<p>We are looking for an experienced Office Services Associate to join our team on a contract basis in Renton, Washington. </p><p><br></p><p>Responsibilities:</p><p>• Manage the sorting and delivery of mail and packages to appropriate recipients within the organization.</p><p>• Operate and maintain mailroom equipment, including postage machines, to ensure smooth operations.</p><p>• Provide exceptional customer service by assisting clients with inquiries and resolving mail-related issues.</p><p>• Conduct research to locate and verify mail or packages as required.</p><p>• Receive, log, and distribute incoming packages in a timely manner.</p><p>• Collaborate with team members to support mailroom processes and maintain a high level of efficiency.</p><p>• Lift and handle packages weighing up to 50 pounds as part of daily responsibilities.</p><p>• Maintain a clean and organized mailroom environment to promote safety and productivity.</p><p>• Adhere to company policies and procedures while interacting with internal and external stakeholders.</p><p>• Assist in streamlining workflows and identifying opportunities for process improvements.</p>
We are looking for a detail-oriented and organized individual to join our team as a Mailroom Assistant on a contract basis. This role is particularly important during the annual tax reporting season, where you will help manage a high volume of incoming mail and ensure the accurate handling of sensitive documents. If you thrive in a fast-paced environment and excel at maintaining order, this position offers an opportunity to make a meaningful impact.<br><br>Responsibilities:<br>• Process a substantial volume of incoming mail, with an expected increase to approximately 1,000 mailings this year.<br>• Open, sort, and categorize documents to maintain an efficient workflow.<br>• Create and label electronic folders consistently for easy document retrieval.<br>• Adhere to confidentiality and security protocols when handling sensitive tax documents.<br>• Maintain accuracy and organization while performing repetitive tasks.<br>• Support the team in meeting critical deadlines during peak reporting periods.<br>• Ensure proper distribution of incoming mail to relevant parties.<br>• Monitor mailroom operations to identify and address any inefficiencies.
We are looking for an organized and proactive Front Desk Coordinator to join our team on a contract basis in Seattle, Washington. This position plays a crucial role in maintaining the smooth operation of office functions while providing excellent support to both staff and visitors. Ideal candidates will thrive in a dynamic environment and demonstrate strong multitasking abilities.<br><br>Responsibilities:<br>• Manage incoming mail by sorting, opening, and distributing it, as well as preparing outgoing mail and packages.<br>• Ensure office refrigerators are stocked with supplies, replenishing items from storage as needed.<br>• Handle deliveries, including faxes, FedEx packages, and other courier services, ensuring timely distribution.<br>• Operate and unload the office dishwasher on a regular basis to maintain a clean kitchen space.<br>• Keep office and lobby plants watered and healthy.<br>• Monitor and restock restroom supplies to ensure availability for employees and visitors.<br>• Provide backup support for the Executive Assistant, including preparing beverages and welcoming guests in their absence.<br>• Assist with basic HR tasks such as scanning documents and filing projects as assigned.
<p>We are seeking an Administrative Assistant to provide vital support to our tax team within a fast-paced professional services setting. This role is critical to the smooth operation of our team’s day-to-day activities.</p><p><br></p><p>This role is hybrid, with the expectation of being in the office during tax season, but mostly remote otherwise.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage a shared mailbox: addressing questions, routing messages, and maintaining an organized folder structure.</li><li>Act as a backup for essential systems including accounting applications, client relationship management (CRM) tools, and various tax portals.</li><li>Receive and process incoming tax documents delivered by mail, email, or through online portals; maintain an organized filing system for rapid retrieval.</li><li>Regularly liaise with team members to support daily operations and ensure deadlines and compliance standards are met.</li><li>Maintain strict confidentiality of sensitive financial and client information.</li></ul><p><br></p>
