32 Results for Jobs in 04019

Add your latest resume to match with open positions.

Sr. Financial Analyst

Mechanic Falls, ME
onsite
Temporary / Contract
38 - 45 USD / Hourly
We are looking for a detail-oriented Sr. Financial Analyst to support financial planning, reporting, and business decision-making for a Contract position based in Mechanic Falls, Maine. This role is ideal for someone who can translate complex financial data into clear insights, build dependable models, and evaluate performance trends across key business areas. The successful candidate will partner with stakeholders to deliver meaningful analysis, strengthen forecasting accuracy, and provide timely recommendations that support operational and financial objectives. Responsibilities:• Develop and maintain financial models that support budgeting, forecasting, and long-range planning activities.• Examine monthly, quarterly, and annual results to identify trends, explain performance shifts, and highlight business risks and opportunities.• Prepare detailed variance reporting that compares actual results against forecasts, budgets, and prior periods.• Conduct ad hoc financial analyses to answer leadership questions and support strategic and operational decisions.• Gather, organize, and interpret large data sets using data mining techniques to uncover actionable business insights.• Partner with cross-functional teams to collect financial inputs, validate assumptions, and improve the quality of reporting outputs.• Create clear summaries and presentations that communicate financial findings and recommendations to management.• Support ongoing process improvements within financial analysis and reporting workflows to increase accuracy and efficiency.
2026-10-13T00:00:00Z

Small Market Sales Assistant

Auburn, ME
remote
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a detail-oriented Remote Small Market Sales Assistant to support sales leadership and high-performing representatives. This Long-term Contract position focuses on coordinating administrative and sales support activities, preparing client-facing materials, and helping keep submission processes organized and on schedule. The ideal candidate is comfortable working with business applications, managing multiple priorities, and communicating effectively with internal teams and external contacts. Responsibilities:• Coordinate sales submission activities by tracking deadlines, organizing required documents, and helping ensure timely completion of deliverables.• Prepare and distribute correspondence for clients, referral partners, and internal stakeholders using standard business applications.• Maintain accurate activity records in CRM and related systems to support reporting, follow-up, and sales team visibility.• Partner with sales representatives and leaders to gather information, compile reports, and support day-to-day administrative needs.• Organize spreadsheets, word processing documents, and other sales materials to improve workflow efficiency and record accuracy.• Communicate with clients and referral sources to confirm details, provide updates, and support a smooth submission process.• Assist with document handling tasks such as scanning, photocopying, and assembling files needed for sales-related activities.
2026-10-08T00:00:00Z

Accounting Specialist

Gorham, ME
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for an Accounting Specialist to support a non-profit organization in Gorham, Maine through a permanent contract assignment. This role will focus on day-to-day accounting operations, with an emphasis on accounts payable, accounts receivable, billing, and reconciliation work. The ideal candidate will be comfortable managing a steady workflow, maintaining accurate financial records, and helping provide coverage while team members are on leave. Responsibilities: • Process vendor invoices, verify supporting documentation, and prepare payments in a timely and accurate manner. • Manage incoming payments, post receipts, and follow up on outstanding balances to support accounts receivable activities. • Prepare and issue billing records while ensuring charges are entered correctly and aligned with organizational requirements. • Reconcile account activity by reviewing transactions, investigating discrepancies, and resolving variances promptly. • Maintain organized financial documentation and update accounting records to support accurate reporting and audit readiness. • Assist with routine accounting tasks across daily operations to help maintain continuity during staff absences.
2026-10-02T00:00:00Z

Manufacturing Cost Contract Specialist

Biddeford, ME
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Robert Half has partnered with a growing manufacturer to locate a Manufacturing Contract Specialist with Defense industry exposure (FAR or DFAR) for a full time position with benefits. This is a hybrid schedule with 2-3 days per week on-site per week. The ideal candidate will have the following skills and experience: <ul><li>4+ years experience in Manufacturing industry including Defense DoD / DoW</li><li>Government bids (FAR / DFAR - regulatory knowledge)</li><li>Job costing or cost accounting experience a plus</li><li>Procurement, Contracts, Pricing, Analysis</li><li>Some cost accounting knowledge a plus</li><li>Knowledge of defense, mid-level experience with defense contractor. </li></ul> Employer offers generous salary and benefits including:Health, Dential, Vision, Paid vacation and holidays, 401k with match, hybrid work schedule. For consideration, please apply online with resume.Jennifer ThompsonRobert Half Finance & Accounting - Permanent Placement If you are actively working with another Robert Half permanent recruiter, please contact us directly.
2026-09-14T00:00:00Z

Small Market Sales Assistant

Auburn, ME
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a detail-oriented Small Market Sales Assistant to provide administrative and coordination support for sales leaders and high-performing representatives in Auburn, Maine. This Long-term Contract position is ideal for someone who enjoys keeping workflows organized, preparing client-facing materials, and supporting day-to-day sales operations with accuracy and professionalism. The right candidate will be comfortable using business applications to manage correspondence, track activity, and help keep submissions moving on schedule. Responsibilities: • Support sales leaders and representatives by handling administrative tasks that keep daily operations organized and efficient. • Coordinate submission activities from intake through completion, ensuring timelines are met and required information is properly documented. • Prepare, format, and distribute correspondence, reports, and other business documents for clients and referral partners. • Maintain accurate records of sales activity and updates within CRM and related business systems. • Communicate with clients, referral sources, and internal sales contacts to gather information and provide status updates. • Use Outlook, word processing tools, spreadsheets, and Salesforce to manage calendars, documentation, reporting, and follow-up tasks. • Assist with ad hoc reporting and financial-related administrative requests as needed by sales leadership. • Scan, copy, and organize supporting documents to ensure submission files are complete and accessible.
2026-10-06T00:00:00Z

Healthcare Customer Service Representative

Lewiston, ME
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are offering a long-term contract-to-hire employment opportunity for a Medical Customer Service Representative in Lewiston and Bangor, ME. This Medical Customer Service Representative role is in the health sector and is centered around patient registration in both the Outpatient and Emergency Departments. The workplace is onsite-local and offers varied shifts. Apply to become a Medical Customer Service Representative today! Responsibilities:<ul><li>Engage in patient-facing activities and provide a high level of customer service.</li><li>Process patient credit applications with accuracy and efficiency.</li><li>Responsible for answering inbound calls and dealing with patient queries promptly.</li><li>Maintain an up-to-date record of patient credit information.</li><li>Perform authorizations, benefit functions, and billing functions as part of the role.</li><li>Participate in clinical trial operations as required.</li><li>Monitor patient accounts and take necessary actions based on account status.</li></ul>
2026-10-05T00:00:00Z

Patient Access Specialist

Lewiston, ME
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a Patient Access Specialist to support patient-facing operations across urgent care and outpatient laboratory settings in Lewiston, Maine. This Long-term Contract opportunity is ideal for someone who enjoys helping patients, managing front-end access tasks, and working in a fast-paced healthcare environment. The role includes a rotating schedule that may involve weekdays, alternating weekends, and on-call coverage after training. Candidates with customer service experience and familiarity with healthcare registration systems will be well positioned for success. Responsibilities: • Welcome patients and visitors professionally, creating a positive first impression in urgent care and outpatient lab environments. • Complete registration activities accurately, including demographic updates, insurance verification, and collection of required intake information. • Coordinate patient access workflows by confirming eligibility, securing authorizations when needed, and supporting benefit-related inquiries. • Respond to inbound phone calls and patient questions with professionalism, clarity, and a service-oriented approach. • Use electronic health record and patient access platforms to document activity, maintain records, and support efficient scheduling and check-in processes. • Assist with billing-related intake tasks by ensuring account information is complete and aligned with organizational standards. • Support rotating coverage needs, including alternating weekend schedules and on-call responsibilities following training. • Work collaboratively with clinical and administrative teams to maintain smooth patient flow and timely service delivery.
2026-10-14T00:00:00Z

Project Billing Specialist (strong Excel)

Augusta, ME
remote
Permanent / Full Time
40000 - 46000 USD / Yearly
Robert Half has partnered with a growing engineering company to locate a Project Billing Specialist with Excel skilsl for a full time position with benefits. Prefer candidates in Maine, 1 day per week on-site or fully remote if over 1 hour from office location. Must be able to travel to training 3rd week of October. The ideal Billing Analyst will have the following skills and experience: <ul><li>2+ years Accounts Receivable or similar experience</li><li>Advanced Excel skills to track large spreadsheets for long cycle engineering projects</li><li>Construction knowledge a plus - time & materials</li><li>DOT knowledge a plus, not required (prevailing wage)</li><li>Accuracy and ability to multi-task</li></ul> Employer offers generous benefits including:Health plan, paid vacation and holidays, 401k with match.Growing company with more perks coming in 2027 For consideration please apply online with resume.If you're already workign with a Robert Half Permanent recruiter, please reach out to your recruiter directly. Jennifer ThompsonRobert Half Finance & Accounting - Permananent Placement
2026-09-30T00:00:00Z

Project Billing Specialist (strong Excel)

Augusta, ME
remote
Permanent / Full Time
40000 - 45760 USD / Yearly
Robert Half has partnered with a growing engineering company to locate a Project Billing Specialist with Excel skilsl for a full time position with benefits. Prefer candidates in Maine, 1 day per week on-site or fully remote if over 1 hour from office location. Must be able to travel to training 3rd week of October. The ideal Billing Analyst will have the following skills and experience: <ul><li>2+ years Accounts Receivable or similar experience</li><li>Advanced Excel skills to track large spreadsheets for long cycle engineering projects</li><li>Construction knowledge a plus - time & materials</li><li>DOT knowledge a plus, not required (prevailing wage)</li><li>Accuracy and ability to multi-task</li></ul> Employer offers generous benefits including:Health plan, paid vacation and holidays, 401k with match.Growing company with more perks coming in 2027 For consideration please apply online with resume.If you're already workign with a Robert Half Permanent recruiter, please reach out to your recruiter directly. Jennifer ThompsonRobert Half Finance & Accounting - Permananent Placement
2026-10-09T00:00:00Z

Patient Care Coordinator

Lewiston, ME
onsite
Temporary / Contract
18 - 21 USD / Hourly
Job Responsibilities:<ul><li>Handled front desk duties checking in and outpatients.</li><li>Insurance verification, flags, voicemails and other duties as assigned</li></ul> Additional Position Details:<ul><li>Contract type: 6 Months (contract to hire) </li><li>Location: Onsite in a Healthcare setting </li></ul>
2026-10-01T00:00:00Z

Audit / Tax Staff Accountant

Bath, ME
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an Audit / Tax Senior Accountant to join a public accounting team serving clients in Bath, Maine. This position offers a balanced mix of tax preparation, audit support, and financial statement work across a range of organizations, including businesses, municipalities, schools, and nonprofit entities. The role is well suited for an accounting specialist who enjoys client-facing work, collaboration, and building experience in both assurance and tax services. Responsibilities:• Prepare individual and business tax filings accurately and on schedule throughout the year.• Contribute to audit engagements for clients such as local governments, educational institutions, and nonprofit organizations across the Midcoast area.• Travel to client sites as needed to assist with fieldwork, testing, and documentation during audit assignments.• Support the preparation and review of financial statements in accordance with applicable accounting standards.• Analyze accounting records and supporting schedules to identify discrepancies, ensure accuracy, and maintain compliance.• Work closely with senior team members and clients to gather information, clarify financial data, and resolve audit or tax-related questions.• Apply GAAP principles and firm methodologies when completing audit and tax-related assignments.
2026-09-18T00:00:00Z

Financial Analyst

Casco, ME
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a Financial Analyst to support financial planning and performance analysis for a manufacturing organization. This role will partner closely with operational leaders to evaluate capital spending, strengthen forecasting accuracy, and deliver insight that supports strategic decisions. The ideal candidate brings strong analytical capability, business partnership skills, and a practical approach to cash flow and profitability analysis. Responsibilities:• Partner with leadership and operating teams to assess capital investments, track financial impact, and support sound decision-making on project priorities.• Prepare forward-looking financial models that help guide planning, scenario evaluation, and long-range business strategy.• Monitor cash position and develop reporting that highlights trends, risks, and opportunities affecting liquidity.• Lead budgeting and forecasting activities by consolidating data, refining assumptions, and presenting actionable analysis.• Deliver ad hoc financial evaluations to support management decisions across operations, cost control, and business performance.• Serve as a trusted finance resource for cross-functional teams by translating complex data into clear recommendations.• Analyze results against plan and forecast, identify key variances, and explain underlying business drivers.• Contribute to special projects that improve financial visibility, reporting effectiveness, and overall planning processes.
2026-09-16T00:00:00Z

Payroll Specialist

Augusta, ME
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Payroll Specialist to support a long-term contract opportunity based in Augusta, Maine. This position will oversee end-to-end payroll processing for a large employee population across multiple states while helping maintain accurate, timely pay practices. The ideal candidate brings strong payroll knowledge, confidence working in a high-volume environment, and hands-on experience with ADP Workforce Now. Responsibilities: • Manage complete payroll cycles from data review through final processing for a workforce of more than 500 employees. • Process payroll accurately for employees working in multiple states, ensuring compliance with applicable wage and tax requirements. • Use ADP Workforce Now to enter, validate, and maintain payroll records, deductions, and employee updates. • Review timekeeping, earnings, taxes, garnishments, and benefit deductions to resolve discrepancies before payroll submission. • Investigate payroll issues and respond to employee or internal stakeholder questions in a timely and thorough manner. • Prepare payroll-related reports and support audits by maintaining organized and accurate documentation. • Help ensure payroll activities align with company policies as well as federal and state regulations. • Support payroll-related process updates or system-related changes as needed within daily operations.
2026-10-01T00:00:00Z

Small Market Sales Assistant

Auburn, ME
remote
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a Small Market Sales Assistant to provide administrative and coordination support for a high-performing sales team. This long-term contract position is ideal for someone who enjoys keeping processes organized, communicating with multiple stakeholders, and managing deadlines in a fast-paced environment. The role supports sales leadership and representatives through reporting, correspondence, document preparation, and workflow tracking using common business applications. Responsibilities: • Coordinate sales submission activities and keep deliverables moving on schedule by working closely with sales representatives, leadership, clients, and referral partners. • Prepare, format, and distribute correspondence and sales-related documents using Outlook, word processing tools, and spreadsheet applications. • Maintain accurate activity records in CRM and related business systems to support visibility into sales progress and follow-up actions. • Request, gather, and organize reports and supporting materials needed for submissions, client communication, and internal review. • Provide day-to-day administrative assistance to sales leaders and top-performing representatives based on team priorities and business needs. • Track deadlines across multiple requests and help ensure all required materials are completed and submitted in a timely manner. • Support document handling tasks such as scanning, photocopying, and assembling files for review, distribution, or recordkeeping.
2026-10-12T00:00:00Z

Small Market Sales Assistant

Auburn, ME
remote
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a Remote Small Market Sales Assistant to provide administrative and sales support to sales representatives and leadership. This long-term contract position is ideal for someone who is organized, responsive, and comfortable managing multiple priorities in a deadline-driven environment. The person in this role will use business applications to coordinate communications, track activity, prepare materials, and help keep submission processes moving efficiently. Responsibilities:• Support sales leaders and representatives with day-to-day administrative tasks and coordination needs• Manage the submission process by organizing required information, monitoring progress, and helping ensure deadlines are met• Communicate with clients, referral partners, and internal sales contacts to gather details and provide timely updates• Prepare and send correspondence using business software such as Outlook, word processing tools, and spreadsheet applications• Maintain accurate records of sales-related activity in CRM and other internal systems• Request, compile, and organize reports to support sales operations and leadership needs• Assist with document handling tasks, including scanning, photocopying, and preparing files for review or submission
2026-10-08T00:00:00Z

Service Specialist - ENS Product Services

Auburn, ME
remote
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a Service Specialist - ENS Product Services to support clients using ExpenseWire and deliver responsive, high-quality service in Auburn, Maine. This Long-term Contract opportunity is ideal for someone who enjoys resolving customer questions, managing follow-up tasks, and maintaining accurate records in a fast-paced support environment. The person in this role will build solid product knowledge, contribute to service improvements, and help ensure client issues are handled within established performance expectations. Responsibilities: • Manage open service items through resolution while meeting defined response targets, service expectations, and quality standards. • Support clients using ExpenseWire by researching questions, providing guidance, and delivering clear updates throughout the support process. • Record customer interactions, case details, and follow-up actions accurately within Salesforce and related service platforms. • Distribute post-support surveys after client interactions and help track feedback to improve the overall customer experience. • Enter and maintain data with a high level of accuracy while balancing competing priorities and deadlines. • Identify recurring issues or workflow gaps and collaborate with leadership to recommend and support practical process improvements. • Use internal systems and digital tools, including AI-enabled resources where appropriate, to improve efficiency and service quality. • Assist with additional assignments or team initiatives as needed and provide guidance to less experienced colleagues when appropriate.
2026-09-17T00:00:00Z

Medical Front Desk Specialist

Lewiston, ME
onsite
Temporary / Contract
18 - 19.5 USD / Hourly
We are offering a long-term contract employment opportunity for a Patient Access Specialist in Lewiston, Maine. This role is in the healthcare industry where you will be interacting with customers and patients, managing their accounts, and handling their inquiries. This is a great opportunity if you've been looking to get your foot in the door in the healthcare field! We also have roles available in Bangor! Responsibilities:• Engage in patient-facing activities and provide a high level of customer service.• Process patient credit applications with accuracy and efficiency.• Responsible for answering inbound calls and dealing with patient queries promptly.• Maintain an up-to-date record of patient credit information.• Perform authorizations, benefit functions, and billing functions as part of the role.• Participate in clinical trial operations as required.• Monitor patient accounts and take necessary actions based on account status.
2026-10-08T00:00:00Z

Accounting Clerk

Portland, ME
onsite
Permanent / Full Time
45000 - 49000 USD / Yearly
We are looking for a detail-focused Accounting Clerk to support daily financial operations for a mission-driven real estate and property management organization in Portland, Maine. This position plays an important role in keeping accounting activities organized, timely, and accurate while working closely with finance and property management teams. The ideal candidate is dependable, discreet, and comfortable handling transactional tasks that help maintain strong internal operations. Responsibilities:• Process incoming invoices, verify supporting documentation, and prepare items for timely payment.• Record financial transactions accurately and update accounting information in internal systems.• Assist with receivables by tracking incoming payments, posting activity, and following established procedures for account updates.• Maintain orderly digital and physical financial files so records remain complete, accessible, and audit-ready.• Coordinate with accounting staff and property management personnel to resolve discrepancies and clarify transaction details.• Enter data with a high degree of accuracy while meeting deadlines for recurring accounting tasks.• Support routine reconciliation and review activities to help ensure financial information is complete and reliable.
2026-10-15T00:00:00Z

Staff Accountant (with HR duties)

Sanford, ME
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a detail-oriented Staff Accountant with HR responsibilities to support financial operations and employee administration in Sanford, Maine. This position blends core accounting work with payroll coordination, recruiting support, and day-to-day human resources tasks. The ideal candidate brings strong technical accounting ability, sound judgment with confidential information, and the flexibility to work across multiple business functions. Responsibilities: • Record financial activity through accurate journal entries and ongoing maintenance of the general ledger. • Perform reconciliations for bank accounts and key balance sheet accounts to help ensure reliable financial data. • Contribute to monthly and annual close activities by organizing records, reviewing transactions, and preparing supporting schedules. • Oversee accounts payable and accounts receivable processes to promote timely payments and accurate cash tracking. • Compile financial statements, audit support materials, and other accounting documentation as needed. • Coordinate payroll processing on a bi-weekly or semi-monthly schedule using ADP or a comparable payroll platform. • Lead hiring support efforts for new sales team members, including candidate sourcing, recruiting coordination, and related communication. • Manage onboarding, orientation, offboarding, and employee records while maintaining confidentiality and document accuracy. • Administer employee benefit programs, respond to policy-related questions, update handbook content, and facilitate required compliance training for staff and new hires.
2026-09-14T00:00:00Z

Litigation Legal Assistant

Portland, ME
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Our client, a full-service regional law firm, is seeking a Litigation Legal Assistant to support litigation attorneys in Portland, Maine. This position plays an important role in keeping case activity organized from opening through resolution while helping the team prepare for court appearances, discovery matters, and client communications. The ideal candidate brings strong administrative judgment, excellent document management skills, and the ability to balance multiple deadlines in a fast-paced legal environment. Role: Litigation Legal AssistantLocation: Portland, MESalary: $65,000 - $75,000 (depending on experience)Schedule: In Office M-F during onboarding, then hybrid (3 days in, 2 days remote) Responsibilities:<ul><li>Assist with trial, deposition, hearing, and other court proceeding preparation, including presentations and supporting materials.</li><li>Attend client meetings and conference calls and prepare detailed summaries and follow-up notes.</li><li>Prepare, organize, and maintain exhibits for depositions, court filings, hearings, and trials.</li><li>Review and analyze case documents; prepare deposition summaries, document digests, chronologies, and fact summaries; and coordinate incoming and outgoing document productions.</li><li>Assist attorneys with the preparation of graphics, demonstrative exhibits, and other trial presentation materials.</li><li>Draft and proofread pleadings, correspondence, memoranda, and other legal documents, ensuring accuracy in grammar, spelling, formatting, and citations; prepare Tables of Contents and Tables of Authorities as needed.</li><li>Manage attorney calendars and schedules, including meetings, court appearances, business travel, and other commitments; coordinate necessary materials and logistics in advance.</li><li>Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff; assist callers and respond to routine inquiries as appropriate.</li><li>Process incoming and outgoing mail, including sorting, scanning, distributing, and calendaring pleadings and other time-sensitive materials.</li><li>Draft, edit, and format correspondence, memoranda, pleadings, and other legal documents for attorney review and signature.</li><li>Coordinate meetings, conferences, depositions, and client appointments, including conference room reservations, catering, materials, and client hospitality; arrange seminar registrations and attorney travel, including air, hotel, and ground transportation.</li><li>Prepare monthly client billing, coordinate attorney review, and edit and finalize invoices to ensure accuracy.</li><li>Establish, organize, and maintain electronic and paper case files; review and file documents appropriately, retrieve files as requested, and manage closed files in accordance with firm procedures.</li><li>Perform a variety of administrative and practice-support functions, including processing new matter reports, preparing engagement letters, calendaring deadlines, processing attorney expense reimbursements, and tracking CLE credits and bar registrations.</li></ul>
2026-10-07T00:00:00Z

Legal & Office Assistant

Portland, ME
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Our client, a successful investment company, is seeking a Legal Assistant/Office Assistant to provide high-level support across executive administration, legal coordination, and daily office operations in Portland, Maine. This role partners closely with company leadership and internal teams to keep schedules, documents, and business priorities organized and moving forward. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing demands with professionalism in a fast-paced environment. Role: Legal & Office AssistantLocation: Portland, MESchedule: In Office M-FSalary: $65,000 - $80,000 (depending on experience) + full benefits Responsibilities:<ul><li>Provide high-level administrative support to executives and team members, including calendar management, meeting coordination, travel arrangements, and day-to-day administrative needs.</li><li>Coordinate with internal and external stakeholders to manage open items, follow up on action items, and ensure projects and requests are completed efficiently and on schedule.</li><li>Support the daily administrative and operational needs of the Company’s offices, helping to maintain an organized and efficient work environment.</li><li>Assist with administrative processes, team initiatives, special projects, and other operational priorities as needed.</li><li>Provide administrative support related to corporate and legal matters, including entity management and organizational activities.</li><li>Prepare, organize, and maintain corporate and legal documents, records, and files using established forms, templates, and procedures.</li><li>Coordinate document execution, signatures, and related follow-up to ensure timely completion.</li><li>Provide general administrative and coordination support for legal, corporate, and transactional matters as needed.</li></ul>
2026-10-07T00:00:00Z

Executive Assistant

Portland, ME
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
We are looking for an experienced and highly organized Executive Assistant to provide broad administrative and operational support. This position blends executive support, office coordination, and human resources assistance, making it a strong fit for someone who can shift smoothly between priorities while maintaining accuracy and discretion. The ideal candidate is confident managing sensitive information, communicating effectively with stakeholders at all levels, and keeping day-to-day activities running efficiently. Responsibilities: • Oversee daily administrative workflows by organizing office materials, maintaining filing practices, and supporting efficient internal operations. • Coordinate schedules for leaders and teams, arrange meetings, prepare agendas, and keep calendars updated to reflect changing priorities. • Create, revise, and format business documents such as correspondence, reports, presentations, and other business materials. • Provide direct support to senior leadership by managing appointments, handling travel logistics, and anticipating scheduling needs. • Prepare meeting packets, document discussion points, and monitor follow-up items to help key initiatives move forward on time. • Review incoming communications, route requests appropriately, and help executives focus on urgent and high-value matters. • Assist with talent acquisition activities by posting openings, scheduling interviews, and maintaining clear communication with candidates. • Support employee onboarding and separation processes, maintain personnel records, and help administer HR documentation in line with company guidelines. • Contribute to benefits coordination, time-off tracking, training logistics, employee engagement efforts, and routine performance review administration.
2026-10-08T00:00:00Z

Legal Administrator

Portland, ME
onsite
Temporary / Contract
17 - 20 USD / Hourly
We are looking for a detail-oriented Legal Administrator to support legal operations in Portland, Maine. This is a Contract position for someone who can keep documentation organized, coordinate deadlines, and help maintain smooth day-to-day case support. The ideal candidate is comfortable working with court-related processes, digital filing systems, and scheduling tools in a fast-paced legal environment. Responsibilities: • Maintain accurate legal records and organize case documentation for easy retrieval and compliance. • Prepare, submit, and track electronic filings and other court-related documents within required deadlines. • Support attorneys and legal staff by updating matters in case management systems and keeping file information current. • Coordinate calendars for hearings, meetings, and filing deadlines to help prevent scheduling conflicts. • Monitor case activity and follow up on outstanding items to keep legal matters moving efficiently. • Review documents for completeness, formatting, and procedural accuracy before submission. • Assist with administrative legal support tasks that contribute to efficient daily department operations.
2026-10-07T00:00:00Z

Associate

Kennebunk, ME
onsite
Permanent / Full Time
80000 - 160000 USD / Yearly
Key Responsibilities:<ul><li>Represent clients in business litigation matters such as contract disputes, commercial disputes, partnership litigation, and other related areas.</li><li>Provide legal advice and develop case strategies to achieve favorable outcomes for clients.</li><li>Draft, review, and file legal documents including pleadings, motions, and discovery responses.</li><li>Manage litigation files from inception to resolution, including trial preparations if necessary.</li><li>Conduct legal research and analysis to support case strategies.</li><li>Negotiate settlements, mediate disputes, and advocate for clients in court or alternative dispute resolution forums.</li><li>Collaborate with internal teams, including paralegals and legal assistants, for case support and management.</li></ul>
2026-10-07T00:00:00Z

Legal Assistant

Portland, ME
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy team in Portland, Maine in a Contract position. This opportunity combines executive support, office coordination, and legal administrative work, making it ideal for someone who is highly organized and eager to expand their skills. The role will provide direct assistance to senior leaders while also partnering with legal counsel on documentation, filings, and entity-related matters. Candidates who are adaptable, proactive, and comfortable balancing shifting priorities will be well suited for this position. Responsibilities: • Coordinate complex calendars, schedule meetings, and manage travel arrangements for senior leadership while keeping daily priorities organized. • Provide broad office support by handling administrative tasks, maintaining smooth day-to-day operations, and responding quickly to team needs. • Partner with legal counsel to assist with business entity setup, prepare formation documents, and track related filing deadlines. • Draft, review, and organize agreements and other legal documents with close attention to accuracy and completeness. • Submit filings to state agencies and support electronic filing activities in accordance with applicable requirements. • Maintain legal and administrative records, ensuring documents are properly stored, updated, and easy to retrieve. • Assist with court-related and civil litigation support tasks as needed, including filing coordination and document preparation. • Take on additional office coordination and legal support duties as training is provided and responsibilities expand.
2026-10-08T00:00:00Z

32 results in 04019