<p>We are looking for a Payroll Specialist to join our team in Mission Viejo , California. In this long-term contract position, you will oversee payroll processes and ensure accuracy and compliance for a multi-state workforce. This role offers an excellent opportunity for candidates with expertise in full-cycle payroll and experience managing large-scale employee payroll systems.</p><p><br></p><p>Responsibilities:</p><p>• Manage end-to-end payroll operations, ensuring timely and accurate processing for all employees.</p><p>• Handle multi-state payroll requirements, including compliance with varying state regulations.</p><p>• Utilize ADP Workforce Now to maintain and update employee records and payroll data.</p><p>• Address and resolve payroll discrepancies, ensuring all issues are handled promptly.</p><p>• Prepare detailed payroll reports and provide insights for management.</p><p>• Collaborate with HR and Finance teams to align payroll processes with company policies.</p><p>• Ensure payroll processing for over 500 employees is accurate and meets organizational standards.</p><p>• Stay informed of changes in payroll regulations and ensure compliance across all jurisdictions.</p><p>• Respond to employee inquiries regarding payroll matters with attention to detail and in a timely manner</p>
<p>A growing healthcare organization in Oceanside is seeking an experienced <strong>Payroll Specialist</strong> to support accurate and timely payroll processing for a multi-location workforce. This role is ideal for a payroll professional who is detail-driven, compliance-focused, and comfortable working in a regulated environment. The Payroll Specialist will be responsible for processing payroll, maintaining payroll records, and ensuring compliance with federal, state, and local regulations. This position plays a key role in employee satisfaction and operational integrity.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process bi-weekly payroll for hourly and salaried employees</li><li>Review and audit timekeeping data for accuracy and compliance</li><li>Calculate payroll adjustments, bonuses, and deductions</li><li>Ensure compliance with California labor laws and wage requirements</li><li>Prepare payroll reports and reconcile payroll accounts</li><li>Coordinate with HR regarding new hires, terminations, and changes</li><li>Respond to employee payroll inquiries in a timely manner</li><li>Support audits and year-end reporting, including W-2 preparation</li></ul>
<p>A well-established manufacturing company in San Marcos is seeking a strategic and hands-on <strong>Payroll Manager</strong> to oversee payroll operations for a large, multi-shift workforce. This role combines leadership, compliance expertise, and process improvement. The Payroll Manager will lead payroll operations, supervise payroll staff, and ensure accurate processing while maintaining compliance with labor laws and company policies.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee end-to-end payroll processing for hourly and salaried employees</li><li>Manage and mentor payroll team members</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Review payroll reconciliations and approve payroll runs</li><li>Partner with HR, Finance, and Operations on payroll strategy</li><li>Lead payroll audits and year-end reporting activities</li><li>Implement process improvements and system enhancements</li><li>Develop and maintain payroll policies and procedures</li></ul>
<p>Our company is seeking an experienced and detail-oriented Payroll Specialist to join our team. In this role, you will be responsible for processing payroll accurately and on time, ensuring compliance with all relevant laws and internal policies, and delivering exceptional service to our employees.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process biweekly or monthly payroll for employees, ensuring accuracy and timeliness</li><li>Maintain payroll records and handle adjustments, garnishments, and withholding requests</li><li>Prepare and reconcile payroll reports for finance and management</li><li>Respond to employee inquiries regarding payroll, taxes, and deductions</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Assist with year-end procedures including W-2s and other required filings</li><li>Collaborate with HR and accounting teams to ensure payroll-related data integrity</li></ul><p><br></p>
<p>Our client, a respected organization in the education sector, is seeking a detail-oriented Payroll Specialist to join their team. This is an excellent opportunity for a professional experienced in payroll processing to support educators and staff in a mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process bi-weekly and monthly payroll for faculty and staff, ensuring accuracy and compliance with all regulations</li><li>Review and validate timekeeping records, resolve discrepancies, and maintain employee payroll files</li><li>Manage employee deductions, benefits, and garnishments</li><li>Prepare payroll reports and support finance team with reconciliation and budgeting activities</li><li>Respond to payroll-related inquiries from employees and management</li><li>Assist with year-end reporting and compliance (W-2s, 1099s, etc.)</li><li>Ensure adherence to federal, state, and local payroll laws and regulations</li></ul><p><br></p>
<p>A construction and field services company in Vista is seeking a <strong>Payroll Specialist</strong> with experience supporting hourly, project-based employees. This role is well-suited for someone familiar with complex payroll environments, including job costing and union or prevailing wage considerations. The Payroll Specialist will manage payroll for field crews and administrative staff while supporting compliance with labor agreements and reporting requirements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process weekly payroll for field and office employees</li><li>Review timecards, job codes, and project allocations</li><li>Calculate overtime, differentials, and job-specific pay rates</li><li>Support prevailing wage and certified payroll reporting</li><li>Maintain payroll records and employee earnings histories</li><li>Coordinate with project managers and HR for payroll accuracy</li><li>Respond to payroll inquiries and resolve discrepancies</li><li>Assist with payroll audits and compliance documentation</li></ul>
We are looking for an experienced Payroll Clerk to support payroll operations for a mid-sized organization in San Diego, California. This is a contract position lasting approximately 6-8 weeks, offering an excellent opportunity to contribute to a dynamic team in the real estate and facilities management industry. The role requires a mix of in-office and remote work, with occasional collaboration alongside the payroll manager and HR team.<br><br>Responsibilities:<br>• Process biweekly payroll for a workforce of approximately 500 employees, ensuring accuracy and compliance.<br>• Handle payroll-related inquiries, including vacation and sick time tracking, and provide clear answers to employee questions.<br>• Collaborate with the payroll manager and HR team to maintain smooth payroll operations.<br>• Manage payroll tasks for multi-state employees, ensuring adherence to state-specific regulations.<br>• Utilize UKG Pro and Microsoft Excel for payroll processing and reporting.<br>• Process bonuses, commissions, and garnishments as needed, while maintaining detailed records.<br>• Prepare and distribute accurate W-2 forms for employees.<br>• Ensure payroll deadlines are met, with a focus on attention to detail and precision.<br>• Work on-site two days a week to oversee check-cutting processes, typically on Mondays and Thursdays.<br>• Support compliance efforts and maintain confidentiality of payroll information.
<p>A growing construction and field services company in Fallbrook is seeking a proactive <strong>Office Manager</strong> to support daily administrative operations and coordinate between field teams and leadership. This role is ideal for someone who enjoys ownership of office processes and thrives in a hands-on environment. The Office Manager will oversee office administration, document control, and coordination of payroll and billing support. This position requires strong organizational skills and the ability to communicate effectively with field personnel, vendors, and management.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage office operations, scheduling, and administrative workflows</li><li>Coordinate payroll and timecard collection for field staff</li><li>Support accounts payable and receivable documentation</li><li>Maintain job files, contracts, permits, and compliance records</li><li>Serve as liaison between office staff, field crews, and vendors</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Support leadership with reporting and project coordination</li><li>Improve administrative processes to support operational efficiency</li></ul>
<p>A well-established healthcare organization in Vista is seeking an experienced <strong>Office Manager</strong> to oversee daily administrative and operational functions for a busy clinical office. This role is ideal for a highly organized professional who thrives in structured environments and understands the importance of accuracy, compliance, and patient-centered operations.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Office Manager will serve as the operational backbone of the office, ensuring smooth workflow across front office, administrative, and support teams. This role requires strong leadership, operational oversight, and the ability to manage multiple priorities while maintaining a professional and welcoming environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee daily office operations, staffing schedules, and administrative workflows</li><li>Supervise front office and administrative staff, including training and performance support</li><li>Ensure compliance with healthcare regulations, internal policies, and documentation standards</li><li>Manage vendor relationships, office supplies, and facility needs</li><li>Support billing, payroll coordination, and timekeeping processes</li><li>Monitor office performance metrics and identify opportunities for process improvement</li><li>Serve as point of contact for internal departments and external partners</li><li>Assist leadership with reporting, budgeting, and operational planning</li></ul>
<p>We are looking for an experienced Operations Supervisor to join a dynamic manufacturing team in San Clemente, California. This Contract to permanent position is ideal for someone who thrives in a fast-paced production environment and is passionate about optimizing operational efficiency while maintaining high-quality standards. The role involves overseeing daily production activities, leading a team, and driving continuous improvement initiatives to achieve organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage a team of manufacturing technicians and assemblers to meet production targets and ensure smooth operations.</p><p>• Develop and implement production schedules and assign tasks to optimize resource utilization.</p><p>• Monitor manufacturing processes, address operational challenges, and take corrective actions to minimize downtime and waste.</p><p>• Uphold stringent quality control standards throughout all stages of production.</p><p>• Provide training and mentorship to team members, fostering growth and skill enhancement.</p><p>• Conduct performance evaluations, deliver constructive feedback, and address employee concerns to maintain a motivated workforce.</p><p>• Maintain detailed production records, including metrics on output, quality, and material usage.</p><p>• Collaborate with cross-functional teams, such as engineering and supply chain, to resolve production challenges and improve processes.</p><p>• Identify and implement opportunities for cost reduction, efficiency gains, and waste elimination.</p><p>• Promote a safe working environment by enforcing safety protocols and conducting regular audits.</p>
We are looking for an experienced Operations Supervisor to join a dynamic manufacturing team in San Clemente, California. This Contract to permanent position is ideal for someone who thrives in a fast-paced production environment and is passionate about optimizing operational efficiency while maintaining high-quality standards. The role involves overseeing daily production activities, leading a team, and driving continuous improvement initiatives to achieve organizational goals.<br><br>Responsibilities:<br>• Lead and manage a team of manufacturing technicians and assemblers to meet production targets and ensure smooth operations.<br>• Develop and implement production schedules and assign tasks to optimize resource utilization.<br>• Monitor manufacturing processes, address operational challenges, and take corrective actions to minimize downtime and waste.<br>• Uphold stringent quality control standards throughout all stages of production.<br>• Provide training and mentorship to team members, fostering growth and skill enhancement.<br>• Conduct performance evaluations, deliver constructive feedback, and address employee concerns to maintain a motivated workforce.<br>• Maintain detailed production records, including metrics on output, quality, and material usage.<br>• Collaborate with cross-functional teams, such as engineering and supply chain, to resolve production challenges and improve processes.<br>• Identify and implement opportunities for cost reduction, efficiency gains, and waste elimination.<br>• Promote a safe working environment by enforcing safety protocols and conducting regular audits.
We are looking for a skilled HR Specialist to join our team on a long-term contract basis in Newport Beach, California. This role requires expertise in managing multi-state leave processes and benefits administration for a high-volume workforce. The ideal candidate will ensure compliance with federal, state, and local regulations while providing exceptional support to employees and managers.<br><br>Responsibilities:<br>• Oversee and administer high-volume leaves of absence for hourly employees across various states, ensuring compliance with federal, state, and local regulations.<br>• Serve as a subject matter expert on multi-state leave processes, including eligibility, documentation, and tracking.<br>• Coordinate employee return-to-work procedures, facilitating clear communication and necessary accommodations.<br>• Manage self-insured benefits programs, handling enrollment, eligibility, and resolving employee inquiries.<br>• Collaborate with HR and payroll teams to streamline leave and benefits processes, maintaining adherence to internal policies.<br>• Monitor and update leave and benefits policies to align with evolving legal requirements.<br>• Maintain accurate employee records related to benefits and leaves, ensuring compliance with legal and company standards.<br>• Generate and analyze reports on leave usage trends and compliance metrics to identify opportunities for process enhancements.<br>• Provide guidance and education to employees and managers regarding leave policies and benefits programs.
We are looking for an experienced Accounting Manager to oversee financial operations and grant management processes in our organization based in Oceanside, California. This role is critical in ensuring compliance with grant requirements, maintaining accurate financial records, and supporting organizational goals through effective financial management. The ideal candidate will bring expertise in nonprofit accounting and a strong ability to manage both people and processes.<br><br>Responsibilities:<br>• Identify and evaluate grant funding opportunities to support organizational operations effectively.<br>• Prepare and submit grant applications while ensuring compliance with performance and reporting requirements.<br>• Collaborate with internal teams to gather financial, operational, and programmatic data for grant proposals and reports.<br>• Maintain compliance with grant scopes of work and contractual obligations, addressing any issues with funders or stakeholders.<br>• Coordinate invoicing, reimbursements, and payments related to grants with accuracy and timeliness.<br>• Supervise and provide guidance to entry-level accounting staff to support their growth and performance.<br>• Reconcile accounts monthly, perform month-end financial close, and ensure proper classification of revenues and expenses.<br>• Process payroll and employee timesheets, allocating costs appropriately across grants and funding sources.<br>• Prepare financial reports, including profit and loss statements and reconciliations, for executive review.<br>• Participate in audits, ensuring accurate documentation and adherence to nonprofit accounting standards.
<p>We are looking for an experienced Accounting Manager to oversee comprehensive accounting processes and financial reporting for multiple entities. Based in Corona Del Mar, California, this role requires someone with strong attention to detail and analytical skills to ensure compliance with tax regulations and support strategic financial decision-making. This position offers the opportunity to contribute to audits, payroll management, and the preparation of financial statements.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle accounting operations for multiple entities, including accounts payable, accounts receivable, general ledger, payroll, and month- and year-end close processes.</p><p>• Prepare detailed financial statements on a monthly, quarterly, and annual basis, ensuring accuracy and compliance.</p><p>• Oversee the preparation and submission of quarterly and annual sales tax returns.</p><p>• Reconcile bank and credit card accounts while preparing adjusting journal entries as needed.</p><p>• Assist in tax return preparation and compliance filings to meet regulatory requirements.</p><p>• Conduct in-depth financial analysis to support organizational strategy and decision-making.</p><p>• Provide documentation and support for audits conducted by internal and external auditors.</p><p>• Process payroll using Workday, including year-end W2 preparation.</p><p>• Act as a backup for various accounting functions to ensure team efficiency.</p><p>• Ensure adherence to tax laws, organizational policies, and regulatory standards.</p>
• Process claims (invoices) for assigned contracts which include the following steps for each contract:<br>• Maintain contract file with copy of contract, contact information, copies of all invoices with backup for calculation of invoice amounts, and other needed documents and log of accounts receivable.<br>• Reconcile grant financial records with general ledger and prepare monthly expenditure spreadsheets showing budget, expenditures to date, and balance by line item.<br>• Prepare invoices based on actual expenses and contract terms and budgets. For contracts that require draw down of funds, record the on-line draw down after review and draw by Controller.<br>• Prepare monthly journal entries to record indirect cost and accounts receivable or other items specific to each contract.<br>• Prepare payroll and other expense journal entries to reclass expenses to the appropriate grants, if needed.<br>• Assist Program Director in processing expense reallocation to fully utilize the grant award.<br>• Report on grants and custodial programs<br>• Maintain a log of all reporting requirements beyond monthly invoices, such as quarterly, semi-annual and/or annual reports and close out reports. Prepare these reports in a timely manner.<br>• Send copy of monthly expenditure spreadsheet showing status of contract to Program Directors after spreadsheet/invoice is approved by the Controller<br>• Track and log into all accounts receivables and funds received from contractor and follow up with emails and phone calls when funds are past due.<br>• Send monthly Statement of Activities Program Summary on assigned contracts to Program Manager/Directors and be prepared to explain budget to actual variances.<br>• Keep the Controller, Accounting Manager and Program Director informed of any issues related to your contract in a timely manner.<br>• Report immediately and directly to the Controller or Accounting Manager regarding any billings or contractual issues or concerns. <br>• The list of grants currently the Grants Accountant II will be responsible for includes but is not limited to: Immigration and Refugee Services grants and other duties assigned by the Controller and Accounting Manager.<br>• Follow established program protocols<br>• Adhere to all agency policies and procedures<br>• Submit program reports and statistics in a timely manner; the current deadline for billings is the 15th of every month.<br>• Participate in departmental meetings, on-line webinars and other training opportunities<br>• Review and record all accounts receivables on assigned grants for the Agency.
The company has had an accounting manager active in the business virtually since its inception. The accounting processes and procedures are well established although there is always room for improvement. The systems employed by the company are adequate but there will be a need to upgrade the systems and automate the collection of data from the field consultants in the future. The principal responsibilities encompass the accounting and reporting functions, and the position has dual reporting responsibilities to a part time chief financial officer and a permanent vice president. The position is also responsible for the bi-weekly payroll which is processed through ADP. The accounting system in use by the company is Sage 100. Duties and responsibilities will include billing and accounts receivable, accounts payable and cash disbursements, maintenance of the general ledger and monthly closings. Specific duties and responsibilities at the onset of the employment tenure include, but are not limited to, the following:<br>• Perform the monthly closing and prepare financial statements.<br>• Make journal entries as appropriate to maintain the accuracy of the general ledger including accruals and prepaids.<br>• Prepare a monthly closing schedule and post monthly closing journal entries.<br>• Prepare bi-weekly payroll for submission to ADP and prepare and post journal entries.<br>• Prepare a variety of account analyses related to hours and costs of consultants and other financial issues.<br>• Oversee the preparation and recording billings to the company’s clients.<br>• Maintain the accounts receivable sub ledger and post cash receipts.<br>• Oversee the collection activities in concert with other office personnel as required.<br>• Process vendor payments and related cash disbursements.<br>• Read and interpret client contracts.<br>• Communicate with client personnel as appropriate.<br>• Complete various tax filings as directed.<br>• Other duties as directed from time to time.
<p>Robert Half is offering an exciting opportunity for an Attorney to join an established law firm in Irvine, California.</p><p><br></p><p>The firm has incredible stability and tenure, with many attorneys and staff having worked together for 10+ years! This is a full-service firm and attorneys will be given an opportunity to touch on practice areas ranging from construction defect litigation, real estate litigation, business litigation, medical malpractice litigation, personal injury litigation, employment litigation, and transactional services</p><p><br></p><p><strong><u>Responsibilities of Role: </u></strong></p><ul><li>There is a mix of cases – people will work with partners across the state and work on different sorts of matters. Civil litigation and construction.</li><li>Initially, this attorney will be working more closely with a partner but the expectation is this associate will grow into doing more autonomous case management.</li><li>Writing – this will take some mentorship and the firm gives it.</li><li> </li><li>A-Z case management of cases in PRACTICE AREA from inception through trial.</li><li>Discovery, including depositions.</li><li>Law and motion.</li><li>Court appearances.</li><li>Pleadings.</li><li>Communicating and reporting up to with clients, carriers, and opposing counsel.</li><li>Attending site inspections.</li><li><u>Billable Hour Req</u></li><li>1800 per year</li></ul><p><strong><u> </u></strong></p><p><strong><u>Perks of Firm:</u></strong></p><ul><li>Great tenure with the firm/group of people – the firm administrator has been with these partners since 1999, the head of Northern CA has been with them for 11 years, another paralegal in Irvine has been with the firm for 25+ years.</li><li>Office lunch once a week with everyone!</li><li>The firm pays 100% of benefits for the employee and dependents.</li><li>Open door policy for everyone – they are big on doing things to keep people happy and want to stay.</li></ul><p><strong><u> </u></strong></p><p><strong><u>Compensation:</u></strong></p><ul><li>Salary range up to 170k</li><li>Monthly bonus for hitting billable hours. Everything after 170 per month gets a $500 bonus,</li><li>Additional discretionary bonuses!</li><li>Medical, dental, and vision are covered 100% for the employee and family, these kick in 30 days after employment. </li><li>PTO / sick Days?</li><li>401k w/ safe harbor matching contribution up to 3%, paid semi-monthly</li><li>Life insurance </li></ul>
<p>Attorneys interested in complex business and commercial litigation have an opportunity to join a boutique law practice in Orange County specializing in the practice area. Cases can range from contract disputes, fraud, soft IP, trade secrets, high-value pension matters, and some large bankruptcies.</p><p><br></p><p>This firm works with Fortune 100 companies and high net worth individuals on large, complex litigation matters. The firm is seeking an attorney to join its collegial, tight-knit group. This is a 100% onsite position.</p><p><br></p><p>This is an opportunity for an attorney with a background in complex business litigation to work in a firm handling novel issues, including cases that go to appeal. This attorney will not be siloed into any one type of case and will have opportunities to work with clients and develop business. The firm funds business development and networking opportunities.</p><p><br></p><p><strong><u>Responsibilities of the Role</u></strong></p><ul><li>This attorney will handle daily litigation tasks such as:</li><li>Discovery.</li><li>Law and motion.</li><li>Depositions.</li><li>Court appearances.</li><li>Document review.</li><li>This attorney must be a strong writer and comfortable working without templates.</li><li>Experience in federal court is preferred.</li><li>Hours: 1800</li></ul><p><strong><u>Compensation:</u></strong></p><ul><li>Salary range: 2-4 year attorneys up to $160,000 - flexibility for more experience!</li><li>Bonus: discretionary and based on hours billed, paid annually.</li><li>10% fee split for business development - this is substantial for some attorneys at the firm.</li><li>Benefits are 100% covered.</li><li>Unlimited days off. Most people take several weeks off between one to three times a year.</li><li>401k with match</li></ul><p><br></p>
We are looking for an experienced Senior Customer Service Representative to join our team on a long-term contract basis. Based in Irvine, California, this role involves coaching, training, and supporting customer service teams to achieve excellence in performance and customer satisfaction. The ideal candidate is passionate about fostering growth and enhancing service quality.<br><br>Responsibilities:<br>• Evaluate and monitor customer service calls to ensure compliance, accuracy, and exceptional customer experiences.<br>• Provide timely feedback and coaching to improve team performance in sales and service.<br>• Develop and facilitate dynamic training programs, workshops, and interactive role-playing sessions.<br>• Partner with leadership to identify key training areas and implement improvement strategies.<br>• Analyze performance metrics and trends, delivering actionable insights to management.<br>• Cultivate a positive team environment that encourages growth and motivation.<br>• Ensure adherence to organizational standards and customer service best practices.<br>• Stay updated on industry trends and apply them to enhance training processes.<br>• Collaborate with cross-functional teams to optimize customer service operations.
