We are looking for a detail-oriented Trust Accountant to join our team in Portland, Maine. This role requires someone who can manage a wide range of trust accounting functions, ensuring accuracy and compliance in financial transactions. The ideal candidate will excel in client communication, account administration, and regulatory processes.<br><br>Responsibilities:<br>• Oversee the management of account transactions, including opening and closing brokerage accounts, asset transfers, money movement, charitable gifting, trust distributions, reconciliations, and general account administration.<br>• Communicate directly with clients to address inquiries and resolve account-related issues efficiently.<br>• Prepare and present monthly reports for the Trust Administrative Committee, providing clear financial insights.<br>• Assist in arranging client meetings, including scheduling and finalizing meeting materials.<br>• Maintain accurate and up-to-date client and prospect information within the organization's client relationship management system.<br>• Coordinate tax return processes by liaising with clients, internal tax teams, and external service providers.<br>• Conduct annual regulatory reviews of accounts to ensure compliance with applicable standards.<br>• Provide backup support for other administrative functions within the company as needed.<br>• Organize office-related tasks, including filing, scanning, and creating electronic client directories.<br>• Serve as backup to the Office Administrator, professionally handling incoming calls and directing them appropriately.
<p>We are looking for a dedicated Customer Service Representative to join our team on a contract basis in Westbrook, Maine. In this role, you will play a crucial part in ensuring smooth operations by assisting with order management, collaborating with procurement, and maintaining stock levels. This position offers an opportunity to contribute to a dynamic wholesale distribution environment while receiving comprehensive training to set you up for success.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing customer service calls with a focus on accuracy and efficiency.</p><p>• Process and manage customer orders, ensuring accuracy and timely fulfillment.</p><p>• Collaborate with procurement teams to monitor inventory levels and maintain stock availability.</p><p>• Provide clear and effective communication with customers regarding product inquiries and order status.</p><p>• Assist in resolving customer concerns and issues to ensure a positive experience.</p><p>• Maintain detailed records of customer interactions and transactions.</p><p>• Participate in training programs to enhance job-related skills and knowledge.</p><p>• Adapt to schedule changes and work collaboratively within a team environment.</p><p><br></p>
<p>About the Role:</p><p>We are seeking a results-driven Project Manager with a background in Electrical or Mechanical Engineering to deliver complex engineering projects on time and within budget. This role is ideal for someone who thrives in a fast-paced environment and enjoys bridging technical expertise with strategic execution.</p><p>Key Responsibilities:</p><ul><li>Plan, execute, and oversee engineering projects from concept to completion</li><li>Collaborate with engineering, operations, and client teams to define project scope and deliverables</li><li>Manage budgets, timelines, and resource allocation</li><li>Identify and mitigate project risks and issues</li><li>Ensure compliance with industry standards and safety regulations</li></ul><p>Qualifications:</p><ul><li>Bachelor’s degree in Electrical or Mechanical Engineering (or related field)</li><li>3+ years of project management experience in an engineering environment</li><li>Strong leadership, communication, and organizational skills</li><li>PMP certification is a plus</li><li>Proficiency in project management tools (e.g., MS Project, Asana, or similar)</li></ul><p>Why Join Us?</p><ul><li>Work on cutting-edge engineering projects</li><li>Collaborative and innovative team culture</li><li>Competitive salary and benefits package</li><li>Opportunities for professional growth and development</li></ul><p><br></p>
<p>As a Customer Service Representative, you will serve as a critical part of our client's team, focusing on fraud monitoring, access control, and customer support. You will conduct manual fraud reviews based on insights from our fraud analysis partner, help maintain a secure and welcoming front desk environment, and provide support to our customers and Tier I support agents. This role is essential to ensuring a secure, smooth, and high-quality experience for both our customers and internal teams.</p><p> </p><p><strong>FRAUD MONITORING & ORDER REVIEW </strong></p><p>Review fraud alerts from our partner and assess whether flagged orders are consistent with legitimate customer behavior.</p><p>· Determine whether orders should be approved, held for more investigation, or cancelled based on the totality of the evidence.</p><p>· Escalate suspicious cases and document rationale and findings.</p><p>· Assist in refining fraud rules and collaborating with other departments (e.g., finance, fulfillment) to ensure secure order processing.</p><p> </p><p><strong>FRONT DESK SUPPORT</strong></p><p>· Monitor all visitor traffic through the facility’s main entrance; verify identification, sign in guests, and escort them as required.</p><p>· Receive, sort, and distribute incoming mail and packages.</p><p>· Assist in managing and relocating packages received at the front desk.</p><p> </p><p><strong>ADDITIONAL CUSTOMER SERVICE RESPONSIBILITIES</strong></p><p>· Collaboratively handle customer inquiries: read, respond to, and resolve service tickets submitted via email and contact forms.</p><p>· Communicate with customers via phone, email, and chat to resolve issues efficiently and professionally.</p><p>· Support Tier I offshore agents by resolving escalated issues or handling tasks they are not authorized to complete.</p><p>· Handle advanced order management inquiries and coordinate with delivery carriers (UPS, FedEx, etc.) when needed.</p><p>· Process customer refunds in accordance with internal policies and ensure proper documentation for each transaction.</p><p>· Maintain strong product knowledge to assist with order placement, troubleshooting, and general questions.</p><p>· Follow up on open issues to ensure customer satisfaction and timely resolution.</p>
We are looking for an experienced Tax Manager to join our team in Lewiston, Maine. This role is ideal for a detail-oriented individual with a strong background in public accounting who excels at managing tax engagements and fostering client relationships. The successful candidate will play a crucial role in overseeing complex tax compliance tasks and guiding a team of tax professionals.<br><br>Responsibilities:<br>• Prepare and review a variety of complex tax returns, ensuring compliance with current regulations.<br>• Lead and manage tax engagements, coordinating tasks and supervising team members effectively.<br>• Conduct in-depth research to develop and implement strategic tax solutions.<br>• Build and maintain strong relationships with clients, providing exceptional service and timely communication.<br>• Analyze financial data and resolve tax-related issues with a problem-solving approach.<br>• Utilize advanced tax software and financial planning tools to streamline processes and enhance accuracy.<br>• Stay updated on tax laws and regulations to offer informed guidance and compliance support.<br>• Mentor and develop tax staff, fostering a collaborative and growth-oriented work environment.<br>• Assist with entity formation and related tax implications.<br>• Collaborate with other departments to ensure seamless integration of tax strategies within broader financial planning.
We are looking for an Accounts Receivable Clerk to join our team in Saco, Maine. In this role, you will oversee critical financial tasks, including invoicing, payment processing, and customer account management. The ideal candidate will bring exceptional attention to detail and a commitment to ensuring accurate and efficient handling of accounts receivable processes.<br><br>Responsibilities:<br>• Prepare and review customer invoices and credit memos for accuracy before posting them to the company system.<br>• Investigate and resolve discrepancies in accounts receivable records.<br>• Process daily customer payments and prepare remote bank deposits.<br>• Foster positive relationships with customers while addressing account inquiries and past-due balances.<br>• Identify and document reasons for nonpayment, communicating customer issues to management and sales teams effectively.<br>• Maintain confidentiality and professionalism in all interactions and financial processes.<br>• Assist with other duties as assigned to support the accounts receivable function.
We are looking for an experienced Senior Financial Analyst to join a thriving manufacturing company in Westbrook, Maine. This role combines financial analysis expertise with manufacturing cost accounting and general ledger responsibilities, making it ideal for candidates with a strong background in both accounting and financial planning. The position offers a dynamic hybrid work environment and excellent benefits, including health coverage, retirement plans, and student loan reimbursement.<br><br>Responsibilities:<br>• Conduct detailed financial analyses to support strategic decision-making within the manufacturing sector.<br>• Perform cost accounting tasks to evaluate production costs and improve operational efficiencies.<br>• Assist with month-end close processes, including general ledger reconciliations and adjustments.<br>• Develop and manage financial planning models to support budgeting and forecasting efforts.<br>• Collaborate with cross-functional teams to provide accurate and actionable financial insights.<br>• Maintain and enhance advanced Excel models to streamline reporting and analysis.<br>• Ensure compliance with accounting standards and company policies in financial reporting.<br>• Prepare periodic financial reports and presentations for senior management.<br>• Identify opportunities for cost savings and financial process improvements within the organization.
We are looking for a dedicated Collections Specialist to join our team in Portland, Maine. In this long-term contract role, you will play a key part in managing and improving our credit and collections processes, ensuring timely payments and maintaining strong relationships with clients. This position offers an excellent opportunity to contribute to a dynamic legal industry environment.<br><br>Responsibilities:<br>• Oversee and execute commercial and consumer collections activities to ensure timely resolution of outstanding balances.<br>• Manage credit and collections processes, including reviewing accounts and analyzing payment histories.<br>• Collaborate with clients and internal teams to address billing concerns and develop payment solutions.<br>• Maintain accurate records of collection activities and update account statuses in the system.<br>• Monitor delinquent accounts and implement strategies to reduce overdue balances.<br>• Communicate effectively with customers to resolve disputes and clarify payment terms.<br>• Ensure compliance with legal and regulatory requirements in all collection efforts.<br>• Prepare detailed reports on collections performance and provide recommendations for process improvements.<br>• Support billing collection operations by identifying and addressing discrepancies.<br>• Assist in developing policies and procedures to streamline collection workflows.
We are looking for an experienced Controller to join a well-established healthcare non-profit organization in Augusta, Maine. This role is ideal for a motivated and detail-oriented individual with a strong background in accounting and financial management, particularly in non-profit or healthcare settings. You will oversee critical financial operations, ensuring the organization’s fiscal health and compliance.<br><br>Responsibilities:<br>• Manage full-cycle general ledger accounting processes, including month-end and year-end close procedures.<br>• Develop and maintain annual budgets, ensuring alignment with organizational goals.<br>• Lead audits, preparing necessary documentation and collaborating with external auditors.<br>• Prepare and analyze financial statements to provide insights into organizational performance.<br>• Oversee the healthcare revenue cycle, ensuring accurate financial reporting and compliance.<br>• Implement and maintain effective internal controls to safeguard assets and manage risks.<br>• Collaborate with leadership to provide financial guidance and support strategic decision-making.<br>• Ensure compliance with non-profit accounting standards and regulatory requirements.<br>• Utilize Microsoft Excel to create detailed financial models and reports.<br>• Drive process improvements to enhance efficiency and accuracy in financial operations.
<p>We are looking for an experienced Assistant Controller to join our team in Portland, Maine. In this long-term contract position, you will play a pivotal role in overseeing financial reporting, ensuring compliance with accounting standards, and supporting the development of accounting policies. This role offers an excellent opportunity to contribute to the success of a dynamic organization.</p><p><br></p><p>Responsibilities:</p><p>• Lead the month-end close process, ensuring timely and accurate completion of all financial activities.</p><p>• Oversee the general ledger, maintaining its integrity and ensuring compliance with established accounting standards.</p><p>• Coordinate and support financial statement audits, working closely with auditors to provide required documentation and explanations.</p><p>• Prepare and review financial reports, ensuring they meet organizational and regulatory requirements.</p><p>• Conduct research and analysis on complex accounting transactions, developing and implementing policies that align with company standards.</p><p>• Provide mentorship and guidance to the accounting team, reviewing their work to ensure accuracy and adherence to guidelines.</p><p>• Assist in creating and implementing internal controls to protect company assets and ensure the reliability of financial reporting.</p><p>• Collaborate with stakeholders to deliver detailed financial analyses and insights.</p><p>• Utilize Deltek software to streamline accounting processes and enhance reporting capabilities</p>
<p>We are looking for a skilled Attorney with expertise in commercial contracts to remotely join our client's team on a part time basis. This is a long-term contract position handling vendor agreements and other legal matters. The ideal candidate will bring a strong understanding of contract law and a commitment to delivering exceptional legal support.</p><p><br></p><p>Responsibilities:</p><p>• Review, draft, and negotiate vendor contracts to ensure compliance with legal standards and organizational policies.</p><p>• Provide expert advice on commercial agreements, identifying potential risks and opportunities.</p><p>• Collaborate with stakeholders to address legal concerns and align contract terms with business goals.</p><p>• Maintain accurate documentation and records of contracts for future reference.</p><p>• Analyze and interpret legal language within agreements to safeguard the organization’s interests.</p><p>• Stay updated on relevant laws and regulations affecting commercial contracts.</p><p>• Offer guidance on best practices for contract management and dispute resolution.</p><p>• Support the organization with additional legal tasks as needed.</p>
We are looking for a meticulous and detail-oriented Data Entry Clerk to join our team on a long-term contract basis in Brunswick, Maine. This role involves managing and inputting sales data with accuracy while maintaining confidentiality and supporting revenue operations. If you excel in data entry and are proficient in using tools like Excel, this position is a great opportunity for you.<br><br>Responsibilities:<br>• Input and maintain accurate sales data into the CRM and other relevant systems.<br>• Verify and cross-check data entries to ensure consistency and precision.<br>• Provide support for revenue operations by organizing and updating key data records.<br>• Collaborate with sales and operations teams to ensure smooth data flow and reporting.<br>• Uphold strict confidentiality standards and adhere to data protection guidelines.<br>• Prepare and manage reports based on entered data to assist in business decision-making.<br>• Identify and resolve discrepancies in data entries to maintain accuracy.<br>• Utilize Excel and other tools to organize and analyze data effectively.<br>• Follow established procedures to ensure compliance with company policies.<br>• Support ongoing data entry projects while meeting deadlines and quality expectations.
