We are looking for an experienced Executive Assistant to provide high-level administrative support within a technology-focused department in Salinas, California. This Contract position will play a key role in keeping daily operations organized, ensuring executive schedules run smoothly, and supporting communication across internal teams and external partners. The ideal candidate is resourceful, detail-oriented, and comfortable handling a broad range of coordination, documentation, and office support responsibilities in a fast-paced environment. Responsibilities: • Manage the administrator’s calendar, coordinate appointments, and ensure meetings are scheduled efficiently. • Arrange business travel, prepare itineraries, and handle related logistics for executive and department needs. • Draft, format, and distribute correspondence, reports, agendas, and other business documents with a high degree of accuracy. • Serve as a point of contact for community stakeholders, public agencies, school districts, and internal departments on behalf of leadership. • Maintain organized filing systems, department records, and office documentation, including budget and accounting materials. • Support financial administration by preparing purchase requests, reviewing invoices, and assisting with payment processing. • Track attendance information and prepare payroll-related reports in accordance with departmental procedures. • Prepare materials for board or leadership meetings, record meeting notes, and circulate finalized minutes to relevant participants. • Provide guidance and cross-training to staff on clerical processes and assist with special assignments as directed by the supervisor.

• Minimum of 2 years of experience in an executive assistant or high-level administrative support role. • Demonstrated ability to manage complex calendars, coordinate executive meetings, and prioritize multiple tasks effectively. • Experience arranging travel and handling related scheduling and logistical details. • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. • Strong written communication skills with the ability to prepare clear correspondence, reports, and meeting materials. • Working knowledge of basic budgeting, invoice processing, payroll reporting, or other administrative financial tasks. • Ability to exercise sound judgment, maintain confidentiality, and work independently in an office environment.

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Salinas, CA
onsite
Temporary / Contract
30 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support within a technology-focused department in Salinas, California. This Contract position will play a key role in keeping daily operations organized, ensuring executive schedules run smoothly, and supporting communication across internal teams and external partners. The ideal candidate is resourceful, detail-oriented, and comfortable handling a broad range of coordination, documentation, and office support responsibilities in a fast-paced environment. Responsibilities: • Manage the administrator’s calendar, coordinate appointments, and ensure meetings are scheduled efficiently. • Arrange business travel, prepare itineraries, and handle related logistics for executive and department needs. • Draft, format, and distribute correspondence, reports, agendas, and other business documents with a high degree of accuracy. • Serve as a point of contact for community stakeholders, public agencies, school districts, and internal departments on behalf of leadership. • Maintain organized filing systems, department records, and office documentation, including budget and accounting materials. • Support financial administration by preparing purchase requests, reviewing invoices, and assisting with payment processing. • Track attendance information and prepare payroll-related reports in accordance with departmental procedures. • Prepare materials for board or leadership meetings, record meeting notes, and circulate finalized minutes to relevant participants. • Provide guidance and cross-training to staff on clerical processes and assist with special assignments as directed by the supervisor.
2026-07-21T00:00:00Z