An HR software company in Santa Monica is hiring a part-time Facilities Assistant for a 3+ month contract. In this role, you will be supporting the facilities team with greeting visitors, distributing mail, setting up conference rooms for meetings, ordering supplies, validating parking, and additional duties as needed. This is an onsite role, Tuesday - Thursday from 7:30 - 4:30PM with some flexibility. Responsibilities:• Welcome and assist visitors, ensuring a positive and attentive experience.• Distribute incoming mail and packages to appropriate departments or individuals.• Prepare and arrange conference rooms for meetings and events, ensuring all required materials and equipment are in place.• Manage office supply inventory by placing orders and tracking stock levels.• Validate parking for employees and visitors as needed.• Support the facilities team with day-to-day tasks and additional responsibilities as assigned.• Maintain clear communication with team members and management regarding facilities-related needs.• Ensure that the office environment remains clean, organized, and functional.• Assist in tracking and updating maintenance requests using CMMS software.• Provide exceptional customer service to both internal and external stakeholders.

• Previous experience in facilities coordination or a related role. • Proficiency in using CMMS software and other maintenance management systems. • Familiarity with tools such as Concur, IBM AS/400, and Kronos Timekeeping System. • Strong organizational skills with the ability to manage multiple tasks effectively. • Excellent communication skills, both written and verbal. • Ability to work collaboratively in a team-oriented environment. • Attention to detail and a commitment to ensuring high standards of service. • Knowledge of conference room setup and office supply management processes.

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Santa Monica, CA
onsite
Temporary
21.85 - 24.00 USD / Hourly
An HR software company in Santa Monica is hiring a part-time Facilities Assistant for a 3+ month contract. In this role, you will be supporting the facilities team with greeting visitors, distributing mail, setting up conference rooms for meetings, ordering supplies, validating parking, and additional duties as needed. This is an onsite role, Tuesday - Thursday from 7:30 - 4:30PM with some flexibility. Responsibilities:• Welcome and assist visitors, ensuring a positive and attentive experience.• Distribute incoming mail and packages to appropriate departments or individuals.• Prepare and arrange conference rooms for meetings and events, ensuring all required materials and equipment are in place.• Manage office supply inventory by placing orders and tracking stock levels.• Validate parking for employees and visitors as needed.• Support the facilities team with day-to-day tasks and additional responsibilities as assigned.• Maintain clear communication with team members and management regarding facilities-related needs.• Ensure that the office environment remains clean, organized, and functional.• Assist in tracking and updating maintenance requests using CMMS software.• Provide exceptional customer service to both internal and external stakeholders.
2025-12-16T00:08:53Z

Facilities Assistant Job in Santa Monica, CA | Robert Half