We are looking for an experienced Executive Assistant to support a mission-driven nonprofit advancing regenerative economic initiatives in San Francisco, California. This Contract position is part-time, approximately 20–25 hours per week, and will focus on providing high-level administrative support to executive leadership while helping keep schedules, communication, and priorities running smoothly. The role is primarily remote, with a preference for someone local who can occasionally meet with the Executive Director and team members as needed. This opportunity is expected to last 2 months, with potential for extension or conversion to a permanent role depending on funding and budget approval. Responsibilities: • Manage complex calendars and coordinate scheduling across multiple priorities and time zones for executive leadership. • Arrange travel logistics, prepare itineraries, and handle related changes to ensure seamless business travel. • Organize executive meetings by preparing agendas, confirming participants, and tracking follow-up items. • Serve as a dependable administrative partner who anticipates needs and helps keep projects and communications on track. • Support day-to-day operations with document preparation, spreadsheet updates, and general administrative coordination using Google Workspace and Microsoft Office tools. • Maintain clear and attentive communication with internal teams and external stakeholders on behalf of leadership. • Assist with occasional in-person coordination in San Francisco, California when executive or team meetings require local support. • Help monitor priorities across ongoing initiatives and ensure action items are completed accurately and on time.

• At least 3 years of executive or senior-level administrative support experience, with 4+ years strongly preferred. • Proven ability to manage calendars, meetings, and travel arrangements in a fast-paced environment. • Strong organizational skills with the ability to handle changing priorities and multiple workstreams effectively. • Proficiency with Google Workspace, including Google Calendar, as well as Excel and other Microsoft Office applications. • Excellent written and verbal communication skills, with a thoughtful and experienced approach to stakeholder interactions. • Demonstrated ability to work independently, exercise sound judgment, and follow through on responsibilities with minimal oversight. • Associate or bachelor’s degree preferred. • Must be based near San Francisco, California to support occasional in-person meetings as needed.

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San Francisco, CA
remote
Temporary / Contract
28 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to support a mission-driven nonprofit advancing regenerative economic initiatives in San Francisco, California. This Contract position is part-time, approximately 20–25 hours per week, and will focus on providing high-level administrative support to executive leadership while helping keep schedules, communication, and priorities running smoothly. The role is primarily remote, with a preference for someone local who can occasionally meet with the Executive Director and team members as needed. This opportunity is expected to last 2 months, with potential for extension or conversion to a permanent role depending on funding and budget approval. Responsibilities: • Manage complex calendars and coordinate scheduling across multiple priorities and time zones for executive leadership. • Arrange travel logistics, prepare itineraries, and handle related changes to ensure seamless business travel. • Organize executive meetings by preparing agendas, confirming participants, and tracking follow-up items. • Serve as a dependable administrative partner who anticipates needs and helps keep projects and communications on track. • Support day-to-day operations with document preparation, spreadsheet updates, and general administrative coordination using Google Workspace and Microsoft Office tools. • Maintain clear and attentive communication with internal teams and external stakeholders on behalf of leadership. • Assist with occasional in-person coordination in San Francisco, California when executive or team meetings require local support. • Help monitor priorities across ongoing initiatives and ensure action items are completed accurately and on time.
2026-05-12T00:00:00Z