement
2026-10-14T00:00:00Z

Litigation Legal Assistant

Portland, ME
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
Our client, a full-service regional law firm, is seeking a Litigation Legal Assistant to support litigation attorneys in Portland, Maine. This position plays an important role in keeping case activity organized from opening through resolution while helping the team prepare for court appearances, discovery matters, and client communications. The ideal candidate brings strong administrative judgment, excellent document management skills, and the ability to balance multiple deadlines in a fast-paced legal environment. Role: Litigation Legal AssistantLocation: Portland, MESalary: $65,000 - $85,000 (depending on experience)Schedule: In Office M-F during onboarding, then hybrid (3 days in, 2 days remote) Responsibilities:<ul><li>Assist with trial, deposition, hearing, and other court proceeding preparation, including presentations and supporting materials.</li><li>Attend client meetings and conference calls and prepare detailed summaries and follow-up notes.</li><li>Prepare, organize, and maintain exhibits for depositions, court filings, hearings, and trials.</li><li>Review and analyze case documents; prepare deposition summaries, document digests, chronologies, and fact summaries; and coordinate incoming and outgoing document productions.</li><li>Assist attorneys with the preparation of graphics, demonstrative exhibits, and other trial presentation materials.</li><li>Draft and proofread pleadings, correspondence, memoranda, and other legal documents, ensuring accuracy in grammar, spelling, formatting, and citations; prepare Tables of Contents and Tables of Authorities as needed.</li><li>Manage attorney calendars and schedules, including meetings, court appearances, business travel, and other commitments; coordinate necessary materials and logistics in advance.</li><li>Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff; assist callers and respond to routine inquiries as appropriate.</li><li>Process incoming and outgoing mail, including sorting, scanning, distributing, and calendaring pleadings and other time-sensitive materials.</li><li>Draft, edit, and format correspondence, memoranda, pleadings, and other legal documents for attorney review and signature.</li><li>Coordinate meetings, conferences, depositions, and client appointments, including conference room reservations, catering, materials, and client hospitality; arrange seminar registrations and attorney travel, including air, hotel, and ground transportation.</li><li>Prepare monthly client billing, coordinate attorney review, and edit and finalize invoices to ensure accuracy.</li><li>Establish, organize, and maintain electronic and paper case files; review and file documents appropriately, retrieve files as requested, and manage closed files in accordance with firm procedures.</li><li>Perform a variety of administrative and practice-support functions, including processing new matter reports, preparing engagement letters, calendaring deadlines, processing attorney expense reimbursements, and tracking CLE credits and bar registrations8</li></ul>
2026-10-23T00:00:00Z

Legal & Office Assistant

Portland, ME
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Our client, a successful investment company, is seeking a Legal Assistant/Office Assistant to provide high-level support across executive administration, legal coordination, and daily office operations in Portland, Maine. This role partners closely with company leadership and internal teams to keep schedules, documents, and business priorities organized and moving forward. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing demands with professionalism in a fast-paced environment. Role: Legal & Office AssistantLocation: Portland, MESchedule: In Office M-FSalary: $65,000 - $80,000 (depending on experience) + full benefits Responsibilities:<ul><li>Provide high-level administrative support to executives and team members, including calendar management, meeting coordination, travel arrangements, and day-to-day administrative needs.</li><li>Coordinate with internal and external stakeholders to manage open items, follow up on action items, and ensure projects and requests are completed efficiently and on schedule.</li><li>Support the daily administrative and operational needs of the Company’s offices, helping to maintain an organized and efficient work environment.</li><li>Assist with administrative processes, team initiatives, special projects, and other operational priorities as needed.</li><li>Provide administrative support related to corporate and legal matters, including entity management and organizational activities.</li><li>Prepare, organize, and maintain corporate and legal documents, records, and files using established forms, templates, and procedures.</li><li>Coordinate document execution, signatures, and related follow-up to ensure timely completion.</li><li>Provide general administrative and coordination support for legal, corporate, and transactional matters as needed.</li></ul>
2026-10-07T00:00:00Z

Legal Administrator

Portland, ME
onsite
Temporary / Contract
17 - 20 USD / Hourly
We are looking for a detail-oriented Legal Administrator to support legal operations in Portland, Maine. This is a Contract position for someone who can keep documentation organized, coordinate deadlines, and help maintain smooth day-to-day case support. The ideal candidate is comfortable working with court-related processes, digital filing systems, and scheduling tools in a fast-paced legal environment. Responsibilities: • Maintain accurate legal records and organize case documentation for easy retrieval and compliance. • Prepare, submit, and track electronic filings and other court-related documents within required deadlines. • Support attorneys and legal staff by updating matters in case management systems and keeping file information current. • Coordinate calendars for hearings, meetings, and filing deadlines to help prevent scheduling conflicts. • Monitor case activity and follow up on outstanding items to keep legal matters moving efficiently. • Review documents for completeness, formatting, and procedural accuracy before submission. • Assist with administrative legal support tasks that contribute to efficient daily department operations.
2026-10-07T00:00:00Z

31 results in 04019