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22 results for Administrative Coordinator in Poway, CA

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
Our client is seeking a highly organized and proactive Administrative Coordinator to support daily office operations and provide administrative assistance to leadership and internal teams. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping operations running smoothly. Key Responsibilities:<ul><li>Provide administrative support to leadership and department teams</li><li>Coordinate calendars, meetings, appointments, and travel arrangements as needed</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain organized filing systems, records, and office documentation</li><li>Serve as a point of contact for internal staff, clients, and vendors</li><li>Assist with office operations, supply management, and general administrative workflows</li><li>Support scheduling, project tracking, and follow-up on key deliverables</li><li>Coordinate meetings, events, and internal communications</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with special projects and other administrative duties as assigned</li></ul>
2026-06-10T00:00:00Z

Administrative Coordinator

Poway, CA
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support daily office operations and create a welcoming, detail-oriented experience for employees and visitors. This contract opportunity is ideal for someone who enjoys balancing front desk responsibilities with administrative support, coordination tasks, and event logistics. The role offers the chance to contribute across multiple office locations while working in a highly organized, audit-conscious environment. Responsibilities: • Welcome visitors and staff at the front desk, manage site access procedures, and ensure identification requirements are consistently followed. • Coordinate office administrative activities across three locations, including maintaining shared spaces such as kitchens and restrooms and arranging for needed supplies. • Monitor inventory levels and place orders for office and facility materials to keep daily operations running smoothly. • Support company events and internal gatherings by assisting with logistics, tracking plans, and helping manage related budgets and planning documents. • Maintain spreadsheets and administrative records with a high degree of accuracy to support reporting, organization, and committee-related work. • Process routine expense documentation by matching receipts to card transactions, organizing records, and preparing items for submission. • Assist with scheduling and general coordination tasks that help teams stay organized and on track with day-to-day priorities.
2026-06-09T00:00:00Z

Administrative Coordinator

Del Mar, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an experienced Administrative Coordinator to support front-desk operations and day-to-day office administration for a financial services firm in California. This is a contract-to-permanent opportunity that is fully onsite, offering the chance to contribute to a detail-oriented, client-focused environment while supporting both internal teams and a high-touch service model. The role is ideal for someone who brings strong organizational skills, a dependable work ethic, and a welcoming communication style to every interaction. Responsibilities: • Welcome visitors and manage front-desk activities, ensuring a courteous and detail-oriented experience for clients, guests, and staff. • Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately. • Maintain organized physical and digital records, including filing, scanning, archiving, and responding to document retrieval requests. • Coordinate everyday office support tasks such as distributing supplies, replenishing inventory, and processing incoming and outgoing mail and shipments. • Assist with preparation for meetings by arranging rooms, organizing materials, and supporting setup and cleanup needs. • Provide administrative support for recurring projects, including printed materials, year-end recordkeeping, and additional assignments as business needs arise. • Help coordinate team meal orders and assist with occasional office or facilities-related requests. • Collaborate with other administrative team members to provide coverage and maintain smooth daily operations across the office.
2026-06-16T00:00:00Z

Executive Administrative Coordinator

Vista, CA
onsite
Temporary / Contract
33 - 37 USD / Hourly
A growing professional services organization is seeking an Executive Administrative Coordinator to serve as a strategic partner to senior leadership. This position combines executive support, project coordination, office management, and operational administration into one highly visible role. The successful candidate will work closely with executives, department leaders, clients, and external partners while helping ensure the organization operates efficiently and professionally.Key ResponsibilitiesExecutive Support<ul><li>Manage complex calendars and meeting schedules</li><li>Coordinate travel arrangements and executive events</li><li>Prepare reports, presentations, and leadership communications</li><li>Track key projects, deadlines, and deliverables</li><li>Maintain confidential business information</li></ul>Operations & Project Coordination<ul><li>Assist with organizational planning and reporting</li><li>Coordinate cross-functional meetings and initiatives</li><li>Monitor project timelines and follow-up activities</li><li>Support vendor relationships and contract administration</li></ul>
2026-06-17T00:00:00Z

Administrative Coordinator (Contract)

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A growing professional services firm in Cardiff-by-the-Sea is seeking an Administrative Coordinator to provide temporary support during a period of organizational growth. This role will serve as the operational hub for the office, helping leadership stay organized while supporting multiple departments with administrative projects and coordination efforts. This is an excellent opportunity for someone who enjoys variety in their workday and can confidently manage competing priorities in a fast-paced environment.Responsibilities<ul><li>Coordinate calendars, meetings, and conference room scheduling</li><li>Prepare reports, presentations, and internal communications</li><li>Assist with project tracking and deadline management</li><li>Support document preparation, filing, and record retention</li><li>Coordinate travel arrangements and meeting logistics</li><li>Serve as a point of contact for vendors and external partners</li><li>Assist leadership with special projects and administrative initiatives</li></ul>
2026-06-04T00:00:00Z

Community Relations & Administrative Coordinator

Solana Beach, CA
onsite
Temporary / Contract
27 - 35 USD / Hourly
A mission-driven nonprofit organization is seeking a Community Relations & Administrative Coordinator to support community outreach, donor engagement, volunteer coordination, and office operations. This position is ideal for someone who enjoys connecting with people, organizing events, and helping advance meaningful programs that serve the local community. This role combines customer service, event coordination, administrative support, and relationship management into one dynamic opportunity.Key ResponsibilitiesCommunity & Volunteer Engagement<ul><li>Coordinate volunteer recruitment, onboarding, and scheduling</li><li>Support donor communications and stewardship efforts</li><li>Assist with fundraising events and community outreach programs</li><li>Maintain volunteer and donor databases</li><li>Coordinate event logistics and participant communications</li></ul>Administrative Operations<ul><li>Prepare reports, correspondence, and presentations</li><li>Maintain organizational records and documentation</li><li>Manage calendars, meetings, and office communications</li><li>Support leadership with special projects and strategic initiatives</li><li>Assist with grant documentation and reporting activities</li></ul>
2026-06-19T00:00:00Z

Logistics Coordinator

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Logistics Coordinator to support shipment visibility, delivery coordination, and issue resolution for ongoing transportation operations in Carlsbad, California. This Long-term Contract position is ideal for someone who can keep freight moving efficiently, communicate clearly with partners and customers, and maintain accurate shipment documentation in a high-volume environment. The role requires close attention to transit milestones, strong follow-through on service concerns, and the ability to manage competing deadlines with professionalism. Responsibilities: • Oversee shipments from dispatch through final delivery, providing timely updates on progress and key transit events. • Follow freight movement across a range of carriers and transportation partners to ensure accurate status reporting. • Arrange delivery schedules for the last stage of transport and help ensure successful completion of final mile service. • Maintain consistent communication with customers, consignees, agents, drivers, and carriers to confirm expectations and resolve questions. • Recognize potential delivery disruptions early and elevate urgent concerns to the appropriate teams for action. • Record shipment activity thoroughly and keep logistics documentation current, accurate, and easy to reference. • Research delays, damage claims, exceptions, and other delivery-related issues to determine next steps and support resolution. • Organize recovery actions when service interruptions occur to help minimize impact and protect customer commitments. • Confirm proof of delivery and verify that all shipment closeout requirements have been completed properly.
2026-06-19T00:00:00Z

Human Resources Coordinator

Elfin Forest, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
A growing manufacturing company in North County is seeking a Human Resources Coordinator to support recruiting, onboarding, employee relations, compliance, and HR operations. This role is ideal for someone who enjoys balancing people-focused responsibilities with administrative and compliance-driven tasks. The HR team is looking for a professional who can build relationships throughout the organization while maintaining strong attention to detail and confidentiality.ResponsibilitiesHuman Resources Operations<ul><li>Maintain employee records and HRIS systems</li><li>Process employee status changes and personnel documentation</li><li>Assist with benefits administration and employee communications</li><li>Support leave administration and compliance tracking</li><li>Coordinate employee engagement and training initiatives</li></ul>Recruiting & Onboarding<ul><li>Manage job postings and candidate scheduling</li><li>Support new hire onboarding and orientation</li><li>Partner with managers on recruiting efforts</li><li>Track recruiting metrics and hiring activity</li></ul>
2026-06-17T00:00:00Z

Human Resources Coordinator

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client is seeking a detail-oriented and organized Human Resources Coordinator to support daily HR operations and help ensure a positive employee experience. This role will assist with onboarding, employee records, benefits administration, and general HR coordination while supporting compliance and internal processes. Key Responsibilities:<ul><li>Support day-to-day human resources operations and administrative processes</li><li>Assist with employee onboarding, orientation, and offboarding activities</li><li>Maintain accurate employee files, records, and HR databases</li><li>Coordinate benefits enrollment, changes, and employee inquiries</li><li>Assist with scheduling interviews and supporting recruitment activities</li><li>Help prepare HR documents, reports, and correspondence</li><li>Support compliance with company policies, procedures, and employment regulations</li><li>Respond to employee questions and provide general HR support</li></ul>
2026-06-05T00:00:00Z

Operations Coordinator

Poway, CA
onsite
Temporary / Contract
32 - 35 USD / Hourly
Our client is seeking a detail-oriented and organized Operations Coordinator to support daily business operations and help ensure efficient workflow across departments. This role will assist with scheduling, reporting, process coordination, vendor communication, and administrative support to keep operations running smoothly. Key Responsibilities:<ul><li>Coordinate day-to-day operational and administrative activities</li><li>Support scheduling, workflow tracking, and project coordination</li><li>Maintain records, reports, and operational documentation</li><li>Communicate with internal teams, vendors, and external partners</li><li>Monitor deadlines, follow up on action items, and help ensure timely completion of tasks</li><li>Assist with data entry, inventory tracking, and order processing as needed</li><li>Identify process improvement opportunities and support operational efficiency</li><li>Provide general administrative support to the operations team</li></ul>
2026-06-10T00:00:00Z

Operations Coordinator

Del Mar, CA
onsite
Temporary / Contract
35 - 38 USD / Hourly
Our client is seeking a detail-oriented and proactive Operations Coordinator to support day-to-day business functions and help ensure efficient operational processes across the organization. This role is ideal for a professional who thrives in a fast-paced environment, enjoys problem-solving, and can effectively coordinate across teams to keep priorities on track. Key Responsibilities:<ul><li>Coordinate daily operational activities to support business efficiency and workflow</li><li>Assist with scheduling, reporting, and process documentation</li><li>Track projects, deadlines, and operational deliverables to ensure timely completion</li><li>Serve as a liaison between departments to support communication and cross-functional collaboration</li><li>Prepare reports, spreadsheets, presentations, and other operational documents</li><li>Help manage vendor communications, service requests, and follow-up tasks</li><li>Maintain accurate records, databases, and filing systems</li><li>Identify process improvement opportunities and support implementation of new procedures</li><li>Assist leadership with special projects and administrative tasks as needed</li><li>Handle confidential business information with professionalism and discretion</li></ul>
2026-06-10T00:00:00Z

Operations Coordinator

San Marcos, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
A growing construction and development company is hiring an Operations Coordinator to support project teams, office administration, and daily business operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys being involved in multiple aspects of a business. The Operations Coordinator will work closely with project managers, accounting staff, vendors, and clients to help ensure projects remain organized and on schedule. ResponsibilitiesProject & Administrative Coordination<ul><li>Support project managers with documentation and reporting</li><li>Coordinate meetings, schedules, and project communications</li><li>Track contracts, permits, and project-related records</li><li>Assist with vendor onboarding and compliance documentation</li><li>Prepare reports and maintain project files</li></ul>Office Operations<ul><li>Manage office workflows and administrative processes</li><li>Coordinate supply ordering and vendor relationships</li><li>Assist with customer inquiries and project updates</li><li>Support leadership with special projects and operational initiatives</li></ul>
2026-06-19T00:00:00Z

Office Administrator & Payroll Coordinator

Carlsbad, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
A growing professional services company in Carlsbad is hiring an Office Administrator & Payroll Coordinator to oversee office operations while supporting payroll processing and employee administration. This position plays a vital role in ensuring the smooth day-to-day operation of the office while maintaining accurate payroll records and employee documentation.The ideal candidate is a proactive professional who enjoys wearing multiple hats and can confidently support both administrative and payroll functions. ResponsibilitiesPayroll Administration<ul><li>Process biweekly payroll for hourly and salaried employees</li><li>Review timesheets and payroll-related documentation for accuracy</li><li>Maintain payroll records and employee information</li><li>Coordinate payroll changes, deductions, and employee updates</li><li>Respond to payroll-related questions from employees</li><li>Assist with payroll reporting and compliance documentation</li></ul>Office Administration<ul><li>Manage front office operations and office supply inventory</li><li>Coordinate vendor relationships and service providers</li><li>Support onboarding and employee paperwork administration</li><li>Maintain company records, files, and operational documentation</li><li>Assist leadership with scheduling, reporting, and project coordination</li><li>Handle incoming calls, correspondence, and general office support</li></ul>
2026-06-08T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who can manage front-desk activities, handle incoming calls effectively, and keep administrative tasks moving efficiently. The role requires strong attention to detail, dependable communication, and the ability to maintain accurate records while supporting a busy office environment. Responsibilities: • Manage day-to-day administrative support activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and responding to inbound phone calls with careful attention to detail. • Maintain organized records, documents, and files to support accurate office administration. • Enter and update information in internal systems with a high level of accuracy and attention to detail. • Coordinate routine front-desk and receptionist tasks, including directing inquiries to the appropriate team members. • Assist with general office duties such as scheduling, correspondence, and preparation of administrative materials.
2026-06-19T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A well-established construction company is seeking an Administrative Assistant to support project managers, accounting staff, and executive leadership. This position offers a blend of office administration, project coordination, and customer support responsibilities.ResponsibilitiesOffice & Project Support<ul><li>Assist with project documentation and contract administration</li><li>Maintain job files and project records</li><li>Coordinate scheduling, meetings, and travel arrangements</li><li>Prepare reports, spreadsheets, and project correspondence</li><li>Track certificates of insurance and vendor documentation</li><li>Support payroll and accounting departments with administrative tasks</li></ul>General Administration<ul><li>Answer incoming calls and greet visitors</li><li>Manage office supplies and equipment needs</li><li>Coordinate mail, deliveries, and office communications</li><li>Assist with special projects and operational initiatives</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing commercial property management firm is seeking an Administrative Assistant to support day-to-day office operations, tenant communications, and administrative projects. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and serving as a key support resource for a busy team.ResponsibilitiesAdministrative Support<ul><li>Manage calendars, meetings, and scheduling requests</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Assist with contract and lease documentation</li><li>Coordinate office supply ordering and vendor communications</li><li>Support leadership with special projects and administrative initiatives</li></ul>Tenant & Client Support<ul><li>Respond to tenant inquiries and route requests appropriately</li><li>Maintain accurate records and database information</li><li>Assist with work order tracking and vendor coordination</li><li>Support customer service efforts and office operations</li></ul>
2026-06-15T00:00:00Z

Patient Care Coordinator

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
A respected specialty healthcare practice in North County San Diego is seeking a Patient Care Coordinator to serve as the primary point of contact for patients throughout their care journey. This role is much more than scheduling appointments—it requires someone who can build rapport, coordinate multiple moving pieces, and provide an exceptional patient experience from the first phone call through follow-up care.The ideal candidate is compassionate, highly organized, and comfortable managing a fast-paced front office while balancing patient communication, scheduling, insurance verification, and administrative support responsibilities.Key ResponsibilitiesPatient Experience & Scheduling<ul><li>Coordinate patient appointments, consultations, and follow-up visits</li><li>Verify insurance benefits and eligibility</li><li>Serve as the primary contact for patient questions and concerns</li><li>Manage appointment reminders and scheduling changes</li><li>Ensure patient records are complete and accurate</li></ul>Administrative Support<ul><li>Maintain electronic records and documentation</li><li>Assist with referrals, authorizations, and treatment coordination</li><li>Process patient payments and documentation</li><li>Support physicians and clinical staff with administrative tasks</li></ul>
2026-06-19T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
26.5 - 30 USD / Hourly
Our client, a well-established organization in the property management industry, is seeking a highly organized and detail-oriented Senior Administrative Assistant to support daily operations and provide high-level administrative assistance to leadership and office teams. This role is ideal for a professional who thrives in a fast-paced environment, can manage multiple priorities, and enjoys being a key contributor to a collaborative team. Key Responsibilities:<ul><li>Provide administrative support to senior leaders and property management teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain accurate filing systems, records, and office documentation</li><li>Serve as a point of contact for tenants, vendors, and internal departments</li><li>Assist with vendor coordination, contract tracking, and invoice processing</li><li>Support property operations by helping organize maintenance requests, work orders, and service follow-up</li><li>Coordinate meetings, events, and office communications</li><li>Monitor office supplies and help maintain efficient day-to-day office operations</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-06-05T00:00:00Z

Operations Administrator

San Diego, CA
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an Operations Administrator to support agent onboarding, licensing, and carrier contracting activities in San Diego, California. This contract opportunity is ideal for someone who enjoys managing documentation, coordinating timelines, and delivering a smooth experience in a regulated, service-driven environment. The role calls for strong administrative judgment, clear communication, and the ability to keep multiple cases moving accurately through completion. Responsibilities: • Evaluate licensing and contracting submissions for completeness and accuracy before forwarding materials to insurance carriers. • Maintain current agent and case records by updating Salesforce and other internal platforms with precise information. • Proactively obtain missing forms, credentials, and appointment details to prevent processing delays. • Oversee contracting cases from intake through completion while keeping thorough documentation of each step. • Work across carrier portals and follow distinct submission procedures to ensure requirements are met correctly. • Track turnaround expectations, manage due dates, and keep work aligned with internal service commitments. • Partner with colleagues across departments to streamline workflows and improve the onboarding and contracting experience. • Deliver responsive, high-quality support while handling a high volume of administrative requests and case activity.
2026-06-18T00:00:00Z

Office Support Coordinator (Contract)

Fallbrook, CA
onsite
Temporary / Contract
22.5 - 25.5 USD / Hourly
A family-owned distribution company is seeking an Office Support Coordinator to provide temporary administrative assistance during a major operational transition. This role will support customer communication, office administration, documentation management, and general business operations. The company is looking for someone dependable, highly organized, and capable of keeping daily office functions running smoothly.Essential Duties<ul><li>Answer and route incoming phone calls</li><li>Greet visitors and assist with front office operations</li><li>Manage filing, scanning, and electronic recordkeeping</li><li>Assist with data entry and report preparation</li><li>Coordinate office supply ordering and vendor communication</li><li>Support accounting, operations, and customer service teams with administrative tasks</li><li>Maintain organized documentation and office procedures</li></ul>
2026-06-04T00:00:00Z

HR Coordinator

Fallbrook, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
Are you passionate about creating a positive employee experience and supporting people throughout their career journey? Our client is looking for an HR Coordinator who will play a key role in keeping day-to-day HR operations running smoothly. This is a great opportunity to step into a hands-on HR role where you’ll support onboarding, employee engagement, and HR processes from start to finish.What You’ll Be Doing<ul><li>Coordinate new hire onboarding and orientation, ensuring a seamless experience</li><li>Maintain accurate employee records and HRIS updates</li><li>Support benefits administration, paperwork processing, and compliance tracking</li><li>Assist with background checks, offer letters, and onboarding documents</li><li>Respond to employee inquiries regarding policies, benefits, and procedures</li><li>Partner with HR leadership on employee engagement initiatives and events</li></ul>
2026-06-16T00:00:00Z

HR Coordinator

Poway, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Our client in the construction industry is seeking a detail-oriented and organized Human Resources Coordinator to support day-to-day HR operations and help ensure a positive employee experience across the organization. This role is ideal for a professional who can balance administrative responsibilities with strong interpersonal skills and a commitment to confidentiality. Key Responsibilities:<ul><li>Support daily human resources operations, including onboarding, offboarding, and employee file maintenance</li><li>Assist with recruiting coordination, interview scheduling, and candidate communications</li><li>Maintain HR records and ensure data accuracy in HRIS and personnel systems</li><li>Help administer employee benefits, leave tracking, and payroll-related documentation</li><li>Respond to employee questions regarding policies, procedures, and HR programs</li><li>Support compliance with employment laws, internal policies, and workplace safety requirements</li><li>Prepare HR reports, correspondence, and other administrative documentation</li><li>Assist with new employee orientation and training coordination</li><li>Partner with hiring managers and internal departments to support workforce needs</li><li>Help coordinate employee engagement initiatives, events, and communications</li></ul>
2026-06-05T00:00:00Z