We are looking for a dedicated and detail-oriented Office Manager to join our team on a long-term contract basis in Quincy, Massachusetts. This position will play a vital role in ensuring smooth office operations, including administrative tasks, vendor coordination, and document management. The role offers a part-time schedule, providing flexibility while maintaining a consistent and reliable presence in the office.<br><br>Responsibilities:<br>• Process accounts payable transactions efficiently and accurately.<br>• Organize and maintain office documentation, including filing, scanning, and tracking records.<br>• Manage incoming and outgoing mail to ensure timely distribution.<br>• Coordinate schedules and maintain calendars to support office activities.<br>• Build and maintain positive relationships with vendors, addressing any operational needs.<br>• Order and manage office supplies to ensure resources are readily available.<br>• Perform receptionist duties, including greeting visitors and handling inquiries.<br>• Support additional administrative tasks as assigned to maintain office functionality.
We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Hyannis, Massachusetts. This is a contract position that requires exceptional organizational skills and the ability to work effectively in a fast-paced environment. The role involves supporting daily operations by managing administrative tasks and ensuring smooth communication within the team.<br><br>Responsibilities:<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Manage filing systems to ensure proper documentation and easy retrieval.<br>• Answer inbound calls and respond professionally to inquiries.<br>• Coordinate email correspondence and ensure timely follow-ups.<br>• Handle both inbound and outbound calls with efficiency and professionalism.<br>• Schedule appointments and maintain calendars for team members.<br>• Utilize Microsoft Outlook and Word to draft and manage communications.<br>• Assist in maintaining office organization and supplies.<br>• Collaborate with team members to support various administrative needs.
